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Home My WebLink AboutR-91-0694J-91-703 9/4/9l RESOLUTION NO. t� 69 4 A RESOLUTION, WITH ATTACHMENT(S), APPROVING THE ATTACHED FISCAL 1991-92 ADMINISTRATIVE BUDGET OF THE MIAMI SPORTS AND EXHIBITION AUTHORITY. WHEREAS, the Ordinance creating the Miami Sports and Exhibition Authority requires that the Authority establish a fiscal year coinciding with that of the City, and also requires that the City Commission approve the administrative budget to be submitted on City budget forms for appropriate consideration; and WHEREAS, the Miami Sports and Exhibition Authority on June 25, 1991 approved its 1991-92 fiscal administrative budget; and WHEREAS, the attached forms identify categories for compensation and benefits, administrative, professional and consultant services, and capital expenditures totaling $864,236; and WHEREAS, the categories reflected in the projected budget i comply with the mandate contained in the ordinance creating the Miami Sports and Exhibition Authority to facilitate the development of public facilities necessary for the expansion and j promotion of professional and international sports, convention and exhibition related activities, and other events which will c contribute to economic and social growth in the City of Miami, with the appropriate portion of Convention Development Tax receipts and other Authority revenues being used to satisfy the demands of this budget; and WHEREAS, the total Fiscal Year 1991-'92 proposed administrative budget totals $864,236 which is a $87,911 decrease from previous fiscal years; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: TTAC w irvlE-NT CITY COOMSTON �I 2 OF C�� '� D SEF 2B 1 991 91- 694 Section 1. The attached Miami Sports and Exhibition Authority fiscal Year 1991-92 Administrative Budget is hereby approved. Section 2. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 26th day of S5?�embe.g. , 1991. SUARE Z ,'' MAYOR ATTR T MAMY HIRAI CITY CLERK PREPARED AND APPROVED BY: RAFAEL-0 1 DIAZ _ CHIEF ASSISTANT CIT ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: Q N J S, III ACTIN CI Y ATTORNEY ROD: gb:by: M2473 NUAMI SPORTS AND EXHIB ON AUTHORflY OPERATING BUDGET 1991 - 92 91- 694 TABLE OF CONTENTS SIGNIFICANT ACCONTLISHHMENTS * Letter from the Chairman ............... INTRODUCTION * Description of Functions,,,,,,,,,,,,,,, -- * Goals & Objectives......... .....................3 * Organization Charts...... .....5 ............................................6 BUDGET RESOLUTION * Transmittal Memorandum............ �'- * Proposed Resolution......., ...'............. CITY BUDGET FORMS * Affirmative Action Status...,,,,,, Budget Summ ........................12 Salaries and Wages13 .............. * Fringe Benefits.......................•.........14 *................................................ 15 �- Operating F�erases...... * Professional S ........................................... ...............16 * Capital Expenditures......................:..:....:..........18 * Total Departmental Budget ............................. ..........."1$ PROPOSED BUDGET * Budget Comparison: 1990-91 vs. 1991-92...,...20 * Budget Notes.......... TABLE OF CONTENTS SIGNIFICANT ACCOMPLISHMENTS * Letter from the Chairman.................................1 INTRODUCTION * Description of Functions....................................3 * Goals & Objectives.............................................5 * Organization Charts .................. _. BUDGET RESOLUTION * Transmittal Memorandum.................................8 * Proposed Resolution.........................................10 _._ CITY BUDGET FORMS * Affirmative Action Status.................................12 * Budget Summary _ ................................................13 * Salaries and Wages...........................................14 * Fringe Benefits...................................................15 * Operating Expenses...........................................16 — * Professional Services .........17 ......................: * Capital Expenditures.........................................18 * Total Departmental Budget .............................19 PROPOSED BUDGET * Budget Comparison: 1990-91 vs. 1991-92....... 20 * Budget Notes.......................................................21 91- 694 r!� ti I I .s taken on and to Miami, working ibbie Stadium. Miami .or hockey, we recently .ig to the Miami Arena this ,ion franchise for Miami. +Ne are working closely with the ,8 Goodwill Games. Other events .'ECA Volleyball Championships and ,00ts level to bring more community based ,th the organizers of the Miami Wheelers pro .