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Home My WebLink AboutR-90-0917J-90-1019 12/5/90 RESOLUTION NO. 9 0 ` 917 A RESOLUTION ACCEPTING THE BID OF CLOVER COMMUNICATIONS, INC. FOR FURNISHING SIX (6) PACKET -MODE NETWORK UNITS TO THE DEPARTMENT OF ENVIRONMENTAL SERVICES AND OPERATIONS MANAGEMENT AT A TOTAL PROPOSED COST NOT TO EXCEED $6,500.46; ALLOCATING FUNDS THEREFOR FROM THE FIRE RESCUE AND INSPECTION SERVICES DEPARTMENT, PROJECT NO. 313232, ACCOUNT.CODE NO. 289401-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received September 17, 1990 for the furnishing of six (6) Packet Mode Network Units to the Department of Environmental Services and Operations Management/Communications Division; and WHEREAS, invitations were mailed to twenty-seven (27) potential suppliers and three (3) bids were received; and WHEREAS, funds for this purchase are available from the Fire Rescue and Inspection Serciaces Department) Project No. 313232, Account Code No. 289401-840; and WHEREAS, this equipment will be used by the Department of Environmental Services and Operations Management/Communications Division for the purpose of connecting the data terminals in the Fire Department to the City-wide INET System; and WHEREAS, the City Manager and the Administrator of the Department of Environmental Services and Operations Management recommend that the bid received from Clover Communications, Inc. be accepted as the most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY COMMSSION MEETING OF DEC 6 19go Section 2. The September 17, 1990 bid of Clover Communications, Inc. for furnishing six (6) Packet -Mode Network Units to the Department of Environmental Services and Operations Management/Communications Division at a total proposed cost not to exceed $6,500.46 is hereby accepted with funds to be allocated from the Fire Rescue and Inspection Services Department, Project No. 313232rAccount Code No. 289401-840. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 6th day of December , 1990. ' ATTE M MAT Y HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 40. DIAZ CHIEF ASSISTANT CITY AT,,TWRNEY APPROVED AS TO FORM AND CORRECTNESS: t I'A RERNANDEZ CITY ATRNEY - 2 - � t - XAVIER L. SUAREZ. MA 9 0 -- 917 DID SECDRITT LIST DID ITEM: -Modems----------------------------------------------- _Department_of_Comp----- uters______________________________ -- - ----- -- --- DID 1i0.e_90_91-006-------------------------------------------- DATE BIDS) OPENED: _September 17l_1990__2:30_p,Lm_________ ........................ TOTAL DID_3OND_Sorj .4lt BIDDER BID AMOUNT CASHIER'S CHECK ------------- ------------------------ Hughes LAN Systems -------- ---------- See attached bid---------- ------------------------- ----------------------- Clover Communications it 11 Butler Communications Corp 11it -------------------------- - ------------------------ - i ------------ ----r-------------- ------------;--------------------- i ------------- -------------------- ------- - NO BID: -------- --------- i L---------------------------------------- Peniil DataComm Global Com uter Supplies __-__-___-___- ------------------------ ------------ -------------- ----------------------- ---- - --------- -------------- I ------------------- T �___ ______ received (envelopes on behalf of (Person receiving bids)- - GSA Procu_r_e_m_e_n_t Di_vision- __-_____---on __-1 --- U; Department]---- -------'"-- i S I GNE D s 1 z s __ (I putp Ci y Clerk) '1 RECEIVED LEGAL ADVERTISEMENT 130 AUG 29 PM 1= 21 BID NO. 90-91-006 "r°iATTY H1RAI CITY CLERK riT r OF t�lAi•1{, FLA, Sealed bids will be received by the City of Miami City Clerk at her office located at an Dr a. Miami.Florida 33133 not later than : p.m. September 17r 1990J for the purchase of six (6) Z80 , e network interface designed to provide data communications services via broadband coaxial cable networks as or equal to Hughes Lan Systems 2502 for the Department of Computers/Cable Communications. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 7998) Cesar H. Odio City Manager vo 90- 917 �J't -�:.. � ,... .:'.e .. i..�3t..., :...,. K -1.,•ti� e. ,. �...4.�; i.. .. .R.. ; --. _:, �. •/A ;. ) t:., ..-, K�. .1 �. .i;�Ah' ... w� v d`1 ,>,.c.�w7>.r"".t i' _•��,... .t RE.C.E`1'�! � REQUISITION FOR ADVERTISEMENT �J�O AUG Z hi ur�gb ust appear f t adore ment. DEFT/DIV. Procurement (for Computers/Cable Comm.) V n 540201�a87 IMAM T Y 111k 1% ACC60NTOODE , { WY CLERK DATE August 23. 1990 PHONE 575-5174 APPROVED BYfiM O� 41AM11 1_� PREPARED BY Maritza IPaUgs DIRECTO OF ISSUING DEP TMENT Publish the attached advertisement one (1) times. i (number of times) Type of advertisement: legal. K— classified display { (Check One) i Size: Legal Starting date August 31 r 19 9 0 First four words of advertisement:! Bid No. 90--91-006• Sealed bids will be_,_._._._ l Remarks: Modems (open 9/17/90 - 2.30 p.m.) i DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0` 1 , I+2iami Review 62 $ E D74 E-5 � F3 f4 F5 y F7 F8 F9 F10 F11 F12 . UNE TRANS VOUCHER, ! Yy� MM TDD Adv. Doc. Reference VENDOR INDEX CODE OBJECT, PROJECT 11 13 17 1,1 18 5 34 39 42 45 50 51 56 57 62 63 65 S 66% 71 0 1 2 4f VP 2 02 2 87 1 213 4' `. >` 7 8 V P. 12 314 15 DESCRIPTION 36 64 DISCOUNT65 72 AMOUNT - 80. 5 2 00.201 '4 r � f Approved for Payment White —Purchasing Yellow - Finance Pink — Department Yellow copy: Silvia Mendoza, City Clerk's Office 'Pink copy:, Mdritza, Procurement Management 904 917 W E D 1 0 CAw3 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 0 The HonorabliJ Mayor and Members DATE! NOV 2 71990 FILE of the City gommkssion SUQJECT Bid No. 90-91-006 Resolution Authorizing Purchase of 6 Packet -- Mode Network Units 'ROM REFERENCES Cesar H. Odi City Manager; ENCLOSURES' i RrCOMMENDATIbN j. It is respectfully recommended that the City commission adopt the attached resolution authorizing the purchase of six (6) Packet - Mode Netwo4 units from Clover. Communications, Inc., Novi, Michigan, a non -minority vendor, as the lowest and most responsive bidder. This purchase is necessary to attach the data terminals iri the .Fire Department to the City-wide INET system. The total cast associated with this purchase is estimated to be $6,500.46. ;Funds are available from the Fire Department Account No. 289401-840, Project No. 313232. �CKGROu� �' i r The Department of Environmental Services and operations Management,.'Communication Services Division has analyzed the bids received putsuant to Bid No. 90-91-006, for the purchase of six (6) Packet-Mode'Network units. It is recommended that an award be granted �o Clover Communications, Inc., Novi, Michigan, a non - minority vendor, in accordance with Bid No. 90-91-006. The subject purchase is necessary to attach data terminals in the Fire Department to the City-wide INET system, as needed to run essential software applications at several remote locations. This purchase is estimated to be approximately $6,500.46. Funds for this iervice remain available from the Fire Department Account No.289401-840, Project No. 313232. MOUNT OF RID: $6,500.46 r2OURCE OP ANDS Fire Department, Account No. 289401-840, Project. No. 313232. MINORITY PARTICIPATION: Award is to a non -minority vendor. Attachment: Proposed Resolution Bid Tabulation CA3- 90- 917 C1CT--25—'=#0 T HU 11 �_ � � T — 7 4 -- r! Q t! Er i► i a 26 DEP T OF 19U1) ! '6S lr aA P.02 P r 02 CITY OF MIAMI, FLOMOA INTER -OFFICE MEMORANDUM 70. Will ism J. hc7haut QA.TQ •Ile t,rocur*mcnL' 0mpervisQr Procurement!.Management vivision 3VR1fCT Bid No. 90-91- 006 Ravolution Authorizinq Purchuao Of 6 Packet- fgO�A AEFERENCEs : Mode Notwork