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Home My WebLink AboutR-90-0860JI 90-922 10/31/90 RESOLUTION NO. 9 0 860 A RESOLUTION ACCEPTING THE BID OF GENERAL CONCRETE FOR FURNISHING READY MIX CONCRETE TO THE DEPARTMENT OF PUBLIC WORKS ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY AT A TOTAL ESTIMATED FIRST YEAR COST OF $81,000.00; ALLOCATING FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT PROJECT NO. 341178, ACCOUNT CODE NO. 310501-750 ($40,500) AND ACCOUNT CODE NO. 319301-750 ($40,500); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS MATERIAL AND THEREAFTER TO EXTEND THIS CONTRACT ANNUALLY SUBJECT TO THE AVAILABILITY OF FUNDS AND THE SAME PRICES, TERMS AND CONDITIONS. WHEREAS, pursuant to public notice, sealed bids were received August 27, 1990 for the furnishing of the ready mix concrete on a contract basis for one (1) year renewable annually to the Department of Public Works; and WHEREAS, invitations were mailed to twenty-five (25) potential suppliers and five (5) bids were received; and WHEREAS, funds for this purchase are available from the Capital Improvement Project No. 341178, Account Code No. 310501-750 ($40,500) and Account Code No. 319301-750 ($40,500); and WHEREAS, this material will be used by the Department of Public Works for the purpose of replacing broken or deteriorated concrete sidewalk and pavement or other concrete repairs required in the public right-of-ways; and WHEREAS, the City Manager and the Director of Department of Public Works recommend that the bid received from General Concrete be accepted as the' lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference CITY COMD41SSION MEETING OF NOV 8 1990 thereto and incorporated herein as if fully set forth in this Section. Section 2. The August 27, 1990 bid of General Concrete for furnishing ready mix concrete on a contract basis for one (1) year renewable annually to the Department of Public Works at a total estimated first year cost of $81,000.00 is hereby accepted with funds therefor hereby allocated from the Capital Improvement Project No. 341178, Account Code No. 310501-750 ($40,500) and Account Code No. 319301-750 ($40,500). Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for this material and is also authorized thereafter to extend this contractl/ annually subject to the availability of funds and the same prices, terms and conditions. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 8th day of , November , 1990. ATT*HIRAI XAVIER L. SU REZ, OR MAT City Clerk PREPARED AND APPROVED BY: RAFAEL 0. DIAZ Chief Assistant City Attorney APPROVED AS TO FORM AND CORRECTNESS: ROD/pb/bss/M1UbZ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 9U� 860 BID SECURITY LIST BID ITEM: _ ReadY_Mixed Concr�� arld -------------- --------------------------- DID NO.: 81-9.(1=Lfi-------------------------------------------- DATE BIDS RECEIVED: uguSt�Zr_13.9..Q.__.i.3a.P.M--------------------------- �y� /i TOTAL BID 'BOND Sorb BIDDER DID AMOUNT CASHIER'S_ CHECK___ ---- -------------------- ---------------------------- Rinker Materials Corporation ----------------------------- Kwik-Mix Concrete -------------------------------- Biscayne Pump Sales _& } 11 �'Qu j21 I11e11t�Q��Sc t_I1S�i_________ Central Concrete Supermix,Inc General Concrete See attached bid ---------- " it -------------- to 11 ______________ " it 'I ------------------------- ------------------------- ----- _______—_____—__—_—____—_ ------------------------- - - ----------------------I-------------- - -----------------------i-------------- i ------------------------- -------------------------------------- i ------------------------L------------- ------------------------- ------------------------- --------------------------------I-------------- ------------------------- -------------------------------------------------------------------------- ------------------------------------------------------------------------ ---------------------------------------------------------- - --- -------------------- -------------- -----_-- __ ----------------------1'-------------- ------------------------- _ received ( envelopes on behalf of --- —------------------- (Per —son receiving bids) � - Procurement Office on -----(City Department)---------- SIGNED:-- -� (muty City Clerk) A M _..._-..,...._......