HomeMy WebLinkAboutO-10922J-91-716
9/05/91
ORDINANCE NO. t6222
AN ORDINANCE MAKING APPROPRIATIONS FROM THE
DOWNTOWN DEVELOPMENT DISTRICT AD VALOREM TAX
LEVY AND OTHER MISCELLANEOUS INCOME FOR THE
DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF
MIAMI, FLORIDA, FOR THE FISCAL YEAR ENDING
SEPTEMBER 30, 1992; AUTHORIZING THE EXECUTIVE
DIRECTOR OF THE DOWNTOWN DEVELOPMENT
AUTHORITY TO INVITE OR ADVERTISE REQUIRED
BIDS; PROVIDING BUDGETARY FLEXIBILITY;
PROVIDING THAT THIS ORDINANCE BE DEEMED
SUPPLEMENTAL AND IN ADDITION TO THE ORDINANCE
MAKING APPROPRIATIONS FOR THE FISCAL YEAR
ENDING SEPTEMBER 30, 1992, FOR THE OPERATIONS
OF THE CITY OF MIAMI; CONTAINING A REPEALER
PROVISION, SEVERABILITY CLAUSE, AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Board of Directors of the Downtown Development
Authority of the City of Miami has approved and submitted to the
City Commission a Budget Estimate of the expenditures and
revenues of the Downtown Development Authority for the Fiscal
Year 1991-1992, as prepared by the Executive Director of the
Downtown Development Authority, copies of such estimates having
been made available to the newspapers of the City; and
WHEREAS, the City Commission has reviewed the Downtown
Development Authority's Budget Estimate and has approved
appropriations as herein set forth;
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble, to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The following appropriations for Fiscal Year
1991-1992 be, and the same are hereby made, for the maintenance
and for the purpose of financing the operations and other legal
and proper purposes of the Downtown Development Authority of the
City of Miami, Florida, to wit:
10922
Appropriation Amount
Personnel Services $ 618,071
Professional Services $ 141,000
Operating Expenses $ 721,417
Total Appropriated Funds: $ 1,480,488
Reserve for Tax Shortfall $ 25,000
SOURCE OF REVENUE
Ad Valorem Tax Levy Within the
Downtown Development District $ 1,461,488
OTHER REVENUES
Miscellaneous Income $ 44,000
Total Revenue for Budget $ 1,505,488
Section 3. Said appropriations are the anticipated
expenditure requirements for the Downtown Development Authority
for the period of October 1, 1991 to September 30, 1992, but are
not mandatory should efficient administration of the Downtown
Development Authority or altered economic conditions indicate
that a curtailment in certain expenditures is necessary. The
Executive Director of the Downtown Development Authority, with
the approval of the Board of Directors of the Downtown
Development Authority, with the approval of the Board of
Directors of the Downtown Development Authority, is specifically
authorized to withhold any of these appropriated funds from
encumbrance or expenditure should such action appear advantageous
to the economical and efficient operation of the Downtown
Development Authority.
Section 4. The Executive Director of the Downtown
Development Authority, with the approval of the Board of
Directors of the Downtown Development Authority, is authorized to
make transfers between the detailed accounts comprising any of
the amounts appropriated by Section 1 hereof, in order that
available and required balance in any such account may be used
for other necessary and proper purposes.
Section 5. The Executive Director of the Downtown
Development Authority is hereby authorized to invite or advertise
for bids for the purpose of any material, equipment or services
- 2- VW9 2 ,%
e
W
embraced in the aforementioned appropriations, for which formal
bidding is required, such bids to be returnable as required b
law. y
Section 6. This Ordinance shall be deemed supplemental
and in additional to the ordinance making appropriations for the
Fiscal Year ending September 30, 1992, for the operations of the
City of Miami.
Section 7. All ordinances or parts of ordinances insofar
as they are inconsistent or in conflict with the provisions of
this Ordinance are hereby repealed.
