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Home My WebLink AboutR-90-0568.1�90�551 RESOLUTION NO. 9 0- 568 A RESOLUTION ACCEPTING THE BIDS OF DOWNTOWN RADIATOR SERVICES, INC. AT A PROPOSED COST OF $13o500.00t AND CHARLIErS AUTO GLASS, INC. AT A PROPOSED COST OF $9,000.00 FOR FURNISHING RADIATORS AND GLASS REPAIRS ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL ONE YEAR PERIOD TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/FLEET MANAGEMENT DIVISION AT A TOTAL PROPOSED FIRST YEAR COST OF $22,500.00; ALLOCATING FUNDS THEREFOR FROM THE 1990-91 GENERAL FUND OPERATING BUDGET ACCOUNT CODE NO. 420901- 670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE SERVICES AND TO EXTEND THIS CONTRACT FOR ONE (1) ADDITIONAL YEAR UNDER THE SAME TERMS, PRICES AND CONDITIONS AND SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received May 2, 1990 for the furnishing of Radiator and Glass Repairs to the Department of General Services Administration/Fleet Management Division; and WHEREAS, invitations were mailed to twenty-two (22) potential suppliers and seven (7) bids were received; and WHEREAS, funds for this purchase are available in the 1990-91 Operating Budget Account Code No. 420901-670; and WHEREAS, this service will be used by the Department of General Services Administration/Fleet Management Division for the a purpose of furnishing radiator repairs and recores for light and heavy vehicles and equipment and to furnish and install auto and truck glass needing repair; and WHEREAS, the City Manager and the Director of the - Department of General Services Administration recommend that the bids received from Downtown Radiator Services, Inc. and Charlie's Auto Glass, Inc., be accepted as the lowest responsible and responsive bids; zz�'2 4� F+ 1fi i+�, "1'i E ORES HE IT RESOLVEb BY THE COMMISSION Of THE CI" OP MIAMI, FLORIbAI Section 1. The recitals and findings contained inthe Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The May 2, 1990 bids from Downtown Radiator Services, Inc., at a proposed cost of $13,500.00 and Charlie's Auto Glass, Inc., at a proposed cost of $9,000 .00 for furnishing radiator and glass repairs on a contract basis for a one (1) year period to the General Services Administration Department at a total estimated first year cost of $22,500.00 are hereby accepted with funds therefor herby allocated from the 1990-91 Operating Budget Account No. 420901-670. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for these services and to extend this contract for one (1) additional year period under the same terms, prices• and conditions and subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 26th day of July , 1990. ATT T MAVTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: A QUWN JO , II DEPUTY CITYATTORNEY 9mb/bss/M1623 ,. 2 e -7e - VIER L. S AR Z, MA OR -89- • 'Cr MV06 ly one COPY Of same which was ement office received envelopes on behalf of (Ferson receiving ids K-T receiving ids on tL.11y DepAptient) to We. Received the hereinabove described checks this day of ment by the pity 1,Mr IF cW weresentsent to Tre"W* Manage In connection with the herinabove cited bids, whi for appropriate posting. DATE: SIGNED: (Treasury anagement) n a y2 tICAL AMAT162MBNT RE-CEIVE0 • 10,00 APR I I M It SS sto. r46. WW,1d9 rz MATTY PRO Y Sealed bids will be received by the City of Miami City Clerk at. her office located at 3SOO Pan American Drives miamij. florl4ap 33133 not later than : p.a. Bay 20 19 for furnishing Automotive Radiator and ass epa rs on a contract basis for the Department.of General Services Administration. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 511 of the City's total dollar volume of all expenditures for All Goods and s Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard -Way, Suite 400, Telephone 579-3366. = Detailed specifications for the bids are available upon request 3F at the City Procurement Office, 1390 N.W. 20th Street, 'Second Floor, Telephone 575-5174, (Ad No. 6497 a i �i - Cesar H. Odio City Manager W Y, ..4 41 } V },R i ' ttC gg 777 � ¢s V h 1 1 t v �j E l+ .;t � f .. ��' .. -.. _- _yam,; rMi�rdirYl�.