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Home My WebLink AboutR-91-0721J-91-775 10/ 03/91 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF URBAN CONSTRUCTORS, INC., IN AN AMOUNT NOT TO EXCEED $465,000.00, TOTAL BID OF THE PROPOSAL, FOR CURTIS PARK REDEVELOPMENT - FIELDWORK PROJECT - SECOND BIDDING B-2983-H; WITH MONIES THEREFOR ALLOCATED FROM THE FISCAL YEAR 1990-91 CAPITAL IMPROVEMENT ORDINANCE NO. 10782, PROJECT NO. 331353, IN THE AMOUNT OF $465,000.00 TO COVER THE CONTRACT COST AND $91,769.56 TO COVER THE ESTIMATED EXPENSES, FOR AN ESTIMATED TOTAL OF $556,769.56; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH SAID FIRM. WHEREAS, sealed bids were received September 11, 1991, for CURTIS PARK REDEVELOPMENT - FIELDWORK PROJECT - SECOND BIDDING B-2983-H; and WHEREAS, the City Manager and the Director of the i Department of Public Works recommends that the bid from URBAN CONSTRUCTORS, INC., be accepted as the lowest responsible and responsive bid; and WHEREAS, the Fiscal Year 1990-91 Capital Improvement Ordinance No. 10782, was adopted on September 27, 1990, and monies are available for the proposed amount of the contract, project expense, and incidentals under Project No. 331353 of said Ordinance; CITY c2bRpmolf NESTING oil OCT 8 SM 9 1--- 721 MIn"" 1b. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE — CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. is Section 2. The September 11, 1991, bid of URBAN 7 CONSTRUCTORS, INC., in an amount not to exceed $465,000.00, for the project entitled CURTIS PARK REDEVELOPMENT - FIELDWORK PROJECT - SECOND BIDDING B-2983-H for the total bid of the proposal, based on lump sum prices, is hereby accepted at the price stated therein. Section 3. The total estimated project cost of $556,769.56 is hereby allocated from the Fiscal Year 1990-91 Capital Improvement Ordinance No. 10782, Project No. 331353. I Said total project cost consists of the $465,000.00 contract cost and $91,769.56 estimated expenses incurred by the City. Section 4. The City Manager is hereby authorized to = enter into a contract/ on behalf of the City of Miami with URBAN CONSTRUCTORS, INC., for CURTIS PARK REDEVELOPMENT - FIELDWORK PROJECT - SECOND BIDDING B-2983-H, total bid of the proposal. } Section 5. This Resolution shall become effective i immediately upon its adoption. 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -2- 721 PASSED AND ADOPTED this 3r AATTE M , C CEM I1V CAPITAL PROJECT: /atz7";- R/, q;' / EDU-ARDO(ROORYGUEZ7 CIP PRO T MANAGER LEGAL REVIEW BY: SUBMITTED BY: 91. G. MIRIAM MAER I R -P , Ph. .-, P.E. CHIEF ASSISTANT CITY ATTORNEY DIRECTOR OF PUBLIC WORKS APPROVED AS TO FORM AND CORRECTNESS: 4.1 c;/`l QUI , III CITY ATTORNEY -3- CITY OF MIAMI. FLORIDA 0 INTER -OFFICE MEMORANDUM C To oarE cCri Honorable Mayor and Members r 2 o '�gg1 FILE of the City Commission SUBJECT C sualECT Resolution of Protest - 4� Curtis Park Redevelopment `AY, Fieldwork Project ;:ROM REFERENCES Cesar H. Od City Manager ENCLOSURES It is respectfully recommended that the City Commission adopt the attached resolution approving the Chief Procurement Officer's decision to reject Urban Constructors, Incorporated's protest, in connection with the second informal bidding for the Curtis Park Redevelopment - Fieldwork Project. A protest was. received from Urban Constructors, relative to the second informal bidding of the above styled project. Pursuant to Section 18-56.1 of the City Code, the Chief Procurement Officer investigated the matter and determined that the protest lacked merit. The project was authorized by Resolution No. 91-126, which waived formal competitive bid and selection procedures and confirmed the City Manager's finding that an emergency existed. The City sought and received informal bids from qualified contractors; however, all bids received in response to the first bidding were in excess of the project's allocated budget. The Public Works Department determined that it was in the best interest of the City to rebid the project, substantially reducing the scope of services, in order to stay within budget. A second bidding was extended to companies deemed appropriate for consideration, including Urban Constructors. 