HomeMy WebLinkAboutR-90-0654•
J404459
9/6/90
WHEREAS, pursuant to public notice, sealed bids were
received August 22, 1990 for the purchase of one (1) 63' X 45'
Tent (Fast Structure) to be used at the Miami Marine Stadium for
the Department of Conferences, Conventions and Public Facilities;
and
9O 654
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF FLORIDA
TENT RENTAL FOR THE FURNtSNING OF ONE 63' X
4 5 ' TENS' (FAST STRUCTURE) TO BE USED AT THE
MIAMI MARINE STADIUM FOR THE DEPARTMENT OF
CONFERENCES, CONVENTIONS AND PUBLIC
FACILITIES AT A COST NOT TO EXCEED
$49,318.00; ALLOCATING FUNDS THEREFOR AS
FOLLOWS: $24,659.00 FROM FY'90 ENTERPRISE
FUND, ACCOUNT CODE NO. 580403 -340 AND
$24,659.00 FROM CAPITAL IMPROVEMENT'S PROJECT
NO. 402002; AUTHORISING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS PURCHASE,
SUBJECT TO AVAILABILITY OF FUNDS.
WHEREAS, invitations were mailed to ten (10)
suppliers and two (2) bids were received; and
WHEREAS, funds for this purchase are available from the
FY'90 Enterprise Fund, Account Code No. 580403 -340 (50 %) and
Capital Improvements Project No. 402002 (50 %); and
WHEREAS, this tent will be used by the Department of
Conferences, Conventions and Public Facilities to be installed at
the Miami Marine Stadium in order to make it more attractive to
promoters for the presentation of future events; and
WHEREAS, the City Manager and the Director of the Department
of Conferences, Conventions and Public Facilities recommend that
the bid received from Florida Tent Rental be accepted as the
lowest responsible and responsive bid;
potential
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
CITY COMMON
STING OF
€P 7
90»
1=
for this equipment, subject to availability of funds.
ST:
TTY HIRAI
CITY CLERK
JOE DEZ
CITY ATTORNE
ROD:gb:
APPROVED AS TO FORM AND CORRECTNESS:
theretd atd incorporated herein as if fully set forth in this
'HOOCtiOn.
Section 2. The August 22, 1990 bid of Florida Vent
Rental for one (1) 63'. X 45' Tent (Fast Structure) to be used at
the Miami -Nrine Stadium for the Department of Conferences,.
Conventions and Public Facilities at a total cost not to exceed
$49,318.00 is hereby accepted with funds therefor hereby
allocated as follows: $24,65900 from FY Enterprise Fund,
Account Code No. 580403-340 and $24,659.00 from Capital
improvements Project No. 402002.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 7th
day of September
, 1990.
XAVIER L. SUAAEZ, MAItOR
lab 110. 1.
OM lint RICTITEDI
purchase of one dent (Past Structure
Demrtment of Conferences and * Conventions
j3,9-90-166
abilifdlibift.1141.110.06.1641111.11.
19„ 90
TOTAL 2/1010111) igrl
MID AMOUNT . canyon cum
----------------------------- -
See attached
Tropical, Tents_Inc. •
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• 'Plorida Tent Rental
--------_---- -________
111100110111111.0■■■■■■••••••■•••■•110. .1•11••■■•■•■•■•••■•■■•■■•■•■••■••■••01.00 IMOMOMME.•••■•••■ .
111•11.1M.IIMINIIND
NO BID:
Anchor Industries, Inc.
m IMO 40000. ■110.11•01M
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4,4 'JhAIA 04-
' 4Cixrsc*iv�d (
(T - bide)
GSA - OA
(City Department)
) envelopes on behalf of'
e
..,,_-),)_-2.0
_. MM.. MIMI01.11.
sramaDt '4 A /1
puty ly Clerk)
' •
• ,
-i
1
1-Ad No. 7986)
iAt AO6181 t 8101111 Y
PZE CE V
tip- AUG
CITY CLERK
lire OF WIAM1. F : A
Sealed bids will be received by the City of Miami C1ty0;tiePk
her office .located at Pan Americ1N thrive N1al$;,'.: #1 6r
33133 not later than 1 t00 a.m., Aogust Zt, is for thi , putth*
Of one (1) lent Mast "s''JvctuI Flat eab1e- End'
Trusses for the Department of Conferences, Conventions and Pub11
Facilities.
