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Home My WebLink AboutR-91-0707J-91-767 9/25/91 RESOLUTION NO. 9 4- _ 707 A RESOLUTION ACCEPTING THE BID OF MARDEL PHOTO SUPPLY FOR FURNISHING PHOTOGRAPHIC SUPPLIES ON A CONTRACT BASIS FOR A PERIOD OF ONE YEAR WITH THE OPTION TO EXTEND FOR ONE ADDITIONAL ONE YEAR PERIOD FOR THE POLICE DEPARTMENT AT A TOTAL ESTIMATED FIRST YEAR COST OF $63,501.00; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT 1991-92 OPERATING BUDGET, ACCOUNT CODE NO. 290201-722; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THESE SUPPLIES AND THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE YEAR PERIOD AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received June 26, 1991 for the furnishing of photographic supplies for the Department of Police; and WHEREAS, invitations were mailed to seventeen (17) potential suppliers and four (4) bid were received; and WHEREAS, funds for this purchase are available from the 1991-1992 Operating Budget, Account Code No. 290201-722; and WHEREAS, these supplies will be used by the Police Department/Identification Detail for the collection and preservation of evidence for presentation in courtroom proceedings; and WHEREAS, the Identification Detail also supplies the rest of the Department with photographic supplies for the filming of arrestees and suspects; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Mardel Photo Supply be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY CO,SSION KE£Tn\TG OF Section 2. The June 26, 1991 bid of Mardel Photo Supply for the furnishing of photographic supplies on a contract basis for a period of one year with the option to extend for an additional one year period for the Police Department at an estimated first year cost of $63,501.00 is hereby accepted, with funds therefor hereby allocated from the 1991-92 Operating Budget, Account Code No. 290201-722. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for these supplies and thereafter to extend this contract for an additional one year period at the same price, terms and conditions, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 3rd day of 0g,/qobg1= , 1991. ATT MAT Y HIRAI City Clerk PREPARED AND APPROVED BY: Chief Assistant City Attorney APPROVED AS TO FORM AND CORRECTNESS: Acting C ROD/pb/M2513 KS, Ili Attorney XAVIER ]�: $UAREZ,- MA HID-SICURITT_LIST 1IID ITEM t PHOTOGRPHIC SUPPLIES rrrw—r—twit—w—w—w.—r.—rnrr+w iw—w—rr+ri --.r—r--•`.--wrrrr---------- N------------rr—irr—r.r.+..r-r DID ga.= 90-91-114 ----.Y—r--------M.w—w—i—ilk—M--.F—iii—N—�.--+—.� DATE BID(S) OPENED % J UN E . 26, 1991 `-. 2 : 3 0...P_m :..-- — --------------- e e i TOTAL DID_SON_D rSort. P � BIDDER DID ANOVNT CASHIER'S CHECK_ i..--w---N-- — N i--wwwww— — — — — — — — * TRAMMEL VENTURES, INC. ---------- PITMAN PHOTO, INC.N-----_— N M--- •MARDEL PHOTO SUPPLY See attached b------------- NNwwMr--- —w—w—N----------N --.� ---------N----N--- NN-----w—w— PRICE POINT SUPPLY, INC. �� rw---N w—N ----N--- — ----Nw— * GRA.MMA COLOR* * WORLD WIDE FOTO -------- ------------NN—N— ---------------- * WORLD WIDE FOTO (Second envelope)" --------- -------------- — ��• ---------1--- ------------ --------------N—N— ----------- ------ ------ ------------------------ - ----------- NO BID: ----------- --(�--------------- i .---------- _ _ --------------- PANAMEX INC. l •. NEUMADE PRODUCTS CORP. PANAMEX INC. � ec2�a �rY€��. AMERICAN LITHO SUPPLY --------N—NNr —w— N—w—wr----rwr—w—r— w------w—wr— ---------------------- -wN---N----- * NOTA: We received only one -------N--- ---------wN— copy of the bi —M---N----- which was sent to --N NrN--T-- Procurement Departme t ---N— N N-------- NNN---w--rr ----N---------- .-------------w ----rw---Nw—N----w received () envelopes on behalf of _ ___ Persoa receivint—bids) GSA/Solid Waste -Procurement n DivisionZ—Z N rN---.�------------wr---N----Q (City Departmeat) C (De uti Ci CiS'V7 LEGAL ADVERTISEMENT R {,: CE-! V E D BID NO, 90.-91-114 It'll ,lid„ 12 r`:) !) 