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HomeMy WebLinkAboutR-90-08721 4 4 J-90-837 11/8/90 RESOLUTION NO. 9 U— 872 A RESOLUTION CONDITIONALLY ACCEPTING THE BID OF JULES BROTHERS UNIFORMS FOR THE FURNISHING OF WORK UNIFORMS TO VARIOUS CITY DEPARTMENTS ON AN AS NEEDED BASIS FOR A PERIOD OF ONE YEAR WITH THE OPTION TO EXTEND FOR FOUR (4) ADDITIONAL ONE-YEAR PERIODS AT THE PRICES STIPULATED ON BID NO. 89-90-129 FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION; ALLOCATING FUNDS THEREFOR FROM THE VARIOUS CITY DEPARTMENTS FY-90/91 OPERATING BUDGETS AS NEEDED; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE AS NEEDED AND ALSO THEREAFTER AUTHORIZING THE CITY MANAGER TO EXTEND THIS CONTRACT ANNUALLY, SUBJECT TO THE AVAILABILITY OF FUNDS; FURTHER REQUIRING THAT PRIOR TO ISSUANCE OF ANY PURCHASE ORDERS SAID FIRM SHALL AGREE TO SUPPLY UNIFORMS TO PROPERLY FIT BOTH FEMALE AND MALE EMPLOYEES. WHEREAS, pursuant to public notice, sealed bids were received June 20, 1990 for the furnishing of work uniforms to various City departments on an as needed basis for a period of one (1) year with the option to extend for four (4) additional one-year periods for the Department of General Services Administration; and WHEREAS, invitations were mailed to twenty-six (26) potential suppliers and two (2) bids were received; and WHEREAS, funds for these purchases will be available from the FY'90/91 Operating Budgets of the various City departments as needed; and WHEREAS, this service will be used to replace worn-out work uniforms and to furnish uniforms to new employees at various City departments as needed; and WHEREAS, the City Manager and the Director of General Services Administration recommend that the bid received from Jules Brothers Uniforms be accepted as the lowest responsible and responsive bid; CITY COMMISSION MEEMG OF y N 0 V 8 1990 ''1 RuKuna po90 — 8 7 2 1 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The June 20, 1990 bid of Jules Brothers Uniforms for the furnishing of work uniforms on an as needed basis for various City departments for a period of one (1) year with the option to extend for four (4) additional one-year periods at the prices stipulated on Bid No. 89-90-129 for the Department of General Services Administration is hereby accepted, with funds therefor to be allocated from the various City departments FY'90/91 Operating Budgets. Section 3. As a condition precedent to this award, said firm shall agree to supply uniforms to properly fit both female and male employees. Section 4. As provided herein, the City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for this service as needed and thereafter to extend this contract annually, subject to the availability of funds. Section 5. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 8th day of ATT T MA HIRAI City Clerk PREPARED AND APPROVED BY: HUMBERTO HERNANDEZ Att XAVIER L. Z, , 1990. APPROVED AS TO FORM AND CORRECTNESS: top, J RGE L. RNANDEZ �. Assistant City orney City Attor ey HH/ebg/M1772 -2- 90- 872 A BID_ SECURITY_ LIST BID ITEM: — Work Uniforms for various departments_ City Wide ------------------------------------------------------ BID NO. z 9-90-129 DATE BIDS RECEIVED: June 20, 1990 2:30 p.m. TOTAL DI_D 'BOND or I,� r� BIDDER BID AMOUNT CASHIER'S CHECK - __ _ - - - Martins Lamar Uniforms _ _ ___ ____- ---------------__ See attached -1ju-------__ or Surgi $5,000.00 Superior - Mfg__ Co_1_ Inc_-_- 2 3 6 3 7 3-- Jules Bros. Uniforms, Inc. __----- ........................... See attached --............ $5,000.00 Official CkTE_ 2 3 8 6 8 8 0--------- --------------------------------------------------------------- ----------------------------------------------------------------- NO BID: Public Safety Devices, Inc. -- --------------------- -----r-------------- _------------------------ i ------------------------- --------------------------- --------------- i ------------------------ i----------------------------------------- -------------------------------- f------------------------------------------ -- - - ------ - -------------------------------------- t------------------------- -------------- L ------------------------- \�—______ received ( ) envelopes on behalf of (Per on receivi_ng__ bids_) ------- _-GSA —_— Procurement _ Office ------------------ oa��"--_---___--_-- (City Department) SIGNED: 4D_ —-�-(4tty City Clerk)- al . 4 s ... .�' � � . ..,.. x.t .. ..... '.' �:> .' ....ri.':'� �F.`i.Y'i�. �i _ i _. ,.tX R'v'a'+4���5. i :i ci S ';s �` • LEGAL ADVERTISEMENT �" �!; + '�.. C' 1. b i 41✓t BID NO. 89-90-129 0 }} C n M Sealed bids will be received by the City of Miami City Clerk at her office located a gap ,! ive, Miami, Floridar 33133 not later than 0 .m. June 20 1990 for furnishing work uniforms to various City ep men s - i ide. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and y Services to Black, Hispanic and Women Minority Business _ Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 7965 ) Cesar H. Odio City Manager j inn REQUISITION FOR ADVERTISEMENT +This number must appear i`,',Y ?Q Ffj zln(Qadvertisement. DEPT/DIV Proc;uremAt (for City Wide:) ` ACCOUNT CODE 4 2 0 8 01- 2 8 7 i ! DATEM,/ 25, 1990 PHONE 575-5174 APPAOyED8Y:.1�i •;!, E L_i1. ! PREPARED BY_ 1`•iaritLa ):'acte5 i DIRECT R OF ISSUING DE RTMENT Publish the attached advertisement, one. (1) times. I (number of times) Type of advertisement: legal ,X classified display . (Check One) i al � � Size: -- Leq Starting date Juice 1 . 19 9 0 ; First four words of advertisement: ' Bid No. 89--90-129: Sealed bids will be... Remarks: Uniforms 'Contract - City Wide i (oPen 6/20/90 - 2•30 12m ) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. 4 LINE i PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 Mianti Review A-1 f B-2 i C-3 D-4 E-5 F3 F4 F5 i F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER t DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE BJE PROJECT 11 1 17 18 i5 34 39 42 45 50,51 56 57 ,62 63 65 66 71 0 4 1 V P ,2 0 2 2871 o 4 7 8 V P 12 314 5 DESCRIPTION 36 64 DISCOUNT6 72 - AMOUNT so 5 2 0 0 2 0 1 Approved for Payment White — Purchasing Yellow - Finance Pink — Department Yellow copy: S:iivia Mendoza, City Clerk's Office Pink ccpy : iiaritza, Procurement Management 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 25 TO : Honorab Mayor and Members DATE : OCT - 51990 FILE of th ity Commission SUBJECT : Recommendation for Resolution and award of Bid No. 89-90-129 FROM Cesar H. Odio REFERENCES: City Wide Uniforms City Manager ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution accepting the bid from Jules Brothers Uniforms, which is located at 8340 Biscayne Boulevard, Miami as the lowest bidder to provide uniforms to various City departments on a contract basis for one year with the option to extend for four (4) additional one year period on an as needed basis subject to the availability of funds. The Departments using this contract are: }: Solid Waste - General Services Administration Parks and Recreation - Conferences, Conventions