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Home My WebLink AboutR-91-0455J-91-464 6/17/91 RESOLUTION NO. 9 1 11. 5 5 A RESOLUTION ACCEPTING THE BID OF MPCS VIDEO INDUSTRIES HOLLYWOOD, INC. FOR FURNISHING MISCELLANEOUS VIDEO EQUIPMENT TO THE DEPARTMENT OF POLICE AT A TOTAL PROPOSED AMOUNT OF $13,305.00; ALLOCATING FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST FUND PROJECT NO. 690001 ACCOUNT CODE NOS. 290962-722 ($1,458) AND 290962-840 ($11,847) SUCH COSTS HAVING BEEN APPROVED BY THE CHIEF OF POLICE; AUTHORIZING TIDE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received March 27, 1991 for the furnishing of Miscellaneous Video Equipment to the Department of Police; and WHEREAS, invitations were mailed to thirty-one (31) potential suppliers and three (3) bids were received; and WHEREAS, funds for this purchase are available from the Law Enforcement Trust Fund Project No. 690001, Account Code Nos. 290962-722 ($1,458) and 290962-840 ($11,847); and WHEREAS, this equipment will be used by the Department of Police for the purpose of fulfilling the requirements imposed by the State of Florida on all Driving Under the Influence (D.U.I.) testing sites; and WHEREAS, the Chief of Police has recommended adoption of this Resolution and determined that the proposed expenditures comply with Section 932.704, Florida Statutes; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from MPCS Video Industries Hollywood, Inc. s be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. cr ry COMM. lox b9=0 or JUN 20 y.F IV r Section 2. The March 27, 1991 bid of MPCS Video Industries Hollywood, Inc. for the furnishing of Miscellaneous Video Equipment to the Department of Police at a total prop6sed cost of $13,305.00 is hereby accepted with funds therefor hereby allocated from the Law Enforcement Trust Fund Project No. 690001, Account Code Nos. 290962-722 ($1,458) and 290962-840 ($11,847), such costs having been approved by the Chief of Police. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 20th day of dune , 1991. ATTE i E' MA HIRAI City Clerk PREPARED AND APPROVED BY: RAFAEL O. DIAZ Chief Assistant City A torney APPROVED AS TO FORM AND CORRECTNESS: k UOIRGE-L. FEfNANDEZ City Attorn y ROD/pb/gmb/M2259 XAVIER Lt_ SVAREZ,-MAYOR 1 Sib SICURITT LIST DID ITMt Video Equipment ----------------- De artment W..rw. of Police .ir�4�wrr!—.r.w�.Yw.�►ri.Yya.l—l.rrr—rr—.—r_r— —r�—�.rf.r.rYrrJr�r�i.Yarfi ftb NO. a 90-91-075 DATE 8ID(S) OPSNSD: _March 27, -- 2_ 3 � P.:in+...._.._N... �.-...M..,..Y..Y TOTAL DID 20KD.sgrZ ep BIDDER DID AHOVNT CASHIER' 8 CRICN _N------ N------------ American Alarms, Inc. Se�e� attached Sperry Vision Security System --------- -- -- - ----------------------- MPCS-MIAMI _.... We received �.�was my one copy of said bid to Cq /,Rracurament Di -NN N—_ .saw: —NY�NlrNNN —NrNl--l—lNrl—N!Ml-- N-------N --------'-- NN—N-----! ---------a---- NO BID• --------1...—rlN----- Florida Computer Furniture" Infinite Audio S stems -`-""-'-`-"-`-"- Central Audio Visual ----.......... ........... -........ i ----------------- --- ----------= -------------- ------- — N—N---rNNN ---------------- ----------- --------------- -------- N------------ --------------- -------------- ------------ --------N------ ----NN--N_---- —N----r—_--Nl-----rN ------------- -------N—rMA--!_! --------------- ----------1////(//—////,,%%//1��1�,— ��—N—Nl—�� N--rN- -------- r— ---N—!_�� —NMI--` - .-erg--- Wh Purchasing OW copy; Pink copy: s Video Equipment* Yellow - Finance Pink -Department sj.lvia Mendoza, City Clerk's office Mritza, Procurement Management 91- 455 CITY OF MIAMI. FLORIDA 37 INTER -OFFICE MEMORANDUM TO. The Honorable Mayor and Members of the City Commission FROM Cesar H . Odi City Manager DATE SUN 13 1991 FILE SUBJECT Recommendation for Resolution & Award of Bid No. 90--91-075, Video Equipment REFERENCES. ENCLOSURES It is respectfully recommended that an award be made and a resolution be passed accepting the bid of MPCS Video Industries Hollywood, Inc., of 4100 NW 28 