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Home My WebLink AboutR-91-0706i J-91-771 0 h RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF HOME j! COMPUTER AND OFFICE PRODUCTS D/B/A CASCADE DEVELOPMENT CO. FOR FURNISHING TWO (2) IBM _ COMPATIBLE COMPUTER SYSTEMS FOR THE DEPARTMENT OF POLICE AT A TOTAL PROPOSED COST OF $=6,400.00, WITH FUNDS PREVIOUSLY ALLOCATED FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690001; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received July 17, 1991 for furnishing two (2) IBM Compatible Computer Systems for the Department of Police; and WHEREAS, invitations were mailed to twenty-six (26) potential suppliers and five (5) bids were received; and WHEREAS, funds for this purchase were previously allocated by Resolution No. 91-133, adopted February 14, 1991, from the Law Enforcement Trust Fund, Project No. 690001; and WHEREAS, these computers will be used by the Northeast Subcounoil to track criminal activity and to coordinate efforts with the Police Department; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Home Computer and Office Products d/b/a Cascade Development Co. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference i thereto and incorporated herein as if fully set forth in this Section. Section 2. The July 17, 1991 bid of Home Computer and Office Products d/b/a Cascade Development Co. for furnishing two (2) IBM Compatible Computer Systems for the Department of Police � G at a total proposed cost of $6,400.00 is hereby accepted with funds previously allocated from the Law Enforoement Trust Fund, Project No. 690001, (Resolution No. 91-133,adopted February 14, 1991). Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. Section 4. This Resolution shall beoome effective immediately upon its adoption. PASSED AND ADOPTED this 3rd day of I 4-c, * obalL� 1991. ATTE _ XAVIER L. AREZ, MAYOR i-ATTY HIRAI City Clerk PREPARED AND APPROVED BY: RAFAEL . D AZ Chief Assistant City Attorney APPROVED AS TO FORM AND CORRECTNESS: A .r Q J S, IIT Acting CI Attorney ROD/pb/M2516 DID IT]M s DID NO. r BID 82CURITT LIST COMPUTER SYSTEM _------------------------rrrr.r+�r�.r�i.arr... r—r —----r r►r-----►---rrrr—rrrrwa+fYNi.r .._ 9 0 `91 12 0 DATI DID(S) O P B NB D t _ D U L Y i.QQ,�Lnl,i----------.,_r.....—,.--.......r... TOTAL DID DdKb_SorZ. DIDDKA DID AIN10 T CASHISA19-CHNCK,.. . ------------------- HEATH/ZENITH COMPUTERS ------------- See attache —U 4------ -- ---r��------------ -------------------- -------------- PROMPT TECH, INC. ----r----------------- --- ----- •COMPUTER TRADE CTR. ---r—..-------•. " *HOME COMPUTER dba CASCADE INC, CO, NO BID: I. M. F./CANON PHOENIX WORLWIDE INC. --------------- ,-------------------- 1 ----- ----- ---- -------------L------------- I ' ----- ----------- * We received only one copy of the bid which was sent to Procurement ------------ --------- --------- --------- ------------------------ ------- ----- ----------------- —---------------- ---lN—_--lr_ ----!!!— Ml—IN--rI— Mr—IrNN__r—rl—N—r —�►N_NN_—!— —r---rM-- Nr---l— !r rr— •N11 _yam/.//N{. lNM �M—_NN� N - ----------- ------- --------- received (- ..� envelopes on behalf of Parso seceivins bids) 14 GSMSolid Waste -Procurement Divisionyz (City Department) _— A, LEGAL ADVERTISEMENT Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 300 p.m. July 17. 1991 for the purchase of two (2) IBM compatible; AT-80386 Computer System for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 6823) Cesar H. Odio City Manager i i �-.q � dfY ca 4y.Bi� .,,.,. � . y,ys, .,.,sm.�r �r>.rc..�..�.�•.