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Home My WebLink AboutR-91-0562J-91-603 6/28/91 RESOLUTION NO. 91-- 562 A RESOLUTION ACCEPTING THE BID OF SOLO PRINTING, INC. FOR THE PRINTING OF THE 1990 POLICE ANNUAL REPORT FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE, GRAPHICS REPRODUCTION DIVISION AT A TOTAL PROPOSED AMOUNT OF $6,900.00; ALLOCATING FUNDS THEREFOR FROM THE 1990-91 POLICE DEPARTMENT, ACCOUNT CODE NO. 290201- 680; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received June 24, 1991 for the printing of the 1990 Police Annual Report for the Department of General Services Administration and Solid Waste, Graphics Reproduction Division; and WHEREAS, invitations were mailed to thirty-three (33) j` potential suppliers and seven (7) bids were received; and WHEREAS, funds for this purchase are available from the 1990-91 Police Department, Account Code No. 290201-680; and WHEREAS, this service will be used by the Department of Police for the purpose of promoting a positive image of the Miami Police Department in the communities and on a national level; and WHEREAS, the City Manager and the Administrator of the Department of General Services Administration and Solid Waste, Graphics Reproduction Division recommend that the bid received from Solo Printing, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Ll Section 2. The June 24, 1991 bid of Solo Printing, Inc. for the printing of the 1990 Police Annual Report for the Department of General Services Administration and Solid Waste, Graphics Reproduction Division at a total proposed cost of $6,900.00 is hereby accepted with funds therefor hereby allocated from the 1990-91 Police Department, Account Code No. 290201-680, subject to the availability of funds. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 25th day of July-.r 1991. Z,, MAYOR ATTEST MATTY IRAI, CITY CLERK PREPARED AND APPROVED BY: RA L 6. DIA1 CHIEF ASSISTANT CITY AT ORNEY APPROVED AS TO FORM AND CORRECTNESS: 4 JCJRGE L: F RNANDEZ CITY ATTOR EY - 2 - i Ll D to XTIN %jD-$lCVXlT?_L28T PRINTING OF THE POLICE DEPARTMENT,,, �„P_„i�jU_ALj_jEP,s, '—r rr�rr�irrrirrYrrrr_rr_r+N------- rr—l--Nr�.�i !!r'�Y�rrrrrri►-----rrrr----W--- DID NO.* 90--91-115 Ni..Yrri�r—!r_—r_!rr!_r+rlNM�.—.rrr MrrNrrrrr�l�.�lYN.liilY�lYir JUNE 24, 1991 3:00p.m. i.r_.rrarr _!wrlrrrrr.rrrrNrrrrrrrrrr_! rrrr RATS SYD(D) OP$N$Ds r rrrN_.r—r rrr TOTAL BID SOt�DrSorZ DIDDIR DID—VOUNT CASHIER'S CHICK PVACO INC. See atached A & D PRINTIN, CORP. „ It rNNN!_--r! !r!l..lrN SOLO PRINTING, INC. !NNlr-r HAFF DAUGHERTY-GRPHIC, INC. DUTTON PRESS INC. PHOTO OFFSET PRINTERS AMERICAN NATIONAL it " ---------rr --NN —1------ ---!!-- WL LITHO INTERNATIONAL ------------- " ---------------------------------------- -- ----- ------------- ---------- NO BID: MM PRESS ---------------- SOUTHEAST PRINTING ---........... —........ PRINTING & GRAPHICS CONN ------- --------------------- _N N—! r NlNNlN !!—N�rlr_ r_rN_N!N— !lNNrr rN NNrrrrr!_INNNrr IVE D LEGAL ADVERTISEMENT -7 r( � �! BID. -NO, 90-91W115 t/ Ci i Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 300 p.m. June.24r 1991 for the printing of the Police Department Annual Report (2000 copies) for the Department of General Services Administration and Solid Waste/Graphic Reproductions Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 6817) Cesar H. Odio City Manager nnip REQUISITION FOR ADVERTISEMENT e This number must appear t in the advertisement. DEFT/DIV. Procurement (for GSi--i-SW/Graphics) t ACCOUNT CODE 4 2 0 5 p 1-- 2 8 7 DATE 6 / 6 / 1 PHONE 5 7 5 - 517 4 A<SPFiOV D BY: PREPARED BY Marit•Pdctes 6IR Tit OF ISSUIN DEPARTMENT i one (1) 1 Publish the attached advertisement —times. (number of times) l Type of advertisement: legal Y classified display (Check One) r Site: Legal Starting date 6 / 10 / 91 f First four words ofadvertisemenE: Bid Na. 90-91-115: Sealed bids will lae.... u' - 1 , Remarks: police Annual Report ! (open 6/24/91 -- 3:00 p.m.) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) OF LINE' _ PUBLICATION i ADVERTISEMENT INVOICE AMOUNT - 0 Miami Reviews: �' - A4 B=2 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS < VOUCHER j DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE BJECT PROJECT 11 13 17 18 j 5 34 39 42 45 50 51 56 57 62 6365 66 71 0. 1 2 4 j V p 2 0 2 f 8 7 FTT 1 2 3 4 7 8 V P 12 31 15 DESCRIPTION 36 64DISCOUNT 6 72 AMOUNT 80 5 101 0 2 0 1 Approved for Payment White — Purchasing ! Yellow - Finance Pink — Department Xellow copy: Silvia Mendoza, City Clerk's Uziice Pink copy: h4aritza, Procuremei:it Ma..nageinent i CITY OF MIAMi, FLOAIDA INTER-OPPICE MEMORANDUM � TO; The Honorable Mayor and Members DATE JUL 1 71991 FILE of the City Commission SUBJECT : Bid No. 90-91-115 Printing and Binding of the Police Department's FROM : REFERENCES: Annual Report Cesar H. Odio city Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution to furnish the printing and binding of the Police Department's Annual Report, to be awarded to Solo Printing, Inc., a Hispanic/Dade County vendor located at 8551 N.W. 64 Street Miami, Florida 33166, as the lowest most responsible and responsive bidder. The Police Department's annual report is a full, color -quality printed document used t, promote a positive image of the Miami Police Department in the communities and on a national level. Funds for this service, in the amount of $6,900.00, are available from the Police Department, Account #290201-680. BACKGROUND: The Department of General Services Administration and Solid Waste, Graphic Reproductions Division has analyzed bids received pursuant to Bid #90-91-115 to furnish the printing and binding of ;4 the Police Department's 1990 Annual Report. A total of nine: (9) vendors responded to this bid. As a result of the bid evaluation, it is recommended that the award be granted to Solo Printing, Inc., Miami, Florida, a Hispanic minority vendor located in Dade County, as the lowest most responsible and responsive bidder in accordance with Bid #0 0-91-115. This annual report is a full,color-quality printed document primarily.used to promote a positive image of the Miami Police Department. The typesetting and layout of this 1990 Police Department's Annual Report has been performed in the City's in-house printing facility. The actual four-color process, printing, and binding of this saddle -stitched document must be performed by a vendor that has the equipment to accomplish this task. Funds for this - purpose are available from the Police Department, Account #290201-680, Amount $6,900.00. SOURCE OF FUNDS: 1990-1991 Police Department, Account $6,900.00. #290201-6809 Amount VT IY � P wVDM MANAC 7-15-J1 ; 2:39PM CITY AMi By. :P t MANAGE 0_27�-91 3 -' 50PM s C 1 iY Or 2/ 2 GITY OF MIAMI. FLOmDA INT110-OFFICE MEMORANDUM vu Judy P.{Cnrter Chief Psacuromant Officer rIItW IIArE : June 97, 1991 FILE - Hid No. 90-91-119 Printing & Bidding of the Police Department's Annual Report Row R. W',iliiams, Administrator Departma t of General aervices� CWn NaeOra : and Solid Waste j .. w ThIs department has verified available funding with the Depatrtmegt of Management & Budget that funds are available to cover the cost of the subject bid in they amount of $6,900.00, 1990-91 1�01ice Department Account No. 290201.680. BUDGETARY. REVIEW & APPROVED DYt �+►� e a 6urana, Directotr Dag tment of Management and dget I 1 N-27-91 THU 1S!Ai JUL-15-91 MON 13:37 FAURiM I REfhHCNCES 305 575 5180 �z � 4 =t� } n} } .90 3 . s,r<< N 7 fi P.02 otl a _ K' f ' r *, BOX 3307tl8 , 1"L 33233-0'�08 ' TBLSPHONB No. 575-5174 1 tro$Ti.SHEET „ (cant' d . ) BID N0. 