The URL can be used to link to this page

Home My WebLink AboutR-91-0527J-91-567 06/10/91 M r1 RESOLU TION NO. - ') 2 A RESOLUTION ACCEPTING THE BID OF SOUTH DADE ELECTRIC, INC., IN THE PROPOSED AMOUNT OF $228,046.00, TOTAL BID OF THE PROPOSAL, FOR ORANGE BOWL MODERNIZATION - PHASE II - ELECTRIC EQUIPMENT B-2991-B; WITH MONIES THEREFOR ALLOCATED FROM THE FISCAL YEAR 1990-91 CAPITAL IMPROVEMENT ORDINANCE NO. 10782, PROJECT NO. 404238, IN THE AMOUNT OF $228,046.00 TO COVER THE CONTRACT COST AND $4,560.92 TO COVER THE ESTIMATED EXPENSES, FOR AN ESTIMATED TOTAL COST OF $232,606.92; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH SAID FIRM, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, sealed bids were received June 7, 1991, for ORANGE BOWL MODERNIZATION - PHASE II - ELECTRIC EQUIPMENT B-2991-B; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from SOUTH DADE ELECTRIC, INC., be accepted as the lowest responsible and responsive bid; and WHEREAS, the Fiscal Year 1990-91 Capital Improvement Ordinance No. 10782, was adopted on September 27, 1990, and monies are available for the proposed amount of the contract, project expense, and incidentals under Project No. 404238 of said Ordinance; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY COMMSSION MEMo or JUL 11 1991 91-- 527 W. r Section 2. The dune 7, 1991, bid of SOUTH DADE ELECTRIC, INC., in the proposed amount of $228,046.00, for the project entitled ORANGE BOWL MODERNIZATION - PHASE II - ELECTRIC EQUIPMENT B-2991-B for the total bid of the proposal, based on lump sum and unit prices, is hereby accepted at the price stated the rei n. Section 3. The total estimated project cost of $232,606.92 is hereby allocated from the Fiscal Year 1990-91 Capital Improvement Ordinance No. 10782, Project No. 404238. Said total project cost of $232,606.92 consists of the $228,046.00 contract cost and $4,560.92 estimated expenses incurred by the City. Section 4. The City Manager is hereby authorized to enter into a contractp on behalf of the City of Miami with SOUTH DADE ELECTRIC, INC., for ORANGE BOWL MODERNIZATION - PHASE II - ELECTRIC EQUIPMENT B-2991-B, total bid of the proposal. Section 5. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this llth day ofr Jules 1991. LEGAL REVIEW BY: G M IAM MAER CHIEF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: ,JORGE)Z C I TY ATT EY CAPITAL PROJECT: ( 2f EDUAR D IG LVE Z CIP PROJEC MANAGER SUBMITTED S PRIETO-PORTAR, Ph.D., P.E. DIRECTOR OF PUBLIC WORKS 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -2- 91- 527 bID SECURITY LIST ELECTRICAL EQUIPMENT BID _�, ----------------..--------------------------------r— BID MO.s _-..90N91_109------- ------- ------------------- --------- DATE BIDS) OPENED: DUNE 7, 1991 11:00 a.m. TOTAL DID BOKD(orl . 0 BIDDER DID ABOUNT CASHIER'S CHECK___ SOUTH DADE ELECTRICAL SUPPLY -------------- CONSOLIDATED ELECTRIC SUPPLY— MIAMI ELECTRIC SUPPLY See Attached -Ia �r--------- " Cashier's check # 70085 I E.1.T. J; GRAYBAR ELECTRIC---------------- MANHATTAN ELECTRIC & LIGHTING ------------- -------------------- -------- ----------- -------i--- NO•BID: ---------------------------------------------- CASH ELECTRIC SUPPLY CORP. --------------I--------------- _ --------------------- ---- ----------L--------- ------------- ---------------- RECEIVED AFTER THE STIPULATED 1 EADLINE: ---__ __--_-- COMTECH SUPPLY, INC. M/G ELECTRIC CO. ---------- —----- ---------------�_-- �t------ ---------------- ------------ ------------- ---------Nam.._—....— --------------- ------------------------------ ------------- --------------------- _ ____________ received (� ) envelopes on behalf of (Person re v vinS bids) GSA/Solid Waste -Procurement Division oa ��____----___�_____ - --------------------- (City Department) SIGNED:_ ___ ____y-� ( uty City leek)_ tr Bank ■ i 4 DID SECURITY LIST ELECTRICAL EQUIPMENT AID ITEI3s ---------- —MM------- ----------------------- r— sID N0. r 90-91-109 ----- ---------------- ----- ---------------------- -- DATE SIDS) OPENED: N JUNE 7, 1991 11:00 a.m. r TOTAL BID BOt_TD(,or1 BIDDER BID_AHOVNT CASHIER'S CHICK ------------------- ---------- SOUTH DADE ELECTRICAL SUPPLY -------------�---------- CONSOLIDATED ELECTRIC SUPPLY -------- See Attached � "of ----------------------- Cashier's check F#r70085 � -$.u.