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HomeMy WebLinkAboutR-91-0727J-91-770 9-26-91 RESOLUTION NO. 91 7 2 7- A RESOLUTION ACCEPTING THE BID OF MAROONE CHEVROLET, INC. FOR FURNISHING 100 POLICE PURSUIT AND PATROL VEHICLES TO THE GENERAL SERVICES ADMINISTRATION AND SOLID WASTE DEPARTMENT FOR A TOTAL PROPOSED COST OF $194689405,00; SAID VEHICLES TO BE ACQUIRED THROUGH A 36-MONTH LEASE PURCHASE PLAN OFFERED BY THE MANUFACTURER OR BY ANOTHER FINANCIAL INSTITUTION; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE OPERATING BUDGET, ACCOUNT CODE NO. 420901- 880; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THESE VEHICLES. WHEREAS, pursuant to public notice, sealed bids were received August 7, 1991 for furnishing one hundred police pursuit and patrol vehicles for the Department of General Services Administration and Solid Waste; and WHEREAS, invitations were mailed to seventeen (17) potential suppliers and one (1) bid was received; and WHEREAS, these vehicles will will be acquired through a 36-month lease purchase plan which may be offered by the manufacturer or by another financial institution, with funds for the lease purchase plan to be available from the Department of General Services Administration and Solid Waste Operating Budget, Account Code No. 420901-880; and WHEREAS, these vehicles will be used by the Police Department to replace vehicles due for retirement from patrol services; and WHEREAS, the City Manager and the Administrator of the Department of General Services Administration recommend that the bid received from Maroone Chevrolet, Inc. be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEMG OF CITY of MIAMI, FLORIDA V Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The August 7, 1991 bid of Maroone Chevrolet, Inc. for furnishing one hundred (100) police pursuit and patrol vehicles for the Department of General Services Administration and Solid Waste at a total proposed cost of $1,468,405.00 is hereby accepted, said vehicles to be acquired through a 36-month lease purchase plan offered by the manufacturer or by another financial institution, with funds therefor hereby allocated from the Department of General Services Administration and Solid Waste Operating Budget, Account Code No. 420901-880. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for these vehicles. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 3rd day of Ocj±ber �,.:,, , 1991. . Yvns+uu, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ CHIEF ASSISTANT CITY ATT NEY APPROVED AS TO FORM AND CORRECTNESS: '7 A QUIND JON III ACTING CITY rORNEY ROD/pb/bss/M2512 727 A 0 i9 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and Members of the City Commission ROM A5�e�� Cesar H. Odio City Manager DATE FIL= StP 2 5 1991 SUBJECT Resolution Authorizing Purchase of one hundred REFERENCES Police Vehicles ENCLOSURES RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution for the purchase of seven (7) 1992 Chevrolet Caprice public service station wagons and ninety-three 1992 Caprice police pursuit vehicles from Maroone Chevrolet, Inc., Hollywood, Florida, a non-minority/non-local vendor, as the only responsive bidder in accordance with Bid No. 90-91-131. The total cost of this purchase is $1,468,405.00 which will be financed over a 36-month lease purchase plan. Funds are available in the 1991-92 General Services Administration and Solid Waste Department/Fleet Management Division Operating Budget Account Code No. 420901-880. BACKGROUND The Department of General Services Administration and Solid Waste has analyzed the bids received pursuant to Bid No. 90-91-131 for the purchase of seven (7) 1992 Chevrolet Caprice public service station wagons and ninety-three 1992 Caprice police pursuit vehicles. It is recommended that an award be granted to Maroone Chevrolet, Inc., Hollywood, Florida, a non-minority/non-local vendor in the amount of $1,468,405.00 as the only responsible and _j responsive bidder. These vehicles shall replace vehicles due for retirement from patrol service. • 11 •=#� $1,468,405.00 Source of Funds: 1991-92 Operating Budget Account Code No. 420901-880. To be financed by the manufacturer or other financial institution over a 36-month lease -purchase plan. Minority Participation: Non -minority vendor. Attachments DID SSCURITT LIST ----------------- DID ITENt POLICE PURSUIT AND PATROL VEHICLES N r----...