HomeMy WebLinkAboutR-91-0849J-91-734
10/31/91
RESOLUTION NO.
A RESOLUTION BY AN AFFIRMATIVE VOTE OF
4/5TH'S OF THE MEMBERS OF THE CITY COMMISSION
RATIFYING, CONFIRMING, AND APPROVING THE CITY
MANAGER'S EMERGENCY ACTION IN THE PURCHASE OF
PHOTOGRAPHIC SUPPLIES FROM PITMAN PHOTO
SUPPLY AND ALLOCATING FUNDS THEREFOR, IN THE
AMOUNT OF $32,000, FROM THE POLICE DEPARTMENT
GENERAL OPERATING BUDGET, INDEX CODE
290201-722.
WHEREAS, the Police Department was authorized by Resolution
No. 89-1092 to utilize the services of Pitman Photo Supply for
the provision of photographic supplies; and
WHEREAS, on August 9, 1990, the City Manager authorized the
continued purchase of supplies from Pitman Photo supply; and
WHEREAS, the City Commission on February 14, 1991 rejected
the City Manager's requested formal extension or renewal of said
agreement and directed that the Photographic Supplies Contract be
re -bid; and
WHEREAS, it was imperative that the Police Department
maintain a store of photographic supplies for the detection,
apprehension, and conviction of criminals during the time it
takes to re -bid the contract; and
WHEREAS, the City Manager made a finding in writing that the
maintenance and purchase of these supplies constituted an
emergency; and
CITYP+t
OF
NOV 14 1991
roaurlos Ke..-__.—_--
L
R
J-91-734
10/31/91
- RESOLUTION NO.
A RESOLUTION BY AN
AFFIRMATIVE VOTE OF
4/5TH'S OF THE MEMBERS
OF THE CITY COMMISSION
RATIFYING, CONFIRMING,
AND APPROVING THE CITY
MANAGER'S EMERGENCY ACTION IN THE PURCHASE OF
PHOTOGRAPHIC SUPPLIES
FROM PITMAN PHOTO
SUPPLY AND ALLOCATING
FUNDS THEREFOR, IN THE
AMOUNT OF $32,000, FROM THE POLICE DEPARTMENT
GENERAL OPERATING
BUDGET, INDEX CODE
290201-722.
WHEREAS, the Police Department was authorized by Resolution
No. 89-1092 to utilize the services of Pitman Photo Supply for
the provision of photographic supplies; and
WHEREAS, on August 9, 1990, the City Manager authorized the
continued purchase of supplies from Pitman Photo supply; and
WHEREAS, the City Commission on February 14, 1991 rejected
the City Manager's requested formal extension or renewal of said
agreement and directed that the Photographic Supplies Contract be
re -bid; and
WHEREAS, it was imperative that the Police Department
maintain a store of photographic supplies for the detection,
apprehension, and conviction of criminals during the time it
takes to re -bid the contract; and
WHEREAS, the City Manager made a finding in writing that the
maintenance and purchase of these supplies constituted an -
emergep.cy; and
CITY C(.r.
mr, OF
N O V 14 1991 /� (�}
:. i , 4ei �
WHEREAS, funds to cover the necessary expenses required for
said photographic supplies are available in the Police Department
General Operating Budget, Index Code 290201-722;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. After a properly advertised public hearing,
the finding of the City Manager set forth in the Preamble to this
Resolution is hereby ratified by an affirmative vote of four -
fifths of the City Commission and the emergency purchase of
photographic supplies from Pitman Photo Supply, in the amount of
$32,000, is hereby approved with funds therefor being hereby
allocated from the Police Department General Operating Budget,
Index Code 290201-722.
Section 3. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of
ATTESsI'
5'00t-�'
Y IRAI
CITY CLERK
- 2 -
XAVI
, 1991.
ef
SUAR Z, MAYOR
BUDGETARY REVIEW AND APPROVAL:
(-N
S. SURANA, DIRECTOR
DEP TMENT OF BUDGET
PREPARED AND APPROVED BY:
a6z�
ALBERTINE B. SMITH
CHIEF ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
A,/ QUINN JA S , II
CITY ATTr6O5
Y
ABS:mv:M
3 - t
0
c:iT�T nr Vinrw11. rLOROn. 0 38
INTER -OFFICE MEMORANDUM
-:i The Ho orable Mayor and Members DpTr NOV
- 1991
cILc
of t City Commission
sUBJECI Resolution Ratifying City
Manager's Action
Cesar Odio RErERENC'ES
City Manager
ENCLOSURES
RECOMMENDATION:
It is respectfully recommended that a Resolution ratifying the
City Manager's emergency action authorizing the utilization of
Pitman Photo Supply, pending a rebid for the provision of
photographic supplies, in the amount of $32,000, be approved.