1 Subsequently, Urban Constructors protested, alleging that, among other issues, normal bidding procedures were not followed, in the acceptance and rejection of bids received in the first bidding. Pursuant to Resolution No. 91-126, and in accordance with the emergency nature of the project, the City was not required to follow 'normal bidding procedures' in the completion of the Curtis Parks Redevelopment Project. The protest of Urban Constructors is therefore rejected by the Chief Procurement Officer. The decision has been approved by the City Manager and City Attorney. i Attachments: Proposed Resolution Copy of Protest Letter Iy-� CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO ; Cesar H. Od io, City Manager DATE : SEP 1 7 1991 FILE : A. Quinn Jones, Acting City Attorney : Protest of Second Bidding SUBJECT for the Curtis Park Redevelopment - Fieldwork Project FROM : Judy S. Cart r REFERENCES Chief Procure t Officer Department of eral Services ENCLOSURES an j SnI iA Waa a -- I hereby request your approval of my rejection of the bid protest by Urban Constructors, Inc., in connection with the second informal bidding of the Curtis Park Redevelopment - Fieldwork Project The grounds for my decision, as set forth in the attached letter, include among others, the fact that the City Administration was authorized by Resolution No. 91-126 to waive formal competitive bid and selection procedures and declare an emergency in connection with this project. APPROVED: Cesar H. Odio, City Manager APPROVED: A. Quinn Jones, Acting City Attorney TOi..... CITY OF HIANI PUBLIC WORKS DEPT. REs.....CURTIS PARK PROJECT SUBJs...PROTEST SECOND BIDDING ATTNt...ENRIKE NUNEB URBAN'S P J029 FAX............. HAIL........:.'.. HAND DELIVER....YSS DATD...09-10.91 ........WD HERE -BY sORMALLY PROTEST THE SECOND BIDDING AS PROPOSED ON 9-10-91,AS PER YOUR lAX. ........WE WERE THE LOWEST QUALIFIED BIDDER AS PER THE PLANS AND SPECIFICATIONS AT TOS FIRST BIDDING. ........THE BIDS AS PER THE FIRST BIDDING, WERE NOT ACCEPTED OR RIaJI CTI D AS PER YOU& NORMAL BIDDING PROCEEDURES. ... PAPERS. WE HADE NOts OF THIS IN THE,SECOND BIDDING PROPOSAL. ........THE LATE PH HE CALL AS TO IT§H f,19 TO 8E ADDED A8 PART Off THE SECOND BIDDING tS IRREGULAR. ........THE NEW PLAS1 ONLY DELETES ADD ITEMS i, 21 & 3 AND ADDRESS ITEM 1, 14, & 15 WITH A SLIGHTLY REDUCED SCOPE OF WORK. ........THE ABOVE H$NT'IONED ITEMS WERE BEING ADDRESSED AT THE HOSTING W1E HAD ON 9-4-91 AS US BEING THE LOWEST QUALIFIED BIDDER. ........A HOOTING T DISCUSS THIS NATTER IS VITAL TO EXPEDITE THE SPEEDY RESOLUTION OF THE PROBLEM. SINCERALY, Iva, JOSEPH LQVERHI, PROJECT NANhOER 4123 N. MIAMI AVENUE;* MIAMI. FLORIDA 33127 • PMC3NE: C305) 576-1408 / FAX: (305) 576-1392 91' 720 91- 721 { Y i Cat# of Ptaml RON E. WILLIAMS �• 'E 7�@�20SAR ATH. ODIO Administrator •) City Manager September , 1991 CERTIFIED MAIL Mr. Joseph D. Lovermi Urban Constructors, Inc. 4128 N. Miami Avenue Miami, FL 33127 Re: Protest - Curtis Park Redevelopment - Fieldwork Project, Second Bidding Dear Mr. Lovermi: I, as Chief Procurement Officer of the City of Miamir have read your protest of September 10, 1991, investigated the issues, and. reviewed pertinent documents, pursuant to my duties under Section 18-56.1, City of Miami Code, Resolution of Protest Solicitations and Awards. The issues stated in your letter are summarized as follows: 1. 2. 3. 4. 5. Urban Constructors was the lowest qualified bidder and specs in the first bidding Bids were not accepted/rejected per normal bidding Not enough time to secure bid bond documents bidding Telephone call relative to addition of item #19 bidding is irregular per plans procedures for second in second Deleting items 1, 2, & 3, and reducing scope of add items 1, 14, & 15. z In response to your letter, I find the following: 1. Upon first submission of bids, a determination was made that budgetary limitations prevented the Department from accepting all bids, and accordingly the project was rebid, with a substantial reduction in the scope of work to be performed, } in order that the City of Miami stay within budget. The f second bidding was extended to companies deemed appropriate for consideration, including Urban Constructors. 