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Home My WebLink AboutR-91-0705I { 1j J-91-458 9/23/98 RESOLUTION NO. A RESOLUTION ACCEPTING THE RID OF DIGITAL EQUIPMENT CORPORATION FOR THE FURNISHING OF BASIC SYSTEM SUPPORT SERVICES FOR THE CITY'S GEOGRAPHIC INFORMATION SYSTEM FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR FOUR (4) ADDITIONAL ONE (1) YEAR PERIODS UPON THE SAME TERMS AND CONDITIONS FOR THE DEPARTMENT OF POLICE AT A TOTAL FIRST YEAR COST OF $6,930.36; ALLOCATING FUNDS THEREFOR FROM THE 1991-92 OPERATING BUDGET, ACCOUNT CODE NUMBERS 59U201-670 ($3,658.53), 560701- 722 ($2,184.00) AND 560901-670 ($1,087.83); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE AND THEREAFTER TO EXTEND THIS CONTRACT ANNUALLY, SUBJECT TO THE AVAILABILITY FUNDS. WHEREAS, pursuant to public notice, sealed bids were received May 1, 1991 for the furnishing of basic system support services for the City's Geographic Information System Digital Equipment for the Department of Police; and WHEREAS, invitations were mailed to twenty-four (24) potential suppliers and one (1) bid was received; and WHEREAS, funds for this purchase are available from the i 1991-92 Operating Budget, Account Code Numbers 590201-670 j ($3,658.53), 560701-722 ($2,184.00) and 560901-670 ($1,087.83); and WHEREAS, the City's GIS is presently being used by the Departments of Police, Fire, Rescue and Inspection Services, Planning, Building and Zoning, General Services Administration and Solid Waste, Development and Housing for crime analysis, fire and emergency response modeling, code enforcement tracking, census data analysis and housing estimates; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Digital Equipment Corporation be accepted as the only responsible and responsive bid; CITY COMMISSION KELM iG OF .., 0 CT s 1991 91- 705 .►ft ft NOW, THEREFORE, SE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recital and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The May 1, 1991 bid of Digital Equipment Corporation for furnishing basic system support services for the City's GIS Digital equipment for the Department of Police for a period of one (1) year with the option to extend for four (4) additional one (1) year periods upon the same terms and conditions for the Department of Police at a total first year cost of $6,930.36 is hereby accepted with funds therefor hereby allocated from the 1991-92 Operating Budget, Account Code Number 5902U1-67U ($3,658.53), 560701-722 ($2,184.00) and 560901-670 ($1,U87.83) . Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service and thereafter to extend this contract annually, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 3rd day of _,October~ 1991. ATT T XAVIER OAREZ, MAYOR MAT7Y H I RA I City Clerk PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS: RAFAE . DIAZ A. Q11N N , III Chief Assistant Cit Attorney Acting C't Attorney 0 01 BID I'Mt 110 NO. s 11lb S$CD'R1Tx LIST Basic System wSupport+Services to City's Digital Equipment - .�.w.�wrr -- ...rr—r�rrwrrrWrrrrr Department -ooff-Planninq, Building_§ BonincjN ,M 9 0-91- 0 91rrw__wa.—_r_—rrrrrwr—.�rw—rrrNrrrr.wG w—r+r.rr.rarr DATE BIDS) OPERSD: TOTAL DID BOND -jail. r BIDDER DID AMOUNT CASHIER'S CHECK --N------------ TRW Customer Service Div. r---- N- See attached ---------------N- Digital Equipment Corporation " N--wrb_--------- *Bell Atlantic Business Systems ServicesN� ----N_---- ------------- ---- ---_r---------rr--Nr- -MN...-N^N---N - --------------- --------ram-- _---r--N------��rM-- NO BID: --------------- ------------- ----------- r�----N Advanced Technology Services, I —---- ----------- -------------- c. -r------------..�----- Systems Maintenance, Inc. ------------ ! 1 ------------------_-- 21st Century Computers, Inc. "NOTE: We received only two ( wi.c werE nen-£' na - Troc --------------- ) copies of the rement manage ------------- bid from Bell Atlantic ------ ----- -------- -..-----_N_----------r ------- ------- ------------- received () envelopes on behalf of (person receiving bids)-- GSA/Solid Waste -Procurement Division on �5 (City Department) 3 LEGAL ADVERTISEMENT BID NO. 90-91-091 ' 4, t''iAT�T i` iif` r,i r CIT Y"!C( �t'fr K �►► ll Ci Y OF fair 141!LA. `Y Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Dri e, Miami, Florida 33133 not later than 3:00 n.m. Mav 1991 for the furnishing of basic system supportservicese y s Digital Equipment on a contract basis for a period of one (1) year with option to extend for four (4) additional one (1) year periods for the Department of Planning, Building and Zoning. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, 1390 NW 20th Street, Second Floor, Miami, Florida 33142, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 6803) Cesar H. Odio City Manager 91- 705 7 3x .a - .'+,r. • a'a: m; vrd4""fR?f!":.,"vk*r[11l'4'94'.'s�9t:'"-'��R"'2'''�.r'^,aCh+tsJ„ p.r s,v- y.,.. v,..».vvel - ! i I REQUISITION FOR ADVERTISEMENT +This number must appear 1 in the advertisement. Procure Planning, t (for Plannin Bldg. rk. Zoning) ry ] DEPT/DIV. _ 680 560901-287�-125001 ACCOUNT CODE . i A�4/10/91 PHONE 575-5174 APPROVV`DBY! t r 1 PREPARED 9Y Iviaritxa Pages i DIRECTOR OF ISSUING DEPARTMENT: } i one (1) ! Publish the attached advertisement times. (number of times) Type of advertisement: legal i X classified display (Check One) Size: Legal l Starting date 4 / 15 / 91 First four words of advertisement:! Bid No. 90-21-091: sealed bids will be..,.. Remarks: Basic 6ystem support service to the City's Digital BOuipment j (open 5/1/91 3:00 p.m.) y DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) OF x LINE PUBLICATION ± ADVERTISEMENT INVOICE AMOUNT o Miami Review A-1. I l z- t B-2 :. r 1 `{ C-3 D-4 I 50ri 3 E-5 t { F3 F4 F5 ( F7 F8 F9 F10 F11 f12 LINE TRANS VOUCHER YY MM TDD Adv. Doc. Reference VENDOR INDEX CODE OBJECt PROJECT . r 11 13 1 117118 1 125134 39142 45 50151 56 57 ; 62 63 65 66 ' _ 71 0 1 1214111V IP I I I Jill 1112101211218171 1 21314 5 2 0 0 2 0 7.8 VP 1231415 DESCRIPTION 36 64DISCOUNT 6 72 Approved for Payment. White - Purchasing ! Yellow - Finance Pink - Department Yellow copy: Silvia mendoza, City Clerk's Oriice . EPink copy: M;aritza, Procurement Management 91.-- 705 CITY OF MIAMI, FLONDA ` INTEROFFICE MEMORANDUM CA-4 r0 Honorable Mayor and Members of the City Commission ROM Cesar H. Odio City Manager oaTE SEP 2 5 1991 - SUBJECT Resolution Authorizing Award of Bid No. 90-91-091 REFERENCES Basic System Support Services for the City's GIS DEC ENCLOSURES Equipment REOM_MENDATION It is respectfully recommended that the City Commission adopt the attached resolution authorizing the awarding of Basic System Support (Maintenance) Services for the City's Geographic Information System (GIS) to Digital Equipment Corporation (DEC), a non-minority/Dade County vendor, on a contract basis for a period of one (1) year with the option to extend for four (4) additional one (1) year periods at a total first year cost of $6,930.36. Digital Equipment Corporation (DEC) is the only responsible and responsive bidder. Funds are available for the first year from the Police Department 1991-92 Operating Budget Account Code No. 290201-670. BACKGROUND On April 13, 1989, the City Commission adopted Resolution 89-362 accepting the complementary proposals of Environmental Systems Research Institute (ESRI) and Digital Equipment Corporation (DEC) for the hardware and software services necessary to establish a basic geographic information system. However, hardware maintenance was included for one year only. In order to continue to operate the GIS, it is requested that authorization be provided to continue hardware -related maintenance service, in the form of Basic System Support (Maintenance) Services from Digital Equipment Corporation (DEC) on a contract basis for one (1) year with the option to extend for four (4) additional one (1) year periods. Digital Equipment Corporation is located at 6101 Blue Lagoon Drive, Miami, Florida 33126. The City's GIS is presently being used by the Departments of Police, Fire, Rescue and Inspection Services, Planning, Building and Zoning, General Services Administration and Solid Waste, and Development and Housing for crime analysis, fire and emergency response modeling, code enforcement tracking, census data analysis, solid waste routing and housing estimates. Amount of Bid: $6,930.36/annually Source of Funds: 1991-92 Police Department Operating Budget Account Code No. 290201-670. Minority Participation: Non -minority vendor. Attachments C'Ay-1 91- 705 srr iY 3 ` 1 +1 Lj i Jud S (.Arles' (noti Chief Procuremcnt Of i er InYironmontal Scrvio s and oporations Mrl►agemcn 100), Donald Marsha C011mlinder SUMOSS Management (;II'Y OF MIAMI, FLONDA INTER-OrMOMOAANDUM Lion r"YR Soptcmbar 3, 1991 K+E�� Rotoiution for CIS DEC Hardware Maintenance ntrenMWO f'46LOOV404 This dop>artmont has• ferified thAt funds are available with the hepartment of Budget to cover the c st of DEC hardware -related services