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HomeMy WebLinkAboutR-90-0820J-90-838 10/16/90 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF LL,OYD STEIER FOR FURNISHING FOUR (4) PUREBRED GERMAN SHERPHERD DOGS TO THE DEPARTMENT OF POLICE AT A TOTAL PROPOSED COST NOT TO EXCEED $10,800.00; USING FUNDS THEREFOR PREVIOUSLY ALLOCATED FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690001, ACCOUNT CODE NO. 290904-996; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS PURCHASE. WHEREAS, on June 7, 1990, the City Commission, by Resolution No. 90-406, approved the herein acquisition and allocated funds therefor from the Law Enforcement Trust Fund; and WHEREAS, pursuant to public notice, sealed bids were received August 13, 1990 for the furnishing of four (4) Purebred German Shepherd Dogs to the Department of Police; and WHEREAS, invitations were mailed to eight (8) potential suppliers and three (3) bids were received; and WHEREAS, funds for this purchase have already been allocated from the Law Enforcement Trust Fund, Project No. 690001, Account Code No. 290904-996; and WHEREAS, these dogs will be used by the Department of Police/Canine Detail for the purpose of performing area searches and to detect presence of narcotics; and WHEREAS, the City Manager and the Chief of the Police Department recommend that the bid received from Lloyd Steier be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION OF 1V MG OCT 25 1990 I pEf01LBno 2.0 r.. ^- I Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The August 13, 1990 bid of Lloyd Steier for furnishing four (4) Purebred German Shepherd Dogs to the Department of Police at a total proposed cost not to exceed $10,800.00 is hereby accepted using funds therefor previously allocated from the Law Enforcement Trust Fund, Project No. 690001, Account Code No. 290904-996. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for these dogs. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 25th day of October 990. XAVIER L. UAREZ,, IMAYOR ATTE MATW HIRAI, CITY CLERK PREPARED AND APPROVED BY: , X RAFAEL-'O. DIAZ CHIEF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: J04GE L. FERN#ND CIJY ATTORNEY ROD/pb/bss/M1785 90- 820 46 BID SECURITY LIST ----------------- BID ITEM: Four (4) German Police Doffs _ Department of Police BID NO.: _ 89=90=156 ____________________________ DATE BIDS RECEIVED: AtIcZL.�L3� 1990 _ 2:30 A.M._______________ TOTAL BID_BOND_Sorj BIDDER BID AMOUNT CASHIBR'S_CHECK___ --------- ----------------------------------------- K _9--Unlimited------------------- Christel Training Kennels LloydSteier------------- ------- - ----- ----------------- See attached ILLd if11 11 1t------------ -------------- -------------------- ------------------------- ------------------------ ------------------------- _--------------------------- r -------------- i ------------------------- ------------------------- --- -------------------;-------------- NOBID:----------------------- i ►--------------- ------------------------- Firma Muller-Hundesportartikel ------------------------------------------------- ------ -------- - - - - - ----------------------------------- ------------------------- 1 i I _ received () envelopes on behalf of Person re e bids------- — GSA Procurement Office on (City Department) SIGNED: J. (Duty City Clerk)— . W1 LEGAL ADVERTISEMENT BID NO. 89-90-156 Sealed bids will be received by the City of Miami City Clerk at her office located a 5 rive, Miami, Florida, 33133 not later than :3 p.m. August 13 1-for the furnishing of approximately four erman Shepherd Dogs from Germany for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 7979 Cesar H. Odio City Manager 0/ & l REQUISITION FOR ADVERTI�EMENT', � �. n: 7.,�This number must appear = -' in the advertisement, DEPT/DIV. Procurement (Lor Police) } f, "'. f.j 0 ACCOUNT CODE Z902U1--2(37 .. -.# . v Jule 23 199U, is or DATE ► PHONE 5 7 5 - 5 �. 