HomeMy WebLinkAboutR-90-049190~ 491
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF BEST
MAINTENANCE & JANITORIAL SERVICE, INC., FOR
THE FURNISHING OF CLEANING SERVICES FOR
VARIOUS EVENTS TAKING PLACE DURING THE YEAR
AT THE COCONUT GROVE CONVENTION CENTER ON A
CONTRACT BASIS FOR ONE (1) YEAR WITH THE
OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE
YEAR PERIODS TO THE DEPARTMENT OF CONFERENCES
AND CONVENTIONS AT A TOTAL YEARLY COST NOT TO
EXCEED $72.800.00; ALLOCATING FUNDS THEREFOR
FROM THE 1989-90 OPERATING BUDGET, ACCOUNT
CODE NO. 380201-340 ($18,200.00) AND THE
1990-91 OPERATING BUDGET ACCOUNT CODE NO.
350201-340 (=84,600.00); AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE PURCHASE ORDERS FOR THIS
SERVICE AND ALSO AUTHORIZING THE CITY MANAGER
THEREAFTER TO EXTEND THIS CONTRACT FOR TWO
ADDITIONAL ONE YEAR PERIODS SUBJECT TO THE
AVAILABILITY OF FUNDS AND TO THE SAME PRICES,
TERMS AND CONDITIONS.
WHEREAS, pursuant to publio notioe, sealed bids were
reoeived February 28, 1990 for the furnishing of oleaning
servioes on a oontraot basis for one (1) year with the option to
extend for two (2) additional one year periods to the Conferenoes
and Conventions Department; and
WHEREAS, invitations were mailed to twenty (20) potential
suppliers and seven (7) bids were reoeived; and
WHEREAS, funds for this purohase are available from the
1989-90 Operating Budget, A000unt Code No. 380201-340
($18,200.00) and the 1990-91 Operating Budget, A000unt Code No.
380201-340 (i84,600.00); and
WHEREAS, this servioe will be used by the Department of
Conferenoes and Conventions for the purpose of providing oleaning
servioes for various events taking plaoe during the year at the
C000nut Grove Convention Center; and
WHEREAS, the City Manager and the Direotor of the Department
of Conferenoes and Conventions reoommend that the bid reoeived
from Beet Maintenanoe and Janitorial Servioe, Ino. be aooepted as
the lowest, most responsible and responsive bid;
JUL lg1M
go- 49
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as IT stasown EY Tn convissitow or Tag Giry
or StAnl, noiYDA
geetion 1. The reoitale and findings oontained in the
PMlA 1e tO this Resolution are hereby adopted by referenoe
thereto and inoorporated herein as if fully not forth in this
section.
Seotion 9. The February 28, 1990 bid of Seat Maintenanoe
W ganitorial Bervioes, Ino. for the furnishing of oleaning
Bervioes for various events taking plane during the year at the
C000nut Grove Convention Center on a oontraoti basis for one (1)
year with the option to extend for two (2) additional one year
periods for the Department of Conferenoes and Conventions at a
total yearly oost not to exoeed $72,800.00 is hereby aooepted
with funds therefor hereby allocated from the 1989-90 Operating
Budget, A000unt Code No. 350201-340 ($18,200.00) and the 1990-91
Operating Budget, A000unt Code No. 380201-340 ($54,600.00).
Seotion 3. The City Manager is hereby authorized to
instruot the Chief Proourement Offioer to issue Purohase Orders
for this servioe and also authorizing the City Manager thereafter
to extend this oontraot for two additional one (1) year periods
subjeot to the availability of funds and to the same prioes,
terms and conditions.
Seotion 4. This Resolution shall beoome effeotive
immediately upon its adoption.
PASSED AND ADOPTED
July , 1990.
ATT
this 12th day of
i XAVIER L. S Z, MAYOR
NATTY BIRAI
;$ CITY CLERK
The herein authorization is further subjeot to oomplianoe with,
all requirements that may be imposed by the City Attorney
inoluding, but not limited to those presoribed by applioable
City Charter and Code provisions.
go•� h
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ettion center
Service at ttl
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Broken Down
b-.y TtO101%
Bendel Co
B rown Bldg. 14aint. Inc
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Four CIS service
Industrial Building Maint.