---- r!—r--------err------rsMrri�lw.rrraw.lri. rIrNMN�.i—�IrlrMlrrrrri.—Mr --------M—Yam--IYr...r �1�.ryriaY DID 90. s 90-91-131 �rlr—rNir—rr..__l.r�..r—l—rr—i—NrrNrrN.�r`r--_—r—rrrw��r�..+wrrr _ RATS $ID O) OPIUM AUGUST 7, 1991 2: �►�.—r-----r—r---rrN! ii30 p.m. --+rar--lrr.n!—ir�r--r+rr—r!!!—rw�.►r�r— fp TOTAL BID_SORD_Sor), BIDDER ]! ID_ANOVRT CASlH I8AI8_CHECRi__ ------------- ---------- -- ------------------- MAROONE CHEVROLET INC. See attached -- ------ Bid ---------- i!N—rlrr! —ll-----------—N—w—-- ----------- N —N---- N ----N N!—Nor--_---- NO BID: ------------- ---- ----------- ---r-N GUS MACHADO METRO FORD ------- — ------ ------------ ----- ------------ --- ------ {'-------------- -- ----------------L--------------.... ----- ----.... -- -- N- •�----lNi- (-------------- ------ --------------- --!!N- ------- -- ---- ------ 1 --------------------------- ------------N—lNl-- -------NN- - -!-------rr-rN Z� N�NrN— N Nl-------------M—N —1----------- ---------------—r—l-----ri—iM--lN—i —_ __received (j envelopes on bebalf of (Person re siviag bids) C_ GSA/Solid Waste -Procurement Division ... 1-1� On r—_—_�_!_��►—�--.�—� (Gift Depertmeat j ..r...... N SIGE�Di puiy Clt� Cie U) LEGAL ADVERTISEMENT BID NO. 20-91--131 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 2:30 p.m. August 7. 1991 for the furnishing of approximately 100 Police Pursuit and Patrol Vehicles, for the Department of General Services Administration and Solid Waste/Fleet Management Division to be used by the Police Department. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 6829) Cesar H. Odio City Manager r 1 (no 1 REQUISITION FOR ADVERTISEMENT DEtT�DIV. Pzocuremdnt (for GSA/SW -- Fleet Mgmt) ACCOUNT CODE 4 2 0 9 01 - 2 83 DAB 7/1t /91 PHONE 575-5174 A PRO 0 Y: pAEPARED EY: Mar tz4. Pages �P fi. . 7 / f WrYiiii+.iiiy.-iirlY➢�5.i? Publish the attached advertisement one (1) times. 1f (number o1 Hmes) ss Type of advertisement: legs X classified display wf (Check Ono) Site: Legal Starting date 7 / 2 2 / 91 { .Sid No. 90-91-131: Sealed bids will be..:._ First four words of advertisement: ' t i Remarks: police Pursuit and Patrol Vehicles (open 8/7/91 ,- 2:30 p.m.) F �:. DO NbT TYPE. BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 'o Miami Review , ` C-3 . � -Y- D-A' ! E-5 i F3 ` F4`' F5 E F7 F8 F9 F10 F11 F12 UNE TRANS VOUCHER; YY MM pD Adv. Doc. Reference VENDOR INDEX CODE BJE - PROJECT . 11 13 17 18 1 1,25,34 39 42 145 50 51 56 57 62 63 65 66 , . 71 ,':. 0 112 141`1 VP 1210121 287FT r 1 5200201 21314 7 8 V P 121314 i 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT i f . Approved for Payment White — Purchasing Yellow - Finance Pink — Department Yellow copy: S*lvma Mendoza, City Clerk's otiice Pink copy: M4titza, Procurement Management l� 91-- 727 fn Kno►A I THU 1 0 : 03 DEPT . OP BuDar=T P.01 CITY OF MIAMI, PLOMIDA INFER -OFFICE MWORANDUM Judy S. Carter Chief Procurement Of f is rr FR( F. Wi liamsr Administrator Department of General Services A_nd__Solid Waste _. rftte . 3eptembor 3, 1991 FI►IN : SIIfIIK�T Bid No. 90-91-131 Pol ic:e Pursuit Vehicles mereArNees eNa�a��a�s This department hne verif led available funding with the Department of Management 6 Budget that fundo eye etvailablo to cover the cost of the subject bid in the amount of $1,468,405.00, Fleet Management Division's 1991-92 Operating budget, Account Code No. 420901-880. To be financed over a thirty six (36) month p©riod. PUDGETARY REVXEW & APPROVED UY t fA I-S-i Mannhar guranaf D rector Carlos raicieir Direr..tor ` �� DeP. artment of.Management repartment of !'finance a.ne� Rueitiot ..zDA ...+AGEMENT ,BIQ SHEET ( cont ' d . ) �V Box 330106 �:.emi, rL 33333-0708 TELEPHONE NO. 515-5174 BID NO. 90-91-131 IMP(2 jliT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLICATE Il THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BIl OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THl DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. — Termst_A/e T PO Dam(Include cash discount for prompt payment, if any) Additional discount of-- 0 — $ if awarded all items. warranty and/or guarantee: Delivery: /rZ O calendar days required upon receipt of Purchase Order. V46-Ii+13 Delivery Point(s): As indicated in the Special Conditions In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Pricef indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S)t