HomeMy WebLinkAboutR-91-065691.:: 656
RESOLUTION NO.
A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING] RATIFYING THE
CITY MANAGER'S WRITTEN FINDING THAT THE
REPLACEMENT OF THE CHILLED WATER BUNDLE
COMPONENT OF THE -AIR CONDITIONING SYSTEM AT
THE MUNICIPAL JUSTICE BUILDING, WAS AN
EMERGENCY NEED; RATIFYING, APPROVING AND
CONFIRMING THE ISSUANCE OF A PURCHASE ORDER
FOR THIS SERVICE TO CARRIER SYSTEMS AND
SERVICES AT THE AMOUNT OF $22,279.00 FOR THE
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION
AND SOLID WASTE, WITH FUNDS THEREFOR BEING
ALLOCATED FROM ACCOUNT CODE NO. 429402-772,
PROJECT NO. 311022.
WHEREAS, the existing air conditioning system servicing the
Municipal Justice Building is in excess of thirty-five (35) years
old and various components were rapidly deteriorating so that a
major failure was experienced involving the chilled water bundle,
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which incapacitated the system extensively and due to this
deterioration immediate replacement was necessary; and
WHEREAS, extremely high summer like temperatures created an
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uncomfortable (and almost unbearable) environment at this
facility; and
WHEREAS, immediate measures had to be taken for the
procurement and installation of this equipment with four informal
quotes being obtained and with Carrier Systems and Services being
selected as the lowest responsible and responsive bidder; and
WHEREAS, funds for this service and equipment are available`
from Account Code No. 429402-772, Project No. 311022;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference'
thereto and incorporated herein as if fully set forth in. this
Section.
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Section 2, By affirmative vote of 4/5ths
of the Members
of the City Commission, the City Manager's written finding that a
emergency need existed for the replacement
of the chilled
water bundle, component of the air conditioning
system At the
Municipal ,justice Building is hereby ratified,
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approved a�td
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confirmed and acquisition of said component from
Carrier Systems''
andM Srrtices at a proposed amount of $22,279.00,
for the General
Services Administration and Solid Waste Department is hereby
ratified, approved and confirmed, with funds
therefor being
hereby allocated from Account Code No. 429402�-772,
Project
No: 311022.
Section 3. The City Manager's action in
authorizing the
Chief Procurement Officer to issue this purchase
order is hereby::
ratified, approved and confirmed.
Section 4., This Resolution shall become effective
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immediately upon its adoption.
PASSED AND ADOPTED this llth day of Se
mb , 1991..>
Al
XAVIER L.,
SUAREZ,.14AYOR
AT
MATT HIRAI -
i
CITY CLERK
PREPARED AND APPROVED BY: _
RAFAEL VIAZ,
CHIEF ASSISTANT CITY AT ORNEY
APPROVED AS TO FORM AND CORRECTNESS:
INN ES, II
ACTING C ATTORNEY
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ROD:gb: 475
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29
01V of MIAMI, FLOAMA
INTER•OPRICE MEMORANDUM
FILE
We
.ignorable Mayor and Members
= of the City Commission suss : nesolut on for Bat ficatit t
of then
of the Chilled Water Bttd.e
` REFERENCES : at the Municipal Justice ;
rAW:
Cesar M. Odf Building
ENCLOSURES
City Manager ;
It is respectfully recommended that the City Commission adopt .the'°
the r~
rovin and confirming
attached resolution' ratifying, app 9►
the Chilled Water Bundle Component of
emergency replacement of
the air conditioning system at the Municipal Justice Building for
a total amount of $22,279.00 from Carrier Systems and Services, a
Funds are available from
non-minority/Dade County vendor.
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Project No. 311022 Account Code No. 429402-772.
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AAt'KGROUND
The existing HVAC system servicing the Municipal Justice Building
old and various components
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is in excess of.thirty-five (35) years
were rapidly deteriorating. To this regard, we recently
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-experienced a major failure involving the chilled water bundle,
which incapacitated the system. Given the :extent, of
its immediate replacement of the chilled
deterioration and age,
C
water bundle was necessary.