Section 8. If any section, part of this section,
paragraph, clause, phrase or word of this Ordinance shall not be
e
Section 9. This Ordinance shall become effective thirty
(30) days after final reading and adoption thereof.
PASSED ON FIRST READING BY TITLE ONLY this lith day of
September
1991.
PASSED AND ADOPTED ON SECOND AND FINAL READING BY TITLE 0
this 26th y ONLY
day of September
ATTES XAVIER L. S AREZ, MAYOR
.r
MATTY HIRAI
CITY CLERK
BUDGETARY REVIEW:
gANOHAR S4OFUDGET
A, DIRECTOR
EPARTMEN
LEG REVIEW:
GG
J0E E. MAXWE
CH EF ASSISTA
CITY ATTORNEY
'APPROVED AS TO FORM AND
CORRECTNESS:
y • AUINN GhOr� U
JNESv,
III
ACTING CITY ATTORNEY
JEM/db/bss/M841
-3- 10922
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO The Honorable Mayor and .,
Members of the City Commission DATE A�j3" '2 4819 FILE
DDA FY'92 Millage
SUBJECT : DDA FY' 92 Budget
FROtA Cesar H. Od
City Manage
Recommendation
REFERENCES.
For September 11, 1991
ENCLOSURESCity Commission Meeting
It is respectfully requested that the City Commission adopt
Ordinances establishing the territorial limits of the Downtown
Development Authority Tax District and setting the Millage and
Budget therefore,
Background
Chapter 14 of the City of Miami Code authorizes the City
Commission to levy an additional ad valorem tax on all real and
personal property in the Downtown Development Authority District,
not exceeding five tenths (.5) mills on the dollar valuation of
such property for the purpose of financing the operations of the
Downtown Development Authority.
Attached are Ordinances for City Commission approval which
establish the Downtown Development Authority Special Tax District
boundaries, fixes the Millage, levies the taxes and makes
appropriations for the Fiscal Year beginning October 1, 1991 and
ending September 30, 1992.
CHO/MDS/jt
Encl.
10922
11
DO hTCjN �;=FV�.C��r: �N' AUTHORITY
M E M O R A N D U M
July 23, 1991
TO: Cesar H. Odio
Cit �Manager
FROM: M t e� w D. wa z
Executive Director
RE: Proposed FYI 92 DDA Budget.
----------------
Transmitted for submission to the Miami City Commission as part
DDA Budget
of the budgetary review process is a copy of the •revised Fy�92
which is by the DDA Board on July 19, 1991.
(Resolution No. 21/91).
MDS/cs
Encl.
