HomeMy WebLinkAboutR-91-075616
J-91-798
9/25/91
RESOLUTION NO. 756
A RESOLUTION WAIVING, BY A 4/5THS AFFIRMATIVE
VOTE OF THE MEMBERS OF THE CITY COMMISSION
AFTER A DULY ADVERTISED PUBLIC HEARING, THE
PROHIBITION AGAINST THE TRANSACTION OF
BUSINESS WITH A CITY EMPLOYEE, AS SUCH
PROHIBITION APPLIES TO SYLVIA M. MENDOZA,
WHOSE LAST SCHEDULED DAY OF CITY SERVICES AS
TECHNICAL OPERATIONS LIAISON IS
OCTOBER 31 1991, FOR THE PROPOSED ENGAGEMENT
OF THE SERVICES OF SAID INDIVIDUAL AS AN
INDEPENDENT CONTRACTOR IN MATTERS PRIMARILY
RELATED TO THE ADMINISTRATION OF SPECIAL
PROJECTS AND BID PROCESSES, AND RESEARCH OF
THE CITY'S OFFICIAL RECORDS WHICH ARE KEPT IN
THE OFFICE OF THE CITY CLERK.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a 4/5ths affirmative vote of the members
of the City Commission, after a duly advertised public hearing,
the following findings are hereby made upon which the herein
waiver is based concerning contractual relations with the City by
a City officer, official or employee while so employed or within
two years after leaving City employment as the prohibition in
City Code Section 2-302 may apply to Sylvia M. Mendoza, Technical
Operations Liaison, whose last scheduled day of City service is
October 3, 1991:
(a) The services of Sylvia M. Mendoza are unique
in character as they relate to the research
of official records and legislation, and the
special projects handled by the Office of the
City Clerk.
(b) The City of Miami cannot avail itself of such
services without authorizing the herein
proposed transaction which would be in
violation of City Code Section 2-302 were
there not a waiver of the prohibition
contained in said Section 2-302.
(c) The herein proposed transaction will be in the
best interest of the City of Miami.
CITY COMMON
MEETING or
OCT 3 1991
91- 756
ONW-M w
Section 2. Based upon the findings set forth in
Section 1 hereof, the prohibition contained in Section 2-302 of
the City Code is hereby waived by a 4/5ths affirmative vote of
the City Commission as such prohibition against transacting
business with a City employee applies to Sylvia M. Mendoza, a
Technical Operations Liaison with the Office of the City Clerk,
for the proposed engagement of the services of said individual as
an independent contractor in matters primarily related to the
administration of special projects and bid processes, and
research of the City's official records which are kept in the
Office of the City Clerk.
Section 3. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 3rd day o
ATT
MA Y HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
RAMON I RI ZAR 4-1-
ASSISTANT CTrAY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
,/
ACTING CI;"'
TTORNEY
RI/gmb/M2
r_tnhPr
, 1991.
W-M
.� .� 49
' CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO HONORABLE MEMBERS OF
THE CITY COMMISSION
MATTY HIRAI
City Clerk
DATE �"E
September 249 1991
SUBJECT proposedProfessional
Services Contract with
Sylvia Mendoza - Tech.
REFERENCES Operations Liaison-,
City_Cle Fs_Office`
ENCLOSURES
The purpose of this memorandum is to respectfully request of you,
Mr. Mayor and Members of the City Commission, that you approve
and authorize me to enter into a professional services agreement
with Mrs. Sylvia Mendoza upon her retirement. Mrs. Mendoza has
been with this office for the past 14 years and is presently a
Technical Operations Liaison. Some of Mrs. Mendoza's basic
responsibilities with this office involve research of the City
Commission's official records for preparation of special research
projects; special gleaning and certification of pertinent
documents in connection with the City's bond validation
proceedings; complete administration of the lobbying ordinance
and the City's bid processes. She also acts as direct liaison
with Municipal Code Corporation concerning the ongoing
codification of the Charter and Code and reviews code supplements
upon their arrival. She also acts as special assistant during
City of Miami elections.
I know how the Commission feels in connection with the necessary
in-house cross training of staff so that when a senior employee
leaves, there may be someone on staff fully capable of carrying
on his or her responsibilities, and I agree that such should be
the case. But in this instance, I beg of you to consider that
this early retirement incentive program has "descended" upon us
within a very short time -- practically 30 days. Mrs. Mendoza
had not even mentioned the possibility of retiring, and
therefore, no serious cross -training efforts had been implemented
in connection with her eventual departure.
Under the herein agreement, Mrs. Mendoza will be requested to
work an average of 25 hours per week and the economic impact to
the City would be an average of $7,800 for the first six months
of her services. Her present salary with the City is $32,510 a
year, therefore, if the herein professional services agreement
would be approved by you, it would represent a substantial
savings to the City. The necessary funds to cover the cost for
said services are presently budgeted aid available in the City
Clerk's budget.
MH:sl
cc: Cesar Odio, City Manager
Aurelio Perez-Lugones, Legislative Administrator