-thwest Express Track Club and the Midnight also assisting the City in the redevelopment of i-class running track and community center. The impleting its Art in Public Places requirement at the ,,100 has to be committed to this project which, when 91- 694 %Ian•, Suite 1120, Miami, Florida 33131 (305) 381-8261 / Fax (305) 375-0636 0 1 1 1 i June 25, 1991 Honorable Mayor and Members of the City Commission City of Miami 3500 Pan American Drive Miami, FL 33133 19 ■ Honorable Mayor and Members of the City Commission: It is with great pride that I submit to you for your approval the Miami Sports and Exhibition Authority's Operating Budget for fiscal year 1991-92. The past year has been a busy one for the Authority. Many new projects were taken on and .many others carried over from previous years. We continue our efforts to bring a Major League Baseball franchise to Miami, working closely with the Huizenga organization to bring a franchise to Joe Robbie Stadium. Miami has been assured of a franchise to begin play in 1993. As for hockey, we recently announced that an additional NHL exhibition game will be coming to the Miami Arena this September. Hopefully, this will rekindle interest in an expansion franchise for Miami. Other events of large magnitude are also being sought. We are working closely with the _ Orange Bowl Committee in preparing a bid for the 1998 Goodwill Games. Other events that could be brought to Miami include the 1993 NORCECA Volleyball Championships and the 1995 U.S. Senior Olympics. x+ 4 77 The Authority is also reaching out on a grass roots level to bring more community based events to our area. We are working closely with the organizers of the Miami Wheelers pro s cycling franchise, the Miami Mile, the Northwest Express Track Club and the Midnight Basketball Association. The Authority is also assisting the City in the redevelopment of Curtis Park, which will include a world -class running track and community center. The -- -1 Authority has focused attention on completing its Art in Public Places requirement at the Miami Arena. An estimated $500,000 has to be committed to this project which, when _ 91--- 694 300 Biscavne Boulevard V W, Suite 1120, Miami, Flokla 33131 �305� 381-8261 / Fax (305) 375-0636 i Honorable Mayor and Members of the City Commission Page 2 completed, will reflect the cultural make-up and history of the Overtown community in which the Arena resides. Staff is working with the Dade County Art in Public Places Trust to develop a process in which the Authority will have significant input and final approval �- of the artwork. In conjunction with our efforts to bring significant sporting events to Miami, we have begun 7 a relationship with the Bayside Marketplace whereby announcements relating to these events take place at various Bayside locations. This relationship is proving to be beneficial to all parties involved, as the sporting event receives the necessary publicity and Bayside, one of our most important attractions, receives additional positive media attention. As for convention activity, the Authority's Convention Committee meets monthly with area representatives from the hospitality industry to develop ways to increase the volume of convention activity in Miami hotels and facilities. In addition, staff is working closely with the organizing committee of the 1992 Jaycees World Congress, which is coming to Miami r` in November 1992. An estimated 15,000 delegates will be coming to Miami for the week- long convention. r- Finally, the Authority has been successfully active in Tallahassee in seeking ways to increase revenues to the Authority and also increase investment opportunities. Our work in the Legislature comes on the heels of the recent completion of the refinancing of our $38 Million Special Obligation Bonds. The refinancing will result in significant risk reduction to the Authority over the life of the bonds. I look forward to your approval of the Authority's Operating Budget and your continued support of our efforts to improve the quality of life in the City of Miami. cc: Dr. Kenneth Albano William Bayer Manny Carreno Eli Feinberg Tony Marina Julio Gonzalez Rebull, Sr. Mrs. Frankie Rolle Julius J. Shepard Steve Suarez Milton Vickers Michael Zogby 91-- 694 w 3 �y a z i expand ssional and .oute to economic 91- 694 MIAMI SPORTS AND EXHIBITION AUTHORITY DESCRIPTION OF FUNCTIONS ORGANIZATION 1 The Miami Sports and Exhibition Authority (the "Authority") is an independent and semiautonomous agency and instrumentality of the City of Miami (the "City"), established by Ordinance #9662 (as amended), pursuant to Florida Statutes 212.0305. Section 56.6-10 of the City ordinance creating the Authority requires that: a) the City Commission on an annual basis approve the Authority's administrative budget and b) that f' the Authority establish a fiscal year coinciding with that of the City. The Authority's budget is funded mainly from proceeds of the Convention Development Tax. o MISSION STATEMENT z To facilitate and promote activities, improvements and infrastructure necessary to expand and attract conventions, exhibition and tourism related activities, professional and international sports, as well as other events and programs which will contribute to economic ~' and social growth in the City of Miami. 