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HomeMy WebLinkAboutR-91-0491J-91-568 7/3/91 9 .t - -- .a 91 RESOLUTION NO. A RESOLUTION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT DATED SEPTEMBER 15, 1989, IN SUBSTANTIALLY THE ATTACHED FORM, WITH ANDRES k DUANY AND ELIZABETH PLATER-ZYBERK, ARCHITECTS, INC., INCREASING SAID AGREEMENT IN AN AMOUNT NOT TO EXCEED $20,000 FOR COMPLETION OF THE DESIGN DEVELOPMENT AND CONSTRUCTION DOCUMENT PHASES IN CONNECTION WITH THE DEVELOPMENT OF A TWENTY-THREE (23) UNIT SINGLE FAMILY RESIDENTIAL SALES HOUSING DEVELOPMENT FOR MODERATE INCOME FAMILIES ON THE CITY -OWNED ST. HUGH OAKS ACADEMY PROPERTY LOCATED IN THE COCONUT GROVE NEIGHBORHOOD; FURTHER ALLOCATING MONIES THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 321034, "SCATTERED SITE AFFORDABLE HOUSING DEVELOPMENT PROGRAM". WHEREAS, there exists in the City of Miami, a severe shortage of housing within the affordability range of families and individuals of low and moderate income; and WHEREAS, on November 3, 1988, through Resolution No. 88-1042, the City Commission approved the development of a thirty (30) unit single family residential sales housing development on the City -owned St. Hugh Oaks property for moderate income families; and . WHEREAS, the City Commission, by Resolution No. 89-165, on February 9, 1989, approved the selection of Andres Duany and Elizabeth Plater-Zyberk, Architects, Inc. as the most qualified firm to provide, along with the designated sub -consultants, professional architectural, landscape, engineering, professional planning and design services to the City for the above mention housing development and authorized the City Manager to negotiate an Agreement with the said firm; and WHEREAS, the City Manager executed an Agreement with Andres Duany and Elizabeth Plater-Zyberk, Architects, Inc., on September 15, 1989, for the provision of architectural and ATTACHMENTS CONTAUNHED CITY CODO SSION HEFTING OF J u L 11 1991 91-� 491 — engineering services in connection with the proposed St. Hugh Oaks Affordable Housing Project; and WHEREAS, on April 25, 1991, through Resolution No. 91-325, the City Commission approved the issuance of a Major Use Special Permit pursuant to Article 17 of the City Zoning Ordinance No. 11000 in connection with the development of the St. Hugh Oaks Academy property in the Coconut Grove neighborhood; and WHEREAS, through Resolution Nos. 91-325 and 91-403, the City Commission further reduced the number of single family detached homes being proposed on the subject parcel from twenty-eight (28) to twenty-three (23) units; and WHEREAS, in order to move the design of the proposed project forward, it is necessary that the City increase the contract amount with the architectural firm for additional cost incurred due to changes in the scope of services requested by the City under the existing Agreement, dated September 15, 1989; and WHEREAS, the cost of providing the additional and unforeseen services under the aforementioned Agreement for the project is estimated not to exceed $20,000 in order to complete the design development and construction document phases for the St. Hugh Oaks Affordable Housing Project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to execute an amendment, in substantially the attached form, to the Agreement') dated September 15, 1989, with Andres Duany and Elizabeth Plater-Zyberk Architects, Inc., in an amount not to exceed $20,000 to defray the cost of providing additional services to the City in connection with the proposed St. Hugh The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 91.- 4.91 -2- Oaks Affordable Housing Project with funds therefor being hereby allocated from Capital Improvement Project No. 321034, "Scattered Site Affordable Housing Development Program". Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this llth day of July , 1991. ATTE TY HIRAI, CITY CLERK CAPITAL IMPROVEMENT PROGRAM REVIEW: 9/ EDUARD RO R UEZ CIP P T MANAGER PREPARED AND APPROVED BY: ITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: JEM/db/M2365 i� XAVIER L. SU EZ, MAYOR 91- 491 AMENDMENT NO. 2 This Amendment, made this day of , 1991, to an Agreement dated September 15, 1989, by and between the CITY OF MIAMI, a municipal corporation of the State of Florida, hereinafter referred to as "CITY", and ANDRES DUANY and ELIZABETH PLATER-ZYBERK, ARCHITECTS, INC., a for profit corporation of the State of Florida, hereinafter referred to as "CONSULTANT." RECITAL WHEREAS, there exists in the City of Miami, a severe shortage of housing within the affordability range of families and individuals of low and moderate income; and WHEREAS, in an effort to expand the availability and affordability of housing for moderate income families and individuals in the CITY OF MIAMI, in September of 1986, the City of Miami Commission authorized the acquisition of a three (3) acre parcel of land