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Home My WebLink AboutR-90-0879J-90-1028 11/08/90 RESOLUTION NO. 90-- 879 A RESOLUTION REJECTING ALL BIDS RECEIVED BY THE CITY IN CONNECTION WITH THE FURNISHING OF ANNUAL MAINTENANCE AND REPAIRS FOR THE AIR- CONDITIONING SYSTEM AT THE DON HICKMAN ADMINISTRATION BUILDING, BID NO. 89-90-161; FURTHER DIRECTING THE CITY MANAGER TO SEEK NEW BIDS FROM SUCH NEW SOURCES, BASED ON SUCH SPECIFICATIONS AS HE DEEMS APPROPRIATE FOR THE PROCUREMENT OF SAID SERVICES, AND TO BRING BACK SAID SOURCES AND SPECIFICATIONS TO THE CITY COMMISSION FOR REVIEW AND APPROVAL. WHEREAS, pursuant to public notice, sealed bids were received August 28, 1990 for the furnishing of annual maintenance and repair for the air-conditioning system at the Don Hickman Administration Building on a contract basis for one (1) year, renewable annually, to the Department of Environmental Services and Operations Management/Property Maintenance Division; and WHEREAS, despite the City Manager and the Director of the Department of Environmental Services and Operations Management/Property Maintenance Division having recommended that certain bids received be accepted, the City Commission is not convinced that sound procurement principles were fully utilized in this proposed acquisition; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. All bids received by the City in connection with the furnishing of annual maintenance and repairs for the air-conditioning system at the Don Hickman Administration Building, Bid No. 89-90-161, are hereby rejected. Section 2. The City Manager is hereby directed to seek new bids from such new sources, based on such specifications as he deems appropriate for the procurement of said services, and to bring back said sources and specifications to the City Commission for its review and approval. CITY COMMISSIONf 1. MEETING OF _. NOV g W u.unox2.0- 879 1 Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this $th day of _ November , 1990. CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: J04GE L. FENANDEZ CITY ATTORN Y HH/ebg/M1911 VIER L. SUAR Z, MA - 2 - 90- 879 4 BID SECURITY LIST BID ITEM: ITEM: Air Conditioning Plaintenance Services Don Hickman Administration Building BID NO.: 89-90-161 DATE BIDS RECEIVED: August 28,-1990_ 2 30 p.m. ------------------------ TOTAL BID'BOND_Sor) BIDDER BID AMOUNT CASHIER'S CHECK -------- ----------------------------------------- Total Air Services, Inc. See attached oes) bids (2 envel----- ---------- ------------------------- ----------------------------- Carrier Building Services -------- See attached bid Weathertrol Maint. Corp. " If ------------------------------------------------------------- Samm L. Hamilton, Inc. isof ------------------------------------------------------------- Airko Service, Inc. Itof -------------------------------------------------------------- ----------------------------------------------------------------------- ----------------------------------------------------------------- -- --------------------------r-------------- --------------------------- i ------------- ------------------------- ------------------------ NO BID: --- ------- i -------------- ------------------------- Temptrol Air Inc --1UQUay Sgx'V cc. ---------------- Air Pak, Inc. ------------------------------------------------------------------- j '-------------- ------------------------- y ----------------------- ----------- -------------- - 'L-7 -=G= F7 - ---------- ----------------------- - ------------------------------------------------------------------ ----------------------------------------------------------------- -- -- -------------------------------------------------------------- -------------------------------------------- ------------------------- _______ - ______received (1 ) envelopes on behalf of (Person receiving bids) -• �// GSA - Procurement Office one_ --------------------------------- - ------------------ (City Department) SIGNED: _ _4-t-y(--t _ __-_/_i��_�_ (�- uty Clerk)- - LEGAL ADVERTISEMENT Sealed bids will be received by the City of Miami City Clerk at her office located at =200 Florida, 33133 not later thanp.m., Au ust 28 1990 for the furnishing of Air Condit enance Sere ce a contract basis for one (1) year at the City of Miami Don Hickman Administration Building to the Department of General Services Administration. Bidders must be an authorized factory service branch of the Carrier Corporation. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. =7990) Cesar H. Odio City Manager ten ance Corporation, as per -the attached resolution. 