cc: Manohar Surana
Director
Department of Management & Budget
10922
g
CITY OF MIAMI
GOALS AND OBJECTIVES
FISCAL YEAR 1991-1992
DOWNTOWN DEVELOPMENT AUTHORITY
I• IMPROVE THE IMAGE OF DOWNTOWN MIAMI
A. Promotion of Positive Aspects of Downtown
B. Internationalization of Downtown
C. Physical Environment Improvement
II. UPGRADE THE SOCIAL AND PHYSICAL INFRASTRUCTURE
A. Services for the Homeless
B. TransportatiO n Improvements
C. Infrastructure Improvements
III. PROMOTION OF BUSINESS DEVELOPMENT AND RESIDENTIAL GROWTH
A. International Trade and Exposition Center
B. Increased Minority Participation in Downtown Projects
C. Retail Development
D. Residential Development
E. Waterfront Development
F. Development of „Major Vacant Parcels
G. Interim Use 'pr'bgrams
IV. FUNDING MECHANISMS'',FOR PUBLIC/PRIVATE PROJECTS
A. Public Funding Sources
B. Residential Development
C. Public Investment to Initiate Private Development
V. CONTINUING SUPPORT OF PUBLIC AND PRIVATE DEVELOPMENT
A. Project Completion
1. South End of Bayfront Park
2. Challenger 7 Memorial
3. Waterfront Attractions •Center (FEC Property)
4. Performing Arts Center..
5. Biscayne Boulevard B,u.rle Marx Plan
6. Gusman Hall Olympi'a Building Renovation
7. Southeast Overtown/Park West
B. Planned Development Initiation
I. Metromover Joint Development
2• MDTA Administration Building
10922
1
CITY OF MIAMI
SIGNIFICANT ACCOMPLISHMENTS/
PERFORMANCE INDICATORS
FISCAL YEAR 1991-1992
DOWNTOWN DEVELOPMENT AUTHORITY
MAJOR ACCOMPLISHMENTS:
1. Downtown Security District Expansion
2. Hosted Downtown "Miami -On -Miami" Public Forum Conference
3. Flagler Street Information Booth Construction
4. Banner Program Expansion: Jewelry District
Welcome Banner's
5. NE Second Avenue Plan: Downtown Recre'gtion Center
Basketball Court
6. Downtown Informat.,to•n•.Kiosks (Initial 10 Units)
7. Completed Brickell }lousing Study
8. Completed Brickell Retail Study
9. Completed Phase I International Trade & Exposition Center
Feasibility Study
10. Published Downtown Calendar of Events
11. Implemented Phase I of Dupont Plaza Beautification Project
12. Implemented a,Deak Top Publishing Program
13. Achieved Reduction of Challenger 7 Debt
14. Initiated the "Miami -The World Meets Here" Downtown
Marketing and Promotional Program
15. Assisted Coordination and Participated in Sister City
Kagoshima Delegation Visit
16. Private Development Assistance:;:.
Miami Chinatown
17. Public Development Assistance: FEC Waterfront Attractions
Southeast Overtown/Park West
10922
00
DOWNTOWN DEVELOPMENT
-AUTHORITY
FY192 FUNCTIONAL TABLE OF
ORGANIZATION
ADMINISTRATIVE AND MANAGERIAL
Executive Director
1
Accounting & Budget Coordinator
1
Administrative Assistant
1
Executive Secretary/Office
Manager 1
4
URBAN DEVELOPMENT/PLANNING
MARKETING/BUSINESS DEVELOPMENT
Urban Development/Planning
Business Development
Administrator*
1
Administrator*
1
Urban Design
Marketing Coordinator
Administrator
1
(Vacant Position/Not Funded)
1
Transportation/Planning
Marketing
Coordinator
1
Assistant
I
Planner/Street
Economic Development
Coordinator
1
Coordinator (Part Time)
I
Secretary
1
Special Projects
5
Coordinator (Part Time)
1
Receptionist
I
6
*Section Head
CITY OF MIAMI
DOWNTOWN DEVELOPMENT AUTHORITY
DESCRIPTION OF FUNCTIONS
FISCAL YEAR 1991-1992
I. ADMINISTRATIVE AND MANAGERIAL
EXECUTIVE DIRECTOR
Responsibilities
* Ombudsman for Downtown
* Overall Office Administration
* Project Development and Implementation
* Public Presentations
* Continuation of Lobbying Efforts
* Downtown Development Authority Spokesperson
* Chief Financial Officer
New World Center Foundation Administration
ACCOUNTING AND BUDGET COORDINATOR
Responsibilities
* Safeguarding DDA and New World Center Foundation Assets
* Control of DDA and NWCF Funds
* Preparation of all Financial Statements, Summaries, and
Reports
Payroll Preparation and Tax Compliance Reporting
Staff Benefits Monitoring
* Special Financial Studies and Assignments As Necessary