0 91- 694 '"� 3 MIANII SPORTS AND EXMMON AUTHORrIY FY 1"1-92 FUNCTIONAL COST ....... ....H................... NHH.H... 1~ UNCTIONS ..N.. H. .....H... « POSITIONS ...... ....H.... ...fH..N .««....e.. COST ....... PERCE Administrative and Managerial 3 $145,820 17% I Finance 1 $373,155 43% Marketing 1 $345,261 40% J_TOTAI. 1 5 1 $W,236 1 100% 1 * Sponsor of the National Golden Gloves Boxing Tournament. * Sponsor of the soon -to -be -held NHL Exhibition Game at the Miami Arena. * Sponsoring the attraction of the Sunshine State Games. z * Coordinating local governmental efforts to bring Major League Baseball franchise to Miami. * Refunded $38,000,000 Special Obligation Bonds. These bonds are serial bonds with ! fixed rates and backed by bond insurance. * Sponsor of the Miami Wheelers Cycling Team. c * Sponsor of the Northwest Express Track Club. * Sponsor of the Miami Mile. W , . GOALS AND OBJI�CTIVES .�. To propose a flexible strategy to maintain infrastructure and public facilities available for convention/exhibition and sporting events concurrent with local plans to develop the convention, exhibition, tourism and sports industries, and for the use and benefit of the citizens of the City of Miami. * Expedite development of a convention center/exhibition hall in downtown Miami. -- * Study feasibility and develop major league baseball stadium in City of Miami. I * Study feasibility and develop youth centers in Overtown, Little Havana and Coconut t Grove. To become a leading participant in all efforts to attract professional sports franchises and national/international sporting events to the local area. * Become actively involved in pursuit of additional major league/professional sports franchises for the City of MimnL * Participate in ejf'ons to bring major international/amateur sporting events to Miami. 7 * Encourage and develop master plan with Orange Bowl Committee to bring Pan Am Games and Summer Olympics to Miami. to o� To work with the City of Miami to develop a recognized expertise in the field of planning, designing, constructing public/private convention, exhibition and sports facilities, or z components thereof. * To encourage City of Miami departmental agencies into one integrated and coordinated development force. * To implement city-wide facility operating and fiscal policies. !� To establish an annually escalated pool of public/private funding resources earmarked for operation, construction, and development of projects and programs consistent with our mission. to * Solicit and pool funds from government and the private sector for the prudent expenditure for development opportunities. * To assist and encourage local individuals in their pursuit of educational and career opportunities. * To promote and support organizations who develop and maintain programs related to ter. our mission. t; 91- 694 i Pr 5 i` a 's i i ER MIAMI SPORTS AND EXHIBITION AUTHORITY STAFF ORGANIZATION CHART CITY OF MIAMI COMMISSION MIAMI SPORTS AND EXHIBITION AUTHORITY GENERAL COUNSEL EXECUTIVE DIRECTOR MANAGER G ADMINISTRATIFASSISTANT � CHIEFO�=CNANCIAL SECRETARY staff . dwrq bwaud NOI.Lfl70m `J MIAMI SPORTS & EXHIBITION AUTHORITY COMMITTEE STRUCTURE VICE-CHAIRMAN CONVENTIONS BILL BAYER CONVENTION COMMITTEE BILL BAYER MIAMI ARENA COMMITTEE KEN ALBANO CHAIRMAN VICTOR DE YURRE SECRETARY/ TREASURER J- SKIP SHEPARD CONSTRUCTION COMMITTEE FINANCE COMMITTEE J• SKIP SHEPARD VICE-CHAIRMAN SPORTS KEN ALBANO SPORTS COMMITTEE KEN ALBANO GOVERNMENT LIAISON COMMITTEE ELI FEINBERG z nSiA gQnfIg Im 0 0 rc� I SJOJ IM O ,,dbn Authority adopted a ,,A is attached hereto for your .edr compensation and benefits, and capital expenditures for the 91- 694 Waite 1120, Miami, Florida 33131 (305) 381-8261 / Fax (305) 375-0636 o C� (LO) MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: William R. Perry, III e Executive Director DATE: June 25, 1991 u. .��_ ••■. .�.