The URL can be used to link to this page

Home My WebLink AboutR-90-0798J-90-952 10/18/90 RESOLUTION NO. 9 0- 798 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH CARIBBEAN CENTRAL AMERICAN ACTION, INC., IN SUPPORT OF THE 1990 MIAMI CONFERENCE ON THE CARIBBEAN TO BE HELD DECEMBER 4-7, 1990, WITH FUNDS THEREFOR NOT TO EXCEED $60,000 BEING ALLOCATED FROM BUDGETED FY'90-91 INTERNATIONAL TRADE BOARD FUNDS, SAID LIKE AMOUNT BEING AUTHORIZED AS A TRANSFER FROM THE FY'90-91 SPECIAL PROGRAMS AND ACCOUNTS, CONTINGENT FUND. WHEREAS, the City's International Trade Board recommends that the City Commission continue its support of the "Miami Conference on the Caribbean" for 1990, an event organized by the Caribbean Central American Action, Inc. (C/CAA); and WHEREAS, it is anticipated that this event will draw over 2,000 participants including various United States and foreign dignitaries; and WHEREAS, the Commission funded the 1989 Miami Conference on the Caribbean in the amount of $60,000, during the 1989-90 Fiscal Year; and WHEREAS, this event provides benefits in the form of income to host countries, business contacts to area firms, and international stature for Miami; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to execute an agreement, in a form acceptable to the City Attorney, with Caribbean Central AmeriUa Action, Inc., in support of the 1990 Miami Conference on the Caribbean, to be held December 4-7, 1990, with funds therefor not to exceed $60,000 being hereby allocated from budgeted FY'90-91 International Trade Board Funds, said amount being hereby authorized as a transfer from the FY190- 91, Special Programs and Accounts, Contingent Fund. J-90-952 10/18/90 RESOLUTION NO. 9 0 r 798 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTA13LE TO THE CITY ATTORNEY, WITH CARIBBEAN CENTRAL AMERICAN ACTION, INC., IN SUPPORT OF THE 1990 MIAMI CONFERENCE ON THE CARIBBEAN TO BE HELD DECEMBER 4-71 1990, WITH FUNDS THEREFOR NOT TO EXCEED $60,000 BEING ALLOCATED FROM BUDGETED FY'90-91 INTERNATIONAL TRADE BOARD FUNDS, SAID LIKE AMOUNT BEING AUTHORIZED AS A TRANSFER FROM THE FY'90-91 SPECIAL PROGRAMS AND ACCOUNTS, CONTINGENT FUND. WHEREAS, the City's International Trade Board recommends that the City Commission continue its support of the "Miami Conference on the Caribbean" for 1990, an event organized by the Caribbean Central American Action, Inc. (C/CAA); and WHEREAS, it is anticipated that this event will draw over 2,000 participants including various United States and foreign dignitaries; and WHEREAS, the Commission funded the 1989 Miami Conference on the Caribbean in the amount of $60,000, during the 1989-90 Fiscal Year; and WHEREAS, this event provides benefits in the form of income to host countries, business contacts to area firms, and international stature for Miami; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to execute an agreement, in a form acceptable to the City Attorney, with Caribbean Central AmeriUa Action, Inc., in support of the 1990 Miami Conference on the Caribbean, to be held December 4-7, 1990, with funds therefor not to exceed $60,000 being hereby allocated from budgeted FY'90 -91 International Trade Board Funds, said amount being hereby authorized as a transfer from the FY190- 91, Special Programs and Accounts, Contingent Fund. Section 2. This Resolution shall become effective immediately upon its adoption. PASSED ND ADOPTED this 18th day of October , 1990, ATTE&4& MATTY HIRAI CITY CLERK APPROVED AS T/O� FORM AND CORRECTNESS: JO GE' 1; . FER CI Y ATTORNE RFC:gb:M1849 9 0 r- 7. 8 . ED � BATTY Illri.i! EM CITY OF MIAMI, FLORIDA CIT e Ap W1 AMi.rLa, INTEROFFICE MEMORANDUM Mayor Suarez and Members DATE October 159 1990 FILE To of the City Commission Pocket Items for sua,ECT : October 180 1990 Commission Agenda Commissioner J.L. �mmer —{ FROM : REFERENCES: ENCLOSURES: I plan to bring up the following items at the October 18th City Commission Meeting, copies of proposed legislation attached: 1 — Resolution for consultant, Andres Vargas Gomez. 