* Data Collection & Research
ADMINISTRATIVE ASSISTANT
Responsibilities
* Legislative Items
* DDA Board Coordinator
* Project Assignments and Coordination `
* Special Projects
EXECUTIVE SECRETARY/OFFICE MANAGER
Responsibilities
* Directly Responsible to the Executive Director for:
Administrative Functions, Correspondence, Schedules,
Meetings, Telephone Calls and Travel Arrangements
* Board of Directors Meetings and Correspondence
* DDA Staff Assistance
Maintenance of DDA Petty Cash
* Supervision of Temporary Personnel, Receptionist and
Secretaries
II. URBAN DEVELOPMENT/PLANNING
URBAN.DEVELOPMENT PLANNING ADMINISTRATOR
Responsibilities
* Urban Development Projects
* Monitoring and Coordination of Urban Development
* Development Research
* Preparation of Reports, Graphics and Maps
* Planning and Design of Special Projects
* Presentations on Status of Downtown Development
* Downtown Marketing/Promotion Projects and Assistance
* Treasurer
* Assistance to Director on Special Projects
URBAN DESIGN COORDINATOR
R_esnonsibilities
* Community Liaison
Physical Improvement Projects
* Zoning
* Permitting and Development Process
* •. Zoning
* Land Use
* Architectural Review
* Project Implementation
TRANSPORTATION PLANNING COORDINATOR
Responsibilities
Performance of Tasks Specified Under Contract with Metro -Dade
County for Metromover Professional Support Services; including,
but not limited to:
* Coordination of Metromover Joint Development Negotiations
and Land Dedication Agreements
* Community Information Programs to Facilitate Metromover Construction
* Information Programs to Mitigate Potential Impactsto
Traffic, Businesses and Pedestrians
* Metromover Design and Technical Su
General Downtown Transportation Issues
t/Review
Project Planning
PLANNER_ /STREET COORDINATOR
Responsibilities
* Map, Graphics and Presentation Materials Production
* Environmental Conditions: Monitoring, Coordination and
Reporting
* Preparation of Architectural and Planning Drawings
* Planning Studies
* Banner Program
Research, Data Collection
SECRETARY
Responsibilities
* General Typing, Filing and Xeroxing as Necessary
* General Staff Assistance
* DDA Mailing
* Preparation of Minutes and General Assistance at
Meetings as Necessary
109422
10
III. MARKETING/BUSINESS DEVELOPMENT
BUSINESS_ DEVELOPMENT ADMINISTRATOR
Responsibilities
* Coordination of Business Development and Marketing
Programs
* New Business Attraction/Coordination and Promotion
* Business Retention and Development Packages
* International Business Promotion Activities
* Liaison to Retail, Office and Hotel Sectors
ECONOMIC DEVELOPMENT COORDINATOR (PART TIME)
Responsibilities
* Research and Information
* Maintenance of Data Base
* Planning, Implementation and Management of Economic
Strategies
Business Development Strategies
* Public Information/Marketing Packages
* Presentations
MARKETING ASSISTANT
Responsibilities
* Special Events Coordination
* Downtown Events Organizations Liaison
* Marketing Activity Assistance
* Project Research
SPECIAL PROJECTS COORDINATOR (PART TIME)
Responsibilities
* Liaison City/County Government
* Coordination of Lobbying Efforts on Federal Level
Grantsmanship
Presentations
* Business Promotion Activities
CONSULTANT SERVICES
PUBLIC RELATIONS CONSULTANT (PART TIME)
_Responsibilities
* Implementation of Marketing Program
* Special Projects
Fund Raising
* Imaging
* Coordination of Marketing Efforts
INTERNATIONAL TRADE CONSULTANT (PART TIME)
Responsibilities
* International Trade Promotion
* International Public Relations
* Special Events
DOWNTOWN HOMELESS PROJECT_COOR�ATOR (507 DDA FUNDING)
Responsibilities
* Coordination of Efforts to Alleviate the Homeless Problem
* Liaison with Government Agencies Regarding Homeless
* Planning and Implementation
* Liaison to Neighborhoods
10922
G�
FUNCTION
ADMINISTRATIVE/
MANAGERIAL
i
i
BUSINESS DEVELOPMENT/
MARKETING
PLANNING/URBAN
DEVELOPMENT
RESERVES -TAX SHORTFALL
TOTAL BUDGET:
POSITIONS
4
N.