• _.1 L•1i V It is respectfully recommended that the City Commission adopt the attached resolution approving the Fiscal Year 1991-92 Proposed Miami Sports and Exhibition Authority Administrative Budget pursuant to Section 52.6-10 of the City Ordinance. BACKGROUND The Miami Sports and Exhibition Authority Administrative -Budget is funded from certain allocated proceeds of the Convention Development Tax, levied pursuant to Florida Statute 212.0305, and other Authority revenues. Section 52.6-10 of the City of Miami Ordinance creating the Miami Sports and Exhibition Authority requires that a) the City Commission on an annual basis approve the Miami 3 �' Sports and Exhibition Authority Administrative Budget and b) that the Authority establish a fiscal year coinciding with that of the City of Miami. At its meeting on June 25, 1991, the Miami Sports and Exhibition Authority adopted a Proposed Fiscal Year 1991-92 Administrative Budget which is attached hereto for your �. review. This budget identifies the requirements for compensation and benefits, administration, professional and consultant services, and capital expenditures for the operations of the Authority. 91-- 694 300 Biscayne Boulevard Way, Suite 1120, Miami, Florida 33131 (305) 381-8261 / Fax (305) 375-0636 kV 1k Honorable Mayor and Members of the City Commission Page 2 Actual expenditures are monitored on a monthly basis pursuant to Chapter 52.6-5 of the Authority Ordinance. The Executive Director is required to report on a monthly basis to the Authority and prepare a statement of current and year to date expenditures in comparison to budget. In addition, a national accounting firm will be retained to provide a complete fiscal year 1991-92 audit pursuant to Section 52.6-11 of the Miami Sports and Exhibition Authority Ordinance. The fiscal year 1991-92 budget is $87,911 less than the previous fiscal year's budget approved by the City of Miami Commission. The decrease is primarily attributable to a reduction in staff, event sponsorship, professional services, capital expenditures and various other administrative expenses. ITEM DECREASE Event Sponsorship $85,000 Professional Services $13,000 Capital Expenditures $2,000 Various Other Administrative Expenses $11450 The accompanying notes to the proposed budget more fully explain and detail the items above listed and their respective impact on the budget. Although this budget reflects the best available information regarding administrative responsibilities and program development, a supplemental budget would be submitted for Miami Sports and Exhibition Authority and City Commission approval if future administrative or operational needs require. 91.- 694 2 RESOLUTION NO. A RESOLUTION APPROVING THE ATTACHED FISCAL 1991-92 ADMINISTRATIVE BUDGET OF THE MIAMI SPORTS AND EXHIBITION AUTHORITY. WHEREAS, the Ordinance creating the Miami Sports and Exhibition Authority requires that the Authority establish a fiscal year coinciding with that of the City, and also requires that the City Commission approve the administrative budget to be submitted on City budget forms for appropriate consideration; and WHEREAS, the Miami Sports and Exhibition Authority on June 25, 1991 approved its 1991-92 fiscal administrative budget; and WHEREAS, the attached forms identify categories for compensation and benefits, administrative, professional and consultant services, and capital expenditures totaling $864,236; and WHEREAS, the categories reflected in the projected budget comply with the mandate contained in the ordinance creating the Miami Sports and Exhibition Authority to facilitate the development of public facilities necessary for the expansion and promotion of professional and international sports, convention and exhibition related activities, and other events which will contribute to economic and social growth in the City of Miami, with the appropriate portion of Convention Development Tax receipts and other Authority revenues being used to satisfy the demands of this budget; and WHEREAS, the total fiscal year 1991-92 proposed administrative budget totals $864,236 which is a $87,911 decrease from the previous fiscal year. 10 91- 694 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE 4 CITY OF MIAMI, FLORIDA: Section I. The attached Miami Sports and Exhibition Authority Fiscal Year 1991-92 Administrative Budget is hereby approved. PASSED AND ADOPTED this day of 1991. XAVIER L. SUAREZ, MAYOR ATTEST: a' MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK, ASSISTANT LEGISLATION/SPECIAL PROJECTS DIVISION CHIEF APPROVED AS TO FORM AND CORRECTNESS: JORGE L. FERNANDEZ CITY ATTORNEY 11 91 - 694 City of Miami `rirmative Action status %9 and Exhibition Authority Year: October 1991 Anglo M&F Black Latin Other M&F I M&F M&F 1 H 91 - 694 M City of Miami Affirmative Action Status Miami sports and Exhibition Authority Monthly/Years October 1991 Job Categories I. Top Administrator Executive Director Subtotal % of Total Employees 11. Professionals or Chief Financial officer Marketing Manager % of Total Employees III. All others Administrative Assistant Secretary Part Time Clerical Asst. Subtotal % of Total Employees Total Employees by Ethnic/Racial ri Categories Percent Female Employees. of Total Employees All Minorities & Women of Total Employees TC 12 tal Anglo M&F Black Latin other 3. 