BACKGROUND:
The Police Department was authorized to utilize Pitman Photo
Supply, for photographic supplies by Resolution No. 89-1092. On
August 9, 1990, the City Manager authorized an extension of the
agreement, under the same terms and conditions, for an additional
one year period, commencing November 30, 1990. The City
Commission issued a directive that no extension would be granted
and that the contract had to be rebid.
Because of the vital role photographic supplies play in the
detection, apprehension, and conviction of offenders, the City
Manager made a determination that the purchase of photographic
supplies constituted an emergency and authorized the Police
Department to continue purchasing these supplies from Pitman
Photo Supply, until such time as a new vendor could be selected.
It is, therefore, recommended that the Resolution ratifying the
City Manager's emergency action and authorizing the utilization
of Pitman Photo Supply, in the amount of $32,000, be approved.
Funding will be from the Police Department General Operating
Budget, Index Code 290201-722.
1 --- SS 4 9
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CITY OF MIAMI, FLORIDA
E.
INTE(j Pff ICE MEMORANDUM
.. s,
1991 SAP ?_� [�"+E4: ,� SEP 2 3 1991
TO FILE
Cesar H. Odio
C' Mana
s----
FROM : Calvin Ross
Chief of Police
EMERGENCY REQUEST
SUBJECT : Request for Emergency
Utilization of Services
REFERENCES:
ENCLOSURES:
Your approval to make payment to Pitman Photo Supply, on an
emergency basis, for the provision of photographic supplies, at a
cost of $32,000, is requested.
:L�_ e••
The Police Department was authorized to utilize Pitman Photo
Supply, for photographic supplies by Resolution No. 89-1092. On
August 9, 1990, you authorized an extension of the agreement,
under the same terms and conditions, for an additional one year
period, commencing November 30, 1990. See, attached. However,
the City Commission denied the extension and ordered that the
'contract be rebid.
During the time new specifications were being developed, and the
bid process was to commence, the Police Department made a
decision to continue purchasing photographic supplies from
Pitman. This decision was based on the department's inherent
need for these supplies. Without photographic supplies the
Department would not be able to photograph crime scenes,
including: homicides, traffic accidents, robberies, and
burglaries.. The Department would also not be able to photograph
suspects. These limitations alone would prevent Department
- personnel from successfully presenting cases in court and
prosecuting offenders. The elimination of photographic supplies
would significantly impair the Criminal Investigation Division's
effectiveness.
Because of the vital role photographic supplies play in the
detection, apprehension, and conviction of offenders, the Police
Department is requesting that you make a determination that the
purchase of photographic supplies constitutes an emergency, and
authorize the utilization and payment of Pitman Photo Supply, in
the amount of $32,000, until such time as a new contract can be
awarded.
Legislation ratifying your action has been prepared and will be
presented atA
first available commission meeting.
Approved: f / . ) i - S 4 9
Cesar H. Odio Date 3
CR:tjr
Office of the f V
y Chief of Police
Y Ni,3mi, Fla.
JEP `F; v
1 2 1991 lNT-EB'FF'k,E MEMORANDUM
t� k C; E I V E DCesar TZ�
City Manager
erry L. Anderson�r.
Chief of Police
AUG 0 7 19S0 :LE
''-'B'`= Request for Extension of
Photographic Supplies
Contract
�"C:F,�rJCCS
_NCLosuFES
This is requesting an extension of the Photographic Supply
contract with Pitman Photo Supply authorized by Resolution No.
89-1092. It is requested that it be extended under the same terms
and conditions for an additional one year period commencing
November 30, 1990, in the amount of $82,310.
Your consideration of this matter is greatly appreciated.
PLA:mar
Approved:
Cesar H. Odio
Disapproved:
Cesar H. Odic,
f l ._ 849
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