��.a��aa._____.. MIAMI ELECTRIC SUPPLY ---t GRAYBAR ELECTRIC " It " " MANHATTAN ELECTRIC & LIGHTING ---------------- NO -BID : +____ ----__ CASH ELECTRIC SUPPLY CORP. ---------------------- --------------�--------------- -------------L•------------- I� 1 ------------------- RECEIVED AFTER THE STIPULATED EADLINE: COMTECH SUPPLY, INC. M/G ELECTRIC CO. ------------- ------------ —�---------- ---------------- - ------------ --- ------ ------------MN---- ------------- ---------------- -------------------- ------------- ------------- -- ------------- N------- _ received (N - � ) envelopes on behalf of -- (P�rsoa se � iat bids)- - GSA/Solid Waste -Procurement Division on _� (City Department) SIGNED (Df uty-City l�atk) Ban:— NAUN(OF HOMESTEAD PERRINE BRANCH 1550 North Krome Avenue NO 70085 Homestead, Florida 33030 JUN 07 91 63-S14 19 - 670 PAY TO THE CITY OF MIAMI $11,403.00 &DER OF I $ D O L Lf4 R 2; ACID 00 CENTS DOLLARS eh IE S CH K Y SOUTH DADE ELECTRICAL SUPPLY REM11iER ? . w'070065No nor.7005145I: 41100059 y i- 527 E LEGAL ADVERTISEMENT BID NO. 90-91-109 ; Sealed bids will be received by the City Manager and City Clerk of the City of Miami, Florida not later than 11:00 a.m. June 7. 1991 for the furnishing of electrical equipment for the Orange Bowl Modernization for the Department of Public Works. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 6812) Cesar H. Odio City Manager 91-- 527 n inp REQUISITION FOR ADVERTISEMENT 4 This number must appear In the advertisement. DEPT/DIV. Procur4ent (for Public ,Works ) I G 3 ACCOUNT CODE 310501-287 12 DATE, 5/21.191 575-5174 PHONE APPAOID BY: PREPARED BY Marit�� Pages J DIREROF ISAUING DEJARTMEI Publish the attached advertiserrik one (1) times. (number of times) Type of advertisement: legal x classified display r-J (Check One) T It Size: L e- g a Starting date 5/23191 First four words of advertisement: Bid No. 90-91-109: Sealed bids will be..... Remarks: Electrical Equipment (open 6/7/91 —11:00 a.m.). DO N6T TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 Miand Review A-1 B.2 C-3 D-4 E-5 F3 F4 F5 F7 FS F9 F10 F1 I LINE TRANS VOUCHER I YDUE DATE Y MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJEGr PROJECT 11 13 1 1718 1 1 25134-1 39142 45 I 50 51 56 57 , 62 63 65,66 71," 0 1 2 4 1 VIP1 I I it � I I I I 1 1 12 10121 1 1 1 1-1117 1 1 1 1 21817-,- T 2 314 7 a V F* 121-31# 15 5 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT so 5 2 0=1 77-1 Purchasing White- Yellow - Finance Yellow copy: Ailvia Mendoza, City Pink copy: 14aritza, Procurement Approved for Payment Pink - Department Clerk's Office Management 91-- 527 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Silvia Lowman DATE May 21, 1991 FILE Chief Deputy Clerk City Clerk's Office SUBJECT Bid Opening Date FROM REFERENCES Judy S. Carter Chief Procurem rOfer ENCLOSURES One (1) This is to confirm the opening date of Bid No. 90-91-109 for Friday, June 7, 1991 at 11:00 a.m. SG:mp CS3 • is ) CIO 91- 527 TREE �r COPIES OF THIS SET Q,6�FORMS MUST BE RETURNED OR-�UR BID MAY BE DISQUALIFIED SUBMIT BIOS TO: Office of the City Clerk 3SW Pen American Drive P.O. sort 330M Mlaml, Florida 33133 Page 1 of TELEPHONE NUMBER pages S?"174 Bide will be opened June 7, 1991 at 11:00 a.m. and may not be withdrawn within ninety days after such date and time. All awards made as a result of this bid shall conform to sections of the charter and code of the City of Miami. STATE OF: CITY -STATE -ZIP 1 cortlfy that this Old is made without prfor undersrerm", "I"M t or connection with anycorporation, Harr. orperson submi" a bid forNe same materials. supplies, or equipment, and to in all reov V fair and without collusion or traud. I agree to abide by all condlttom of Chia bid and certify that I am outhorrred to sign this bid for the blddi r. CITY OR MIAMI, FLORIDA INVITATION TO 010 Bidder Acknoved1ment Mav 23, 1991 Electrical Equipment 90-91-109 CERTIFIED ON CASHIER'S CHECx IS ATTACHED. WHEN REQUIRED. IN THE AMOUNT OF e AUTHORIZED SIGNATURE (Manual) AUTHORIZED SIGNATURE (Typed) TITLE GENERAL CONDITIONS BIDDER: To Insure acceptance of the bid, follow these Instruetlom. SEALED BIDS: All bid sheets and this form must be executed and submitted in a sealed envelop*. The face of theenvelope shall contain, in addition to the above address, the date and time of the bid opening, and the bid number. Bids not submitted on attached bid form may be rejected. All bids are subject to the conditions specified herein. Those which do not comply with thee* conditions are subject to rejection. i. EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided above. The company name must also appear on each page of the bid so required. 2 NO DID: If not submitting a bid.. rid by returning one copy of this form, marking it "NO 810", and explain the reason in the space provided above. Repeated failure to quote without sufficient justification shall be cause for removal of the suppilefs name from the bid mailing list. NOTE. To qualify as a respondent, bidder must submit a "NO 810". and It must be received no later than the stated bid opening date and hour. 3. 