20% 2 40% 2 40% 20% 60% 20% 60% 80% 91- 694 I �l CITY OF MIAMI GRANT BUDGET SUMMARY (EXCLUDING CAPITAL PROJECTS) FISCAL YEAR 1991-92' FUND DEPARTMENT Miami Sports & Exhibition Aut CODE . DIVISION CODE PROJECT NO. FUNDING SOURCE Florida Statute 212 CONTRACT PERIOD TOTAL FUNDING UNCOMMITTED BALANCE 9/30/91 ESTIMATED FOR 1991-92 w & __(t1 OBJECT CODE (2) DESCRIPTION Salaries and wages Other Pay OMB FORM NO. (3) MODIFIED BUDGET 1990-91 AS OF 3/31/91 (4) BUDGET REQUEST 1991S2 (s) INCREASES (DECREASES) (4) - (3) = 5 5.2 194,500 205,150 10,650 001- 031 5.3 48,397 61,286 12, 889 050- 199 242,897 266,436 23,539 - 001- 199 TOTAL PERSONNEL SERVICES Operational Expenses 5.4 699,750 590,300 (109,450) 799- 9,500 7,500 (2,000) 600- 899 Capital Outlay 5.5 709,250 597,800 (111, 450) 200- 899 TOTAL OTHER EXPENSES 952,147 864,236 (87,911) PAGE- OF - - TOTAL EXPENSES 001- 899 Matching City Funds TOTAL NO. OF POSITIONS 5.2 DMI3 5.1 CITY OF MIAMI GRANTS - SALARIES AND WAGES, (EXCLUDING CAPITAL PROJECTS) FISCAL YEAR 1991-92 FUND DEPARTMENT Miami Sports and CODE DIVISION CODE Exhibition Authority NAME OF GRANT PROJECT NO. SOURCEG CONTRACT PERIOD GRANT REQUEST 1991-92 O.M.B. 5.2 FOR 1990-91 ]FUNDING Florida Statut 212 (1) (2) (3) 0) (5) (s) OBJECT POSITION MODIFIED BUDGET 1 I OF BUDGET REQUEST 1991.92 I OF POS. INCREASE (DECREASE) (4) • (3) = (5) I OF POS. EXPLANATION CODE TITLE F90-13111 I A POS. Executive Directoi 57,500 1 63,250 1 5,750 Chief Financial 47,000 1 51,700 1 4,700 Officer Marketing Manager 38,000 1 41,800 1 3,800 Administrative 24,500 1 29,700 1 5,200 Assistant Secretary/ 23,500 1 18,700 1 (4,800) Receptionist Clerical Asst. 4,000 1 0 0 (4,000) Part Time Employe (Part Time) 6 205,150 5 10,650 PAGE TOTAL 194,500 CATEGORY TOTAL 194,500 6 205,150 5 10.650 DM B 5.2 K, N ..,:..,.,,,a I CITY OF MIAMI PAGE OF BUDGET JUSTIFICATION DETAIL FOR MOTORCYCLE ALLOWANCES, FRINGE BENEFITS, OTHER OPERATING EXPENSES, NON -OPERATING EXPENSES, AND CAPITAL OUTLAY FISCAL YEAR 1991-92 FUND CDT DEPARTMENT MSE:A MINOR OBJECT CODE DETAILED DESCRIPTIONDE ITEM OUAN ITY OF ITEM FOR PURCHASE Iffiff—ERICL Insurance (Group, Health & Dental) FICA/Medicare Retirement Plan ACCOUNT NAME PROJECTED EXPENDITURE (QUANTITY X PRICEI 29,933 14,940 16,412 TOTALS 61.286 FY 91 ADOPTED $ 48,397 FY 92 REQUESTED $ 61,286 _ INCREASE (DECREASE) $ 12,889 DMB 4.1 JUSTIFICATION PURCHASEIEXPENDITURE oN FUND DEPARTMENT Miami Sports and CODE DIVISION CODE NAME OF GRANT Exhibition Authoritv PROJECT NO. FUNDING SOURCE CONTRACT PERIOD GRANT REQUEST 1991.92 D.M.B. 5.4 FOR 1991-92 lorida Statute 212 (1) (2) (3) (4) (5) (6) OBJECT DESCRIPTION MODIFIED BUDGET 1990.91 BUDGET REQUEST 1991-92 INCREASE (DECREASE) (a) - (3) _ (5) EXPLANATION CODE AS OF 3131191 ADMINISTRATION Office Rent 34,200 34,200 0 Staff Parking 4,500 4,500 0 Postage 2,500 2,000 (500) General Insurance 12,000 12,000 0 Telephone 15,000 15,000 0 Office Equipt. 51000 4,500 (500) Rental/Maintenanc Office Supplies 4,500 4,000 (500) Courier & Messeng r 3,950 3,500 (450) Business Travel 16,500 16,500 0 Business Meeting 9,000, 9,000 0 Expenses Auto Transp./Park ng 12,100 12,100 0 1 Printing 3,000 3,000 0 Memberships/Subsc ip. 5,500 5,500 0 Public Relations/ 2,500 3,000 500 Marketing Conference Regist 1,500 1,500 0 Event Sponsorship 185,000 100,000 (85,000) Contingencies 75,000 65,000 295,300 295,300 (10,000) (96,450) 96 4 PAGE TOTAL 391,750 CATEGORY TOTAL 391,750, PAGE • OF FMB 5.4 CITY OF MIAMI GRANTS - OPERATING EXPENSES (EXCLUDING CAPITAL PROJECTS) FISCAL YEAR 1991-92 FUND DEPARTMENT Miami Sports and CODE DIVISION 000E Exhibition Authority NAME OF GRANT PROJECT NO. Nl12 NDING SOURCE CONTRACT PERIOD GRANT REQUEST 19r1-92 O.iM5.4 I.B.OR 1991-92 orida Statut OBJECT CODE DESCRIPTION PROFESSIONAL MODIFIED BUDGET 1990-91 AS OF 3131191 BUDGET REQUEST 1991 92 INCREASE (DECREASE) (4) - (3) = (5) EXPLANATION SERVICES Legal Support 90,000 90,000 0 Audit 18,000 15,000 (3,000) y Professional 200,000 190,000 (10,000) Services — Other PAGE TOTAL 308,000 295,000 (13,000) CATEGORY TOTAL 308,000 295,000 (13,000) PAGE OF ,> xna 00 CITY OF MIAMI GRANTS - CAPITAL OUTLAY (EXCLUDING CAPITAL PROJECTS) FISCAL YEAR 1991-92 FUND DEPARTMENT Miami Sports and CODE DIVISION CODE Exhibition Aut NAME OF GRANT PROJECT NO. FUNDING SOURCE CONTRACT PERIOD GRANT REQUEST 1991-92 O.M.8. 