_.................. .....,.. _„.. ..MK...e.�.n:..,,a �.;.;•w.e-yw+�.�...,-......,a:.�.,m•-rv;•<..-�.. w.. .:......n�:-, �. Fn .-s:-.-+:.-n-,,....7.-.-,.,-..�:,.::.t'x:,. kF:GSa ?ff".,?'�__.r�+;.8�' .. LEGAL ADVERTISEb��NT BID NO. 89-90-168 7':1 IJ?6 10 A'il 0: 35 Sealed bids will be received by the City of Miami City Clerk at her office located at ami, Florida, 33133 not later than :4Pea m.Afor furnishing Ready -Mixed Concrete and c Pump Mix as nee ed on a contract basis, to the Department of Public works. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 7989) Cesar H. Od io City Manager r REQUISITION FOR ADVERTISEMENT This numbeii must appear fio,%e odver4p"nt. DEPT I /DIV. Procurement (for Public Works) 89 31.0501-,287 ACCOUNT CODE DATE August 3, 195,0 PHONE 575-5174 APPRnEBY: PREPARED BY Maritz'a Pages DIRECT6R OF ISSUING DEPARTMENT Publish the attached advertisement on times. (number of times) Type of advertisement: legal X classified display (Check One) Starting date August 10, 1990 First four words of advertisement: . r Bid No. 89-90-168: Sealed bids will be.. V Ready-Mi�ed Concrete (open A127190 231 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) OF LINES-' PUBLICATION ADVERTISEMENT INVOICE AMOUNT Miami Review B-2 C,3 D-4 E-5 F3 04 F5 F7 F8 'T F9 F10 F11 F12 LINE TRANS VOUCHER YDUE DATE Y MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECr., PROJECT -T 11 13 17 18 �5,34 39142 145 50 51 56 57 '62 63 65 fm 7 1 121314 - 718 V P 112P31141115 DESCRIPTION 36164 DISCOUNT 6N 72 . AMOUNT White - Purchasing Yellow copy: Pink copy: Approved for Payment Yellow - Finance Pink - Department Silvia Mendoza; City Clerk's Office Maritza, Proourement Management CITY OF MIAMI, FMRIDA INTER -OFFICE MEORANb6t1 CA=4 To The Honorable Mayor and MembersOct ?T4990 DATE : �� FILE of the City Commission SUBJECT : Resolution Authorizing Award of Bid No. 89-90-168, Ready Mixed Concrete and Pearock FROM : REFERENCES. Pump Mix Cesar H. Odio City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract to furnish and deliver ready mixed concrete to General Concrete, 9409 N.W. 109 Street, Medley, Florida, a Hispanic vendor, the lowest responsive bidder in accord with Bid No. 89-90-168. Total cost of these materials and services are estimated to be $81,000, which funds are available in the Public Works Operations Division budget and Capital Project Fund. BACKGROTTND Amount of Bid: $81,000 (using a $40.50 per cubic yard bid) % of Cost Estimated: N/A Cost Estimate/Budgeted Amount: $81,000/$819000 Source of Funds: FY 1990-91 General Fund 310501-750 FY 1990-91 Capital Project Fund 341178-319301-750 Minority Representation: Forty-three invitations to bid were sent out to suppliers and interested parties as follows: o to Non -minority suppliers 5 to Black Americans 7 to Hispanic Americans 4 to Minority Women suppliers 18 to Courtesy Bids Five bids were received. Two from Hispanic suppliers, one from a woman supplier and two from non -minority suppliers. The bid from the woman supplier was considerably higher than the lowest acceptable bid as reflected in the bid tabulation. The others did not respond. Page 1 of 2 go— 860 ra El Honorable Mayor and Members of the City Commission Public Hearings/Notices: No public hearing/Bid notice published Assessable Project: No Discussion: The Department of Public Works has evaluated the bids received on August 27, 1990 and determined that the lowest responsible and responsive bid, in the amount of $40.90 per cubic yard, is from General Concrete, a Hispanic minority supplier. The concrete will be used for replacing broken or deteriorated concrete sidewalk and pavement or other concrete repairs required