810 OPENING: Shall be public. on the date and the time specified on the bid form. It is the bidder's resconsibility to assure that his bid is delivered at the proper time and piece of the bid opening. Bids which for any reason are not so delivered, will not be considered. Offers by telegram or telephone are not acceptable. 4. DID TABULATIONS. Will not be furnished. Bid files may be examined during normal working hours. 5. PRICES, TERMS snd PAYMENT: Firm prices shall be quoted: typed or printed in ink and include all packing, handling, shipping charges and delivery!o the destination shown herein. 8ldder is requested to offer cash discount for prompt invoice payment. Discount time will be computed tram the date of satisfactory delivery at piece of acceptance or from receipt of correct Invoice at the office specified, whichever is later. a) TAXES: Do not include state or federal taxes not applicable to municipalities. b► MISTAKES: Bidden areexpectedtoexaminsamspecifications. delivery schedule. bid prices, extensions and all instructions pertaining to supplies and services. Failure to do so will be at biddVs risk. c) DISCOUNTS: Will be considered in determining the lowest net cost. d) CONDITION AND PACKAGING: It Is understood and agreed that any Item offered or shipped as a result of this bid shall be new (current production model at the time of this bid). All containers shall be suitable for storage.or shipment, and all prices shall include standard commercial paeksging. a) SAFETY STANDARDS: Union otherwise stipulated in the bid. all manufactured items and fabricated assemblies shall comply with applicable requirements of Occupational Safety and Health Act and any standards thereunder. 1) UNDERWRITERS' LABORATORIES: Unless otherwise sti- pulated in the bid, all manufaCured items and fabricated assemblies shall carry U.L approval and reexamination listing where such rise been established. g) PAYMENT: Payment will be made by the city after the items awarded to a vendor have been received, inspected, and found to comply with award specifications. free of damage or defect and property Invoiced. All Invoices shall bear the purchase order number. 6. DELIVERY: Union actual date of delivery is specified (or if specified delivery cannot be met), show number or days required to make delivery after rac*ipt of puchase order in space provided. Delivery time may become basis for making an award (see Special Conditions). Delivery shall be within the normal working hours of the user, Monday through Friday. FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM MAY DISQUALIFY THIS BID 91- 52.7 W MANUFACTURER'S NAMES AND APPROVED EQUIVALENT& Any manufacturers names, trade names, brand -modal names, Information and or catalog numbers listed In a specification are for information, not to limit competition. The bidder may offer arty brand for which he Is an authorized representative, which not or exceeds the Wiscifleation for any Items(s). If the bids are based on equivalent products, indicate on the bid form the manufactur- ors name and number and Indicate any deviation from the epecl- fleabane. YOUR 810. LACKING ANY WRITTEN INDICATION OF INTENT TO QUOTE AN ALTERNATE BRAND, WILL BE RECEIVED AND CONSIDERED AS A QUOTATION IN COMPLETE COM- PLIANCE WITH THE SPECIFICATIONS AS LISTED ON THE BID FORM. 8 INFORMATION AND DESCRIPTIVE LITERATURE: Bidden must furnish all Information requested In the spaces provided on the bid form. Further, n may be specified elsewhere, each bidder must submit for bid evaluation cuts, sketches, and desert" literature and technical specifications covering the products offered. Reference to literature submitted with a previous bid or on file with the buyer will not satisfy this provision. 9. INTERPRETATIONS: Any questions concerning conditions and specifications should be directed to the Procurement Office In writing no later than three (3) days prior to the bid opening. Inquires must rehrana the date of bid opening and bid number 10. CONFLICT OF INTEREST: The awerdhereunder. Issubjecttoall conflict of interest provisions of Me Clty of Miami. Dade County, of the State of Florida. 11. AWARDS: As the beat Interest of the city may require, the right Is reserved to reject any and all bids and to waive any irregularity In bids received: to accept any Item or group of items unless quail - fled by bidder. 12. ADDITIONAL QUANTITIES: For a period not exceeding ninety (90) days from the date of acceptance of this offer by the buyer, the right is reserved to acquire additional quantities at the prices bid In this invitation. If additional quantities are not acceptable. the bid sheets must be noted "BID IS FOR SPECIFIED QUANTITY ONLY". 