located in the Coconut Grove neighborhood known as the St. Hugh Oaks Academy property; and WHEREAS, in October of 1986, the City of Miami Commission, through Resolution No. 86-840, approved the implementation of a City -sponsored Scattered Site Affordable Homeownership Development Program for the purpose of facilitating the production of sales housing in the City within the affordability range of qualified low and moderate income purchasers; and WHEREAS, in October of 1986, the City of Miami Commission, through Ordinance No. 10165, also authorized the issuance of Special Obligation Bonds in the amount of $4,290,000 for the purpose of providing financing for the construction of owner - occupied residential dwelling units within the affordability range of qualified low and moderate income purchasers; and WHEREAS, the City of Miami serving as developer, intends to develop a thirty (30) unit single family residential sales 91- 491 housing development on the City -owned St. Hugh Oaks Academy property; and WHEREAS, by Resolution No. 88-1042, passed and adopted on November 3, 1988, the City Commission approved the designation as a Category "B" Project, the planning and design of a thirty (30) unit single family residential sales housing development for moderate income families on the City -owned St. Hugh Oaks Academy property, appointed at the time Jerry Gereaux, Director, Housing Conservation and Development Agency, as Chairman of the Competitive Selection Committee and established a Certification Committee of not less than three professions, qualified in the field of endeavor or practices involved, to review the qualifications, performance data and related information provided by those responding to the City's Request for Proposal Services in accordance with Ordinance No. 8965; and WHEREAS, the City, through public advertisement and direct mailing, solicited expressions of interest from qualified consultants; and WHEREAS, the Competitive Selection Committee, along with the Certification Committee, evaluated the qualifications of those firms who responded to the City's Request for Proposals, and selected the firms most qualified to provide professional architectural, landscape architectural and engineering services for this project, all in accordance with the Competitive Negotiations Act as defined in Florida Statutes, Chapter 287 and in the City of Miami Code, Chapter 18-52.2 for the acquisition of professional and technical services required; and WHEREAS, the City Commission, by Resolution No. 89-165, dated February 9, 1989, approved the selection of Andres Duany and Elizabeth Plater-Zyberk Architects, Inc. as the most qualified firm to provide, along with the designated sub -consultants, professional architectural, landscape architectural and engineering services for the development of a thirty unit single family residential sales housing development for moderate income families on the City -owned St. Hugh Oaks Academy property and has also authorized the City Manager to -2- �- 4 91 negotiate an Agreement with it for the professional and technical services required. WHEREAS, on January 10, 1991, the City Commission approved Resolution No. 91-04, authorizing the City Manager to execute an amendment to the agreement dated September 15, 1989, for an amount not to exceed $30,000 for Stages I and II professional and technical services in connection with the development of a thirty unit single family residential sales housing development for moderate income families on the City -owned St. Hugh Oaks Academy property located in the Coconut Grove neighborhood. WHEREAS, on April 25, 1991, through Resolution No. 91-325, the City Commission approved the issuance of a Major Use Special Permit pursuant to Article 17 of the City Zoning Ordinance No. 11000, in connection with the development of the St. Hugh Oaks property; and WHEREAS, the City Commission, through Resolution Nos. 91-325 and 91-403, further reduced the number of single family detached homes being planned on the subject property from twenty-eight (28) to twenty-three (23) units; and WHEREAS, in order to move the design of the proposed project forward, it is necessary that the City increase the contract amount with the architectural firm for additional cost(s) incurred due to changes in the scope of services required by the City under the existing Agreement dated September 5, 1989; pursuant to Resolution No. 91-325; WHEREAS, on , 1991, the City Commission approved Resolution No. 91- , authorizing the City Manager to execute an amendment to the agreement dated September 15, 1989 for an amount not to exceed $20,000 for Stages I and II for professional and technical services in connection with the development of twenty-three (23) single family residential sales housing development for moderate income families on the City -owned St. Hugh Oaks property located in the Coconut Grove neighborhood. 