Services
Maintenance
j. services No. Three
. v
Best's 11
s
Etcetera Services
IND SOW (W)
CASHIER'$
V
M. P.
E r'r r / -T-
received envelopes on behalf of
arson receiving Vids) on "r)
--(City Department) (crate)
scribed checks this day of
Received the hereinabove de ment by the Cit
in connection with the herinabove cited bids, wh'j3Fwere sent to Tr-easury Manages Y
for appropriate posting.
DATE:
(Tri"ury MinaseFyibht)
t
LWAL AbV 99T I89MSNT
RECtiV D
n' SItS. tad. _$9�00p,070 13 PH 2. 01
CITY CLERK
�ifi f bf" twtat�it, FLd.
Sealed bids will be received by the City of Miami City Cleitk
her office located at 35 bolds'
33133 not later than .00 .m. February 28 1990 for the
furnishing of all labor ma eras o Provide Meaning
services during scheduled events at the Coconut Grove Convention
Center.
Bidder must have experience in working major conventions of at
least 200 or more booths. A mandatory site visit will be held at
10:00 a.m. on February 21, 1990. Bidders to meet at the
Auditorium Manager's Office of the Coconut Grove Convention
Center, 2700 So. Bayshore Drive.
This project has been designated as a Hispanic, Black and Woman -
Owned minorities set aside, under the provisions of the
Minority/Woman Procurement Ordinance #10538. Interested minority
bidders must be pre -qualified by the Minority & Woman Procurement
Coordinator by calling at 579--3366; prior to the bid opening
date.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Detailed specifications for the bids are available upon request
at the City Procurement Office, 1390 N.W. 20th Street, Second
Floor, Telephone 575-5174.
(Ad No. 6470 )
Cesar H. Odio
City Manager
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MATTY..
CITY,
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4 tip, Hill
No Id .
Bid 11 1
77-7777j-
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LINE. FoFj USE OF F-INMCE.PMATMENTONLY.
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CITY -Or MIAMI• FLORIDA .. �
INTER -OFFICE MEMORANDUM
4.
o: The Honorable Mayor and Members o�tc: JUL - 3 1990 . FILE:
of the City Commission
SUIMECT: Resolution Authorizing
Award of Bid No.
#89-90-070, To Provide
Events Cleaning
'ROMI REFERENCKS: Services at the Coconut
Cel3ar H. Odi ,
City Manager Grove Convention Center t>
ENCLOSURES:
RECOMMEYDATION:
It 'is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract to provide events
cleaning services for a period of one* (l) year, renewable
annually, at the Coconut Grove Convention Center to..Best,,:
Maintenance Services, Inc., a Hispanic vendor, the lowest
complete responsive bidder in accord with Bid No. 89-90-070.
Total cost of these materials and services• are estimated to be
$7.2,800.00, which funds in the amount of $18,200.00 are available .
in the Coconut.Grove Convention Center 1989-90.Division budget of, fi
the Conferences and Conventions Department and which funds in the
amount of $54,600.00 are available in the Coconut Grove.
Convention Center 1990-91 Division budget of the Conferences and
Conventions Department.
S
f BACKGROUNDS
The Conferences and Conventions Department has analyzed bids
received pursuant to bid #89-90-070, to provide events cleaning_; .z
services at the Center, to'a Hispanic vendor, the lowest compiets
responsive bidder, in the 1989-90 and 1990•-91 budgets:,of the
Coconut Grove Convention Center Division,: Conferences and
;. Conventions -Department, Account.#350201-340.r
' Amount of Bid: .$72,800.00 %of Cost Estimates$ V(A 'y
t Budgeted Amounts $72, 800.00 ($18, 200.00 for FY 89-90 and . y
$54,600.00 for.FY-90-91).
Source of.Incomea 1989-90'and.1990-91 Coconut Grow ;
Convention -Center Division Funds,
A ;
Account #350201-340.'