13. SERVICE AND WARRANTY: Unless otherwise specified, the bidder, shall define any warranty, service and replacements that will be provided. Bidders must explain on an attached sheet to what extent warranty and service facilities are provided. 14. SAMPLES: Samples of Items, when called for, must be furnished free of expense. and if not destroyed will, upon request, be retumed at the bidders expense. Request for the return of sari - pies may be made within (10) days following opening of bids. Each individual sampie must be labeled with bidders name, manufacturers brand name and number, bid number and item reference. 15. NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tasted for compliance with specifications underthe direo- lion of the Florida Department of Agriculture and consumer Ser- vices or by other appropriate testing Laboratories. The data derived from any test for compllance with specifications are pub- lic records and open to examination thersto In aeeordana with Chapter 119. Florida Statutes,1971.Iterntdetlito notconform- ing to specifications may be rejected and returned at vendors expense. lists delivered not conforming to specifications may be rejected and returned at vendors expense. These items and Items not delivered as per delivery date in bid and or purchase artier may result in bidder being found In default In which event arty and all morocuremen costs may be charged against the defaulted contme or. Any violation of these stipulations may also result in the suppliers name being removed from the City of Miami's vendor mailing Hsi 16. INSPECTIONS, ACCEPTANCE AND TITLE: Inspection and acceptance will be at destination unites otherwise provided. Tide to or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the city unless loss or damage results from negligence by the city. +.7. DISPUTES: In case of any doubt or difference of opinion sa to the Items to be furnished hereunder. the dam von of the city manager shall be final and binding on both parties. I& GOVERNMENTALRESTRICTIONM Intheewntanygovemmen- tal resMctions may be Imposed which would necessitats altera- tions of the material, quality, workmanship of performance of the items offered on this proposal prior to their delivery, it shall be the responsibility of the successful bidder to notify the city at once, indicating in his letter the specific regulation which required an attention. The city reserves the right to accept any such altera- tion Including any price adjustments occasioned thereby, or to - r I the contract at no expense to the city. It LEGAL REQUIREMENTS: Federal, state, county, and city laws, ordinances, rules, and regulations that In any manner affect the (tame covered hw*n apply. Lack of knowledge by the bidder will In no way be a cause for relief from responsibility. 20. PATENTS AND ROVALTIEiN The bidder. without exception, shall Indemnify and saw harmless the city and Its employees from liability of any nature or kind. Including cost and expenses for or on account of any copyrighted. patented, or unpatented Inven- tion, pr a 1, . oroticle manufactured or used In the performance of the contract. Including Its uses by the City of Miami. If the bidder uses any design, devices, or materials coves by letters. paten or copyright, it Is mutually agreed and understood without exception that the bid prices shall include all royalties or cost arising from the use of such design, device. or materials In any way Involved In the work. 21. ADVERTISING: In submitting a proposal, bidder agrees not to use the results therefrom as a part of any commercial advertising. Violation of this stipulation may be subject to action covered under Paragraph 15 of this document 22. ASSIGNMENT: Any Purchasre Order Issued pursuant to this bid invitation and the monies which may become due hereunder are not assignable except with the prior written approval of the City. 29. LIABILITY: The supplier %hail hold and save the City of Miami, Florida, its officers. agents, and employees harmless from liability of any kind in the performance of this contract 24. In the event of an error on the part of the bidder in extending unit prices or In totalling the extended prices, the unit price shall prevail, except when the bidder dearly states that the total price is based on an all or none basis. 25. PRICE ADJUSTMENTS: Any price doer"" effectuated during the C0htmC period either by reason of market change or on the part of the contract orto other customem shall be passed onto the City of Miami. 