Bids submitted past such deadline and /or submitted to any othev
location or office shall be deemed not responsive and rill be.'
rejected.
Ordln_enee No. 10538 established a Ooal of Awarding 51N 01 thb:;
City total dollar volume of all expenditures for All Goods end
Services to Black, Hispanic and Women Minority Business
lnt,rPrise$ on an equal basis.
Minority and women vendors who are interested in submitting bidi
and who are not registered with the City as minority or women.
vendors are advised to contact the City of Miami Minority /YO`den
Business Office, Dupont Plaza Center, 300 Biscayne Boulevard,:llay,
Suite 400, Telephone 579 -3366.
Detailed ,specifications for the bids are available upon request
at - the City Procurement Office, 1390 N.W. 20th Street, Second
Float, Telephone 575 -5174.
Cesar N. Odlo:,
City Manager
yV:
I I I 121012
101, Ourchaskig yoilow puma, Fill*-DeporMlok
ellow. copy: Sipria Mendoza, tity Mork's Office
' 'Pink copy: MaOitza, PrOCUreMeAt Management
TO :
FROM :
Honorable Mayor and Members
of the City Commission
Cesar H. Od
City Manager
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution for awarding the bid and authorizing the
purchase of one tent to the most responsive and responsible
bidder, Florida Tent Rental (a non - minority firm) at a total cost
of $49,318.00 for the Department of Conferences, Conventions and
Public Facilities, with funds to be allocated from enterprise
fund operating budget of the Miami Marine Stadium. Approximately .:.,
50% of said total cost will be paid upon placement of order. The
remaining balance shall be paid during fiscal year 90 -91. Florida
Tent Rental is located at 5800 NW 32nd Court, Miami, Florida 33142.
BACCtCGROUND:
The Departments of General Services Administration and
Conferences, Conventions and Public Facilities have prepared this
legislative item. Pursuant to public notice, sealed bids were
solicited for the furnishing of all labor, materials and
equipment for the purchase and installation of a tent for the
Miami Marine Stadium. This is necessary to make the Marine.
Stadium more attractive to promoters for the presentation: of
future events.
Florida Tent Rental submitted the most responsive and responsible
bid and is recommended for award. Approximately, 64% of the funds
needed for this purchase are available in the current annual
operating budget of the Miami Marine Stadium. The-remaining.
balance shall be paid during FY'90 -'91.
Amount of Bid:
Budgeted Amount:
CITY OF MIAMI, FLORIDA
$NTER•OFFICE MEMORANDUM
$49,318
$49,318
DATE :
SUBJECT: Award of Bid &
Authorization to
purchase one tent
REFERENCES : Bid No. 89-90 -166
ENCLOSURES:
AUG 2 81990
Minority Participation:
Vendor is a non-minority owned firm.
:Public Hearin ?e /Notice: One legal advertisement
Assessable Prce ect! n/a
FILE :
% of Cost Estimate:100%
Source of Funds: Approximately 64% from FY' 89*-90 and the
balance tram Fr 90-91 90 -91 Enterprise Fund operating budget for the
Miami Marine Stadium.
t0:
IIIIII II I'll,
William Schaut
Procurement Supervisor
General Services Administration
To rector
Department of onference
Conventions and Public FacilitiesENCLO$UN $
This . department .has verified with the , Departments of Finance ; and '
Management & Budget that 64% of the $49,318 are available in the
FY' 90 . budget and the remaining 35' % are available in the. , FY'91,
budget.