5.5 FOR 1991-92 Florida Statute 212 (i) (2) (3) (4) (5) (B) OBJECT DESCRIPTION MODIFIED BUDGET 1990.91 BUDGET REQUEST 1991-92 INCREASE (DECREASE) (4) - (3) _ (5) EXPLANATION CODE AS F 31 1/91 CAPITAL EXP. Furniture & 2,500 2,500 0 Fixtures Office Equipment 7,000 5,000 (2,000) Purchase PAGE TOTAL 9,500 7,500 (2,000) CATEGORY TOTAL 9,500 7,500 (2,000) PArF------..__ OF .) I DM B 5.5 .i,�JQiIS CITY OF MIAMI TOTAL DEPARTMENTAL BUDGET RSCAL YEAR 1991-92 DEPARTMENT. Miami Sports and Exhibition Authority SOURCE OF POSITIONS SALARIES AND WAGES . FRINGE BENEFITS OPERATING EXPENSES NON OPERATING EXPENSES CAPITAL TOTAL FUNDS CDT 5 205,150 61,286 165,133 245,000 7,500 684,069 79 Seat Use Charge 130,167 50,000 180,167 21 TOTAL 5 205,150 61,286 295,300 295,000 7,500 864,236 too % MAJOR OBJECT CODE DM 1.5 rt%ur_- vr W, orl'1 r� Draft 01-Jul -91 MIAMI SPORTS AND EXHIBITION AUTHORITY PROPOSED OPERATING BUDGET FOR THE YEAR ENDING SEPTEMBER 30, 1992 % Change ,W Adopted Budget Proposed Between Proposed t Item Description FY 1990-1991 FY 1991-1992 and Adopted ----------------------------------------------------------------------------------- I. Compensation & Benefits _==m_x=zzzmzz=xazmmza:z=xzexx Compensation: I Executive Director r Chief Financial Officer Marketing Manager Administrative Assistant Secretary/Receptionist Clerical Assistant -Part Time i +K! 1 Payroll Taxes & Benefits: Group Insurance FICA Contribution Retirement Plan I l TOTAL COMPENSATION & BENEFITS yr II. Administration Office Rent Staff Parking �r Postage t General Insurance Telephone Office Equipment Rental/Maintenance Office Supplies Courier & Messenger Business Travel Business Meeting Expenses Auto Transportation/Parking Printing Mr Memberships/Subscriptions i Public Relations/Marketing Conference Registration Event Sponsorship Contingencies x TOTAL ADMINISTRATIVE EXPENSES III. Professionat Services Legal Support Audit Professional Svcs - Other TOTAL PROFESSIONAL SERVICES IV. Capital Expenditures mem=masaexamsmasxsexsacsss=ssz Furniture & Fixtures Office Equipment Purchase TOTAL CAPITAL EXPENDITURES TOTAL OPERATING BUDGET R- T.. 57,500 63,250 5,750 47,000 51,700 4,700 38,000 41,800 3,800 24,500 29,700 5,200. 23,500 18,700 (4,800) 4,000 0 (4,000) .............................................. 194,500 .............................................. 205,150 10,650 18,684 29,933 11,249 14,153 14,940 788 15,560 16,412 852 ---------------------------------------------- 48,397 ---------------------------------------------- 61,286 12,889 242,897 266,436 23,539 34,200 34,200 0 4,500 4,500 0 2,500 2,000 (500) 12,000 12,000 0 15,000 15,000 0 5,000 4,500 (500) 4,500 4,000 (500) 3,950 3,500 (450) 16,500 16,500 0 9,000 9,000 0 12,100 12,100 0 3,000 3,000 0 5,500 5,500 0 2,500 3,000 500 1,500 1,500 0 185,000 100,000 (85,000) 75,000 65,000 (10,000) 391,750 295,300 (96,450) --------------------------------------- 90,000 90,000 0 18,000 15,000 (3,000) 200,000 190,000 (10,000) ---------------------------------------------- 308,000 295,000 (13,000) ---------------------------------------------- 2,500 2,500 0 7,000 ---------------------------------------------- 5,000 (2,000) 9,500 ------ -------------------------------------- 7,500 2,000 952,147 864,236 (87,911) 20 1990-91 FUNDING CDT Other ........................ ------------------------ 266,436 0 34,200 4,500 2,000 12,000 15,000 4,500 4,000 3,500 11,000 5,500 6,000 3,000 12,100 3,000 5,500 3,000 1,500 100,000 23,500 41,500 145,300 150,000 -------------------- 90,000 15,000 140,000 50,000 ------------------------ 245,000 50,000 --- -------------------- 2,500 5,000 ------------------------ 7,500 0 ------------------------ 664,236 200,000 91- 694 i I NOTES TO PROPOSED BUDGET All staff position salaries will be increased by ten percent for fiscal year 1991-92, which represents a five percent merit increase and five percent cost of living increase. Due to staff changes within the fiscal year, the salaries of the Administrative Assistant and Secretary/Receptionist have been adjusted accordingly to reflect overall ten percent increases above their current pay level. z: Executive Director 1 ,i Position responsible for the overall administration and operation of the Authority and its staff. The proposed salary is $63,250, which represents an increase of 10% from the previous fiscal year. ,I Chief Financial Officer Position responsible to the Executive Director in all matters pertaining to the finances and dash flow analysis of the Authority for both internal operations and structuring and administering special project funding. The proposed salary is $51,700, which represents a 10% increase from previous fiscal year. } Marketing Manager Position provides direct administrative support to the Executive Director and is primarily responsible for monitoring the national profile of sports and convention