26. CANCELLATION: All contract obligations shall prevail for at least 180 days after effective date of the contract. For the protection of both parties. this contract may be cancelled in whole or in part upon the mutual assent of the parties. 27. EXTENSION: The City of Miami reserves the option to extend the period of this contract or any portion thereof. for an additional contract period. Extension of the contract period shall be by mutual agreement in writing. 28. ABNORMAL QUANTITIES: While it Is not anticipated, should any unusual or abnormal quantity requirements arise. the city reserves the right to WI for separate proposals thereon. NOTE: ANY AND ALL SPECIAL CONDITIONS ATTACHED HERETO WHICH VARY FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. 9 1, --- 5 2-7 CITY OF MIAMI, FLORIDA BID NO, 90-91-109: BID SHEET BASE BID: The total bid of items 1 through 6 Dollars and Cents $ Lump Sum Total Bid Discount percent of total bid above if entire contract is awarded to single supplier. Item 1: For furnishing sixteen (16) single phase transformers as specified. Dollars and Cents $ Lump Sum Item 1 Delivery: Item 2: For furnishing eight (8) three phase transformers as specified. Dollars and Cents $ Lump Sum Item 2 Delivery: Item 3: For furnishing eight (8) sectionalizers and sleeves. Dollars and Cents $ Lump Sum Item 3 Delivery: Item 4: For furnishing six (6) medium Voltage Automatic circuit breakers as specified. Dollars and Cents $ Lump Sum Item 4 Delivery: page 1 of 2 91- 527 3 I 3 BID NO. 90-91-109: BID SHEET (Continued) Item 5: For furnishing ten (10) enclosures (Molton or English Electric) as specified. Dollars and Cents Lump Sum Delivery: R Item 5 Item 6: For furnishing the low voltage (120/240V) material such as breakers, panels, switches, etc., as listed on the attached specifications. Lump Sum Delivery: Dollars and Cents Item 6 Social Security or Federal Employer Identification Number Occupational License No. Expires (copy to be submitted with this bid) BIDDER: Signature: (company name) page 2 of 2 91- 527 } CITY OF MIAMI. FLORIDA • Box 330708 PROCUREMENT MANAGEMENT►i, FL 33233-0708 DIVISION TELEPHONE NO. 575-5174 BID SHEET (cont'd.) BID NO. 90-91--109 IMPORTANT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. —� Warranty and/or guarantee: State any variances to specifications (use separate sheet if j necessary): j Delivery: calendar days required upon receipt of Purchase Order. Delivery Point(s): In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) i MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: Signature: (company name) Date: Print Name: Indicate if Business is 51% Minority -owned: (Check One box only) [ ] BLACK [ ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. I for sample. Bidder: Signature: required to See Appendix (company name) FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. 91-- 527 yQ e� APPENDIX #1 AFFIRMATIVE ACTION POLICY for EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION/ EQUAL EMPLOYMENT OPPORTUNITY - POLICY STATEMENT It is the policy of (Company Name) to base its hiring and promotions on merit, qualifications and competency and that its personnel practices will not be influenced by an applicant's or employee's race, color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped status. one of the management duties of all principals at (Company Name) is to ensure that the following personnel practices are being satisfied: 1. Take every necessary affirmative action to attract and retain qualified employees, regardless of race, color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped status. 2. Maintain equitable principles in the recruitment, hiring, training, compensation and promotion of employees. 3. Monitor and review personnel practices to guarantee that equal opportunities are being provided to all employees , regardless of race, color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped status. (Company Name) is committed to take affirmative action and aggressively pursue activities that will serve to enable all employees and applicants opportunities available throughout this organization. Clearly, the above actions cannot be accomplished as a secondary duty for any individual, despite the full support of management. And so, to monitor our efforts, (Company Name) has assigned one of its principals as the Affirmative Action Director to monitor all activities of this program. Employees may contact (Name of assigned principal) at (telephone number) regarding this Affirmative Action Policy. DATE: (Signature/Title) 91. -- 527 { DEBARMENT AND SUSPENSION 41 City of Miami Code Sec. 18-56.4 (a) Authority and requirement