91-- 491 -3- • rr NOW, THEREFORE, THE PARTIES AGREE TO AMEND THE AGREEMENT AS FOLLOWS:1/ In Subsection Stage I, Subsection a. Design Development Phase, Subsection 3, is hereby amended to read as follows: 3) Based on its findings and expertise, the CONSULTANT shall prepare a site plan. The site plan will show the most advantageous geographical configuration, in order to maximize the use of the existing property, in obtaining single family lots of no less than three thousand (3,000) i square feet approximately fthirty (30) twenty-three (�231 single family homes. The CONSULTANT will also provide the I CITY with a Cost Estimate for the development of the configuration listed above and approved by the PROJECT MANAGER. In Subsection Stage I, Subsection a. Design Development Phase, Subsection 4, is hereby amended to read as follows: 4) The CONSULTANT, based on the input provided by the CITY and the Neighborhood Organizations, shall prepare documents consisting of drawings including plans, sections and elevations for the design of two models of single family homes of no more than one thousand five hundred (1,500) square feet, preferably two (2) stories with 3-bedroom and a 3-baths. The master bedrooms on these homes must have their own bathrooms, the structure must be C.B.S. and all floor slabs must be of reinforced concrete. Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. 91- 491 • the construction within the City's protect budget for the development of the project The CONSULTANT must submit an estimate of the construction cost broken down into major categories to substantiate the proposed design. Section IV Compensation, is hereby deleted in its entirety, and a new Section IV, to read as follows, is substituted therefore: The CONSULTANT shall be compensated for an additional amount not to exceed S20,000 in connection with the professional services provided to the CITY for development of the St Hugh Oaks property as stipulated in Section II - Professional Services and further enumerated in subsection E. Additional work Authorized by the CITY pursuant to said Agreement due to the additional cost incurred for modifications in the scope of services requested by the CITY under the existing Agreement, dated September 15, 1989. It is further understood that all conditions outlined under the original Agreement dated September 15, 1989, shall remain in full force and effect except as modified herein. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the representative officials thereunto duly authorized, this the day and year first above written. -5- 91-- 491 CITY OF MIAMI, a municipal Corporation of the State ATTEST: of Florida Matty Hirai City Clerk ATTEST: Corporate Officer APPROVED AS TO INSURANCE REQUIREMENTS: Segundo Perez Insurance Coordinator CLL/M/db/M275 s:! BY Cesar H. Odio City Manager CONSULTANT: Andres Duany and Elizabeth Plater-Zyberk Architects, Inc. BY Elizabeth Plater-Zyberk President (Affix Corporate Seal) APPROVED AS TO FORM AND CORRECTNESS: Jorge L. Fernandez City Attorney 91- 491 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and Members �O of the ity Commission FROM: Cesar H. Odlo City Manager RECOMMENDATION: CA=16 DATE JUN 2 7 1991 FILE Resolution Authorizing SUBJECT Amendment to Professional Service Agreement/City and Andres Duany and Elizabeth REFERENCEslate r-Zyberk Architects, Inc. ENCLOSURES City Commission Agenda Item - July 11, 1991 It is respectfully recommended that the City Commission adopt the attached resolution authorizing the City Manager to amend the Professional Service Agreement between the City of Miami and Andres Duany and Elizabeth Plater-Zyberk, Architects, Inc., dated September 15, 1989, in connection with the provision of professional planning and design services to the City for the development of a twenty-three (23) unit single family residential housing project on the City -owned St. Hugh Oaks parcel in the Coconut Grove neighborhood. The attached resolution further allocates funds not to exceed $20,000 from Capital Improvement Program Project No. 321034, "Scattered Site Affordable Housing Development Program," to increase the compensation for providing additional and unforeseen services to the City in connection with the aforementioned housing project. BACKGROUND: The Department of Development and Housing Conservation recommends ratification of the attached resolution, authorizing the City Manager to amend the Professional Service Agreement between the City and Andres Duany and Elizabeth Plater-Zyberk, Architects, Inc., dated September 15, 1989, in connection with the provision of professional planning and design services to the City for the development of a twenty-three (23) unit moderate income housing project on the City -owned St. Hugh Oaks property. 