facility development and audience participation and its impact on the City of Miami. Additionally this position is responsible for creating and maintaining a favorable public image for the Authority, and j coordinating special projects and sporting events. The proposed salary is $41,800, which represents a 10% increase from previous fiscal year. �? Administrative Assistant Position provides direct administrative support to the Executive Director, Chief Financial Officer, Marketing Manager and Board of Directors and oversees all of the organization's daily operations through the coordination of personnel matters policies, work flow management and . general office procedures. The proposed salary is $29,700, which represents a 21% increase from the previous fiscal year due to amended salary from the adopted budget in 1990-91. ( -Secretary/Receptionist Position is responsible for all aspects of clerical and secretarial duties to support all i Authority staff. The proposed salary is $18,700, which represents a 20% decrease over the previous fiscal year. 21 9.1- 694 PAYROLL TAXES & BENEFITS Gr= Insurance The anticipated cost for group medical and dental coverage for full-time employees is $29,933. The amount budgeted reflects an increase of $11,249 from the previous fiscal year �+► due to escalated insurance premiums as a result of falling into a higher risk category. FICA/Medicare Contribution The FICA contribution is 7.65% of total employee compensation up to a ceiling of $53,400 per employee salary. The proposed FICA contribution for 1991-92 is $14,940. Retirement Plan The proposed budget includes an 8% of total salary contribution per Authority employee. The anticipated contribution for 1991-92 is $16,412. ADMINISTRATION Office Rent Pursuant to a 2 year lease signed July 1, 1990 between the Miami Sports and Exhibition 1 Authority and Dupont Plaza Center, the Authority is responsible for 2375 square feet of office space at a cost of $2,850 per month. The rent amount is the same as the previous a year. Staff Parking Projections are based on leasing parking spaces at the Dupont Plaza Center garage for office personnel. The cost of 5 spaces is $375.00 per month. The aggregate amount for the _., year is $4,500 which represents no change from the previous year. -, Postage The proposed budget amount for postage is $2,000. This amount includes the lease of an electronic postage meter and scale, and stamps for general office correspondence and committee correspondence for Authority members. The amount budgeted for postage in 1991-92 is $500 less than for the previous year. 91-- 694 22 a Projections anticipate premium payments of insurance coverage for Authority operations t employee dishonesty, Commercial Property f Umbrella Liability for injury, and Workmen's unchanged from the previous fiscal year. $12,000 for the next fiscal year providing o include Commercial Crime coverage for or fire, Commercial Liability, Commercial Compensation coverage. This amount is The proposed budget amount of $15,000 includes all anticipated telephone expenses for general office operations, including charges from the Southern Bell, BellSouth Mobility, and Micro Media long distance calling. This amount is unchanged from the previous fiscal year. Office Equipment Rental./Maintenance The proposed budget amount of $4,500 includes the lease of photocopy equipment, an annual maintenance agreement on an electric typewriter, computer equipment, tape recorder for Authority meetings, photocopier, and facsimile machine. This amount is represents a $500 decrease from the previous year's expenditures. The proposed budget amount is $4,000 for all general office, photocopy and computer supplies. This amount represents a $500 reduction from the previous fiscal year. Courier & Messenger The proposed budget amount is $3,500. This amount includes expenditures for local courier service, hand delivered documents and emergency deliveries, as well as Federal Express overnight deliveries. This line item represents a $450 decrease from the previous fiscal year. Business Travel Expense The proposed amount of expenses for out of town travel is $16,500. This includes funds for airfare, hotel and meals for staff and Authority members who travel on behalf of MSEA. The amount budgeted for travel remains unchanged from the 1990-91 budget. Business Mgeting.EKpenses The proposed amount of $9,000 includes conference room rental and refreshments for monthly Authority, committee, and any other meetings, in addition to meals and supply costs for meetings related to MSEA projects. The amount budgeted for business meeting expenses is unchanged from the previous fiscal year. 23 91-- 694 Anticipated yearly expenditures