33 �r ,Ian....,, r, r V Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 200 p.m. June 26,,1991 for the furnishing of photographic supplies as needed, on a contract basis for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. fi ) Cesar H. Odio City Manager 91- 707 L F3 LINE 11 0 i 1 2 5 2 « ln o� ' cog () REOUISlTI+ i 4 FOR ADVERTISEMENT DEp/bIV Procurement (for Police) A60OUN,rcoDE 2.9020�,-287 DATE - 3 / 6 / 91 t PHONE 5 7 5 -- 517 4 kPPR vED pREP AREii BY AiaritzPages this number must appear in the advertisement. GA 1 �- feet outs " f�ef� tJt Publish the attached advertisement one (1) times. s (number of tlmes) Type of advertisement: legsf} X classified display (Check One) {} ± j I Size: Legal i f Starting date June 12, 19961 y 1 First four words of advertisemenC Hid No. 90-91-114: Sealed bids will be.... i Remarks: Photog_iaphic Supplies f (open June 26, 1991 at 23.0 p.m.) E ! DO NT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. JE - PUBLICATION DATE(S) OF ADVERTISEMENT`S 43 AMOUNT �INVtWE . =01 Miami Review ~ L? B-2 . D-4 F9 F10 1 F4 . F5 F7 F8 F11 TRANS 3 VOUCHER) DUE DATE YY MM DD Adv. Doc. Reference VENDOR i INDEX CODE BJE 13 . , 117 18 , ;25 34 3942 ,45 50 51 56 57 ` 62 63 65 66 I -I I 1v r I I I I I i I I I I I I I I c I v I C. c. Wit 1 7 8 V P 121131 15 DESCRIPTION 36 64 DISCOUN'T6 72 AMOUNT �:201 r - f Approved forPayment White — Purchasing Yellow - Finance Pink — Department Yellow copy:. Iritza, lvia Mendoza, City Clerk's Office Pink copy: Procurement Management 91.-- 707 CITY OF MIAMI, FLOAIDA INTER -ORRICE MEMOpANDUh iO Honorable Mayor and Members of th ity Commission =qoM Cesar H. Odio City Manager DATE SEP 2 51991 FILE SUBJECT Recommendation for Resolution Award of Bid No. 90-91-114, Photo Supplies REFERENCES ENCLOSURES RECOMMENDATION: It is respectfully recommended that an award be made and a resolution be passed accepting the bid of Mardel Photo Supply, located at 4957 SW 74 Court, Miami, Florida, a Hispanic/Dade County vendor, at an estimated first year cost of $63,501.00, for the furnishing of photographic supplies to the Miami Police Department, on a contract basis for one (1) year with the option to extend for an additional one (1) year period. Funds are available from the 1991-92 Police Department General Operating Budget, Account Code No. 290201-722. BACKGROUND: On June 11, 1991, invitations for sealed bids were sent to prospective vendors. Bids were opened on June 26, 1991, with four (4) responsible and responsive vendors submitting bids. The Police Department is responsible for the collection and preservation of evidence for presentation in courtroom proceedings. The use of photographs for this purpose is an indispensable tool and extremely effective. The Police Department Identification Detail also supplies the rest of the Department with photographic supplies for the filming of arrestees and suspects. Ms. Anne Whittaker was contacted with reference to Minority Participation and she concurs with the Department's recommendation. It is, therefore, recommended that an award of bid be made to Mardel Photo Supply, the lowest most responsible and responsive bidder, in the amount of $63,501.00. Amount of Bid: $63,501.00 Source of Funds: 1991-92 General Operating Budget Account Code No. 290201-722 Minority Representation: Hispanic vendor Attachments Chief of Police Miami, me. AUG 01 1991 CITY OF MIAMI, FLORIDA - INTER -OFFICE MEMORANDUM ' • , • w •- • - ` r ' DATE A tI t 0 1 1991 FILE Judy S. Carter Chief Procurement Officer SUBJECT Bid Approval, Bid No. 90-91-114, —. W Photo Supplies =ROM Major Donald Warshaw REFERENCES Commander Business Management Section ENCLOSURES This department has -verified that funds are available with the Department of Budget to cover the cost of furnishing the Police Department with Photographic Supplies, at a cost of $63,501. Funding is to be from the Police Department General Operating Budget, Index Code 290201-722. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance i BUDGETARY REVIEW & APPROVED BY: Ma ohar Surana, Director Department of Budget ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIP Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) a Ali M' -•mi, FL 33233-0708 :isloN ' + PHONE No. 575-5174 (contd. ) BID NO. 90-91-114 IMPORTANT: 82D SHEET AND BIb ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLICATE Its THE ATTACHED ENVELOPE IDENTIFIEb BY BID NUMBER, TIME AND BATE OF BIC OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE - DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: NRT_30 (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantees AS SPECIFIED BY MANUFACTURER OF PRODUCT State any variances to specifications (use separate sheet if necessary) :_NAME OF BRAND QUOTING ARE IN PARENTHESIS ON BID SHEETS. MINIMUM ORDERS $100.00. Delivery: 7 calendar days required upon receipt of Purchase Order. Delivery Point(s): As indicated in the Special Conditions in accordance with the Invitation to Bid, the Specifications, General conditions, Special conditions, and General. Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): CARLOS WINITZKY SILVIA WINITZKY NAMES OF COMPANY OFFICER(S): CARLOS WINITZKY, PRESIDENT SILVIA WINITZKY, SEC/TREAS. MANUEL SUAREZ, COMPTROLLER (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROC[1RISMENT COIiPLIANCi� The undersigned bidder acknowledges that •(s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: MARDEL PHOTO SUPPLY Signatures "Y"�; (company name) Date: 6-25-91 Print Name: CARLOS WINITZKY Indicate if Business is 51% Minority -owned: (Check o= box only) [ ) BLACK [R) HISPANIC [ ) FEMALE "FTR14ATIVIR ACTION PLAN if firm has an existing plan, effective date of implementation: 6-13-91 If firm does not have an existing plan, the Successful Bidder(s) shall be required to astablish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix I for sample. 3idder: MARDEL PHOTO SUPPLY Signatures (company name) FAILURE TO COMPLETE, SIGN. AND RETURN THIS EORM MAY DISQUALIFY THIS BID- 3 ,�� AWARD OF BID W. `F' Bid No. 90-91-114 I=.* Purchase of Photographic Supplies DEPARTMENT: Police TYPE OF PURCHASE: Contract for one (1) year with the option to extend for an additional one (1) year period. REASON: These supplies are needed for the collection and preservation of evidence for presentation in courtroom proceedings. The Police Department Identification Detail also supplies the rest of the Department with photographic supplies for the filming of arrestees and suspects. BIDS RECEIVED: 4 TABULATION: Attached FUNDS: 1991-92 Operating Budget Account Code No. 290201-722. BID EVALUATION: Bid Invitations Bid Mailed Responses_ ALL VENDORS ............................ 17 4 MINORITY/FEMALE (M/F) VENDORS.......... 7 2 Within City limits .................. 1 1 Registered with City ................ 6 2 Black (B) Vendors ...... ................ 2 0 Located within Cityli.mits.......... 0 0 Registered with City ................ 2 1 Female (F) Vendors.... .............. 3 1 Located within City limits.......... 0 1 Registered with City ................ 3 1 Hispanic (H) Vendors ................... 2 1 Located within City limits.......... 1 0 Registered with City ................ 1 0 NON MINORITY (NM) VENDORS .............. 10 2 Located within City limits.......... 5 2 "No Bids" .............................. - 5 Reasons for "No Bid" were as follows: 1. Panamex, Inc. - "Unable to supply at this time". 2. Neumade Products Corp. - "Unable to supply". 3. American Litho Supply - "Not available". 4. Trammel Ventures - "Did not supply all the items". 5. Price Point Supply - "Did not supply all the items". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO MARDEL PHOTO SUPPLY FOR A TOTAL FIRST YEAR COST OF $63,501.00. Uief Pf a nt Officer 914 lfc� I Date TABULATION OF BIDS FOR BID NO. 90-91-114 !+; 4. /nl --u ..-9 An IDDER PRICE POINT MARDEL PHOTO TRAMMELL GAMMACOLOR PITMAN PHOTO WORLDWIDE PHOTO SUPPLY CO. Los Angeles SUPPLY 4957 SW 74 Ct VENTURES PO Box 43183 3496 NW 7 ST INC. 3170 Nw 36 ST INC. 5040 Biscayne Blvd. Minority Classification California Non -Min Miami, a. Hispanic an a, a. Black miaml, Fl. Non -Min Miami, Fl. Female Miami, F . Non -Min DESCRIPTION TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL PHOTOGRAPHIC SUPPLIES $59,622 $63,501 $68,385 $74,253 $75,066 $79,143 the 60 items 29 of the items items REQQMMENDED_ VENDOR