Terrace, Hollywood, Florida, a non -minority vendor, in the amount of $13,305, for the furnishing of Video Equipment. The funding source will be the Law Enforcement Trust Fund, Project No. 690001, Index Code 290962- 722, in the amount of $1,458, and 290962-840, in the amount of $11,847. The Police Department has been selected as a D.U.I. testing facility. Up until this time the Traffic Enforcement Unit has been utilizing equipment borrowed from the H.R.S. to meet its obligations as a testing sight. The requested equipment will fulfill the requirements imposed by the State on all testing sights. MPCS Video Industries Hollywood, Inc., provided the lowest responsive bid, in the amount of $13,305. On March 11, 19911 invitations for sealed bids were sent to prospective vendors. Bids were opened on March 27, 1991, with three (3) vendors submitting bids and three (3) vendors submitting "no -bids." Of the three vendors submitting bids, two (2) are located in Dade County, and MPCS Video Industries Hollywood, Inc., is located in Broward County. Ms. Anne Whittaker was contacted with reference to Minority Participation and she concurs .with the Department's recommendation. It is, therefore, recommended that an award of bid be made to MPCS Video Industries Hollywood, Inc., in the amount of $13,305. The Department's specifications have been met, and the funding source will be the General Operating Budget, Project No. 690001, Index Code 290962-722 and 840. 37 t yt� 7 T7} j 2 fs�f �wt g3 -f f i The Honorable Mayor and Members of the City Commission Page 2 Amount $13,305 Cost estimate/Budgeted Amount: $13,305 Source of Funds: Law Enforcement Trust Fund Index Code 290962-722: $ 1,458 Index Code 290962-840: $11,847 Minority Representation: Non -Minority Vendor . Public Hearings/Notices N/A Assessable Project: N/A t Bid No. 90-91-075 f 4k CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM �° Judy S. Carter Chief Procurement Officer =ao�r Major Ponald Warshaw Commander Business Management Section DATE i APR 1 6 1991 FILE SUBJECT: Bid Approval, Bid No. 90-91"075 Video Equipment REFERENCES. ENCLOSURES' This department has verified that funds are available with the Department of Budget to cover the cost of furnishing the Police Department with Video Equipment, at a cost of $13,305. Funding is to be from the Law Enforcement Trust Fund, Project No. 690001, Index Code 290962-722 and 640. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: MjTfiohar Surana, Director partment of Budget ADDITIONAL APPROVALS (IF REQUIRED) �A Eduarlb Rodriguez, CIP Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) AFFIDAVIT I, Perry L. Anderson, Jr., Chief of Police, City of Miami, do hereby certify that the aforementioned request for expenditures from the City of Miami Law Enforcement Trust Fund, for the purchase of Video Equipment, in an amount not to exceed S13.305, complies with the provisions of Section 932.704, Florida Statutes. Perry L. Anderson, Jr. Chief of Police City of Miami Police Department Date S ORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF 1991. NOTARY UBLIC My Commission Expires.. NOTRY F'U"UC. STATS CF FLOW,,* 63Y C.^+i,: • 1_ :Qii EYP(i'FS: 6:G:Y £?. 19EF4: BONDED TMf1U 140TARY PUBLIC UNDEnwn:TERS:. - DATE SEMI BY: PROC[REMEW MANAGE 9-91 C I TY OF I AM i305 $93 8298; f 2/ 2 CITY of MIAMt, s`Lt1w 14# eox 330104 paocuftg"N'T M RAaEMlSNT Ni ., !L 33233-0706 DIVISION TaLapHo"E NO. 9754176 $1'_ (cont' d •) BID NO. �g0,-91-075 INy BID SHSBT AND 010 ACKNOWLEWEMENT DUST of RETURNED IN TRZPLICATH IN THN ATTACHED SNVZLOPE IDENTI!'IED BY HID NUl URt TIME AND DATR Ol" BID OPENIVO. IF SECURITY IS PJKQUXi2BD# A BID WILL HOT BE ACCRPTBD UNLESS THC DEPWIT OR BOND IS SUBMITTED IN THIS ENVELOPR. Terms:[! 