+�.n i�"ta!f'�� .:-:. -err- x ' T� � k� q.S r n �r 3 jY CAk CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : DATE : ' �� FILE The Honorable Mayor and Members JUL of the City Commission SUBJECT: Bid #89-90-109 Radiator and Glass Repairs & Replacement FROM : REFERENCES: Services Contracts i Cesar Ho Odi City. Manages,:. ENCLOSURES `r . i Itisrespectfully recommended that the City Commission adopt the attached resolution awarding contracts for the furnishings of Radiator and Glass repairs to Downtown Auto Radiator, Miami; Florida, and Charlie's Auto Glass, Inc., Miami, Florida. The recommended I vendors are the lowest most responsive bidders in accordance with Bid #89-90-109. This service is essential for; ongoing radiator and glass repairs to the City's fleet. The - total cost associated with this award is estimated to be $22,500, which -'-funds are available from the General services ? Administration, Fleet Management Division's Account #420901-670.? BACKGROUNDS a The General Services Administration Department, Fleet Management G Division has analyzed bids received pursuant to Bid #89-90-109 toy furnish radiators, glass repairs and replacement services for:, City vehicles.. As a result of the bid evaluation,, I it is. � recommended that awards be granted to Downtown Auto Radiators in the amount of $13,500, and to Charlie's. Auto Glass Inc., Miami, Florida, in the amount of $9,000, as the lowest most responsive{a bidders. Funds for this purpose are available from the General ? services administration, Fleet Management Division's. Account is #420901-•670. � S�1 CE OF FUNDS • 1990-1991 General Services Administration Department's Account #420201-670, Amount $22,500.` Awards are to minority vendors. Attachment: Bid Tabulation Proposed Resolution 9 0 - Lz a 4 r• f bepT. or buDGET i t1iN 1 2--90 ruet a : 02 as^ city Orr MtAMI, FLOA10A INTER -OFFICE MEMORANDUM �„ r -i# tir ai..,. o4 Y'n It ry ya. � L= rf a� ... l.wAiUA PROCUREMENT MANAGEMEN"' Miami F1 33233-0700 DI`iSt6m lr TELEE NEB; ,S75-5174 w,NE BID No. 89!-50109 _ BID SHEET IMPORTANT: BID SHEET AND BIDDER ACXUOWLWGZMENT WIST BE RETURNED IN IS 1%9 �`ATTACHRD BNVEWP11 IDZNTIFIBD BY BID NUKMR# . 11"9 Aso DATE of ' sto OPE3ilIEd. IF SECURITY IS asoulaED, A B.ID WILD. NOT bit ACCBPTgD UI1LEn THE DEPOSIT OR BOND IS SUBMITTED IA THIS ENVELOV9. T a rms : .( Include cash discount for prompt payment. any) Additional discount of I if awarded all itons. Warranty and/or guarantees 365 0 HILO State any varianc s to specifications (use -Separate sheet if Na7 ne c e s s a ry) s �N�h%/;�'-(� ElU LL� Delivery: 14= ��aalendar days required upon receipt of Purchase Order. Delivery Point(s)l ig indicated in the Special. Conditions n accor ance with Me InvItatlon to Bid, the Specilicatlons, Genera = Conditions,Special Conditions, and General Information to.Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid M sheet(s). . NAMES OF COMPANY OW ER(S) : MAKES OF C014PANY OFFICERS s polgKivim &Q :98MG WPM _2pnoltwc ease use the back of tRis page if more space Is necessary Name of individual holding license in this profession (if applicable) ....�. jt,� '.�. MINORITY PRUCDRBMBe1T ' COMPLIANCB The undersigned bid3er. ac now a ges that it us received a copy of Ordinance No. 14S38, 'the Minority Procurement Ordinance of the City of Miami, - and agrees to comply with all applicable substantive ,and procedural provisions therein, including any amendments thereto, F' BIDDER: i5 Signature:� company name)��.dd � Print Name:�..+t;,....,�� !m.._..,. Indicate if Minority Susineaa: Date: �w*..�nwa e��l.rwwia i i ��.pm�nrnamenn.n�. answ..�..w Black hispanic women FAILURE TO COMPLETE, SIGN, JWD RETURN THIS FORM MAY DIgWALIFY. THIS', E v I-, vk' MIAMI, FLORIDA P oCU REMEN'T MANAGEMEN•`, DIVISION P.u. Bux 3307U8 Miami. 