HomeMy WebLinkAboutR-90-0653J40.758
9/29/90
RESOLUTION NO. 90"" 653
A RESOLUTION ACCEPTING THE BID OF HIALEAH
GRANDSTAND, INC. FOR FURNISHING RENTAL ..OF
TEMPORARY GRANDSTAND BLEACHERS FOR THE ORANGE
BOWL STADIUM TO THE DEPARTMENT OF
CONFERENCES, CONVENTIONS AND PUBLIC
FACILITIES AT A COST NOT TO EXCEED
$28,000.00; ALLOCATING FUNDS THEREFOR FROM
THE FY'91 ENTERPRISE FUND, ACCOUNT CODE
NO. 580402 -340; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE,
SUBJECT TO AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received August 13, 1990 for the rental of temporary grandstand
bleachers for the Orange Bowl Stadium to the Department of
Conferences, Conventions and Public Facilities; and
WHEREAS, invitations were mailed to four (4) potential
suppliers and one (1) bid was received; and
WHEREAS, funds for this purchase will be available from the
FY'91 Enterprise Fund, Account Code No. 580402 -340; and
WHEREAS, this service will be used by the Department of
Conferences, Conventions and Public Facilities for the purpose of
accommodating 3500 additional patrons at the Orange Bowl Stadium
for the October 6, 1990 football game between the University of
Miami and Florida State University; and
WHEREAS, the City Manager and the Director of the Department
of Conferences, Conventions and Public Facilities recommend that
the bid received from Hialeah Grandstand, Inc. (the only bid
received) be accepted as being the lowest responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this.-Resolution Are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. ''he August 13, 1990 bid of Hialeah Grandstand, -
Inc. for rental of temporary grandstand bleachers.for the Grange
Bowl Stadium to the Department of Conferences, Conventions' and
Public Facilities at a total cost not to exceed $28,000.00 is
hereby accepted with funds therefor hereby allocated from the
FY'91 Enterprise Fund, Account Code No. 580402 -340.
Section 3. The City Manager is hereby authorized
instruct the Chief Procurement Officer to issue a Purchase Order
for this service, subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 7th
ATTE
HIRAI, CITY CLERK
APPROVED TO FORM AND CORRECTNESS:
J'R.E L.
CIT ATTORNE
ROD /gmb/ 9
Z
day of
e ller
Septembg , 1990.
,/ XAVIER L. SU REZ, MAYOR
to
•
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Hialeah Grandstand See attached
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(Ad No. 7980 )
MAL 'ADi ERT /NSMBNT
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RECEIVED
BID NO. 89 -90-157 1 ,990 JUL 28 td4 x.53
MATTIi HIRAI
CITY CLERK
MT( OF WIWI, FLA.
Miami City Clerk at
e, Miami, Florida,
for the furnishing
e temporary piaceaebt
zone of the City's Orange Bowl
of Miami versus Florida State
by the City of
Sealed bids will be received
her office located it
33133 not later than
f all labor and mater s
of bleachers in the east end
Stadium for the University
University football game, October 6, 1990, for the Department +of
Conferences, Conventions and Public Facilities.
Bids submitted past such deadline and /or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10538 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City of Miami Minority /Women
Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way,
Suite 400, Telephone 579 -3366.
Detailed specifications for the bids are available upon.request
at the City Procurement Office, 1390 N.W. 20th Street, -Second
Floor, Telephone 575 -5174.
m. August 3
Cesar H. Od io
City Manager
•
•
PROM:
Honorable Mayor and Members
of the City Commission
Cesar H. Odi
City Manager
Amount of Bid:
Budgeted Amount:
CITY or MIAMI, PLOMOA
sprraltiorrica MICMORANDUM •
DATE:
SUILIECT:
11 1.11111 I I 11, I I
AUG 2 0 MO
Award of Bid &
Authorization Rent
Temporary Bleachers Bid
REFERENCESP 89-90-157 - •
ENCLOSURES:
RILE:
RECOMMENDATION: •
It is respectfully recommended that the City Commission adopt the
attached resolution for awarding the bid and authorizing'the
rental of approximately 3500 temporary grandstand bleacher seats
to the only responsive and responsible bidder, Hialeah
Grandstand, Inc. (a non-minority firm) at a total coat of $28,000
for the Department of Conferences, Conventions and Public
Facilities, with funds to be allocated from enterprise fund
operating budget of the Orange Bowl Stadium. The $28,000 will
be reimbursed in full by the University of Miami.
BACKGROUND:
The Departments of General Services Administration and
Conferences, Conventions and Public Facilities have prepared this
legislative item. Pursuant to public notice, sealed bids were
solicited for the furnishing of all labor, materials and-
equipment for the installation and removal of temporary
grandstand bleachers for the Orange Bowl Stadium. This is
required to accommodate 3500 additional patrons for the October
6, 1990 football game between the University of Miami and Florida'
State University.