90- 879 P i.4 �/ 27 n t A o R"olr�it ' nO' REQUISITION FOR ADVERTISEMENT fter must appear 11 .EQUI 1 in the advertisement. DEPTIDIV. Procurement (f-6.rGAA/P,rqperty Maint.) ACCOUNT CODE 420401;887 DATE August 6, 1990 -PHONE 575-5174 APPRQXFDBY: PREPARED BY I'Ialltza Pages X. DIRECTOA OF ISSUING DEPARTMENT Publish the attached advertisement' one times. (number of times) Type of advertisement: legal X classified display (Check One) Legal Size: I Starting date August 10, 1990 First four words of advertisement: Bid No. 89-90-161; Sealed bids will be..'.. Remarks: Air.Conditioning Maintenance Services for the Don Hickman Adm. 13ldg_._ (open- 8/28/90 2:30 T TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DO NOT LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT .0 Miami Review A-1 C-3 D-4 E-5 F3 F4 F5 i F7 F8 F9 F10 F1 I F4\: LINE TRANS VOUCHER I YDUE DATE Y MM DO Adv. Doc. Reference VENDOR INDEX CODE OBJECr PROJECT 11 13 1718 1 05134 39142 145 50151 56 57 S2 63 65 166 0 1 2,141,11 V P iI I 1 1 12 10121 1 1 1-, �,-j I I I I I 1_1 I I I I ] 218171 1 1 1 2 314 :7 8 V P 121314,15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 5 120 Lo 1,21011 ED Approved for Payment White - Purchasing Yellow - Finance Pink - Department Yellow copy: Sillvia Mendoza, City Clerk's Office Pink copy: Maritzao Procurement Management - ----------- 90- 879 P 7A �/ r] A 00-r—S0-90 TUE 1 5 : 2" GSA CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM P . 0 6 The Honorable Mayor and Members 4G1 J U ATJU To : of the City Commission o^rE ' FILE Resolution Denying the SUuect : Bid Protet of Weathertrol Maintenance Corporation for Bid No. 89-90-161 FROM: Ce3d r H. Od i REFERENC65 City Manager ENCLOSUFteb i RECOMMENDATION r It is respectfully recommended that the City Commission adopt the attached resolution for the denial of a bid protest, as submitted by Weathertrol Maintenance Corporation, regarding Bid No. 89-90- 161; for annual air conditioning maintenance at the Don Hickman Administration Building. BACKGROUND f Pursuant to tid No. 89-90-161, for the annual air-conditioning maintenance of the Don Hickman Administration Building, five (5) bids were received by the Environmental Services and Operations Management Department. upon evaluation, the optional bid of Carrier Building Systems and Services, a non -minority company located at 1155 NW 159 Drive, Miami, Florida, was recommended for an award of Did at a cost of $22,381. Subsequently, a letter of protest was: received from Weathertrol, bused on their understanding that the award was not being recommended to Weathertrol a`s the lowest bidder. I This protest! was investigated by the City of Miami's Chief Procurement dfficer and was determined to be without merit in that the award of bid had been recommended for the lowest optional bid: Weathertrol did not offer a bid for the optional maintenance, 'Ps requested in the bid solicitation. It is, the)efore, the recommendation of the Environmental Services and Operations Management Department that_ the City formally deny the bid protest as submitted by the Weathertrol Maintenance Corporation, as per the attached resolution. 90- 8'79 .17*4 �-1 WATHERM01 YA' C040. N•t AIR CONDITIONINO CONTRACTORS CMC •008210 P.O BOX 523130 • MIAK FLOR10A 33162 August 28, 1990 City of Mami Procurement Department 1390 N.W. 20th Street Miami, _1:'L 33133 A.-tn: Ms: Sara Gonzalez Re: Bid #89-90-161 Deter Ms. Gonzalez s PHONE: 692-0340 We have just been informed by your office thmt you intend to award the referred project to a bidder who was not the lowest bidder. Plq se be advised that we consider ourselves the lowest re onsivC bidder and would like to protest your decision. Y r K,Cry truly, SRTROL MAINTENANCE CORP. G� sidro .'Borja res i nt cc$ Cesar Odio, City Managar Ron Williams, G.S.A. Adrian MacBeth, M.B.E. , 90- 879 -Z' W CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM William J. Schaut September 26, 1990 PM/307 TO Procurement Supervisor DATE : FILE Procurement Management Division Protest'of Bid No. SUBJECT : 89-90-161 by the Weathertrol Maintenance Corporation FROM . "td Ku'd, erintendent REFERENCES: Property Maintenance Division ENCLOSURES: one This is to advise you that pursuant to our' review of the bid .protest of the Weathertrol Maintenance Corporation regarding Bid No. 89-90-161, we have concluded their objection to be without ' merit. Specifically, Weathertrol is protesting based on the recommended award not going to the lowest bidder. As may be noted from the attached "Tabulation of Bids," the award of bid was for the optional bid (which included the maintenance of some three - hundred twenty (320) moduline units); in which the bid of $22,380 from Carrier Building Systems and Services, Inc., was the lowest responsive bid. In