in the public rights -of -way. This is an ongoing project and material is required on a year round basis to supply the needs of the department. Page 2 of 2 90- 860 0 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO : William J. Schaut DATE Procurement Supervisor SUBJECT FROM ✓ REFERENCES: uis A. Prieto-Portar, Ph.D., P.E. Director ofPuhlie Works ENCLOSURES. September 18, 1990 FILE Bid #89-90-168 Ready Mixed Concrete and Pearock Pump Mix Approvals This department has included in its budget and Capital Project Fund, funds to cover the subject bid in the amount of: $ L10 500 Account Number 310501-750 (FY 190-91) $ 0,500 3 117-319301-750 FY 190-91) BUDGETARY REVIEW & APPROVED BY: ADDITIONAL APPROVALS (IF REQUIRED) Manona.r St} na, Director Sergio Rodri�{uez, Director Budget De rtment Building, Zoning and Planning Department ;� Frank Castaneda, Director Community Development (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) CD .w� ..4. 90- 860 NJ CA �s i �S 4& 4..4_�� • • •10 :• '1 .: ITEM: Ready Mix Concrete DEPARTMENT: Public Works TYPE OF PURCHASE: Contract for one (1) year with the option to extend. REASQN: The concrete will be used for replacing broken or deteriorated concrete sidewalk' and pavement or other concrete repairs required in the public rights -of -ways. POTENTIAL BIDDERS: 25 BIDS RECEIVED: 5 TABULATION: Attached FUNDS: CIP Project No. 341178 Account No. 310501-750 ($40,500) and 319301-750 ($40,500). MINORITY PARTICIPATION: Invitations were sent to five (5) Black, seven (7) Hispanic and four (4) Woman owned firms engaged in the concrete business as located in the following sources: 1. New Vendors Applications on file in the Procurement Office. 2. Previous Bids on file in the Procurement Office. 3. City of Miami Minority Register Invitations to bid were also sent to eighteen (18) minority organizations. Minority response consisted of two (2) Hispanic and one (1) Woman owned firms. BID EVALUATION: Category Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders Black American Hispanic American Woman Non -Minority Courtesy Notifications "No Bids" Late Bids Totals The bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Number of Invitations Mailed Responses 0 0 1 1 1 1 2 2 5 0 6 1 3 0 7 0 18 - 90- 860 Page 1 of 2 4-1 n RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO GENERAL CONCRETE FOR A TOTAL PROPOSED AMOUNT OF 000.00. / r Procurement Supervisor A; Date' Page 2 of 2 90— 860 N11- BID EVALUATION - CONCRETE til0 i For use by City of Miami Departments of Public Works, Building and Vehicle Maintenance and Parks and Recreation G U'? at various job sites indicated per order. Items GENERAL CONCRETE CENTRAL CONCRETE SUPERMIX, INC. RINKER MATERIALS KWIK-MIX CONCRETE BISCAYNE PUMP SALES & EQUIPMENT RENTAL INC. 1. Minority ATomen Class. Hispanic Hispanic Non -Minority Non -Minority Women---- 2A. Joint Venture ---- -------- P. Suh-Contractors C. Suppliers N/A Juner Truck --' ---- --" ---- ------ S. Calle Trucking ---- Estevanell Pumping D. Affirmative Action ---- ---- ---- ---- Terms 21. - 10 days 2% if paid by 2%, net 10th 2%/10th, net 20 Net 10/E0M 10th/following mo. Delivery 2 days 2 days 3 days 1 day 3 days Minority Business Hispanic Hispanic ---- ---- Woman, Secy./Tres. 1. 3,0c0 PSI Ready Mix/cu. yd $40.50 $40.75 $43.50 $45.00 46.50 $59.00 64.00 2. 3,500 PSI Ready Mix/cu. yd 45.75 42.25 46.00 46.50 72.00 �. Pea Rock Pump Mix/cu. yd 44.00 47.75 51.00 1/2 5 cu. 5 cu. yds 4A. Minimum Load 5 cu. yds. 5 cu. yds 5 cu. yds yds B. Delivery Charge(less than 1 - 4 cu. yds., 1 - 4 112 cu. yds, 1 - 5 cu. yds, 2 - 2.5 cu. yds, 5 cu. yds minimum minimum load) add $35.00 add $50.00 add $50.00 add $50.00 charge 3 - 3.5 cu. yds, add $40.00 4 - 4.5 cu. yds, add $25.00 C. Unloading Time Allowed 10 minutes 6 minutes 10 minutes 6 minutes 30 minutes (Per cubic ,yard) D. Overtime Unloading Charge (1 hr max) $60.00/hr. $60.00/hr. $36.00/hr. $60.00/hr. $45.00/hr. E. Delivery Notice Required 24 hours 48 hours 48 hours 24 hours 72 hours