HomeMy WebLinkAboutR-90-0800r
J-90-834
10/11/90
RESOLUTION NO. 9 U — 8 0 Q
A RESOLUTION RATIFYING, APPROVING AND
CONFIRMING, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, THE ACTIONS OF
THE CITY MANAGER IN FINDING THE RENOVATION OF
THE OVERTOWN SHOPPING CENTER AS AN EMERGENCY
AND IN AUTHORIZING THE ISSUANCE OF EMERGENCY
PURCHASE ORDERS TO VARIOUS VENDORS FOR A TOTAL
AMOUNT OF $39,580, AND IN USING FUNDS THEREFOR
FROM THE GENERAL SERVICES ADMINISTRATION
DEPARTMENT/PROPERTY MAINTENANCE DIVISION
1988-89 OPERATING BUDGET, ACCOUNT
NO. 420401-670.
WHEREAS, the General Services Administration, Property
Maintenance Division responded to a request from the City
Commission to proceed with essential renovations of the Overtown
Shopping Center; and
WHEREAS, the City Manager has made a written finding of an
emergency need that because of the time constraints for these
renovations only written price quotations received from various
vendors could have been used instead of invitations for sealed
bids in order to have the shopping center ready for the
forecasted opening date; and
WHEREAS, the emergency approval and issuance of purchase
orders in the listed amounts to the herein listed responsive
vendors was therefore found to be the only effective action:
Miami Welding Company $13,500.00
A to Z Awning $ 7,500.00
Tropical Glass $ 9,340.00
Coral Gables Glass S 9,240.00
$39,580.00; and
WHEREAS, funding to cover these purchases was available in
FY 1988-89 General Services Administration/Property Maintenance
Division, Account No. 420401-670;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA;
CITY COMMISSION
MIEEMG OF �.
OCT 18 1890
Owl
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By an affirmative vote of four fifths
(4/5ths) of the Members of the City Commission after a duly
advertised public hearing, the City Manager's written finding
that due to the emergency need to proceed with essential
renovations of the Overtown Shopping Center to have it ready for
the forecasted opening date it was necessary to waive competitive
sealed bids method and to issue purchase orders to various
vendors as the only effective action, is hereby ratified,
approved and confirmed, with the use of funds in the amount of
$39,580 from the FY '88-89 General Services
Administration/Property Maintenance Division Operating Budget,
Account No. 420401-670 for the payment of said vendors..
Section 3. This Resolution shall become effective
immediately upon its adoption also hereby ratified, approved and
confirmed.
PASSED AND ADOPTED this 18th day of October , 1990.
AT XAVIER �Lr-.SUARR&j., MAYO
a 4
MA TY HIRAI
City Clerk
CITY OF MIAMI, FLORIDA
34
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE w FILE
of the City Commission OCT 5 j99�
SUBJECT : Resolution Ratifying
Emergency Renovation of
the Overtown Shopping
Center
FROM : Cesar H. Odlo REFERENCES:
City Manager Proposed Resolution
ENCLOSURES: Emergency Approval
RECON NENDATTON s
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying, the findings of the", City Manager
that competitive sealed bids method_ was not practicable `or
advantageous to the City, resulting in the waiver of the
competitive sealed bid procedures for' this project, further
ratifying, approving, and confirming the emergency renovation of
the:Overtown Shopping Center, an emergency „action. of the City
Manager. The renovation of the Overtown Shopping Center was
:awarded to,the four (4),vendors listed as follows:
Vendors Status
A to Z Awning -Miami Florida (Minority)
Precision Welding -Miami, Florida (Minority)
'Tropical Glass -Miami, Florida (Non Minority)
Miami Welding-Miami,aFlorida ,(Minority)
The total cost associated with this project is $39,580.00. Funds
.are available from the General Services Administration'
Department, Property Maintenance Division, Account #420401-670.