NAMES OF COMPANY OFFICER(S): 416�rT �. aroonp /-��bPrt E. maroone - Prrstde,►,7 Mrchael E. Maroone Mrc%atjE• MarooKe - Vice /'resicJeKT4 Sege a) List principal business address: (street address), AGoo Pines Aoufe Vdre, _' �er, 6 t-oKe hlnes. Flo ri d a ?gozf- b) List all other offices located in the State of Florida: (street address) WAW (Please use the back of this page if more space is necessary) •+INORITY PROCLE i+tisNT COMPLY&= The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 of amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: Bayoone _kevrole.T Trt c. Signature: , (company name) Date: A K 9 „LsT '7. / 9 411 Print Name:- 41Q.J. eo 6 Indicate if Business is 51% Minority -owned: (Check 2= box only) [ J BLACK [ J HISPANIC [ J FEMALE AFFIRMATIVE ACTION PL&V A ��// If firm has an existing plan, effective date of implementation: i 45L4s7 �o.1 r19/ -Set 41r eA., If firm does not have an existing plan, the Successful Bidder(s) shall be required tc establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appends} I for sample. Bidder: MQi -cone C-Aev►-oleT late. Signature: (company name) AWARD OF Bab Bid No. 90-91-131 ITS: Purchase of one hundred (100) police vehicles DEPARTMENT: General Services Administration and Solid Waste/Fleet Management Division TYPE OF PURCHASE: Lease purchase REASON: These vehicles will be used by the Police Department to replace vehicles due for retirement from patrol services. POTENTIAL BIDDERS: 17 BIDS RECEIVED: 1 TABULATION: Maroone Chevrolet, Inc. Cost Each 93 Police Pursuit & Patrol Vehicles $14,459.00 7 Police Pursuit & Patrol Station $17,674.00 EUNDS: 1991-92 Operating Budget Account Code No. 420901-880. To be financed by the manufacturer or other financial institution over a 36-month lease -purchase plan. BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 17 1 MINORITY/FEMALE (M/F) VENDORS.......... 11 0 Within City limits .................. 2 0 Registered with City ................ 6 0 —; Black (B) Vendors.. ... .............. 3 0 Located within City limits.......... 0 0 Registered with City ................ 3 0 Female (F) Vendors ..................... 1 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Hispanic (H) Vendors ................... 7 0 Located within City limits.......... 2 0 Registered with City ................ 2 0 NON MINORITY (NM) VENDORS .............. 6 1 Located within City limits.......... 1 0 — "No Bids"................6............. - 2 Reasons for "No Bid" were as follows: 1. Gus Machado Ford - "No bid". 2. Metro Ford - "New police cars will not be in production until February 1992" RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO MAROONE CHEVROLET, INC. AT A TOTAL PROPOSED AMOUNT OF $1,468,405.00. hief ftp c re ent Officer ti 'S t Date 91— 72 DEPARTMENT OF GENERAL SERVICES AND SOLID WASTE FLEET A]ANAGEMEIJ`P DIVISION TABULATION�flF BIDS RECEIVED A�--UGuST 7, 1991 BID 90-91-131 WARRANTY TOTAL DELIVERY COMMENTS IDDER UNIT PRICE OPTIONS BID TITLE & DESC---IPTrQN E & MODEL LOWEST RES- 17,674120 $ .00 #1 V8 5.7 STD 3 YEARS 36r000 AFTER$123,90 AFTER 90 DAYS pE3NS1VE DAYS BIDDER? 7 Police Pursuit Patrol aroone hevrolet, Inc. order by #2 #3 3,42 REAR STD ELEC. WINDOWS $287.00 MIL DAYS $126,196 and Station ollywood, FL 11-7-91 $16,028.00 #4 ELEC DOORLOCKS $287.00 Stabs 1992 Chevrolet Public remaining #5 TILT STEERING STD Caprice Service Station production #7 PANTI-LflCKAIRSS $AG BRAKES STD Wagon Model Year #8 CLOTH SEATS NO CHARGE 1BL35/1A2 #9 45/45 SEATS $223.00 Gus Machado Ford No Bid DEPARTMENT OF GENERAL SERVICES AND SOLID WASTE - FLEET MANAGEMENT DIVISION TABULATIUt3 OF BIDS RECEIVED AUGUST 7, 1991 BID 490-91-131 BID TITLE & DESCRY IPTION BIDDER MAKE & MODEL UNIT PRICE OPTIONS #1 V8 5.7 STD #2 3.42 REAR STD 43 ELEC. WINDOWS $292.00 #4 ELEC DOOR LOCKS $198.00 #5 TILT STEERINIG STD #6 PASS AIR BAG N/A #7 ANTI -LOCK BRAKES STD #8 CLOTH SEATS STD WARRA14TY TOTAL DELIVERY COMMENTS Lowest responsive bidder Delete if not wanted Bum Guards $40.00 P Lighter $30-00 Rain Shields $50.00 3 YEARS 36,000 MILES $1,344,687 AFTER 90 DAYS $1,371,657 120 Days 93 POLICE PURSUIT & PATROL VEHICLE FOUR DOOR SEDAN REAR WHEEL DRIVE i Maroone Chevrolet, Inc. Hollywood, FL 1992 Caprice Police Sedan Model/#1BL19/9CI $14, 459.00 order by 11-7-91 $14,749.00 remaining Production year 1 Metro Ford No Bid r i Gus Machado Ford No Bid i -ci '`