41 33233-0700 TELEPHuNE NO. 575-5174 BID NO. 89-90-109 '- BID SHEET IMPORTANT= BED SHEET AND BIDDER ACKNOWLEDGFAMM MIST BE RETURNED IN DUPLICATE IN THE ATTACHED E IVEWPE IDENTIFIED BY BID NUMBER, TIME :! AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BB +J ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED I:i THIS ENVELOPE. j rerms:2% w/i 30 days (Include cash discount for prompt payment, if any) Additional discount of 10 1 if awarded all items. All work unconditionally guaranteed for the warranty and/or guarantees _life of the yehicle. State any variances to specifications (use separate sheet if necessary): - N/A, -- Delivery:4 h_our„SX:Jif'< days required upon receipt of Purchase Order. Delivery Point(s): = si■dicated in the Special Conditions GSA or Procurement a uam. St nur nineteen (19) mobile units. In accordance with the nvitation to Bid, the Specifications, Qenerai Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY ONVER (S) s Miriam Marks Steven M. Marks. NAMES OF C014PANY OFFICERS: Miriam Marks Steven M. Marks (Please use the back of this page if more space is necessary Name of individual holding license in this profession (if applicable) Charlie's Auto Glass. Inc. MINORITY PROCUREMENT COMPLIANCE The undersigned bidder ac now a ges that 17-7 as received a copy of Ordinance No. 10538, the Minority Procurement ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: Charlie's Auto Glass, Inc. signature: company name Print Name: Steven M. Marks Indicate if Minority Buninese: Date: 05-02-90 C j Black C a Hispanic C x7 Women 08, AND RETURN THIS FORS! MAY DISOUAL 1Y , THIS A UtftOtiVe contract bid Radiator and Glass Repait aeneral Services Administration Contract for one (1) year with the option to renew for an additional one (1) year period To furnish radiator repairs and recores for light and heavy vehicles and equipment and to furnish and install auto and truck glass M POTENTIAL BIDDERS: 22 BIDS RECEIVED: 7 TABULATION: Attached FUNDS: 1990-91 Operating Budget Account #420901-670 MINORITY/WOKAN PARTICIPATION: Invitations to Bid were sent to nine (9) Hispan iF=anone (1) Woman owned firms engaged in the Radiator and Glass Repair business as located in the following source: 1. New -Vendors Applications 2. City of Miami Minority Register 3. Previous bids on file in Procurement Mgmt. office 4. Yellow Pages Telephone Directory Minority response consisted of bids received from two (2) Hispanic firms, including Downtown Radiator Service, Inc., one of the recommended vendors,, and harlie's Auto Glass, Inc.,, woman owned, also a recommended vendor. BID EVALUATION: The bids meet the specifications. Following is an analysis of the Invitations to Bid: Category Number of Bid Number of Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 5 2 Woman Owned 1 1 Non -Minority 6 4 New Bidders Black American 0 0 Hispanic American 4 0 Woman Owned 0 0 Non -Minority 6 0 Courtesy Notifications 15 0 oft Bids" 0 Late Bids 0 Totals 37 7 Page I of 2 �y�{ yy►► {� �y�y iAOS TO DOWNTO R"tA"R 9BAii 2 t IN Tits AMOUNT OP W t so0 o o o AND f :HAP119 i 8 AUTO Ot.ASB, VC I TO ►MOUNT OP $ 9, 0 0 0. 0 0 AT A MAL lROP0920 P'ZR9T YgAlt AMOUNT OP tF 122,S00.00. J S t - ..f 6;7 Procurement supervisor _ f Date P49a 2 of 2 �ir��l�ioir�i ii�niw�uua��i i� u i nu�Mimo ui u u im u i i i nil i n i u i � l i I � i t °�'�}nAa'� �� I Or �1-1'L'4•i�l _ _ — SafeXite Glass PPG 120 Days $12.50 1 Day 11 Discount on Prompt Payment Corporation 61% or to 5000 Miles $25.00 2 v The Glass Connection S0$ PPG, LOF Safelite, Viracon 1 Year $15.00 to $25.00 1 Day 6% Off if Awarded All. Items Charlie's 61$ PPG, LOF Same Day $l0.fl0 1 Da 2$ Within 30 days y 101 if Awarded All �tems y Auto Glass, ut Safeguard, (Chrysler) or 100 Miles to $20.00 Minority (woman) Y. Stan's Auto 4fl8 PPG 90 Days $15.00 5 Days glass r Pool 66% $5,940.00 "rage 341 $3,062- o0 $'9,flfl P ENT OF GENERAL ERV CE AD•,'1; I=- ;E: I E N D O T T 'vTSI AUTOMOTIVE R Dp�..ZATQR PEPAO� BID 89-9�1 . • CCi ME S Vy RUCK REC., D..RRE WARS Y 3d? _`FItdE .,T KT 1R CR xFA - REPLIGRED R v�ti Cw RED 90 Days 1 Day 2$ 1EYtYr Net 3�A $46 + p� 40.4:off y 28 .40 $38.00 Kremser 3,000 Radiator $ King, Inc. 201 N.* . 37 St • Miami, FL 365 Days 1 Day 1.5% off If Awarded $18.00 54% Off All Items si2.9j $14.95 Kremser 15,000 Minority (Hispanio) Downtown, ?�uta miles Radiator 1295 NE 1st f Avenue. a -iiat�3 , FL 3 375.00 $675.00 $ 9 450.QO $13,500.00 ,11,ocation 5 or or Total or an25 5$ 70$ _., !percentage y r � ' .,r,�..,,,,e _. _-. ,..,.. �. ,: a .. ... .:. -- ,_ ,_ .. ^ .... - .. _ ,. .. i .. ..x..... r_•+� 4