++YE3Ccir„ .,*,�'�,?yt'�. , -. _ 1 4 I n I�JU u u ut�� { REQUISITION FOR ADVERTISEMENT "this number must appear y in the advertisema(it. - Procutement (for Police) ! ACCOUN°C OCDE 2902U1-�287 � j 575--5174 APPR�A EDBY: 6 / 2 8 / 91 i PHONE CRATE PHI=PA�IEDBY Marit�a Pages ! DIR INC3 D Mi:tfi 4 .. t - one (1) times. Publish the attached advertisement (number of times) i Type of advertisement: Iega classified X display (Check one) Legal Starting date �/ 3 / 91 Size:{ -� Bid No. 90-91-120• Sealed bads Wi11 be i First four words of advertiseme4- — Remarks, computelr S stem ! (open �/17/9 _ 3:Ot? a.m. i i DO N�T TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. 1 DATE(S) OF.. ADVERTISEMENT I�I�,ICEG =AMOUNT I i wF PUBLICATION F3 E5 1 F4 .: F5 j LINE TRANS:.. VOUCHER 11 13 17 1i3 1.125 0 1 1 234 :, 78 V`P 1231.15 5 2 0 0 2 0 1 F7 F8 DUE DATE Adv. Doc. Reference YY MM D_O 39142 DESCRIPTION 36 i White —Purchasing Yellow - Finance Pink — Department Yellatw copy: Silvia Mendoza, City Clerk's Office Pink copy: 14aritza, Procurement Management 91-- 706 ' CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 5 _O Honors le Mayor and Members of t City Commission -ROM Cesar H. Odio City Manager DATE S F P 2 5 19 91 FILE SUBJECT Recommendation for Resolution & Award of Bid No. 90-91-120, Computer System REFERENCES ENCLOSURES RECOMMENDATION: It is respectfully recommended that an award be made and a resolution be passed accepting the bid of Home Computer and Office Products d.b.a. Cascade Development Company Inc., of 7144 SW 103 Court Circle, Miami, Florida, a Black/Dade County vendor, in the amount of $6,400, for the furnishing of two IBM compatible computer systems to the Miami Police Department. The funding source will be the Law Enforcement Trust Fund, Project No. 690001, Index Code 290971-840. BACKGROUND: The Police Department was authorized to request formal bids on the provision of two IBM compatible computer systems by Resolution No. 91-133. These computers will be used by the Northeast Subcouncil to track criminal activity and to coordinate efforts with the Police Department. On July 2, 1991, invitations for sealed bids were sent to prospective vendors. Bids were opened on July 17, 1991, with five (5) vendors submitting bids and two (2) vendors submitting "no -bids." Cascade Development Company Inc., provided the lowest bid and is a Black vendor, located in Dade County. Ms. Anne Whittaker was contacted with reference to Minority Participation and she concurs with the Department's recommendation. It is, therefore, recommended that an award of bid be made to Cascade Development Company Inc., in the amount of $6,400. The Department's specifications have been met. Amount of Bid of Cost Estimate: $6,400 100% Law Enforcement Trust Fund Project No. 690001, Index Code 290971-840 Black Vendor Attachments til CA s-1 CITY OF MIAMI, FLORIDA C 5.4. INTER -OFFICE MEMORANDUM S' TO Jud C art DATE - f I c Lc er of Proc emen Officer FRO;Chief vin Ross of Police SUBJECT Bid Approval, Bid No. 90-91-120, Computer System REFERE14CES ENCLOSURES This department has verified that funds are available with the Department of Budget to cover the cost of furnishing the Police Department with two IBM Compatible Computer Systems, at a cost of $6,400. Funding is to be from the Law Enforcement Trust Fund, Project No. 690001, Index Code 290971-840. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: 4M_a_�6_har Surana, Director Department of Budget ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIP Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) rRIDA Box 330708 oAGEMENT #111it FL 33233-0708 TELEPHONE NO. 575-5174 BID SHEET (cont'd.) BID NO. 90-91_---120 ORTANT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLICATES IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE — DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: 04X)N f-T 15 (Include cash discount for prompt payment, if any) ` Additional discount of C) % if awarded all items. Warranty and/or guarantee: Delivery: calendar days required upon receipt of Purchase Order. Delivery Point(s): As indicated in the Special Conditions In accordance with the Invitation to Bid, the Specifications, General conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): a List Principal Office Address,. (Headquarters) b) List all other offices located in the Sta a of%Florida: ,(Please use the back of this page if more space is necessary) NTNORTTY PROCtMEKENT COMPLIANCE - The undersigned b der acknowledges that (s)he has received a copy of ordinance #10062 as ame ed Pe ri Procurement Ordinance of the city of Miami and agrees to comply all j a 1 Uls a Xe and procedural provisions therein, including any am ereto. j �?d r -� - Signature: cmo�y name) Date: Print Name: r I i Indicate if Business is 51% Minority -owned: (Check o= box only) [j9�BLACK [ ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be r uired to establish an Affirmative Action Policy, pursuant to ordinance #10062 as ame See Appendix I for s Bidder: a ture: (company name) Y DTIUVAk4k THIS BK1 91-- 706 T AFFIDAVIT I, Calvin Ross, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, for the purchase of a Two IBM Compatible Computers for the Northeast Subcouncil, at a cost not to exceed $6,400, complies with the provisions of Section 932.704, Florida Statutes. ffIi 2filvin Ross Chief of Police City of Miami Police Department Date SW TO AND SUBSCRIBED BEFORE ME THIS , 1991. NOTARY PUBLIC My Commission Expires: DATE Purchase of two (2) IBM Computer Systems Police Single purchase These computers will be used by the Northeast Subcouncil to track criminal activity and to coordinate efforts with the Police Department. 26 5 Attached Law Enforcement Trust Fund Project No. 690001, Account Code no. 290971-840. Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 26 5 MINORITY/FEMALE (M/F) VENDORS.......... 20 4 Within City limits .................. 6 1 Registered with City ................ 14 4 Black (B) Vendors ...................... 10 4 Located within City limits.......... 3 1 Registered with City ................ 9 4 Female (F) Vendors...................... 2 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Hispanic (H) Vendors... .............. 8 0 Located within City limits.......... 3 0 Registered with City ................ 4 0 NON MINORITY (NM) VENDORS .............. 6 1 Located within City limits.......... 0 0 "No Bids" .............................. - 2 Reasons for "No Bid" were as follows: 1. IMF Canon - "Computer hardware company". 2. Phoenix Worldwide, Inc. - "No bid due to our workload". IT IS RECOMMENDED THAT THE AWARD BE MADE TO HOME COMPUTER AND OFFICE PRODUCTS D/B/A CASCADE DEVELOPMENT COMPANY INC. AT A TOTAL PROPOSED AMOUNT OF $6.400.00. h TABULATION OF BIDS FOR City Manager. City Clerk A. M. Reeeivsd by the Croy Commission. City Clok. Cloy of Miami. Florida ao P. M. Cascac e boo, l ru, St C+ ems ? lcr r— unit (p) unit Unir CL> unir lam') unit lNri unit DESC011"71014 QTY Price Te101 Price olol Price Total Price total Price Total pole* �Tetet 1.4 3T'G We A 3199 7!; 4,3 .5b 3y4(0e° V810.°° 3y69.2' 693y.y° y0oa,�° Y6/0 " -%. 991z,ee (RR€GULARITIES LEGEND. �"a Popper- of. ^#$wner IT IS RECOMMENDED THAT a — NO A1140-11 as so Copilot S S.,rpiva of Bonbon* Company � 40, Sit; {06_ CL'-W u Cwtocood Errt inwene ` s -- .. �Pnoposid Unsigned at improperly Syned or No Corporate Soo) V1rCJ A•yLd1� T% ears 1E —rjtu• :� 1ttn�ta1t.� Hill- 1- 11 i1-rl mot. B — JaW oPw $ill Bond -- It j Celiac �id 706 . Ca BID 90-9/- /A0 I"""' Joe no. j v