HomeMy WebLinkAboutR-90-0565i�
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RESOLUTION NO.
A RE SOLUTION, WITH ATTACHMENT, ACCEPTING THE
P20POSAL PROM PWRIDA INTERNATIONAL SYSTEMS,
INC., FOR TER FMISHING OF A MORTGAGE
SERVICING SYSTEM TO THE DEPARTMENT OF
DEVELOPMENT AND SOUSING CONSERVATION AT A
TOTAL AMOUNT NOT TO EXCEED $23,634.00 USING
FUNDS THEREFOR ALLOCATED FROM THE 1989-90
DEPARTMENT OF DEVELOPMENT AND HOUSING
CONSERVATION, COMMUNITY DEVELOPMENT GRANT
ACCOUNT NO. 465015-840-799201 ($22,000.00)
AND ACCOUNT NO. 488016-840-799203
($1,634.00); AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE.
WHEREAS, pursuant to publio notioe, Request for Proposals
were reoeived April 11, 1990 for the furnishing of a mortgage
servioing system for the Department of Development and Housing
Conservation; and
WHEREAS, proposals were mailed to twenty-one (21) potential
proposers and seven (7) proposals were reoeived; and
WHEREAS, funds for this purohase are available from the
1989-90 Department of Development and Housing Conservation,
Community Development Grant A000unt No. 488015-840-799201
($22,000.00) and A000unt No. 468016-840-799203 ($1,634.00); and
WHEREAS, the City Manager and the Direotor of the Department
of Development and Housing Conservation reoommend that the
proposal reoeived from Florida International Systems. Ino. be
aooepted as the lowest responsible and responsive proposal;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Seotion 1. The reoitals and findings oontained in the
Preamble to this Resolution are hereby adopted by referenoe
thereto and inoorporated herein as if fully set forth in this
Seotion.
CITY (ASA Mi$S�t�t
G'. CIF
,jUL 26 IM
90- $6
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Seotion 0. The April 11, 1990 proposal, from Plotida
ynternatiO"I Byetftb, Ind. at a total amount not to exased
$23,634.00 for the furnishing of a mortgage servioing system for
the Department of Development and Housing Conservation is hereby
aooepted with funds therefor hereby allooatOd from the 1980-90
Department of Development and, Housing Conservation, Community
Development Grant A000unt No. 48301e-840-799g01 (l22,000.00) and
A000unt No. 438016-840-799803 (=1,834.00); and
Seotion 3. The City Manager is hereby authorized to
instruot the Chief Proourement Offioer to issue a Purohase Order
for this servioe. if
Seotion 4. This Resolution shall beoome effeotive
immediately upon its adoption.
PASSED AND ADOPTED this 26th day of
City Clerk
PREPARED AND APPROVED BY:
pnoef, 0&42-ft
LI NDA 0 B. ON
Assistant City Attorney
�
XAVIER L.1
APPROVED AS TO FORM AND
CORRECTNESS:
40r-J'OIMANDEZ
City Attor y
1� The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including
but not limited to those prescribed by applicable City Charter and
Code provisions.
LSK/pb/l[1839
1990.
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CON OF MIAMI, FLORIDA S '
Y`
INTEROFFICE MEMORANDUM
M
ro The honorable Mayor and' DATE : June 21, 1990 FILE
Members of the City Commission ,t
SUBJECT : Recommendation for =.
Resolution & Awrard of e3a
No. 89-90_ 09.5,.: y
FAOM Cesar H. Od
REFERENCES : Mortgage Servicing Systei�n:'
City Manager
ENCLOSURES:
u
REtOMMENDATIONs j
1
— It -is respectfully recommended that the City Commission :adopt ;the,
attached resolution accepting the bid,from:Florida--International,=.
S tems., Inc. PIS as the lowest bidden to provide— more a xf`
ys (PIS) P g 9e W
servicing .system to the City'.s Department of Development and
Housing Conservation. The total cost for this system is $2.3,634:+
for.; which :fundsare .available in the budget of the Departmeint of
Development and, Housing Conversation.
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BACKGROUNDt
Currently loans -are serviced in the Finance Section`:-ofthe:
Housing Conservation Division of the Department of. Development., �
and Housing Conservation using a combination of manual<.and semi `
automated methods. These methods area time 1 consuming 'and errjo
prone.. The timely generation of delinquency and other managsment.d u
reports, are impeded by the; current system. The current
delinquency rate is estimated at nearly 20% of total loans. The`
Finance `,_Section is responsible for all. disbursement-, and. _
collection related functions for all -loans closed by,the,Housil*t.