Unite Jon E. W arms Administrator Environment I sa vices and enctosupFs Operations kanagement t This depas`tm*nt has verified availat)lo funding with the Depertments;of pinanca and Management and Budget that funds are available tb cover the cost of the subject bid in the amount of M 500..1fa, ACCount Code Number 2894_0-a4o , Project Number 313232. FINANCE REV2EW W APPROVLD BY: (except for funds already appropriate4 or items included in rY budge{ ) Cdtlos Garcia, Director Department dIf Finance DVDGETARY 7t4VYEW to-44-90 & APPROVVD BY; ADDITIONAL APPROVALS (if required) VA Sergio Rodriguez, Director _.. Planning, Building & Zoning Department Manohar Sur�na, Director Frank Castanoda, Director Department of Management community Development An4 sudgeti 90-- 917 Altkir11, FLORIDA P.O. BOX 330708 PROCUREMENT MANAGEMENT Miami, F1 33233-0708 �IV:SION TELEPHONE NO. 575-5174 BID NO. 90-91-006 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: NET 30 days (Include cash discount for prompt payment, if any) Additional discount of -0- % if awarded all items. Warranty and/or guarantee: t Year State any variances to specifications (use separate sheet if necessary) : NONE Delivery: 7 calendar days required upon receipt of Purchase Order. Delivery Point(s): Cit of Miami De artment of Computers Cable Communications Division 2600 South Bayshore Drive 2nd Floor Miami, FL 33133 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): George F. Riley - President/CEO NAMES OF COMPANY OFFICERS: Leonard Kruszewski - Exec, Vice President Daniel Carnicom - V . P. Sales & Mjjrketing --------------- David Eia ent Please use the back of this page if more space is necessary Name of individual holding license in this profession (if applicable) 1J/A MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of rrdinance No. 10538, the Minority Procurement Ordinance of the City of :•liami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER. Clover Communications, Inc. Signature: company name Print Na me jAichael McQrogor Indicate if Minority Business': Date: 9/1,0/90 Black [ ] Hispanic [ ] women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. W.- MeM.- I � IV 21A -y_a Purchase of Network Units Bid No. 90-91W-006 six (6) Packet -Mode Environmental Services and Operations Management/Communications Division. Single Purchase REASON: This equipment to connect the Fire Department System. t TABULATION: Attached is necessary in order data terminals in the to the City wide INET FUNDS: Fire, Rescue and Inspection Services Department Project No. 313232 Account Code No. 289401-840. MINORITY/WOMAN PARTICIPATION: Invitations to bid were sent to five (5) black, one (5) hispanic and eight (8) woman owned firms engaged in the computer equipment business as located in these sources. 1. Prior Bids on file in Procurement Mgmt. Office 2. City of Miami Minority Register No Minority response. Prior Bidders Black American Hispanic American Woman owned Non -Minority New Bidders Black American Hispanic American Woman owned Non -Minority Totals Following is an analysis of the Invitations to Bid: Number of Bid Invitations Mailed 0 I 1 5 5 4 7 4 37 4 Reasons for "No Bid" were as follows: Number of Res,.ponses 0 0 0 3 0 0 0 0 2 �5 1. Penril Data Comm - "Do not meet specifications". 2. Global Computer Supplies - "Can not supply". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO CLOVER COMMUNICATIONS, INC. FOR A TOTAL PROPOSED AMOUNT OF $6, 500.46 ", Procurement Supervisor Page 1 of 1 Date 90- 9174-1 BID NO. 90-91-006 Hughes LAN Systems - Non Minority $6,834.00 507 North New York Avenue Winter Park, Florida Clover Communications - Non Minority $6,500.46 41290 Vincenti Court Novi, Michigan 48375 Butler. Communications - Non Minority $7,396.80 101 Marietta Tower Atlanta Georgia 30303 90- 917