Minority Pa►r.ticiPation: -Awards is to a Hispanic vendor.
in s h
r
Public Hear�totices: N/A
Y
4 �K
Assessable Pry ectT/,A►
j
' Attach>Aant: „
. ropQ�►�d �eeQ�,tst�.on ��"�+� ;�°A�
CA,-
Tabal4tion of Bids
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MIAMI, ILA1111lA
FICR MGM*1%ANDUM 5
1{r'fi�iK-V�'
a�Yr
may POOL*
�1�3,liAM BChev*,+ 010, Events
Frocus+ament sup4rvl:•o>r �, tcat.idn 1UGACT Did Dng S
Cleaning gaYvicos e+":
ounerai goYvi+oos gdmiltiv Coeoaur drove
convention Cr�ntoY
�t�tllrwpes
Tend+ pa�s�ree. �,
tNc�osvRrt
piF ac�:ot and, Canvenhio0o
Cc�nttstc�3ncets
evailablo funding funds. ra'
t�a�► verified t that
This departmentQn®nr & aui3i t e .amount Of:
Department. Of Fingnco andr, of the subject bid in n me nmoun�:
avdl'lable tQ Cover t'h* eos
Funds its
00, 00. Account Code Ru�abet 354�601 � 340 s e • smdant ' Of
?Z 8 allocated dam t e 19�Si-94 . �paanuw .Grows
�00 -will be sil budget, and funds in
q the 1994p91. c000 ur t3rove
Conven*.ion will rbe ivailacated tram
04s60Q.00 ®}.
convention G4Ater pivlsion badq ApDiTiQNAi+ A'paovAtm
FINANGL REVIEW & APPROVRD .BYs (IF ItZOUIREV)
(KCRPT FOR rU11L1S AyRRpDY
ApPROFRIiI►T19D Oft ST�M4 lNCT+vDRD
= N FX.1U55---170 8V DOL'�
atetlp4n ty
Camp• 4ero a►s PianAin9 Y
t��pattts+s»ti of *inanne
41PDOSTARV R�i'I+iRUi
i�r! ,�,,., .-.,��~► F t 4670.on a 14 ti►on
ano ax utcana, roc'�vY Coma►unitY DeV p
Department, of H&nagea�er�k a
x:
budge
. i,® p+►rt Qt, the. Q�d • Qv�,�.+�a�;iC�► e ` y
loxo► pap®rly signed s dR ,a►nd` �u1
ro be pLdas+d can
�c4+aoa�aacioCQn p4C1sag4 .`
a►�r.��►QfiQRl, eo true .�ppea►luti�an cQvar mamQron+ism J ,.
R5 ry
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!: L I• i-IU V 6 NL; i a l 4
BID NO*. g_g 413 - 00,-..-.p, ,. a
a l l) S11HET
I IMPORTANT s
gI D SHEET AND BIDDER ACKNOWLEDGEMENT MUST 3E RETU RNED L N
DUPLICATE IN 'THE ATTACHED
ENVELOPE IDENTIFIED BY BID NUMBSA, That:
AND DATE
O1: BID OPENING. IF
SECURITY IS REQUIRED, A DID WILL NOT
ACCEPTED
UNLESS THE DEPOSIT
OR BOND IS VUBMITTED IN THIS ENVELOPE.
r4rms: (Include cash discount for prompt payment, if any`
Additional discount of 8 if awarded all items.
.warranty and/or,guarantee:
State any variances to specifications (use separate sheet is
necessary):
DeIivery: ' calendar days required upon receipt of•Purchase.0r•3er.
"Delivery Poi•nt(s):-Connnut Grove Convention Center
';'A fin pan American Drive
nun 5��r ..err
Mlami, FL 33133
In accordance with Me Invitation to Bid, the Speci f icat ions, uenerll
Conditions, Special Conditions, and General Information to eidders,..-4,. g
gree to furnish the Item(s) at Prices indicated on the attached lb ii-
sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFIC$RS:
,Pedro M. Dial Pedro M. Dian
Maria L. Diaz Maria L. Dian
Diaz Susana Diaz a
Please use the back of thla pag+_ if more space is.necessary
f -Al
Wane Wane of individual holding license in this profession (if applicable)
r
MINORITY. PROCUREMENT. COMPLIANCE'
T n. undersigned bid ,e:: ac now ages that it NaW .•rece v00'4 a Copy ;of
Ordinance No. 14538,. the Minority Procurement Ordinance:of,the City ?J:"'. }
;•tiami, and agrees to comply with all ' applicable
rocedural provisions therein, including any amendments': thereto:.