for auto transportation are $12,100. This amount includes reimbursement for mileage at .20 cents per mile, parking and tolls for MSEA staff, and parking expenses for Authority members and guests attending meetings at MSEA offices. It also includes car allowance and a yearly car insurance allowance. The amount budgeted for auto transportation is unchanged from the previous fiscal year. Prin ine The proposed budgeted amount of $3,000 includes MSEA stationery, business cards, professional printing costs and copies over the photocopy machine allowance . The amount budgeted is unchanged from the previous budget year. The proposed budget amount of $5,500 includes fees for membership in professional planning and management organizations that provide the Authority with resource material for projects and professional staff development, as well as subscriptions to local and professional publications, and electronic bulletin boards. The budgeted amount for membership/publications is unchanged from the previous budget year. Public Relations/Marketing The proposed budget amount of $3,000 provides funding for the Authority to develop special promotional materials related to Authority projects, City related projects highlighting Authority activity, and legal advertisements. This amount represents a $500 increase from the previous budget year. Conference Reeistration The proposed budget amount of $1,500 includes fees for staff participation in local and national meetings pertaining to Authority business, as well as enhanced education for professional development. The amount budgeted for conference registration remains unchanged from 1990-91 fiscal year. Event Sponsorship The proposed budget amount of $100,000 is scheduled to provide funding by the Authority for the sponsorship of special events. This amount represents an $85,000 reduction from the previous fiscal year. 24 91 - 694 � The proposed budget amount of $65,000 includes miscellaneous costs associated with Authority operations and unforeseen emergency expenses. This amount represents a $10,000 reduction from the previous fiscal year. The proposed budget amount of $90,000 is for provision of legal support to the Authority. This amount is unchanged from the previous budget year. This category does not include any extraordinary legal expenses which may be incurred as a result of any disputes, future litigation or employee representation. Audit The proposed budget amount of $15,000 is to retain a national certified public accounting firm to be retained for the annual Authority audit and to provide assistance with internal (� financial accountability. The budget amount represents a $3,000 reduction from the I previous fiscal year. I The proposed budget amount of $190,000 is to cover costs that are periodically incurred for professional consultants and administrative support services. This amount also represents funds that the Authority, with approval from the Board, can implement on research, topical studies, project proposals such as National Hockey, Major League Baseball and miscellaneous costs incurred for the development of projects. This amount represents a $10,000 reduction from the previous fiscal year. The proposed budget amount of $2,500 is for the anticipated repair of existing furniture and fixtures. This amount is unchanged from the previous fiscal year. Office Equipment Purchase The proposed budget amount of $5 000 is for the anticipated purchase of computer equipment and system upgrades. This amount represents a $2,000 reduction from the previous fiscal year. 91- 694 25 I 04LOG- 1 is 91 R. Z 1.rti 1 1 1 1 1 1 1 1 1 1 1 I r''.1 F11 I BOARD OF DIRECTORS Victor DeYurre, Chairman Dr. Kenneth Albano, Vice -Chairman Bill Bayer, Vice -Chairman Manny Carreno Eli Feinberg Tony Marina Robert Ratiner Julio Gonzalez Rebull, Sr. Mrs. Frankie Rorie J. Skip Shepard Steve Suarez Milton Vickers Mike Zogby William Perry, III, Executive Director Christopher G. Korge, General Counsel 91- 694 '+ LI G — 1 S So i F R. I ]. 0 : •" • 5 rl G ►- M I t L�11 f,�•- ! Jt� MEMORANDUM TO: Honorable Mayor and Members of the Miami City Commission LZ FROM: William R. Perry, III Executive Director DATE: August 16, 1991 RE: Auth it — Bud el Pursuant to Ordinance 9662, as amended, I am hereby requesting that you schedule for discussion at your September 11, 1991 meeting, an item relating to approval of the Miami Sports and Exhibition Authority's Fiscal Year 1991-92 Administrative Budget. A copy of our budget will be forwarded to you under separate cover. I look forward to the opportunity to discuss our budget with you at your earliest convenience. cc: Caesar H. Odio, City Manager Aurelio Perez-Lugones WRP/wge/budgt.lttr 91- 694 is Its