7 4 A�'PF�OVr� BY: PREPARED BY blaritza Pa"es f. DIRECTFSR 6F ISSUING D ARTMENT Publish the attached advertisement ono (1 } times. -- (number of times) Type of advertisement: legal X classified display (Check One) i i 27 Size: Legal ? Starting date July Jill, 1990 First four words of advertisement: B i_ d No . 8 9 -- 9 0 - 15 6 * s A a i o ri I-1i '-g j, 1 1 }", Remarks: Four (4),1 German Police Dogs (open 8/ji 90 2:30 i DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE . PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT' 0 Miami Review A-1' 8.2 ) Cr3 a D-4 E-5 F3 F4 F5 t F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER YYU MM TDD Adv. Doc. Reference VENDOR INDEX COPE OBJECT PROJECT 11 13 17 18 25,34 39142 145 50.51 56 57 ; 62 63 65 6fi 71 0 1 2 14-111 VP I I I I I I 1 1 12 02 2 87 11 1 2 3' 4 7 8 V P 121314 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 D 0 2 0 1 { Approved for Payment 'White - Purchasing Yellow - Finance Pink - Department ¢ Yellow copy; SjlVia Mendoza, City Cleric's Office Pink copy; Mrit:&a, PrOCuremerit 14arlageiuetit CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM ' CA-1 - -- -- - -Ikl TO Honorable Mayor and Members DATE OV•� 1 19�o FILE of the City Commission FROM: Cesar H. Odi City Manager RECOMMENDATION• SUBJECT . Recommendation for Resolution Award of Bid No. 89-90-156, Four Purebred German Shepherds REFERENCES: ENCLOSURES: It is respectfully recommended that an award be made and a resolution be passed accepting the bid of Lloyd Steier, in the amount of $10,800, for the furnishing of four Purebred German Shepherd Dogs to be utilized by the Miami Police Department Canine Detail. BACKGROUND: The Police Department has analyzed the bids received on August 1990, for the furnishing of four Purebred German Shepherd Dogs. These dogs will be utilized by the Canine Detail to perform area searches and to detect the presence of. narcotics. The Department has found Lloyd Steier, a non -minority vendor located in Davie, Florida, to be the lowest and most responsive bidder. K-9 Unlimited is located in N. Ft. Myers, Florida and Christel Training Kennels is located in Brooksville, Florida. The police department has done business with Lloyd Steier in the past and is satisfied with his product. On July 27, 1990, invitations for sealed bids were sent to prospective vendors. Bids were opened on August 2, 1990, with three (3) vendors submitting bids and one vendor submitting a "no bid". Ms. Ann Whitaker was contacted reference to Minority Participation and she concurs with the Department's recommendation. It is, therefore, recommended that the award of bid be made to Lloyd Steier. The Department's specifications have been met, and the funding source will be from the Law Enforcement Trust Fund, Project No. 690001, Index Code 290904-996. 90-- 820 C/P_ I The Honorable Mayor and Members of the City Commission Page 2 Amount of Bid $10,800 Cost estimate/Budgeted Amount: $10,800 Source of Funds: Law Enforcement Trust Fund Minority Representation: Non -Minority Vendor Public Hearings./Notices N/A Assessable Project N/A Bid No. 89-90-156 % of Cost Estimate: 100% 90- 820 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : William J. Schaut DATE : SEP 1 31990 FILE Chief Procurement Officer SUBJECT Bid Approval, Bid No. 89-90- 156, Purebred German Shepherds i� FROM REFERENCES �.rPerry L. erson, Jr. Chief of Police ENCLOSURES: This department has verified available funding with -the Departments of Finance and Budget and funds are available^.. -to cover the cost of four (4) German Shepherd Dogs at a cost of $10,800. Funding is to be from the Law Enforcement Trust Fund, Project No. 690001, Index Code 290904-996. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance TARY REVIEW & APPROVED BY: ADDITIONAL APPROVALS (IF REQUIRED) Sergio Rodriguez, Director Planning Department Man r Saana, Director Frank Castaneda, Director -De rtment`of Budget Community Development (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 90-- 820 :.t AMI , FLORIDO "'EMENT MANAGEMENT _VISION BID SHEET P.O. ,C 330708 Miami, 41 33233-0708 TELEPHONE NO. 575-5174 BID NO. 89-90-156 IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: 30 Days (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: Guarantee as per Specification #8 of bid 89-90-15c State any variances to necessary): specifications (use separate sheet if Delivery: 35 calendar days required upon receipt of Purchase Order. Delivery Point(s): Miami Police Department - Property Bureau 400 NW 2nd Avenue Miami, FL 33128 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): Lloy3 Steier Frances Steier NAMES OF COMPANY OFFICERS: President V P Please use the back of this page if more space is necessary Name of individual holding license in this profession (if applicable) Not Applicable MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a, copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: Lloyd Steier company name Indicate if Minority Business: S i gnat ur e : wSL Print Name: Lloyd Steier Date: August 2, 1990 C] Black- C] Hispanic C] Women 9 Q, 820 FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS ' AWARD OF BID Bid No. 89-90-156 ITEM: Four (4) Purebred German Shepherd Police Dogs DEPARTMENT: Police TYPE OF AGREEMENT: Single Purchase REASON: These dogs will be utilized by the Canine Detail to perform area searches and to detect the presence of narcotics. POTENTIAT. BIDDERS: 8 RIDS RECEIVED: 3 mnnTTT.nTTnN t Attached FUNDS: Law Enforcement Trust Fund Project No. 690001 Account Code No. 290904-996. MTNOgITYZWOMAN PARTICIPATION: Invitations to bid were sent to two (2) Woman owned firms engaged in the Dog Training business located in these sources. 1. New Vendor Applications 2. City of Miami Minority Register 3. Prior Bids on file in Procurement Mgmt. Office Minority response consisted of two (2) bid received from a Woman owned firm. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 0 0 Woman owned 0 0 Non -Minority 3 1 New Bidders Black American 0 0 Hispanic American 0 0 Woman owned 2 2 Non -Minority 3 0 Courtesy Notifications 18 - "No Bids" - 1 Late Bids - - Totals _.2.�t � 4 Reason for "No Bid" was as follows: 1. Hans Muller - "No bid". —, RECOMMENDATION: IT IS REC MADE TO PROPOSED/A ED T HE AWARD BE STE R FOR -.A TOTAL OF _$1 , 800.00'1 �-7 � ,�. L_ • car- c.. �/ Procurement Supervisor /- 7 ate Page 1 of 1 (�0.- 82O S, ri-�.csvt_Hi IUiV Ut— 11=1IU5 F-UH y I-'s G 1ker1-&1 City Manager, City Clo,k A. M. Rocoi.ed by the Cory Commrssien, City Clark, City of Miwni, Florida of P. M. Bidder STP�A ^)U -r 1. L-Wa el -� �p ` rA^ 4A)W,,1.Jl,,.. W'v�5 A logo . DESCRIPTION TY Unir price Total Unit Price Total Unit Price Tarot Unit price Total Unit Price Total Unit Price Total Crc S 3 o c� I t,0=0 3 goo 15', ZO'D_ 7aD la 1&:)o IRREGULARITIES LEGEND. A -Na Pwwwr-•I.Atterney IT IS /RECOMMENDED THAT� y�Y a - No Allide.N es to Capital i Surplus of Banding Coei- mpany ' j �I !J t- �y, 4 - C - Contacted Eatenarons ! 'P - Preposot Unsigned or improperly S.yned of No Corporal• Seal 1E -17at• :I l utitia l re Nrtt F I I I r_d gilt BIDy G—leprapw.$idBond—'- N - Corrwcrwd aid I — ,(n — '�" 1 Y t/ El C T - 1 -90 THU •D : S 1 Pi_, L I c:E- PUDGET P AFFIDAVIT I, Perry L. Anderson, Jr., Chief of Police, City of Miami, do hereby certify that the aforementioned request for expenditures from the City of Miami Law Enforcement Trust Fund, for the purchase of fgMr ( 4 ) Purebred German ahephrd Qq„g at an e.it,imated most of �$,,14.040 , complies with the provisions of Section 932.704, Florida Statutes. �' Perry L. Anderson, Jr. Chief of Police City of Miami Police Department Date S R TO AND SUBSCRIBED BEFORE ME THIS © DAY OF 1990. 00, v NOT PUBLIC My Commission Expires: NOTARY PUILIC STATE OF FLORIDA DATE NY C010+115 lONDEO THRU GENERAL INS. UNO. 90-- 820