'The attached resolution further allocates funds not to exceed $20,000 from Capital Improvement Program Project No. 321034, "Scattered Site Affordable Housing Development Program," to increase the compensation for providing additional and unforeseen services to the City in connection with the aforementioned housing project. At the November 3, 1988 City Commission meeting, through Resolution No. 88-1042, the City Commission designated as a Category "B" Project, the planning and design of a thirty (30) unit single family detached residential sales housing development for moderate income families on the three (3) acre City -owned St. Hugh Oaks property, Ca/ b -/ 91-- 491 tel Amendment to Professional Service Agreement Page - 2 - Andres Duany & Elizabeth Plater-Zyberk, Architects The said resolution further directed the Administration to proceed in the preparation of a Request for Proposals for the purpose of retaining professional architectural, landscape, and engineering services for the development of the aforementioned moderate income housing project. On February 9► 1989, through Resolution No. 89-165, the City Commission authorized the City Manager to undertake negotiations with the top three (3) ranked architectural firms selected by the Competitive Selection Committee and to return with a negotiated Agreement for City Commission ratification and approval. Subsequently, in July of 1989, through Resolution No. 89-617, the City Commission authorized the City Manager to execute the negotiated Agreement between the City and Andres Duany and Elizabeth Plater-Zyberk, Architects, Inc., and established compensation for said services in the amount of $95,000. The City's original housing proposal for development of the St. Hugh Oaks parcel called for the construction of thirty (30) new single family homes, to be constructed on lots consisting of approximately 3,000 square feet. Over the past two (2) years, the planning, design and construction document phases of the proposed project has been virtually at a standstill due to the inability of the . Department of Development and Housing Conservation to effectuate the replat of the 3 acre parcel into thirty (30) buildable lots consisting of less than 5,000 square feet. At the February 7, 1990 City Commission meeting, a status report on �. the proposed housing project was presented to the City Commission, along with the possible options to develop the site. As a result, the City Administration was instructed to work in conjunction with the architect and the Coconut Grove residents in finding a solution - which would ensure the development of the proposed thirty (30) homes. After several meetings with the residents of the Coconut Grove neighborhood, a consensus was reached to develop the project as a condominium, however, each unit would be individually located and free standing. This modification in the housing proposal planned for developing the St. Hugh Oaks parcel resulted in a corresponding change in the scope of services to be provided to the City by the architectural firm of Andres Duany and Elizabeth Plater-Zyberk, Architects, Inc., as per the Professional Service Agreement between the City and the said firm, dated September 15, 1989. As a result, on January 10, 1991, through Resolution No. 91-04, the City Commission approved the execution of an Amendment to the aforementioned Agreement between the City and the said firm, for the purpose of providing an additional $30,000 to compensate the architectural firm for additional professional services not previously negotiated in the original Agreement. W 91._ 491 M Amendment to Prolsional Service Agreement Andres Duany & Elizabeth Plater-Zyberk, Architects Page - 3 - At the April 23, 1991 City Commission meeting, through Resolution NO. 91-325, the City.Commission approved in principle, a Major Use Special Permit, pursuant to Article 17 of Ordinance No. 11000, the City's Zoning Ordinance, as amended, in connection with the proposed St. Hugh Oaks Village Housing Project. Moreover, at the May 23,'1991 City Commission meeting, through Resolution No. 91- 403, the City Commission granted final approval for a Major Use Special Permit for the project with conditions which further reduced the number of new single family detached homes being proposed on the St. Hugh Oaks parcel to twenty-three (23) homes. This modification in the original housing proposal planned for developing the St. Hugh Oaks parcel has also resulted in a corresponding change in the scope of services to be provided to the City, by the architectural firm of Andres Duany and Elizabeth Plater-Zyberk, Architects, Inc. The attached resolution authorizes the City Manager to amend the aforementioned Agreement with the said architectural firm, in addition to increasing the contract in an amount not to exceed $20,000 to compensate the architect for additional and unforeseen professional services not previously negotiated in the original Agreement. City Commission ratification of the attached resolution is recommended. W 91--- 491