COST
$ 390,544
$ 669,837
5 .$ 420,107
15 $1,480,488
25,000
$1,505,488
PERCENTAGE
26%
44%
28%
98%
2%
100%
CITY OF MIAMI
TOTAL DEPARTMENTAL BUDGET
FISCAL YEAR 1991-92
DEPARTMENT.
Downtown Develo ment
Authorit
SOURCE
OF POSITIONS
FUNDS
SALARIES AND WAGES
FRINGE
BENEFITS
OPERATING
EXPENSES
NON OPERATING
EXPENSES
CAPITAL
TOTAL
%
1. Ad Valoren
Taxes
$ 489,468
$ 128,603
$
517,427
$ 314,990
$ 11,000
0
$ 1,461,48 97.1/0
2. Contracts
$
30,000
3. Riisc.
$
14,000
$ 14,0 ffZo
TOTAL 13
489,468
$
123,603314,990
11 000
MAJOR OBJECT CODE
32. 5%
8. 5 0
37. 3°o
20. W,
.8011.
j
00%
DMB 1.5
3E- ,l - OF -1 - -
4v
G'9
CITY OF MIAMI
REVENUE ESTIMATES
FISCAL YEAR 1991-92
IN
FUND
DEPARTMENT
CODE
DIVISION
CODE
Downtown Development Authority
1
2
3
4
5
6
(7)
REVENUE
ACTUAL
REVENUE
ACTUAL
REVENUE
ADOPTED
REVENUE
REVISED
ESTIMATE
BUDGET
ESTIMATE
INCREASE
(DECREASE)
SOURCE
1988-89
1989-90
1990-91
1990-91
1991-92
6 - 5
6 - 4
r
Ad Valorem Taxes
$
1,354,350
$
1,511,569
$
1,504,406
$
1,477,835
$
1,461,438
($16,347)
($ 42,918)
2)
Contracts
$
12,400
$
58,113
$
69,490
$
15,000
$
30,000
$ 15,000
($39,490)
3)
Miscellaneous
$
55,440
$
12,308
$
.11,300
$
101,048
$
14,000
($37,048)
$ 2,200
PAGE TOTAL
1,422,190
$
1,585,696
$
1,593,8833
1505 438
395
0 208
-CATEGORY TOTAL
$
1,422,190
$
1,581,990
$
1,585,696
$ 1,593,883
$
1,505,488
($88,395)
($80,208)
REVENUE SOURCE - EXPLANATION
11
Proposed Millage x 95 o
2)
Metromover Contract with
Dade County
3)
Interest on Investments -
$8,000; Other - $6,000
DMB 3.0 PLEASE PROVIDE BACKUP 11 ATION FOR EACH REVENUE SOURCE 'GE___I __ OF _._1 _.._
DOWNTOWN DEVELOPMENT AUTHORITY
of the City of Miami
FY'92 BUDGET by Line Item
INCREASE
CODE & DESCRIPTION PROPOSED FY192 AMENDED FY191 (DECREASE) EXPLANATION
010
STAFF SALARIES
$
453,468
$
446,149
$ 7,319
Cost of Living;
Adjustments
012
PART TIME
$
36,000
$
5,000
$31,000
100
FICA (MATCH)
$
31,671
$
29,191
$ 2,480
lid
PENSION
$
44,697
$
44,414
$ 283
1�u
GROUP IiEALTH/LIFE
$
47,137
$
46,634
$ 503
Rate Increase
150
WORIO.IEN'S COMPENSATION
$
5,098
$
3,394
$.1,704
Rate Adjustment
TOTAL PERSONNEL SERVICES:
$
618,071
$
574,782
$43,289
270
PROFESSIONAL SERVICES
OTHER:
$
133,000
$
160,"382
($27,382)
Metromover contract
extension. Three
postions on
contractural basis
for implementing;
enhanced marketing
program.