Conservation .Division.. The current loan portfolio
million for 680 loans. Each year, an, additional 100 loans=
closed. Since the number of loans closed ,greatly exceslds,theyk
number;`of mortgages satisfied, this represents 'a; constantly;
increasing workload for the Finance. Section. �R
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The recommended Mortgage Servicing System will assist the Fi>n44C ,_
- Section of the Department of Development and Housing Conservation;
with the efficient and effective management of loan servictn
financial control functions. This system will eae,ily
accurately post receivables and disburse
>gents and.-:. wild
automatically generate a number of reports, allowing the t�► f,, t�`:
concentrate on delinquency collection and portfolio manaceme»t.
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Page Two,
The,Honorable Mayor
and Members of the City Commission
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The custom programming. feature of this system, which includes 25
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hours of said; ,service provides a distinct advantage, , since - many
of the servicing., functions required by. the City are unique to
agencies'administering the varidus federal Department of Housing
and Urban Development's programs. All of the software submitted
in response to the bid proposal were designed for more
standardized mortgage servicing performed by institutions such as
banks,,. savingsand loans, and credit unions. his a result,..these
specialized functions, while technically supported by the other
software ,packages, would require some experimentation to
establish the best routines. The proposed areas requiring
customizationhave been discussed with the vendor -who ,indicated
that`'all changes could be accommodated within the allotted custom
programming time. It is also' advantageous that. a local company
could easily and inexpensively service the system since' there
will be no long distance telephone charges or travelling expenses
when on -site -visits are required.
The- purchase of IBM compatible microcomputers' is' recommendod to
use this software. All of the software bids which met the
functional specifications recommended the . purchase of,. IBM.-,,
compatible microcomputers. only one bid was received which, will
run. on,the, Unisys microcomputers currently within the Department
of Development and Housing Conservation. However the vendor was
classified as non -responsive by Procurement Management because
they did not complete the City's forms, in addition their
software bid was for $72,000 to develop software to the City's
specifications. This is nearly three times the total customized
software and hardware cost proposed by PIS.
The hardware prices offered by PIS are within the price range of
similar equipment that can be purchased through the state And
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county contracts, therefore there is a distinct advantage to
having one vendor responsible for the entire system
(software,_
hardware, and networking) in service and support situations,:
The
PIS bid includes the first year of software and hardware supports
This centralized support should lead to better service.
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Page Three{
The Honorable Mayor
and Members of the City Commission
A
Wherefore I hereby
recommend
the acceptance of the software and
hardware bid from
Florida
International Systems (PIS) for a
Mortgage Servicing
System,
total cost of $23,634.
Estimated Amount:
$23,634
of Cost Estimate: 95%
Budget Amount:
$25,000
Source of Funds: FY'89-90 Department of Development and --
Housing Conservation, Community Development--.,
Grant Accounts Nos. 455015-840-799201 and R'
455016-840-799203.-
Minority Participation: Non -minority vendor. All bidders were f
non -minority vendors. The bids have been reviewed by Adrienne i
MacBeth.'
Public Notice: N/A Assessable Proiect: N/A
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- Attachment:
Proposed Resolution
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO
FROM
Ron Ei Williams
DATE
June 21*, 1090 FILE
Director
General Services Administration
SUEUECT
aid #89-90-095 Mortgage
Servicing System.
Herbert J. Bailey
Assistant City Mana e
REFERENCES
ENCLOSURES:
10"
This department verified funding with
the Department of Budget
that funds are available to cover the cost
of the subject bid in the
amount of $ 22, 000 Account No455015-840-799201
and .$1,634rAccount
No. 455016-840-799203.
BUDGETARY REVIEW & APPROVED BY:
Mano ar na# Director
Department of Budget
an
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C I fiY -OP MI AMI , FLORIDA
PROCUREMENT MANAGEMENT
DIVISION
RFP SHEET
P.O. 80" 330708
Miami, r..• 33233.0708
TELEPHONE NO. 579--6380
RFP NO.
IMPORTANT: PROPOSAL SRERT AND PROPOSAL ACKNOWLEDGEMENT MUST BE
RETURNED 18 DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY
PROPOSAL NUMBER, TIME AND DATE OF PROPOSAL OPENING. IF SECURITY
IS REOUIRgD, A PROPOSAL WILL NOT OR ACCEPTED UNLESS THE DEPOSIT
OR BOND 19 SUBMITTED IN THIS ENVELOPE. -
Terms: .`'--(Include cash discount for prompt payment, if any)
Additional discount of 0 1 if awarded all items.