2. Pursuant to Resolution 91-126, the City Commission waived formal competitive bid and selection procedures in connection with the Curtis Park Project and confirmed the City Manager's finding that an emergency existed, in order to expedite completion of improvements. Consequently, normal budding procedures were not required in this project. However, the Public Works Department did seek out qualified contractors, such as yourselves, to participate in an informal process inviting them to submit informal bids, 1 720 DEPARTMENT OF GENERAL, SERVICES ADMINISTRATION AND SOLID WASTE/Procurement Manageme"I jHM)tlor) 1590 N.W. Xith Street/Miami, Florida 33142/()DS) 575-5174/FAX: (3Q5) 5I5-51�IQ 7�� DATE Page 2 Urban Constructors 3. According to Public Works staff, you were informed that the bid bond from the first bidding was acceptable, since the project was downscaled and the total estimated amount of the project lowered. Items 4 & 5 were discussed with you in detail at a meeting on September 4, 1991, in which you were informed of the extent of the project's reduced scope and the telephone call relative to Item 19 was only a reminder to bid this item separately. The course of action taken by the City Administration falls within its jurisdiction to act as authorized by Resolution 91- 126. For the above reasons, your protest is determined without merit and is, therefore, rejected. The City Manager and City Attorney have approved my decision and the item is scheduled for the City Commission meeting to be held on October 3, 1991, in the City Commission Chambers, City Hall, 3500 Pan American Drive, Dinner Key. Sincerely, Judy S. Carter Chief Procurement Officer CITY OF MIAMI, FLORIDA is INTER -OFFICE MEMORANDUM Honorable Mayor and Members 1 B-2983-H of the City Commission °ATE SO 2 6 i Jl =�E SUBJECT Resolution Awarding Contract for CURTIS PARK REDEVELOPMENT FIELDWORK PROJECT Ce s a r H. Od i o PEFERPiCES City Manager ENG! OSU°cS RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of Marks Brothers, Inc., a company located within Dade County and not within the City of Miami, for the CURTIS PARK REDEVELOPMENT - FIELDWORK PROJECT B-2983-H, received September 11, 1991 in the amount of $449,874.50, Total Bid; authorizing the City Manager to enter into a contract on behalf of the City. BACKGROUND Amount of Bid - Cost Estimate: Source of Funds $449,874.50 % of Cost Estimate: 99.97% $450,000.OU Fiscal Year 1990-91 CIP Ordinance No. 10782, as amended. Minority Representation: 3 invitations 3 contractors pickup plans & specs (1 Hispanic, 1 Black, 1 Female) 3 contractors submitted bids (1 Hispanic, 1 Black, 1 Female) Public Hearings/Notices: No public hearing Assessable Project: No Discussion: The Department of Public Works has evaluated the bids received on September 11, 1991, and determined that the lowest responsible and responsive bid, in the amount of $449,874.50 is from Marks Brothers, Inc. , a femal a-mi nori ty controlled corporation. Funds are available to cover the contract cost, and for such incidental items as postage, blueprinting, and reproduction costs. Attachment: Proposed Resolution 1S -( CURTIS PARK REDEVELOPMENT - FIELDWORK PROJECT JOB NO. B-2983-H CONTRACTOR'S FACT SHEET 1. MARKS BROTHERS, INC. 1313 N.W. 97 Avenue s Miami, FL 33172 Tel: (305) 592-0721 2. Principals: i Martin D. Marks, President Irene Marks, Owner 3. Contractor is properly licensed and insured. 4. Subcontractors: None listed in the proposal. 5. Experience: Corporation established in 1986. 6. A female -minority contractor. 7. Project and Scope: The project consists of the construction of track and field event amenities including miscellaneous park improvements. The project is located at Curtis Park, 1901 N.W. 24 Avenue, Miami, Florida. Sixty (60) calendar days construction time. 8. Funds allocated: Contract Bid Price: $449,874.50 (Contractor) Estimated Project Expenses (City of Miami) Engineering, Architectural, Surveying, Inspections, etc.: 80,977.41 Blueprint: 200.00 Advertising and Postage: 20.00 Testing: SUBTOTAL $531,071.91 Indirect Cost Allocation 79594.33 (City of Miami) TOTAL ESTIMATED PROJECT COST $538,666.24 Prepared by: N. Pantoja TABULATION OF BIDS FOR ( se opo 1E�;1flC)l t46r7 e-urL--TIs - Received by the Department of Public Works City of Miami Florida at I bIZ.ICS G RS G • 171NO - IUE A454. Me w Sc- 11am1 o 9 d-s IRREGULARITIES LEGEND A — No Power —of —Attorney B — No Affidavit as to Capital k surplus of Bonding Company C — Corrected Extensions D - Proposal Unsigned or imporperly signed of No Corporate Seal E — Incomplete Extensions F — iVon—respon9ive Bid G — improper Bid Bond 0, I - Corrected Bid t — No First Source Hiring Compliance Statement J — No Minority Compliance Statement K — No Duplicate Bid Proposal l -0A W01zK ITC+i PREP. sr: J. PEREZ �ii L — I IZR 24r., 250.00 IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS that the lowest Hens onsible and f0S ✓S 151 'AT 8a' ,slt:W pPfj-T�f �` 13ty_ See 5t+