and Public Facilities - Public Works �I BACKGROUND l This service will be used by various City departments for the purpose of replacing worn out work uniforms and supplying new uniforms to new employees as needed. The bid from Jules Brothers } Uniforms is the lowest most responsive and responsible of the two 1� bids received. These services are on a contract basis for one j! (1) year with the option to extend for four (4) additional one (1) year periods at the prices stipulated in the bid. The departments using this service will be Solid Waste, Public Works, Conference and Conventions, Parks and Recreation and General Services Administration. Estimated Amount: As needed - Subject to the availability of funds Budget Amount: As needed i. Source of Funds: FY'90/91 of the various City Departments' it Operating Budgets. ::.'. -.. i ... Minority Participation: Invitations to bid were sent to thirteen $ minority vendors. No minority response received. 90- 8'72 z W� 1 .•,MI, FLORIDA /T MANAGEMENT 'Ps@.ON BID SHEET PO. BOv 330708 Miami,Ck 33233-0708 TELEPHONE NO. 575-5174 BID NO. 89-90-129 IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms:NK"T & T-Al (Include cash discount for prompt payment, if any) Additional discount of� % if awarded all items. warranty and/or guarantee: f State any variances to specifications (use separate sheet if necessary): APIT AVAI r 11%i :i •7 IA;'/hi ° ► !"fT'm Y�'9:3� Delivery:,.� �- �i calendar days required upon receipt of Purchase Order. Delivery Point(s): As indicated in the Specifications In accordance with the Invitation to Bid, the Specifications, Genera Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: Please use the back of this page if more space is necessary Nane of individual holding license .Ik. M in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and '.i procedural provisions therein, including any amendments thereto. BIDDER:�LL_.i f',;,r�� company name) Indicate if Minority Business: C ] Black [ ] Hispanic C ] women signature:/ Print Nam, +tl�;_�i:,� Date: 0% '^�► FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. 90-- 872 M Work Uniforms City Wide On a contract basis for a period of one(1) year with the option to extend for four (4) additional one year periods To provide replacement of worn-out work uniforms and to supply uniforms to new employees at various City departments as needed. 9R 2 FUNDS: FY-90/91 Various City Department's Operating Budgets as needed. MINORITY PARTICIPATION: Bids were sent to six (6) Black, four (4) Hispanic and three (3) Woman owned firms engaged in the uniforms business as located in the following sources: 1. New Vendors Applications on file in the Procurement Office. 2. Previous Bid on File in the Procurement Office 3. City of Miami Minority Register No minority response received. Following is an analysis of the Bids: Category Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders Black American k�- ,+( Hispanic American Woman t Non -Minority Courtesy Notifications �; II "No Bids" Totals Number of Bid Invitations Mailed 0 0 1 4 6 4 9 W Number of Responses 1 90- 872 Page 1 of 2 00 ko Reason for ,14o Bid" was as follows' 1, Public Safety Devices - ,Can not supply at this time" IT IS RECOMMENDED THAT THE AWARD BE BROTHERS UNIFORMS THE E MADE TO JULES BLE BIDDER AT THE LOWEST RESPONS11 PRICES STIPULATED IN THE BID. - Procurement Supervisor ---4Date 90- 872 Page 2 of 2 CITY OF MIAMI SID p0. 