Hialeah Grandstand, Inc. submitted the only responsive
responsible bid and is recommended for award. Funds for this -'
item are available in the annual operating budget of the Orange
8.0w1 Stadium, and 100% cost will be reimbursed by the University
of Miami.
$28,000 % of Cost Estimates 100% -•
$28,000
L-,
Source of Funds: ryin Enterprise Fund operating budget for the, ,
Orange Bowl Stadium
Minority Participations •
Vendor is a non-minortty owned firm.
Public Hearings/Notices one legal advertisement
Assessable Probst! 4/4
•
- • . , •••••••■
TO
FROM :
William Schaut
Procurement Supervisor
General Services Administration
CITY OF MIAMI, FLORIDA
INTER.OPPICE MEMORANDUM
Tony Pajares, Director
Department of Conferences,
Conventions and Public Facilities ENCLOSURES:
This department has verified with the Departments of Finance and
Management & Budget that funds are available to cover the cost of
the subject bid in the amount of $28,000. Account Code-Number-
580402-340.
BUDGETARY REVIEW & APPROVED BY:
Manohar Surana, Director
Budget Department
�.w
DATE :
SUBJECT :
August 20, 1990
Funding for Rental of
Grandstand Bleachers
REFERENCEid No. 89-90-157
v
J> MIAMI, 9'LOYtI P.O. X 330708
�UREMENT MANAGEME Miami 1 33333 ..0708
:'VISION TELEP E MO. 575 -5174
. BID I O. 89.!..90.-137
BID MEET
IMPORTANT: BID SHEET MD BIDDER ACRNOWLEDGENENT *JS? BE RETURNED IN
oimosacAVE 18 THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
MD DATE OP BID OPENING. LP SECDPIT'Y I8 *EOUIRED, A SID WILL HOT BM
ACCEPTED UNLESS
�I THE DEPOSIT OR BOND I8 SUBMI?TED IN THIS ENVELOPE.
Terms: 16,6 f (Include cash discount for prompt payment, if any)
Additional discount of i if awarded all items.
Warranty and /or guarantee:
State any variances to
necessary :
Delivery: 4,-) calendar days required upon
Delivery Point(s): Qranae Bowl StadiuB
1501 NW 3rd Street
azgi, gL 3312
In accordance with the Invitation to Bid, the Specifications, c3wneral
Conditions, Special Conditions, and General' Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid .
sheet(s).
NAMES OF COMPANY OWNER( 8) :
( '*h kisevt;
4 9W"-e*/*
(Please use the back of this page if more space is necessary)
: 1,F of d vidual holding license n this profession (if applicable)
. AI 4 4 , 4 ‘ , /frie 6'44,-ksctiL /.
specifications
A II_-N
(use separate sheet if
receipt of Purchase Order.
NAMES OF SO8PANY OFFICERS:
A4/4/F7TA- /e
. 5
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10538, the Minority Procurement Ordinance. of the City of.
Miami and agrees to comply with all applicable subst and
procedural provisions therein, including any amendments thereto.
BIDDER: l�G t=
1� �
g
t1atures
. (company name)
Print Vase
Indicate if Minority Business: Daters i ,,rte
C ] $140 C 3 Hispanic E-] Women -.
FAILURE TO COMPLETE. SIGN. AND RETURN THIS POEM MAY AID
IZELILAMNBENNXII Short term contract
NIA8011 Required to accommodate 3300
additional patrons for the October 6,
1990 football game between the
University of Miami and Florida State
University.
POTINTThL_ SIn RRS s 4
BIDS RECEYVEDs 1
'ADULATION* Hialeah Grandstand Inc. $28,000.00
Qgs • FY'91 Enterprise Fund Account Code No.
580402 -340.
)UNORITY /WOMAN PARTICIPATIOKs Invitation to bids were sent to two
(2) Hispanic owned firms engaged in the metal a steel
products as located in these sources:
1. New Vendor Applications
No minority response received
DID EVALUATION:
Categ==y
Prior Bidders
Black American
Hispanic American
Woman owned
Non -- Minority
New Bidders
Black American
Hispanic American
Woman owned
Non - Minority
Xou esy Notif ications
"No Bids"
Late Bids
Totals
sscoNNANueTron
0..,01 L.111
Sid Mo. 419
Rental of Temporary randsta
bleachers for the Orange Bow Stadia
Conferences, Conventions and Public
Pacilitiee
The bid meets the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid Number of
invitations Mailed Responses
18
1
•■22.
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO HIALEAH GRANDSTAND, INC. FOR ,A
TOTAL PROPOSED AMO OF . $28,000.00.
peg. 1 of 1
0 0
0 0
0 0
1 1
0 0
2 0
0 0
1 0
Procurement Supdry
(4
Veto