summary, the award of bid is recommended for the lowest bid and thus there is no grounds for a protest of the bid award. If there are any questions and/or comments concerning the above, please contact Mr. Edward Kuehl, Superintendent of Property Maintenance, at extension 5141, EK/KDH/lww cc: Ron E. Williams, Director 90- 8'79 WIN CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM William J. Schaut SEP 27 1990 PM/298 TO Procurement Supervisor GATE ' FKE Prow4rement Management Division Bid Evaluation for General sue�ECT : Maintenance of Don Hickman Administration Building HVAC System -Bid No. 89-90-161 9ROM R! L• W lliams. Director REFERENCES General Services Administration ENCLOSURES : The General Services Administration. Property Maintenance Division, has evaluated the bids received pursuant to Bid No. 89- 90-161, for annual maintenance of the air-conditioning system servicing the Don Hickman Administration Building, 275 NW 2 Street; and recommends award of bid to the lowest most responsive bidder, as follows: VENDOR BID Carrier Building Systems $22,380 and Services 1155 NW 159 Drive Miami, Florida 33142 Please be advised that this bid is the optional bid as requested in the bid solicitation, which includes the additional maintenance of the three hundred -twenty (320) moduline units at this facility. Given their existing state of disrepair, it is our conclusion that the best value for the City would be the optional bid at a cost of $22,380. The scope of services includes the full maintenance of the air-conditioning system servicing this major five story facility. Funding is available from the FY'90-91 operating budget of the General Services Administration, Property Maintenance Division. account code 420402-670. SEP 2 719M If. there are any questions and/or commen- please contact Edward Kuehl, Super. .r `Maintenance, at extension 5141. ire GENE 01 ff-K.P1 SERVICES tr•: r�u7FRii Wi:iti�`�, • t .94— 879 y (14 it LT of (lat TUT RON E. WILLIAMS Oirwor ,.,," M v SEP 2 71990 Mr. Isidro C. Borja, President weathertrol Maintenance Corporation P.O. Box 523130 Miami, Florida 33152 Dear Mr. Borja: CESAR H. ODIO Chy Manager As the City of Miami's Chief Procurement Officer, I am hereby advising you that subsequent to my review of your recently submitted protest of bid regarding Hid Mo. 89-90-161, I have concluded that it must be denied. Specifically, the recommended award of bid to Carrier Building Systems and Services, Inc., in the amount of $22#380 (optional bid which includes maintenance of modulines), is the lowest bid for requested services. Since the City has selected the optional bid for award, and weathertrol did not participate in offering an option bid, your objection is considered to be without merit. Si c rely, R i lams Director • �rECUTY.EIVE, 0C i 0 • ; �yfaAt SEtYIt� 1t.'.. �q)•'A rrr•• 90- • 879 C,E%'ERAE SERVICES AnMINISTRATiOt4 [NEPARTMfNT/I"Q N.w tt1 S�reet�Mismi, fL sx�+">rs»S) S>'S St'm O C T— 3 0— S 0 T U E i S 2 3 G S A CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable'Mayor and Members TO. of the City Commission DATE SUBJECT FpoM : Cesar H. Od i O WeRENCES : City Manager ENCLOSURES: j� . RECOMIKENDATI ON P . 0 2 OCT 3 01990 FILE : Resolution Authorizing Award of Bid No. 89-90-1611 Annual Maintenance of Don Hickman Administration Building HVAC System It is respectrully recommended that the City Commission adopt the attached resolution for the furnishing of annual maintenance services for 'the air-conditioning system at the City of Miami's Don Hickman administration Building, to be awarded to Carrier Building Syst ms and Services, as the lowest responsive bidder in accordance with Bid No. 89-90-161. The total cost for this contract is e0timated to be $22,380, in which funds are available from the operating budget of the Department of Environmental Services an4 Operations Management, Property Maintenance Division. i BACKGROUND The Environment Services and Operations Management Department has analyzed the aids received pursuant to Bid No. 89-90-161, for the annual maintenance of the air-conditioning system servicing the I' City of Miami's Don Hickman Administration Building. Five (5) bids were received; two (2) Hispanic and three (3) non -minority. The optional bid. of Carrier building system and services, a non - minority compony located at 1155 NW 159 Drive, Miami, Florida, j was the lowest responsive bidder at a cost of $22#380, and thus recommended for award of bid. This optional bid includes, in i addition to annual on -going maintenance, the repair and upkeep of some three hundred -twenty (320) moduline units servicing this facility. Th* moduline units control the air flow throughout the facility and are currently in a state of disrepair. 