PROFESSIONAL SERVICES
AUDIT:
$
8,000
$
7,000
$ 1,000
Rate Increase
TOTAL
PROFESSIONAL SERVICES:
$
141,000
$
167,382
($26,332)
PAGE 1 OF 3
Q
74
CODE & DESCRIPTION
420 TRAVEL PER DIEM
421 MOTOR POOL
422 PARKING
—')TAL TRANSPORTATION:
510 TELEPHONE
530 POSTAGE
RVlR1 A T i-w%lk 1fTTLTTll A M1 e%XT
610 EQUIPMENT RENTAL
620 OFFICE RENT
640 PROPERTY INSURANCE
660 FIDELITY BONDS
0 REPAIR/MAINTENANCE
Tl1T A T T1n/l7lL"n M'K7 11TT A MTrT% /l/l[1Tf\ _
DOWNTOWN DEVELOPMENT
AUTHORITY
of the City
of Miami
FY'92 BUDGET by
Line Item
INCREASE
PROPOSED FY'92
AMENDED FY191
(DECREASE
$
12,000
$
12,000
$
-0-
$
5,800
$
5,800
$
-0-
$
19,740
$
15,600
$
4,140
$
37,540
$
33,400
$
4,140
$
21,756
$
21,756
-0-
$
15,900
$
10,700
$
5,200
$
37,656
$
32,456
$
5,200
$
12,000.
$
14,502
($
2,502)
$
257,731
$
254,850
$
2,881
$
3,200
$
3,200
$
-0-
600
600
-0-
$
10,770
$
9,334
$.
1,436
$
284,301
$
282,486
$
1,815
N
EXPLANATION
Anticipated Escallation
Rate Increase
PAGE 2 OF 3
Cq
O
DOWNTOWN DEVELOPMENT AUTHORITY
of the City_ of Miami
FY'92 BUDGET by Line Item
INCREASE cq /
CODE & DESCRIPTION PROPOSED FY192 AMENDED FY191 DECREASE EXPLANATION N
680
PRINTING
$
8,000
$ 7,000
$
1,000
690
PROMOTIONAL ACTIVITIES
$
316,920
$364,377
($
47,457)
700
OFFICE SUPPLIES/MISC.
$
20,000
$ 18,000
$
2,000
760
PUBLICATIONS/MEMBERSHIPS
$
6,000
$ 6,000
$
-0-
IMPROVEMENTS (NON -BUILDING)
$
2,000
$ 2,000
-0-
840
CAPITAL OUTLAY
$
9,000
$ 6,000
$
3,000
$
361,920
$403,377
($
41,457)
TOTAL
OTHER:
RESERVE FOR TAX SHORTFALL
$
25,000
$100,000
($
75,000)
TOTAL
BUDGET:
$1,505,488
$1,593,883
($
88,395)
PAGE 3 OF 3
MIAMI REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Dade County, Florida.
STATE OF FLORIDA
COUNTY OF DADE:
Before the undersigned authority personally appeared
Sookle Williams, who on oath says that she Is the Vice
President of Legal Advertising of the Miami Review, a dally
(except Saturday, Sunday and Legal Holidays) newspaper,
published at Miami In Dade County, Florida; that the attached
Copy of advertisement, being a Legal Advertisement of Notice
In the matter of
CITY OF MIAMI
LEGAL NOTICE
RE: ORDINANCE NO. 10915
In the ..... X X X
................................ Court,
was published In said newspaper In the Issues of
October 4, 1991
Afllant further says that the said Miami Review is a
reaper published at Miami In said Dade County, Florida,
that the said newspaper has heretofore been continuously
[shed In said Dade County, Florida each day (except
relay, Sunday and Legal Holidays) and bras been entered as
P.2
l matter at the post office In Miami In said
rida, for a period of one year next precedingn of the attached copy of advertisement; ands that she has neither paid nor promised any
orporation any discount, rebate, commission
pu ae of securing this advertisement for
s newspaper.
Sworn to and subscribed before me this
4th Octobt;,�� 91
day of •�,�+jraf•ptpt vy........ A.D. 19.......
-�* IM1'ej. OF
» yyi
"OFFICIAL NOTARY SEAL'
CRISTIM INGEL140
MY COW. EXP. 4/5/95