BACKGROUND:
The,, General Services Administration, Property Maintenance
Division responded to a request from the City :Commission to
'proceed with essential renovations. of:the Cvertown.>,Shopping
Center. Because of the time constraints for these renovations,
written price quotations were received from various outside
vendors in order to have the shopping center ready for` -the
forecasted opening date. For this reason, the City, Manager.
determined that waiver of the competitive sealed bids method was
necessary. The emergency approval and issuance of purchase order
I was found to be the most appropriate action.
4.
The total cost associated with this renovation is $3915$0,00.'
Funds for this renovation are available from the General Services
#dministration, Property Maintenance Division FY '$8-e9,42-670*
.v..x
OCT— 'S•-90 FR I legal DEPT. Oat' BUDGET
loT" 4-90 -rHJJ 2" 17A* GOA
CITY OF MIAMk FLORIDA
INTOR-OFFICa MEMORANDUM
*� Nilliaft d. dchaut
Procurement'Supervisor
ion""
r urement ?'anagement Division
ill ms � Director
rAmerml ale ices ILA a 4 i
OAYC , FRI
ws�ecT : Ratifying ftergeney •
Renovatione, of the
overtowh shopping
RUCRINON : Canter. so-$$
_ � n strat on al:Ncuraw�s :
This department
has varifiea available lundinq with the
Departments•of Finance end Managqement and au4get that Lunde arc
available
t
cover the coot of the
subject bid in the amount of
$39,aeR--R4.
FY•"-alt9, Account Code
NUXber a2e121=620•
rit:men REV
EW A APPROVED BYt
ADDITIONAL APPROVAUS
(Except for.funds
already
(it required)
appropriated
or items inoluded
'
in rY bud've
C&rloz, car*
•, Director
Sergio Rodxiques,, Direotor
Department_
f Finance
Alannitl� Departmeht`
BVDGETUY A
VIEM a APPROVED BYI
Ka�nchasr Sur
nal Director.Rrdnx•
mom
caoten ar reeler `
Depsrt�aant `
f management
Ca munity oevoiopment' '
and Budge
.
`
e.
` I
i Y 1sC
1r z�
To Cesar H. Odio
City Manager
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE : MAR 2 u 1989
FILE
SUBJECT: Emergency Request -
Overtown Shopping Center
RECEIVED
REFERENCES : CITY OF MIAMI
rAOM ,
Ron E. Will ams, Director ENCLOSURES:
General Services Administration APR G 1989
IENE1AL 51HICIS AONIN61RANK
01-11 OF IRE 01H115R
EMERGENCY REQUEST
Your emergency approval for work to be performed at the Overtown
Shopping Center is requested.
Informal bids for this work were rei.strationy fore a rtotal ent
Of
Division of General Services Admire
I $39,580.00 as follows:
11. Fabrication and installation of fencing to Miami
Welding Company, the lowest bidder, for `the amount of
1
$13,500.00.
i
2. Manufacture and installation of an awning to be awarded
to A to Z Awning, the lowest bidder, for the amount of
$7,500.00.
3. Cut and fabricate lintels to be awarded to Tropical
Glass and Construction Company, the lowest bid, for the
amount of $9,340.00.
4.+ Furnish and install electric door system and tempered
glass, to be awarded to Coral Gables Glass & Mirror,
the lowest bidder, for the amount of $9,240.00.
It is necessary that this work be accomplished immediately in
order to maintain the operation of the Overtown Shopping Centex.
It is respectfully requested that you approve this emergency to
be ratified by the City Commission at a later date
APPROVED:
Cesar tl, Odio
t
}
t .
y.
Et
f
103 '.1 Mv��
• • t
AWARD SHEET
EMERGENCY PURCHASE
Renovation of Overtown Shopping Center
General Services Administration
Single Purchase
REASON: Essential for the completion of the
Overtown Shopping Center by the
forecasted opening date.
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO VARIOUS VENDORS AT A TOTAL
PROPOSED AMOUNT OF $39,580.00.