2 - Resolution to fund 1990 Caribbean Central American Action Conference (budget report attached). (Mr. Johnson, coordinator of this event, will be present) Attachments cc: City Clerk Agenda Office 90-- ;s '798 c y' CARIGEEAN/CENTRAL AMERICAN ACTION 1990 MIAMI CONFERENCE BUDGET REMUE t Registration fees/meal tickets Exhibit space rental Hotel commissions Grants City of Miami 60,000 Dade County 60,000 State of Florida 409000 Total revenue EXPENSES. Personnel — C/CAA Conference management (ICM) Press Consultant Telephone & telex Postage & delivery Supplies/Misc Printing & duplicating Advance travel Pre—conf. meetings On —site equipment/supplies/personnel Personnel Audio visuals Communications Interpreters/receivers Equipment rental Message center Security Conference displays/signs Flowers Photographer Transportation Duplicating Portfolios Entertainment Flags Catering Travel/hotel - Staff/others MisceTlaneous Total expenses NET 41 , 450,800 25,000 35,000 160,000 ------------ 670,800 1890300 25,000 20,000 15,700 40,500 5,600 65,000 35,000 9,500 79000 7,500 1,500 5,000 6,000 3,500 5,000 6,000 2,000 2,000 2,500 79000 19 , 500 3,800 5.800 170,000 35,000 5,000 ------------ 699, 700 ------------ ($289900) ? Ilk b 1 . Va 61 A 0A *1A ' Line 2tem Budget SumMa orm —I' Project too. roject Title! Miami conference on the Caribbean 6 Exposition i mtract period: 3ntract Amountt • ode No. .• Personnel Services 001 Salaries & Wages 100 FICA Taxes' 230 Group Insurahce 1S4 worker's Compensation 160 Unemployment Compensation • Operating Expenses 270 Professional Services 280 Accounting and Auditing ' —' 420 Travel & Per Diem --Other 510 Communication Services -- Telephone ' S20 Communication Services -- Telegraph , S33 Postage 540 utility Services --Electricity 610 Rent --Equipment , 620 -Rent— Space 640 Property Liability Insurance/ Bonding 670 Repair & Maintenance Services 680 Printing and Binding 690 Advertising P00 Office & Operating Supplies 760 Books, Publications a Memberships �7q Entertainment $ 60,000.00 Capital Outlay t4Q Machinery & Equipment-- New TOTAL _ S 60,000:00 1. BUDGET NARRATIVE ITEM ITEM 475 - Luncheons 6 Dinners This year, as in past years, the grant from the City Of Miami will be applied to the meal functions held during the Miami Conference on the Caribbean. The meal functions serve to provide the participants of the Conference with an opportunity to hear directly from the'various heads of state and government officials. Presented below is a partial list of the invited speakers: Mayor Xavier Suarez, City of Miami Govenor Bob Martinez, Florida Tom Gustafson, Speaker of the House of Representatives, Florida Representative Dante Fascell, U.S. House of Representatives Representative Frank Guarini, U.S. House of Representatives Senator Bob Graham, U.S. Congress Rafael Leonardo Cailejas, President, Honduras A.N. Robinson, Prime Minister, Trinidad b Tobago Guillermo Endera, President, Panama Violets Barrios de Chamorro, President, Nicaragua• James Mitchell, Prime Minister, St. Kitts/Nevis Rodrick Rainford, Secretary General, CARICOM i Gilberto Guardia Fabreaga, Administrator, Panama Canal Commission! Jaime Serra Buche, Secretaria de Fomento Comercial y Industrial, Mexico Pedro Aspe, Secretaria de Fianza, Mexico Carla Hills, USTR Robert Mosbacher, U.S. Dept. of Commerce +Bernard Aronson, Assistant Secretary of State for Inter -American Affairs Ronald W. Roskens, USAID Administrator 60jOOO.O0 i� lk.-tl you t equt-sted iut' received Cu11113 to -tit" net• govet•uttit null .., -entities? Yes flu List all funding Sources Applied tot Metropolitan Dade County state of Florida Amount (Indicate it received, still Pending, or rejected) $ 60r000.00 (PENDING)., $ 40.000.00 (RECEIVED) i 1 Please indicate what measures will be taken to insure adequate financial controls and accounting of funds: The general internal accounting controls established by C/CAA Dave been found to be adequate to safeguard its assets and ascertain the accuracy of the accounting records. These same controls will be•used to ensure adequate financial control and accounting of the City of Miami funds. Please attach the following information relative to your organization to this application: • 1) State Charter; 2) Tax lExempt Certification; 3) Documentation of internal financial controls and letter from certified public accountant verifying accounting systems and internal controls; • 4) A copy of the projected line item budget reflecting • expenditures and anticipated revenues for project/event; and 5) If this is not a one time event, please attach a copy of the organization's annual budget indicating all sources of funding t: ; Please describe organization's :capability to accomplish program/event: ATTACMNT 13 I hereby certify that the information provided herein is true anti accurate and that the funds provided by the City will be expended In accordance *with the commitments approved by' the City Commission. Furthermore, the City will be provided with an accounting of expenditures and receipts within thirty (30) drys after the event's conclusion and/or receipt of funds from the City, whichever is applicable, along with any other documents or data requested by the City: ZxecutLve Director Caribbean/Central American Action lb