HomeMy WebLinkAboutR-90-0784J-90-832
RESOLUTION NO. 9 0" 784
A RESOLUTION ACCEPTING THE BID OF XEROX
CORPORATION FOR FURNISHING ONE (1) HIGH SPEED
ELECTRONIC COPIER DUPLICATOR ON A CONTRACT
BASIS FOR FIVE (5) YEARS AT A FIRST YEAR COST
OF $53,507.40; ALLOCATING FUNDS THEREFOR FROM
THE 1990-91 OPERATING BUDGET OF THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION/GRAPHIC REPRODUCTION DIVISION,
ACCOUNT NO. 420501-610; AND AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS EQUIPMENT SUBJECT TO THE
AVAILABILITY OF FUNDS FOR SUCCEEDING FISCAL
YEARS.
WHEREAS, pursuant to public notice, sealed bids were
received August 22, 1990 for the furnishing of one (1) high speed
electronic copier duplicator on a contract basis for five (5)
years to the Department of General Services
Administration/Graphic Reproduction Division; and
WHEREAS, invitations were mailed to forty one (41) potential
suppliers and one (1) bid was received; and
WHEREAS, funds for this purchase are available from the
Department of General Services Administration, Account
No. 420501=610; and
WHEREAS, this equipment will be used by the Department of
General Services Administration to replace an existing unit whose
lease expires in September 1990; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from Xerox Corporation for one (1) high speed electronic
copier duplicator be accepted as the only and therefor the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA%
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
OCT 16 I
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�#igh 5pe�d �lootro�ic Cagier/i�u 13oator
08A Graphic Reproductions Division
89-90-165
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Au tact 22. 1990 2:30 P.M.
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TOTAL BID 'riCNb ,orb �'/.
BID_AMOVNT CASNISR I S CHICK_,,....
- - - - - - - --------------
Xerox Corp
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See attached
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EASTMAN KODAK COMPANY
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See attached
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NO BID•
•-------
-----------
Philip Morris Office Machine Div..
Konica business MahiDes.L_g_S�=��Inc
--------------
-----------------------------------
------------------------
--
Miami Office Systems, Inc..
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Savin Florida
T & G Business Products Inc.
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r
nal, High Seed t1ectronic Co pier/Du lioatt�r_
a�w.+tr�r..r.rr..ray:ao.rna+.�,r.w:�sr.a�.s.w.uyrr�air�..e.+..r.i.n...�mrurs�.wrnr.wsw.�arw�urwr .:
CSA graphic Reproductions Division
%to Ito".. 69-90-165
RATS jjbg RSCSTVlb: August 22, 1990 2:30 P.M.
TOTAL s rb ' j2j!D-.JgXj
c
$ fibl NrD AMOUNT CASHrNR's CHECK�..
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it biriYiwr.rrr__---r____------- -- -
Xerox Corp
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See attached
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EASTMAN KODAK COMPANY
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See attach}e��yd�
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--------------
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--------------------------------------------------------
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NO BID:
Philip Morris office Machine Div.,
Konica Business Mahinen-_g-S.A,-
Inc____
________ __-
Miami Office Systems, Inc..
CoovS 1 _=ncs------------
-------------
------- ------ ---
Savin Florida
T & G Business Products Inc.
--------------
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Honorable Mayor and Members
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of the City';Commission
The 'monthly:volume on the existing copier is estimated" to be
-approximately 325,Oo0 copies per month.
On August- 17, a bid
protest was'received regarding the above
recommendation by the
- Chief, procurement Officer, who recommended that the protest be
Funds. for.. unit are available from the Department
of: General, ,,,,,Services Administration-
Graphic Reproductions
Division, Account #420501-610.
Source of 'Funds: s,
1990�-91 'General =Services. Administr'ation,'Department,° Graphio
.',;Reproductions Division,.. Account #420501,610, in 'the amount of
$53r0501h6 40..
_-Min ritv��Particivat
Non --Minority Vendor ,
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:Attachments: Proposed ResolutionY
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Comp1Ve Bid Specificafions For the Print Shop Environment
Minimum speed -100 cpm
100,000 - 500,000 copies month
RecirculatingDocument Feeder (min.
capacity 100 originals)
Semi -,,automatic Document feeder
Paper Sizes8.112 x 11 - 81 /2 x 14
Automatic two sided copying
Variable Reduction
3 •
Book, Copying
•
Automatic Cover or Divider insertion
x
Internal Copy Controller
In=linerfinisher/binder
Job Interrupt feature
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goamons for "No Did" were as follows t
Miami Office Systems, Inc. - 'Speed requirements are
beyond current line capability"
Copy Supplies# Inc. -"Do not sell equipment. only
supplies". �,D not handle
Phillip Morris office Machine Div4 4ft
equipment to meet specs requirements".
Konica Business Machines - "No bid".
5avin Florida - "Specifications out of Savin Range
T & o Business Products - ,Can not meet requirements".
Eastman Kodak Co. - "No bid".
1.
2.
3.
4.
5.
6.
7.
RECOMMENE)ATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO XEROX CORPORATION AT A FIRST
YEAR COST OF $53F50 FOR ATOTAL
NOT TO EXCEED
PROPOSED FIVE-YEAR COST
$267,537.00.
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