to debar and suspend: After reasonable notice to an actual or prospective contractual party, and after reasonable opportunity to such party to be heard, the city manager, after consultation with the chief procurement officer and the city attorney, shall have the authority to debar a contractual party for the causes listed below from consideration for award of city contracts. The debarment shall be for a period of not fewer than three (3) years. The city manager shall also have the authority to suspend a contractor from consideration for award of city contracts if there is probable cause for debarment, pending the debarment determination, the j authority to debar and suspend contractors shall be exercised in accordance with regulations j which shall be issued by the chief procurement officer after approval by the city manager, the city attorney, and the city commission. ji (b) Causes for debarment or -suspension --include the following: 1. Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private contract or subcontract, or incident to the performance of such i contract or subcontract; 2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty; 3. Conviction under state or federal antitrust statutes arising out of the submission of bids or proposals; 4. Violation of contract provisions, which is regarded by the chief procurement officer to be indicative of nonresponsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of a contract or to perform within the time limits provided in a contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension; 5. Debarment or suspension of the contractual party by any federal, state or other governmental entity; —� 6. False certification pursuant to paragraph (c) below; or 7. Any other cause judged by the city manager to be so serious and compelling as to affect the responsibility of the contractual party performing city contracts. (c) Certification: All contracts for goods and services, sales, and leases by the city shall contain a certification that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b)(5). The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above, or debarred or suspended as set forth in paragraph (b)(5). Company name: Signature: Date: 91--- 527 CITY OF MIAMI Minority/Women Business Affairs Registration Affidavit Please Check -One Box Only ( 1 Hispanic f ] Woman ( 1 Black I (We), the undersigned agree to the following conditions: 1) that we have read City of Miami's Ordinance No. 10062 as amended and meet the fifty-one percent (51%) ownership and management requirement for minority/women registration status and will abide by all of the policies and regulations governing the City of Miami Minority and Women Business Enterprise Procedures; 2) that if at any time information submitted by the undersigned applicant in his her Vendor Application should prove to be false, inaccurate, or mislleading, applicant's name will be struck from the City of Miami's Master Vendor list with no further consideration given to this applicant; 3) that the City of Miami maintains the right, through award of bid/contract, to revoke the award, should it be found that false, inaccurate or misleading information or a change in the original information have occurred; 4) to notify the City of Miami within thirty (30) days of any change in the firm's ownership, control, management or status as an ongoing minority/female business concern as indicated on the Vendor Application, and that the City of Miami, upon a finding to the contrary, may render a firm's registration with the City null and void and cease to include that firm in its registered list of minority and women -owned businesses; 5) that the City of Miami has a right to diligently verify all information submitted by applicant in his/her Vendor Application to monitor the status of the Minority/Women Business Enterprise, once registered; 6) that the City of Miami may share a firm's registration information, concerning its minority/women status and its capability, with other municipal or state agencies for the sole purpose of accessing the firm to their procurement opportunities, unless otherwise specified by the firm in writing. I (We) certify under the penalties of perjury that the information contained in any and all application documents submitted to the City of Miami is correct as per Ordinance No. 10062 as amended. Firm Name: (If signing as a corporate officer, kindly affix corporate seal) (Name, Title & Date) (Name, Title & Date) This application must be signed by at least one general partner of a partnership or the proprietor of a sole proprietorship or all partners of a joint venture. NOTARIZATION