BUDGETARY REVIEW & APPROVED BY:
ManO hr Surana, Director
Budget. Department
•
CIYY OF MIAMI. FLORIDA
INTER-OFFICE MIMORANDUM
DATIL:
SUBJECT:
August 23, 1990
•
Funding for Purchase
of one tent
RENCU, Bid No. 89-90-166 089-90-166 I tf
!r
4 4
i ii _...- MIAt4/, runq
/ RE
I t 4MENT MANAGEMEW
f vI2/061
f
SIDDUs • Florida Tent Rental
(company name)
BIOME?
TermselsnroximatelL591(Include cash discount for prompt payment, if any)
Additionai discount ofjia 11 if awarded all items.
Warranty and/or guarantee:
State any variances to specifications (use separate . sheet if
necessary):
Delivery: alIks calendar days required upon receipt of Purchase Order.
Delivery Point(e): Marine Stadium
3601 Ricker:4:7km; Causewv
Miami FL 3142
in accordance with the invitation to Bid, the Specifications, Ueneral
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(e) at Prices indicated on the attached bid
:aunt(e).
NAME OF COMPANY OWNIE(S): NAMES OF COMPANY mums:
Alan Abolila Sams
Anthony Abolila Same
Harold bumea Sams
(Please use the back ot tnis page if more space is necessary)
Mies Fl 33233..0108
P.0. 330708
TELE NE NO. 5754.5174
DID 110
IMPOKTANTs BID SUET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DurLicAlit IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER. TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT 08
ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE.
same of individual holding license in this profession (if applicable) ,.
IIIMORITYPROCORISIUNT COMPLIANCE
The undersigned bidder acitnowledges that it has received a copy of .Y;
•Ordinance,No. 10538, the Minority Procurement Ordinance of the City of.
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any ndments thereto,
Signatures
Print Name: Alan Abolila
indicate it Minority Bimini'.: Date: 08/09/90
E 3 lack L'3 Hispanic E 3 *men
num to COMPIATI, slam. AND MOAN ?HIS roam MAY DISQUALIFY,
DELIETSSIT
a .MnRRMRNT
1110,8011
POTENTIAL BIDDERS:
BIDS_,RECLIVED!
CHI :
.:
MINORITY /WOMAN PARTICIPATION: Bids announcements were sent to
four (4) Hispanic, six (6) Black and one (1) woman -owned
firms engaged in the Tents business as located in this
source:
1. City of Miami Minority Register
No minority response received
BIp EVALUATIQN:
Number of Bid Number of
Cat_, egary Invitation Mailed Mum=
Prior Bide
Black American 0 0
Hispanic American 0 0
Woman owned 0 0
Non- Minority 1 1
New Bidders
Black American 0 0
Hispanic American 2 0
Woman owned 0 0
Non - Minority 7 1
Courtesy otifications 18
"No Bids"
Late Bids
Totals
Hid stn.
Purchase of One (1) 63q45' Pent
Conferences, Conventions and Public
Facilities
Single Purchase
This tent is to be used at the Miami
Marine Stadium in order to make it
more attractive to promoters for the
prer:entation of future events.
10
2
Florida Tent Rental
Tropical Tents Inc.
$49,318.00
$58,883.00
FY and FY'90 -91 Enterprise Fund
Operating Budget for the Miami Marine
Stadium
The bids asset the specifications.
Following is an analysis of the
Invitations to Bid:
28
ONO
2
4,
Reasons for *No Sids" were as follows:
I. Anchor Industries - *Our product is being bid through our
local dealers".
2. Canvas Specialty - "No license to sell product in the State
of Florida".
ar,COMMIDAUSall IT IS RECOMMENDED TEAT TEM AWARD ER
MADE TO FLORIDA TENT RENTAL FOR A
TOTAL PROPOSED AMOUNT or $49,318.00.
so'
Page 2 ot 2
Procurement Supervisor
k/ 3 4 0
/ Date
•
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