30 (rnclude cash discount for prompt payment, if any) Additional discount of 0 9 if awarded all items. Warranty and/or guarantee SZAd,Aot& rri��ia� �s+;+exrra•+�.. state any variances to specifications (use separate sheet if Deliverye—AL$�Calendar days required upon receipt of Purchase Order. Delivery Point(s): . As indicated in thq sneci,al Condition: In accordance with the invitation to Bid, the specifications, General conditions, special Conditions, and aenerai information to Bid, we agree to furnish the Item(m) at Prices indicated on the attached-D W sheet (a) - MAKES OF COMPANY OWER(S) I NAMES OP COMPANY OrPICER(S) : 41 W4— _N 0A a0scLN! ,.JOWPh, D'A I ber-1-- N OW-J (Meaise use the Eack o t s page if more space ie necessary Nara of individual holding license in this profession of applicable) The undersigned bidder acknowledges that (s)he has received a copy of ordinance 310062 as amended, the Minority Procuraront ordinance of the City of Miami and agrees to comply with ali applicable substantive and procedural provisions therein, including any amendments thereto. Bidders Signature : . (company name) Dater Print Name: Indicate if Rosiness -its 51% Minority-ownedc (Check am box on],y) ( ) BLACK [ ) HISPANIC C ) PBMALE If firm has an existing plan, effective date of Lmple ontations__ If firm does not have an existing plan, the successful Sidder(q) shall be required to establish An Affirmative Action Policy, pursuant to Ordinance 310062 as amended. (tee Appendix I far sample, Bidder, Imfc S Vim.. Signature: .,.. i mow, (company name) FAIILLQ„RE—TO COMPLETE . ,SIGN -a AIL RETlRN IBIS FORK MAY MUMMY MY THIS ,_, 111. � 10' d b00' oN SO: 01 16* 6 fieW 86Z8-£ES-S0£'0N 131 91.- I WId IW-SOdW 455 AWARD_ OF BID Bid No. 90•-91-075 ITEMS Miscellaneous Video Equipment DEPARTMENT: Police TYPE OF.PURCHASE: Single purchase REASON: To fulfill the requirements imposed by the State of Florida on all D.U.I. testing sights. BIDS RECEIVED: 3 TABULATION: Attached FUNDS: Law Enforcement Trust Fund Project No. 690001 Account Code No. 290962-722 & 840. BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 31 3 MINORITY/FEMALE (M/F) VENDORS.......... 19 1 Within City limits .................. 2 0 Registered with City ................ 13 0 Black (B) Vendors ...................... 5 0 Located within City limits.......... 0 0 Registered with City ................ 5 0 Female (F) Vendors ..................... 5 1 Located within City limits.......... 1 0 Registered with City ................ 4 1 Hispanic (H) Vendors ................... 9 0 Located within City limits.......... 1 0 Registered with City ................ 4 0 NON MINORITY (NM) VENDORS .............. 12 2 Located within City limits.......... 4 0* "No Bids" ............. ................ - 3 Reasons for "No Bid" were as follows: 1. Florida Computer Furniture - "Do not sell video equipment 2. Central Audio Visual - "Unable to meet specifications". 3. Infinite Audio Systems - "This specs are not typical of our operations". 10 •Vv z I 17T•ZZ iABLILATAON OF WDS FOR Miscellaneous _ Video Equipment For D.U.I. Program aid No. ?o-q/-o7s' City Manager. City Cloth A. M. Reeeieea by the Croy commreeien. City Clary. City of Mieiwi. Flotilla at-P. M. Oiaa.• _ _ MPCS VIDEO exryVisionAmerican I Alarms tnc. 4100 N. 28 St 376 N.W. 171 St. t 99_N.W. 183 St. (tern lie. I DESCRIPTION 1 Panasonic WVPS 03 SC. Power Supply 2 Panasonic 1CH50AS 50 Foot Cable land connectors 3 anasonic WWAID Cable i�1CAID nectors 4 anasonc VIVLZI48IF Lenses 4M.7 3 ARAF 5 3069 Trioas Head Dollies 7 Panasonic VAOUZ Remte Control Un is 8 Panasonic CI`1382Y 1311 Color Monitor asonic AG1250 VHS Four Head Vide fY Unit Price NLN-MopI Total Unit Price *Jc-4-9Ipj Total Unit Plies F. Total Unit Price 6 $167.00 $1,002.0 $190.00=$1,140.0 $202.00 1,212,00 3 $112.00 $ 366.0 $127.00 $ 381.0 $136.00 408.00 3 26.00 $ 78.0 $ 30.00 $ 90.0 $ 32.00 96.00 3 $409.00 $1,227.00 $482.00 $1,446.0 $516.00 $1,548.00 3 $671.00 $2,013.0737-n0 818.00 2 454.00 $490.00 $1,470.0 $576.00 $1,728.01()() 3 $323.00 T 969.00 $380.00 $1,140.0 $406.00 $1,218.00 3 $235.00 5.0 $279.00 306.00 $ 9I8.00 3 28 - ,�Id7 nn Sinai nn $359.00 $1,07'1.00 10 -Panasonic WVD 5100 Color Cameras with 1 r view Finder Shoulder Pad tut- I In I., "" ,.. ^,- 1.600.0 S4.800.0 $1,420.0 4,260.00 Unit Unit - tetel ToedPtlst •Tet Pliesef IF }