89-90-129 CITY-WIDE UNIFORMS BID •#1 ��r �,! ITEM WO. DESCRIPTION ESTIMATED -I ANNUAL QUANTITY LOWEST BIDDER JULES BROTHERS UNIFORMS Non -Minority MARTINS LAMAR UNIFORMS Mo -Minorit 1 a b STANDARD WORK SHIRT W/PATCii (Men/Women) Short Sleeve/P�wr.,-:T; PressI Short sue`/('c,- t-1n 154 aa+t aNd 2a ea,C aR- — . . 9O /a9• I-ro D • 3.� //• d a /V 1,6 ��8 c Long Sleeve/ Permanent Press /� %� /a' °�� d Long Sleeve/Cotton 'Str 1/•40 e. X-Long Sleeve/ �• SSA 9• � /o?• -6-0 /0?.80 f . Permanent Press /v S's' . //. X-LOnQ Sleeve/Cotton 3 .,.. 1 P. t710 3 ed 4 tk S ¢6AA/ 2 MILITARY SHIRT (Men/Women) / 3 , aS /11. ,30 'T /�- SOS a. b. Short -Sleeve / ' �S ' Low gleeve qK r� SPORT SHIRT C (Men/Women) s 4 KNIT DRESS SHIRT (Men/Women) 3�ed 1170 y i+ . JB�b 3 Q-d, q t4 /1 A �3 RA �, �� I' r r4 re4Ati _ . .6 3,�90 to % �� BID NO. $9-90-129 CITY OF MIAMI CITY-WIDE UNIFORMS BID �a. #� �o ao 9l� d•�o �• ITEM p0. DESCRIPTION ESTIMATED ANNUAL QUANTITY LOWEST BIDDER JULES BROTHERS UNIFORMS Non -Minority MARTINS LAMAR UNIFORMS Non -Minority 5 . WINDBREAKER JACKET (Men/Women) ¢ci►• C2 _0 3 . f-S 3 •� /•SD 3" 1• 1870 yf4'r•d8fv • S .3f 0 3 9A 6 TWILL JACKET 6-6 6• U aa.00 a3.� (Men/Women) 3 I /8 fv y 14 yr..dAM 3ifA M ' S/4 Vezw %v as- 7 JACKET LINER P/•�5� � ,9Q $ a WORK TROUSERS (Men/women) PRrmanent Press 5� /0•S�S� d 9v sd. y i �� e s ¢[L10 00 d A.. DRESS SLACKS 07 V 7. � S a / Sb (Men/Women) AMO 4�. Rba sxiRTs � With AnrkptWithout 1 •. 5�b 1 � . i v � I . o D ��. °� Pockets. s-b CITY OF MIAMI o qO a-10 Pl1J $ID $0. $9-90-129 CITY-WIDE UNIFORMS BID ITEM DESCRIPTION ES2INATED LOWEST BIDDER *** JULES BROTHERS MARTINS LAMAR NO. ANNUAL QUANTITY UNIFORMS Non -Minority UNIFORMS Non -Minority Cr 11 SHORTS l / •.S� l%'-� l8. SD /9. 7S- „(Men/Women)- - ` A 0 a8�o 3 ° 3,-�C, clT4 S 744" 6% e.�. 12 COVERALLS (Men/Women) i8. % 9 90 ao.Sa aa2. oa Permanent Press a Short Sleeve ? as �V ..n C 1 op�rP b .1alug. v0 . i87o 5� • a.8 To 3 -, y ' ,��,,o �% v... o 3.3 0 3 • S5� .S �' SSo 13 TEE SHIRTS 3 y,r• 1I fo 3890 3 �• �- /o. �76' to • 9.5 1�.sn 14 GARRISON BELT . 189v t Xr..?�% 3AA, 4 f�► t; Stk �ea�o G �o Q,�; /40 a./D 3.aS 3.Sli 15 CAPS 3 �,.. y ad% 3Ali 4 ► S y !o °%�61 If 16 MARRING AND PATCHES U� Q• y 's /•,? SI j a. additional City� Patches (either Cltnr dO 0# BIt1 ItO. 89-90-129 ITEM DESCRIPTION NO. ANNUAL CITY OF MIAMI CITY-WIDE UNIFORMS BID 16 b. Back Letters 1,:rck tion n$/Silkscreen with 2nd Line at bottom 16 c. Embroidery (Coveralls) Name (area 5" X 1-1/211) Limitations: Color(s): Letter Style(s): I spaces/letters: 16 d. Name Patch (area 3-1/2" X 1-1/2") (for work Shirts) Limitations: Color(s): Letter Style (a) # spaces/letters: 116,e. Additional Silkscreenin 1. City Logo (1" to 311 2. Logo 6 Line (max. 4-1/2" X 511) 3. "Single" Print (1-1/2" X 5") 4. "Double" Print (3" X 511) 5. Complex Design (4" x 6") Logo, etc. 6. Rubberized Silkscreen (1-1/2" X 51#) 17- ALTERATIONS - (Per garment cast) 1. Hems/Length Alterations (both sleeves, pants or skirts) 2. Waist Alterations C' (shirts, � jackets, coveralls, etc,) Go 3. Seat Cui/other Seam Alterations ' . 2 (slacks, coveralls, etc.) 11Z -ME fl ' �4E'�jt' ����12• (o a '^---...� JULES BROTHERS UNIFORMS MARTINS LAMAR Non -Minority UNIFORMS Non -Minority © a �• os' 17s i �s max. 4't4 yr. i . cs S7t, �r • /.8o 3 e.c y, 4 rd, ( a. 3 c /�► AM a•av S f 3Re( to ..?.!o 1.7v S t� y.tcw d. y.• �f,y rV • ocp • 0'C sv p d • ,SZi f • 01J Sad:• 3o yj(,lstir 1-5-0 .lad •{vo yc., �.Sn tk 19 o? • 00 b ais� r at Js .30 U .01 '141 a z� e t kr. a. a S y 7k `�. a.a�, o2 • So .4. -o > s +�. � ems,. ,i • �Y9" /• 7,9 a..s REi9 r m .3 • o-a at. SO VF