>
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Best's Maintenance & JanitQriai
sIDOERt Signatures
t,
ervice, Inc. tcompany name
PrintNa:ae $ . Mario' L. 'Di -AZ •
I,I
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p
n2
m am
DESCRIPTION
u yaHuaS
aso0s
PR s PF - OOOONUT GROVE E CM
�3499
1ss
lsi
rzsoEu-ENE s
RENTAL - AUDITOM � GMT
,as
EVENT PAMCM -
161
UTILITIES -OFF •
&M DI =$
$69
254 -
255
•
EVENTS In 6 ADm COSTS
$44
441
PAaKjw RENTAL347
w AUDITORIUM
463 .
$24
KM PERSONNEL
t0.75 . TIfScET �
347
$47
aZa . m OWE Oasooa
TOTAL. REVEMUMa
E x P E M D I T U A E S••:•
�ti0111 Vol --Rt$E -FUNS -PROD S REG
RTHM O M-OPERAATTZ
. .0I +FARISla3
CITY• OF NZArs
OPT RFCsREPORT NO. 09 PAGE—� Of-1612
TURF= BY PROMOT
DETAILED REVEIIUE AND .
AS OF 04/301"
07 FISCAL NONTN
FUND PP T 40 ENTERPRISE FUNDSBEY am- "ALL)
415000 OXXWJT SROVE CONVENTION
TLEIENT PFAtoO 10101179 'To. 09/30/60
PORTION Ef�pIREO 100.0 s
STAii� OPEN
• w REVENUER / SxpENOITURES a.` OUTSTANOIMG REYAINZNB
CURB MMM OM Y-T-D TOTAL T-D DANCE BALANCE
S OF
BUDGET TOTAL BUDGET
0.0
432
316.401
316,601-
0.0
30,sa1
143Z-
s,ss1-
0.0
1,s63
'Saao
0.0
ago-
750
0.0
760-
31600-
0.0
0.0
2,600
2S,421
25,421--
215354-
0.0
0.0
2,ass
2,252
2,252-
525,591-
0.0
S259491
0.0
470,86! 21,665 467,063 1,463,380
0.0
0.0
14r0aZ-
14,oS2-
14,002
14r0a2
0
WOOE
OOOONtIT GROVE E�ZTION CENTER 46f090-
Sa0201 w VT 151.1 91,156 9:see 54,403 137,74i 3.135--
Z,s59 3r1s5 3,13a 12,247
Ni 0.0 2r5o6 5,613
aic iALARZES - $1.2 11,962 235
47 -
012 -Pam• PART TLC 94.2 s00 4,37Ui 10,63i 2,437-
07a i3rOTM — 6ITY PURONASE 129.7 a 197 !14 34,295 IZ.63s-
100 SOOIAL lEOU::ITY OOlITRlS 15a.3. 21r660 1,$as 1Z,6a5 lir27! 6,079�-
i1S 1� OONTRZSlf.'0!lTR1B• 184.4 7e200 1.270 s,Z70 5r145 1,99S- 5` '
1,095 106-
30 BROUlP 31MUrNA)UaCE TM .15a. 3 3. Z50 70 tog 99, 476-
ISO i coMPENa► 0.0 99,476
� � V'OR AOOOtSrTS �' � "a Zss
i75
PERMITS S s.ia6 $1,754 110►70Z 12,791 17,So6:
1.IJOENSE+ w OIlTSIOE a7. s 141, 000 $70 2 e 244 244—
' 'r4' Oi11 °TiS:R - OTMER 11 Z. Z 2, 000
U1EL AND UMM
PEA am
TRA
�� as
!sN
i 0 .q. u. _�r ..: •:. A 4?`z.:a1 ,.;. r'S. h_k...0 .,�'. : n+�,-: .�:;�f ...rY,i-:. i,. �=:. �. _ ',-. 4,...., ....... _ <..,._,. ,. ..: .. . c ... ., i i ■� r
� ra �
57
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srti
".. All '
&WA._ Of' BID �� as '+
.....I.itlRD11�....iYi�YYiIYiW. ' y
Bid No. ;9-9"074 '
z
ITZ
Events Cleaning Services
OAtiTtRNfi:
Conferences and Convent ions
S
TYPE OF _PURCHASES
Contract for one (1) year with the
option to extend for two additional
one year periods.