In order to proceed with the replacement, four informal quotes
this service from; the
were obtained for the performance of
following vendors: McDonald Air Conditioning $33,745.00 Thermo-`
Air, Inc. $30,100.00, Airko'Air Conditioning Company $29,143 and
Carrier Systems. and Services $22,279.00. Carrier Systems and
Services, anon-minority/Dade .County vendor, was selected as the
most _ responsible and responsive vendor meeting the
specifications.
This replacement was deemed an emergency- as the extremelyhigh.
an uncomfortable (and almost,
summer-like temperatures created
unbearable) environment at this facility.
AMOUNT OF BID: $22,279.00
SOURCE OF -FUNDS:' Project No. 311022 Account Code No
,. 429402-772
MINORITY PARTICIPATION: Award was to a Non-minority/Dade County
firm
Attachments
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(nstrut ilon:: t.'Check 6f 200,for available balance before pre -encumbering estimated E 5. Mlntirlty�Statw:w
Amount 00 NOT SUBMIT FORM if funds not available. N pred,dteyinliNld, °.' , ,
2. USE TYPEWAIT9A to fill In Shaded areas numbered 1.15 only. T r
A B. Su*geSkd Source: &�
S. Each Requitiition must be for Items which are obtainable from �.'i .
the me vendor. CarrtarSyrl�tiem;
Vendor No: Social Security NO:1 ;
flt Division, of it
Tax ID No 1155,E 159j�;bx NW
E CARRIER SYSTEMS & SERVICES p Miami7F%~ ;?s�ldh•`
N DIVISION OF CARRIER u
Entry Type:
D
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p 1155 NORTHWEST 159TH DRIVE ❑ Sole Proprietorship :.
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R MIAMI FLORIDA 33169-5879 0 Corporation lid ,, �I"''�k� �>•�
O PartnershipVENDORS CONTACTED
7. 0....... . ,.. /
. Property Maintenance Division
1975 NW 12 Avenue
Miami FL 33136 )
F.O.B. DESTINATION 1. !�
Quote By: WRITTEN Quote Date: 6/11/91 c) 1c, t. r ✓l
Terms: NET 30 DAYS De Iv ry: A.S. A. P . ,
8. Prepared. By: 9. De /Div. d)
Edward Kuehl S W/Prop' . Avis JAn
10. Date: 1 z Si re: � e
5-9-91
12. Phone No: ccou Code(s):
75-514.1 �. C,Z- 022 . M
14. CITY. 15. DESCRIPTION UNIT EXTENDED VENDOR OUOTATIO
PRICE PRICE (a) (b) (c) (d) ,
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Replacement of the existing $22,279.0 j
Precision Heat Exchanger Co.
Chilled Water Bundle with new ql
as per the attached quote n n
specifications.
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TOTAL 22 279.00 ` 1 1'��r iFY
os 'G,t �• Z .� . Funds rtifiad City Manager IFr1,: ;EIS
Approval.
I(I 4�• s�� . 4+r;,, applicabl ca
1 r • /{; 1 ?H i�i+�t�
o�
t i pa e;� By: - 06 Q /
C i'• is �_'� _ •��� , •c�tsm BINS aapy and forward all erbera to Pr urement Manrpemenl tfivis{r- 01 G.0 A,,
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City of Miami a �. pre Ena
REQUEST FOR PURCHASE � 22,2i9.Of�
Prr-EnountberftdAW.
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` ..Yn .:hn ... ' a h ,•^AaNEY'{+^'Si` F@a'�5§�
MAY 17 1
Cesar H. Odic
Page 2
therefore, requesting your authorization for an emergancy,
1. am,
to contract
the services: of Carrier` Systems and services
to
purchase
an estimated Cost
of $22,279, with ratification legislation
at
follow at earliest
possible date. . Funding for this project
`'pending
-the
been from
the Capital improvement Account
has committed
(
your approval.
Please indicate with
your signature below your approval of this
emergency action.
Approved
Cesar H. Odic
City Manager
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have created an uncomfortable an almost
unbearable environment at this facility.
IT IS RECOMMENDED THAT THE AWARD BE MADE
RECOMMENDATION:
TO CARRIER SYSTEMS AND SERVICES FOR A
TOTAL PROPOSED AMOUNT OF $22t•279.00.
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