COUNTY, SS COUNTY OF DADE Date: That personally appeared before me and acknowledged the foregoing instrument as his/her act and deed. NOTARY PUBLIC: My Commission Expires: 91- 527 11 MINORITY CLASSIFICATION AND PARTICIPATION Please check one box only and complete any and all sections applicable to your firm. I. Indicate Minority/Women Classification of Business Enterprise (BIDDER): [ ] B=BLACK [ ] H=HISPANIC [ ] F=FEMALE [ ] NM=NON-MINORITY 2. If ONE OF THE FOLLOWING, give details of Minority/Women Participation within firm(s), or as it may apply to this bid, if awarded. Indicate Minority/Women Classification of each company: A. JOINT VENTURE: Provide information regarding Minority/Women firms participating and the extend of participation. % of Dollar Firm Name Business Address Bid Amount B. SUBCONTRACTORS: Provide information regarding Minority/Women firms participating and the extend of participation. % of Dollar Firm Name Business Address Bid Amount [ ] 11 [ ] [J C. SUPPLIERS: Provide details regarding Minority/Women firms that supply you with goods or services; state the extent. % of Dollar Firm Name Business Address Bid Amount [ ] i 1 [J _ [ ] 91- 52-7 SW! , STATEMENT WNDER SECTION 297A.A(a)O FLtr _jDA STATUTES. ON PUBLIC ENTITY CRIMES • THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with Bid, Proposal or Contract No. for 2. This sworn statement is submitted by [name of entity submitting sworn statement] whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: .) 3. My name is and my relationship to the [please print name of individual signing] entity named above is 4. I understand that a 'public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes. means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that "convicted" or "conviction' as defined in Paragraph 287.133(1)(b),_Florida Statutes. means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 6. I understand that an 'affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes. means: 1. A predecessor or successor of a person convicted of a public entity crime: or 2. An entity under the control of sm+ natural person who is active in the management of the entity and who has been convicted of a public. entity crime. The term 'affiliate' includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a 'person' as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Please Indicate which statement applies.] 9 1 _. 527 Neither the entibmitting this sworn statement, nor any , directors, executives, partners, shareholders, oyees, members, or agents who are act .management of the entity, nor any affiliate of the entity. have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AM [Please indicate which additional statement applies.] There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. [Please attach a copy or the final order.] The person or affiliate was placed on the convicted vendor list. There has been a ' subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. [Please attach a copy or the final order,] The person or affiliate has not been placed on the convicted vendor list. [Please describe any action taken by or pending with the Department or General Services.] [signature] Date: STATE OF COUNTY OF PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, aW=d his/her signature [name of Individual signing] in the space provided above on this day of . 19 NOTARY PUBLIC My commission expires: Form PUR 7068 (Rev. 11/89) 91- 5217 CITY OF MIAMI, FLORIDA 22 INTER -OFFICE MEMORANDUM Honorable Mayor and Members of a City Commission = ROM Cesar H. Odio City Manager KJAGLOWN- DATE JUN 2 11991 FILE B-2991-B SUBJECT Resolution Awarding Contract for ORANGE BOWL MODERNIZATION - PHASE II - ELECTRIC EQUIPMENT REFERENCES ENCLOSURES It is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of South Dade Electrical Supply, Inc., a company located within Dade County and not within the City of Miami, for ORANGE BOWL MODERNIZATION - PHASE II - ELECTRIC EQUIPMENT B-2991-B, received June 7, 1991, in the amount of $228,046.00, Total Bid; authorizing the City Manager to enter into a contract on behalf of the City. :• q Amount of Bid: $228,046.00 Cost Estimate: $280,000.00 % of Cost Estimate: 81% Source of Funds: Fiscal Year 1990-91 CIP Ordinance No. 10782, as amended Minority Representation: 44 invitations mailed 44 contractors picked up plans & specs (15 Hispanic, 9 Black, 9 Female) 1 contractors submitted bids (0 Hispanic, 0 Black, 0 Female) Public Hearings./Notices: Assessable Project: No Bid notice published. Discussion: The Department of Public Works has evaluated the bids received on June 7, 1991, and determined that the