90 - 879 O CT--SO-90 TUE 1 S : 2T GSA The Honorable Mayor and Members of the City Commission Page 2 = P . 1 1 t Funds are available from the FX'90-91 Operating Budget of the Environmental! Services and Operations Management Department, Property Maintenance Division as indicated below: i Amount of Sid: $22,380 Source of Funds: 1990-91 Environmental Services and Operations Management Department, Property Maintenance Division: Account Code 420401-670 r Minority Participation: Five (5) bids received - two (2) Hispanic and three (3) non - minority: non -minority recommended for award of bid 0 0 F R I 1 0: 3 2 DEPT. O F BUDGE T /GT- i^'PO THU 10 1 ma GSA CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To William J. 40haut Proauremout ,supervisar Procurement :Managoment Division fr°"" IAlon T•a" . will as+ft, Director Deneral ae ices Administration DATA SUMOT FIEKEAENC S - P . 1016 P . S 6 FILIK . Annual Itaintenence at wn Niolman Administration Bldg$ R AC 83ratem FY 190-91 Thia9 deparment has verified available funding with the Departments'ot finance and Man& *%ant and budget that funds are AVallable t6 Cover the cost of Ce subject bid in the amount of $2203 a o - o o f hocount cods Number 1wswn a. nt rY' 9 o-9 budget year. FXNANCE REVIEW i APPROVED BY t ADDITIONAL APMOVAtA (Except for'funds already (it re►quirod) appropriated or items included in rY budget) --ui� Carlos tiara A� Dfor Sergio Rodrigiss Director Department ! finance planning Department OUDGSTARY R VIEW i APPROVED SY % Masr ohar swr na, oiroator Frank csatanoda, fliYaotor Department t Management Community Development and budget i t 9Q- $"� a g ,fiOF MIAMI, FLORIA6P.O. BOX 330708 s \,CUREMENT MANAGEMEW Miam� F1 33233-0708 ►VISION TELEIIONE NO. 575-5174 BID SHEET BID NO._gg-g0-161 / IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID, WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net 30 (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: PARTS 1 YEAR/ LABoRg0 DAYS State any variances to specifications (use separate sheet if necessary): Delivery: 5 calendar days required upon receipt of Purchase Order. Delivery Point(s):_ Don Hickman Administration Building Miami, FL 33128 In accordance with the Invitation to Bid, the Specifications, Genera Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): CARRIER BUILDING SERVICES NAMES OF COMPANY OFFICERS: F1011. m,11; Please use the back of this page if more space is necessary Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: CARRIER BUILDING SERVICES company name Indicate if Minority Busineesr [ ) Black [ ] Hispanic [ I women F Signatures-.-PJ (. . Print Name; J1Dim:trjs Alexandra Date: ? .1+-90 long AND RETURN THIS 90- 879 DISQUALIFY A analysis of the Number of Responses 0 1 0 2 0 1 0 1 K IJE A/C Maintenance of Don Hickman Administration Building DEPARTMENT: General Services Administration/ Property Maintenance Division TYPE OF PURCHASE: One year renewable REASON: To provide annual maintenance to the A/C System and repair 320 moduline units which are currently in a state of disrepair. 24 BIDS RECEIVED: 5 TABULATION: Attached FUNDS: 1990-91 Operating Budget Account No. 420401-670. MINORITY PARTICIPATION: Invitations were sent to three (3) Black, eight (8) Hispanic and one (1) Woman owned firms engaged in the air conditioning maintenance business as located in the following sources: 1. New Vendors Applications on file in the Procurement Office. 2. Previous Bids on file in the Procurement Office. 3. City of Miami Minority Register Minority response consisted of two (2) bids from Hispanic owned firms. Category Prior Bidders Black American Hispanic American Woman Non -Minority LTA Black American Hispanic American Woman Non -Minority Courtesy Notifications "No Bids" Late Bids Following is an Invitations to Bid: Number of Bid Invitations Mailed 0 2 0 3 3 6 1 9 23 Totals 47 s Reasons for "No Bids" were as follows: 1. Temptrol Air Cond. Inc. - "No bid". 2. Air Pak, Inc. - "No bid". 3. McQuay Service - "Insufficient notice to survey equipment". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO CARRIER BUILDING SYSTEMS AND SERVICES IN THE AMOU T__DF_$22,380.00. Procurement Supervisor Date t 90- 879 Page 2 of 2 CITY OF MIAMI GENERAL SERVICES ADMINISTRATION PROPERTY MAINTENANCE DIVISION TABULATION OF BIDS - BID NO. 89-90-161 (ANNUAL MAINTENANCE OF DON HICKMAN ADMINISTRATION BUILDING HVAC SYSTEM) - OPTIONAL BID VENDOR BID (INCLUDING MODULINES) Weathertrol Maintenance $ 5,160 ------ Corporation (H) Airko Services, 11,220 ------ Inc. (N-M) Sam L. Hamilton (N-M) 13,512 ------ Carrier Building 15,756 $22,380 Services (N-M) Total Air Service (H) 19,200 ------ 90- 879