at o cost of $6930.30. Punditis to be f the W9? Police Department General Operating fund, Index Code 280201-070, (this fork► propor package to be plat memorondum.j SR/adw HUM ARY REYILVI & APPROM OY= ' r Fldrltott�r reCOV Department of Budget signed is Part of the bid evaluation and recommeMation on the agenda and mist be attached to the resolot ion cover ...4 etItLVeto 1 Lauri, tL 33211-0700 NO. S1!i-51?4 ,IGNn►w PitONtw a Bit) 5 EM (cont'd.) BID NO. 90-91-.021 t BID SHEZIi AND 131D ACKNOWLEDOEMENT MUSS' BE RETURNED IN TRI'PLICXTE I ,pit THE ATTACHED EN LOPE IDENTIFIED BY 8XD NUMBEit, TIi�IB AND DATE OF D) OPENING. If' SE ITY IS REQUIRED, A 810 WILL NOT BE ACCEPTED UNLESS T1 DEPOSIT OR BOND I SUBMI7TSD IN THIS ENVELOPE. rermst Attachment 2 ( nclude cash discount for prompt payment, if any) %cdditional discount a � if awarded all items. farranty and/or quara tee:See Attachmont 1, Section 9 State any variances Exceptio to specifications (use separate sheet if : pg,2 of 5 Special Conditions, Section b, pgra. 2 iece8ga►ry)j )eliveryt3, calen ar days required upon receipt of Purchase Order. i )elivery� Point(s) t 0 -site Maintenance n accordance with the t vitation to Bid, the Specifications, Central conditions, special onditions, and Central Information to Sid, we agree to furnish the ttem(s) at Prices ndicated on the attached id sheet(s). } NAMES OF COMPAN ME OWNER(S): NAS OF COMPANY OFFICER(S)t 3; Ken Olsen Alan .Zimnierle i orrr,—..__... -- Please use t o ac ,� o t e page i more apace is necessary) eme of individual ho Not Applicable lie undersigned bidder ac ,ended, the Minority Prot pplicable substantive and dder t� Digital Equipm ( company i tot Apri 1 29 t 19 9 dicate if Business ii ) BLACK I ) HISPANI ng license in this profession (if applicable) nowledges that (s)he has received a copy of ordinance f10062 as rement ordinance of the City of Mimi and agrees to comply with all procedural provisions therein, neluding any amendments `'Preto. firm has an existing plat fLrm dote not have an :ablish an Affirmative Ac' 'or sample. dder t Digital Equips company nt Cor orationSignaturet_S_ Print Name: Janice Brodie. 51% Minority -owned: (Check am box only) t 3 rtyALE Not a Minority/Women Owned Firm ATtrwh2zyz 6i 0 RLU effective date of Ltspismentationt Current Plan,,_ July 1990 ...�.� lam... M �i ■� i rr. existing plan, the Successful aidder(s) •hall be coquLred to Lon Policy, pursuant to Ocdinance 062 as amended. See Appendk t ,ent corporation Signature: q1.•- 705 AWARD OF.B I D BID No. 90-91-091 Basic System Support Services for the City's :i Geographic Information System Digital Equipment DEPARTMENT: Police = TYPE OF PURCHASE: Contract for one (1) year with the option to extend for four (4) additional one year periods - subject to the availability of funds. REASON: To provide hardware -related maintenance services, in the form of Basic System Support Services from Digital Equipment. I POTENTIAL BIDDERS: 24 XJ BIDS RECEIVED: 1 TABULATION: Digital Equipment Corporation $6,930.36 FUNDS: 1991-92 Operating Budget Account Code No. II 290201-670. BID EVALUATION: BID Invitations BID Mailed Responses ALL VENDORS 24 1 ............................ i MINORITY/FEMALE (M/F) VENDORS.......... 8 0 Within City limits .................. 1 0 Registered with City ................ 8 0 Black (B) Vendors ...................... 4 0 Located within City limits.......... 1 0 Registered with City ................ 4 0 Female (F) Vendors ..................... 1 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 - Hispanic (H) Vendors ................... 3 0 _ Located within City limits.......... 0 0 Registered with City ................ 3 _ 0 NON MINORITY (NM) VENDORS .............. 16 1 Located within City limits.......... 0 0 "No Bids" .............................. - 7 Reasons for "No Bids" were as follows: 1. Advanced Technology Services, Inc. - "Decline to bid on this project". 2. Data Entry, Inc. - "Can not support at this time". 3. Systems Maintenance, Inc. - "Not providing service on this model yet". 4. Maintech - "No Bid". 5. 21st Century Computers, Inc. - "Unable to bid at the present time". 6. Bell Atlantic Systems Services, Inc. - Non -responsive due to no experience on the equipment to be serviced. 7. TRW Customer Service Division, Inc. - Non -responsive due to no experience on the equipment to be serviced. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO DIGITAL EQUIPMENT CORPORATION FOR A TOTAL FIRST YEAR COST OF $6,930.36.