Warranty and/or guarantee: _ 1 YEAR ON HARDW_3rDAY MANFX RAM r-TTAB NTEE
ON SOFTWARE (MSS)
State any _variances to specifications (use separate sheet if
necessary): SEE ACCOMPMYING SHEETS
Delivery: 30 calendar days required upon receipt of Purchase
Order.
Delivery Point(s):
In accordance with the Invitat on to Proposal, the SpecificZtions,
General Conditions, Special Conditions, and General Information to
Proposers, we agree to furnish the Item(s) at Prices indicated on the
attached proposal sheet(s).
NAMES OF COMPANY OWNERCS): NAMES OF COMPANY OFFICERS:
ALANRi F_I6KE�! KENNY SCHULTZ
�..�_ A T. M D T i
TCVV
(?lease use the back of this page if more space is necessary
Name of individual holding license in this profession (if applicable)
MINORITY PROCURGMBNT COMPLIANCE
The undersigned proposer acknowledges t at It haT received a copy of
Ordinance No. 10062, the Minority •Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
PROPOSER: FLORIDA INTERNATIONAL SYS. Signatures '•� �
company name
Print Name: KENNETH M. SCHULTZ
Uu""
DEPARTMENT:
TYPE Off" AGREEMENT:
REASON:
POTENTIAL PROPOSERS:
PROPOSALS RECEIVED:
Mortgage Servicing system
�k
ie
Development and Mousing Conservation
Single Purchase`
it will assist the Finance Section of
the Department of Development and �h
Housing Conservation with the
efficient and effective management of
loan servicing and financial control
functions.
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TABULATION:
Attached
FUNDS:
1989-90 Department
of Development and
Housing Conservation, Community
=;
Development Grant Account Nos. 455015-
-
840-799201 and 455016-840-799203.
MINORITY/WOMAN PARTICIPATION: No minorities were listed for this
commodity, However,
courtesy notes were
sent to twenty-six
(26) minority organizations.
PROPOSAL EVALUATION:
The proposals meet
the specifications.
Following is an
analysis of the
Proposals:
Number of Bid
Number of
Category
Invitations Mailed
Responses
Prior i2roposers
Black American
0
0
Hispanic American
0
0
-
Woman owned
0
0
Non -Minority
0
0
New p_ro2oose�rs
-{
Black American
0
0
Hispanic American
0
0
Woman owned
0
0
Non -Minority
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Courtesy Not if icat ions 26
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"No Proposal"
-
2
Late Proposals
Totals
47
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keaeons for "Nth
Proposal*
were as follows
F.'
1. Computer
House, Inc.
- "No aid".
2. I h0bin
DAts, InC6
- "Our e0ftware does not adequately
match the features of your requestlt
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S*'m.
RECOMMENDATION 4
IT IS RECOMMENDED THAT THE AWAPJD BE
MADE TO FLORIDA INTERNATIONAL SYSTEMS,
INC. AT A TOTAL PROPOSED AMOUNT OF
R
$23,634.00.
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Chief Procurement officer
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Date
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90 5 651191 h 41
Page 2 of 2
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The following companies responded to RFP 89-90-095 for a Mortgage
Servicing System. software cost includes all training and
networking costs, hardware costs includes any networking costs
and maintenace is the annual charge after the original warranty
expires.
Vendor Name and
Address
Classic Systems, Inc.
2330 S. Congress Ave, #1-FF
West Palm Beach, FL 33406
DDI Finac.ial Systems, Inc.
487 Devon Park Drive, #218
Wayne, PA 19087.
Florida International Systems
18441 NW 2 Ave, #217
Miami, FL 33169
Lender Support Systems
2565 Camino Del Rio So. #102
San Diego, CA 92108
Loanserve/Subs of La. Co.
P.O. Box 991
Baton Rouge, LA 70821
Mortgage Computer
2650 Washington Blvd, N203
Ogden, Utah 84401
Precision Software
263 McLaws Circle
Williamsburg, VA 23185
Software Hardware Main -
Cost Cost tenance
$8905 n/a $990
$74,228 $27,133 $10,800
$8690
$14,943
$1 ,400
$12,000
n/a
$t 500
$110,000
$6,395
$16,200
$20,145
$10,000
n/a
$29,500
n/a
$5,015
44.
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