9b-g1-115 ,TMPQHT=1 BID SHEET AND BID ACKNOWLEDGEMENT MUST BE'RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. 11? SECURITY IS REQUIRED, A DID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms:2% NET 10 DAYS (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantees CUSTOMER SATISFACTIO State any variances to specifications (use separate sheet if necessary): Delivery: 14 calendar days required upon receipt of Purchase Order. is Delivery Point(s): As indicated in the Special Conditions In accordance with the Invitation to Bid, the Specifications, General Conditions, Special' Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES.OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): MANURT. R _ UP.RNAmnr_Z - 1 QD,o—C,IWNER SAME f.y s S.Y (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MTNO TTY PROC NT co PLIANCE The undersigned bidder acknowledges that (s)he has receive )IC of ordinance #10062 ae amended, the Minority Procurement Ordinance of the City of am i nd of to comply with all applicable substantive and procedural provisions therein includ g�ady amendments thereto. Bidder: SOLO PRINTTNr,, rNr__ Signature: ( company name) (f Date: 6-24-91 Print Name: MA'NUEL R. HERNANDEZ N.. Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [X ] HISPANIC [ ] FEMALE 7 "FTRMATTVF ACTTdH PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required tc establish an Affirmative Action Policy, pursuant to Ordinance # 062 as amended. See Appendix I for sample. Bidder:SOLO PRINTING,*INC. Signature % 4:: (company name) FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. z f x i 1 f 91— 562 l AN= OF B I D 4 BID NO. 90-91-115 Printing of 1990 Police Annual Report General Services Administration and Solid Waste - Graphics Reproduction Division. Short term contract To promote a positive image of the Miami Police Department in the communities and on a national level. 33 7 Attached 1990-91 Police Department, Account Code No. 290201-680. Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 33 7 MINORITY/WOMEN (W/M) VENDORS........... 20 4 Within City limits .................. 6 1 Registered with City ................ 12 3 Black (B) Vendors ...................... 5 0 Located within City limits.......... 2 0 Registered with City ................ 1 0 Female (F) Vendors ..................... 6 3 Located within City limits.......... 3 1 r� Registered with City ................ 5 3 Hispanic (H) Vendors ................... 9 1 Located within City limits.......... 1 0 Registered with City ................ 6 0 NON MINORITY (NM) VENDORS .............. 13 3 Located within City limits.......... 6 2 "No Bids" .............................. - 5 Reasons for "No Bid" were as follows: 1. MM Press - "Do not print 4-color process". 2. Southeast Printing - "Not within our manufacturing capabilities". 3. Printing & Graphics Conn. - "Cannot do the complete document within our facilities".; 4. A & D Printing - "Non -responsive". 5. Evaco Inc. - "Non -responsive". YSNDOR SWANSON PRINTING 2134 N.W. MIAMI-CT. MIAMI, FLORIDA 33127 *SOLO PRINTING, INC. 8551 N.W. 64 STREET RIAM19 FLORIDA 33166 HAFT-DAUGHERTY GRAPHICS, INC. 950 S.E.8 STREET HIALEAH, FLORIDA 33011 TABULATION OF BID N0. 90-91-115 PRINTING AND BINDING OF THE POLICE DEPARTMENT 1990 ANNUAL REPORT - 29000 COPIES UNIT PRICE TOTAL MINORITY $6.45 $3.45 $9.05 $12:900.00 $ 61900.00 $18,100.00 DUTTON PRESS, INC. $7.05 $149108.00 280 WEST 79 PLACE HIALEAH, FLORIDA 33014 ROSS PHOTO OFFSET, INC. $7.31 $149625.00 P.O. BOX 3703o6 MIAMI, FLORIDA 33137 AMERICAN NATIONAL $7.23 $14,460.00 2444 N.W. 7 PLACE MIAMI-,FLORIDA 33127 WL .LITHO INTERNATIONAL $5.45 $10,900.00 w 1045 EAST 16 STREET 1 - 1iIAL'EAH, FLORiDA 33010 NON -MINORITY. HISPANIC NON -MINORITY FEMALE FEMALE NON -MINORITY FEMALE * ARlfOTfll� CITY OF MIAMI DADE COUNTY CITY OF HIALEAH CITY OF HIALEAH CITY OF MIAMI CITY OF MIAMI CITY OF HIALEAH