lowest responsible and responsive bid, in the amount of $228,046.00, is from South Dade Electric, Inc., a non -minority controlled corporation. Funds are available to cover the contract cost, and for such incidental items as postage, blueprinting, advertising, and reproduction costs. Attachment: Proposed Resolution 92 -1 91-- 527 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM To Judy S. Carter Chief Procurement Officer Procurement Management FROM. L,ul ',A. Pr` _6' 0_-Portar, Ph.D., P.E. Director of Public Works DATE June 10, 1991 FILE SUBJECT Bid # 9 0- 91-10 9 ORANGE BOWL MODERNIZATION - PHASE II - ELECTRIC EQUIPMENT B-2991-B REFERENCES ENCLOSURES This department has verified available funding with the Departments of Finance and Management & Budget that funds are avai I able to cover the cost of the subject bid in the amount of $228,046.00; Account Code Number 404238. FINANCE REVIEW & APPROVED BY: (Except for funds already appropriated or items included in FY budget ,0, W_ Carlos Garcia, Director Department of Finance CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: Capital Improvement Program Mdndger BUDGETARY REVIEW & APPROVED BY: (Except for items funded through Capital Improvement Program) d W Manohar Surana, Director Department of Management & Budget 91-- 527 N d +a, mANAGEMENT Box 330708 Mi, FL 33233-0708 TELEPHONE NO. 575-5174 BID SHEET (cont'd.) BID NO. 90-91-109 IMPORTANT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net 30 (Include cash discount for prompt payment, if any) Additional discount of -0- % if awarded all items. Warranty and/or guarantee: See attached State any variances to specifications (use separate sheet if necessary): See attached Delivery: Se/e atca�endar days required upon receipt of Purchase Order. Delivery Point(s): Orange Bowl Stadium @ 501 N. W. Third St. In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Pricet indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): Charles C. Elliott Residual Trust Bessie Rabideau Don C. Elliott NAMES OF COMPANY OFFICER(S): Don C. Elliott (Pres./Treas.) Marina Elliott (V.P./Sec.) Marina Elliott Ted McClure (Exec. V. P.) (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MTHORTTV PROCUREMENT CO PLTANCF The undersigned bidder acknowledges that (s)he has received A copy of Ordinance #10062 a: amended, the Minority Procurement Ordinance of the City of Mi4nj and a ees to comply with al applicable substantive and procedural provisions therein, inc_ ing_anigpdmenvp thergo. Bidder: South Dade Electrical Supply, Signature: (company name) Inc. Date: June 7, 19'91 Print Name: Do -. Elliott Indicate if Business is 51% Minority -owned: (Check one, box only) ( ] BLACK [ ] HISPANIC [ ] FEMALE AFETRMATIV • ACTION PLAN If firm has an existing plan, effective date of implementation: 5/2 4/8 5 If firm does not have an existing plan, the Successful Bid r(s) shall be required t establish an Affirmative Action Policy, pursuant to Ordinance 62 as a ded. ee Appendi I for sample. Bidder: South Dade Electrical Supply, Signature: (company name) FAILURE TO COMPLETE. SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID._c 91-- 527 ITEM: Electrical Equipment DEPARTMENT: Public Works TYPE OF PURCHASE: Short term contract REASON: Miscellaneous electrical equipment necessary for the Orange Bowl Modernization - Phase II POTENTIAL BIDDERS: 44 BIDS RECEIVED: 1 TABULATION: South Dade Electrical Supply, Inc. $228,046.00 FUNDS: 1990-91 CIP Ordinance No. 10782 as amended Project No. 404238 BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 44 1 MINORITY/WOMEN (W/M) VENDORS........... 33 0 Within City limits .................. 7 0 Registered with City ................ 26 0 Black (B) Vendors..... .............. 9 0 Located within City limits.......... 2 0 Registered with City ................ 8 0 Female (F) Vendors ..................... 9 0 Located within City limits.......... 0 0 Registered with City ................ 7 0 Hispanic (H) Vendors ................... 15 0 Located within City limits.......... 5 0 Registered with City ................ 11 0 NON MINORITY (NM) VENDORS .............. 11 1 Located within City limits.......... 2 0 "No Bids" .............................. - 5 Reasons for "No Bid" were as follows: 1. Miami Electric Supply - "Non -responsive". 2. Manhattan Electric and Lighting Supply - "Non -responsive". 3. Consolidated Electric Supply - "Non -responsive". 4. Cash Electric - "Can not meet specs". 5. Graybar Electric - "Non -responsive". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO SOUTH DADE ELECTRICAL SUPPLY, INC. FOR A TOTAL PROPOSED AMS,=T OF $228,046.00. ( "� Procured Ufice e 91— 527 ��