REASON:
This service is necessary to provide
cleaning services during various
events taking place during the year.
POTENTIAL BIDDERS:
20
BIDS RECEIVED:
7
TABU LAT ION :
Attached
FUNDS:
1989-90 Operating Budget Account No.
350201-340 ($18,200400) and 1990-91
Operating Budget Account No. 350201-
340 054,600.00)
MINORITY PARTICIPATION:.
This Sid was designated as a Minority set aside.
4 Invitations to Bid were sent A eleven (11) black, six (6)
hispanic and three
(3) woman owned firms engaged in the
cleaning maintenance
business :as located in the following
sources:
1. New vendors Applications on file in the Procurement
'i
Office.
n
2.• Previous Bids on
file in the Procurement office.
2. City of Miami Minority Register
3. Yellow Pages Telephone Directory
BID EVALUATION:
The bid meets the specifications.
Following is ' ' an analysis of the
z
Invitations to Bid:
r
►
Number of Did Number of
s
Category
Invitations Mailed Region_ ses{
Prior Bidders
r
Black Amer can
5 1
Hispanic American
5 3
Woman
0 0
New Bidders
.
F
Black American
6
< k
Hispanic American
1; 0
r
woman
3: Z
y.
Courtesy Notifications-
68
x"y]
No Side"
�
1
.
Late Bids
Totals •
Be.
8
f X
pK
x
t
Page
i of 2
is
11
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUNDS:
MINORITY PARTICIPATION:
AS�A�i� Cif' ,_8ID
2 � r
^6 tom`
iy
iv-
i
Bid No, ...._ $„�, 9 . 0
t
Events Cleaning Services
Conferences and Conventions
Contract for one (1) year with the
option to extend for two additional w
one year periods._
This service is necessary to provide
cleaning services during various
events taking place during the year.
20
7
Attached
1989-90 Operating Budget
350201-340 ($18,200.00)
Operat.i ng Budget Account
340 ($54,600.00)
This bid was designated as a Minority set aside.
Invitations to Bid were sent .'to eleven (11) black, six (6)
hispanic and three (3) woman owned firms engaged in the
cleaning maintenance business -as located in the following
sources:
1. New Vendors Applications on file in the Procurement
Office. y
2.. Previous Bids on file in the Procurement Office.
2. City of Miami Minority Register
3. Yellow Pages Telephone Directory 'a
BID EVALUATION: The bid meets the 'specifications.
Following .is --an analysis of. the
Invitations to laid:
CategorX
Prior Bidders
,Black American
r
Hispanic American
Woman
New Bidders.
Black American
Hispanic American
woman
Courtesy Notifications•
"No Bids"
Late Bids
Totals.
Number of Bid
Invitations Mailed
Number of k
Responses
5 - 1
5 3
0 0
1. 0
3. 2
68 -
- 1
UMMMMM
Page 1 of 2
7 cis, 3? s
2
1
w,
Roasons for "No $ id" were As follows:
1. Four CIS Sejrvice# Ines - "Not Responsive" t�
R 2MMOATIONa IT IS AECOMMEND90 THAT THE AWARD ER
MADE TO REST MAINTENANCE a JAHITbAM
SERVICE, INC.' FOR A TOTAL PROPOSED -
1a �_
AMOUNT OF $72, SOO.Od. "
Procurement Supervisor
Date,
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Page 2 of 2
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' TABOT ANION OF BIDS 89-90-070 �?
Events Cleaning Services at the
Coconut drove Convention Center
BIDDER TOTAL COST CONNEM y
Four C's Services,•Inc. $ 680320.00 Did not pro -
qualify with
the Office of,
Minority/Woven
Business
Affairs
Bast Maintenance-& Janitorial $ 72,800.00 Lowest reespon-
Service, Inc. live -and res-
7264 NW 34 Street ponsibls bid
Miami, FL 33122 per sPecifica-
tions
Etcetera Services $ 81,900.00 -f
Industrial Building Maintenance $ 84,000.00
Peffco, Inc.. $ 84,000.00
e J.M. Services pro: Three, inc: $ 85,260.00
:ry
Robert Brown Building Maintenance, 005,a00.00
.Inc.
r T
Service Master of N.V. Dade $219,800.00
4;
ti
ry
4
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