HomeMy WebLinkAboutR-91-0846J-91--876
11/14/91
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RESOLUTION NO.
A RESOLUTION, WITH ATTACHMENT, AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE A
PROFESSIONAL SERVICES AGREEMENT FOR ONE YEAR,
WITH TERMS AND CONDITIONS SET FORTH IN
SUBSTANTIALLY THE ATTACHED FORM, WITH THE
CERTIFIED PUBLIC ACCOUNTANT FIRM OF DELOITTE
AND TOUCHE FOR ACTUARIAL SERVICES FOR THE
CITY'S SELF-INSURANCE AND INSURANCE TRUST
FUND; ALLOCATING FUNDS THEREFOR IN AN AMOUNT
NOT TO EXCEED $14,000 FROM THE FISCAL YEAR
1991-1992 SELF-INSURANCE AND INSURANCE TRUST
FUND, INDEX CODE 270401-270, PROJECT
NO. 671001.
WHEREAS, the City of Miami needs actuarial services for the
Self -Insurance and Insurance Trust Fund; and
WHEREAS, said services will allow the City's insurance
program to operate and function in a manner similar to a
commercial insurance company pursuant to City Code
Section 18-103;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
incorporated herein as if fully set forth in this
CITY l �/,�y�ip1�1
1991
`►�-
RESOL'iT10ti No.
A� t
i 9:
0
DEC -
Section 2. The City Manager is hereby authorized to
negotiate and execute a professional services agreement for one
year, with terms and conditions set forth in substantially the
attached form, with the certified public accountant term of
Deloitte and Touche for actuarial services for the City's Self -
Insurance and Insurance Trust Fund, with funds therefor hereby
allocated in an amount not to exceed $14,000 from the Fiscal Year
1991-1992 Self -Insurance and Insurance Trust Fund, Index
Code 270401-270, Project No. 671001.
Section 3. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of November 1991.
ATTEST':
MATTY.HIRAI, CITY CLERK
BUDGETARY REVIEW AND APPROVAL:
/�'Ik
MANOHAR S. S A, DIRECTOR
DEPARTMENT 0 .- U.
INSURANCE REVIEW AND APPROVAL:
#�7
SUJAN S. CHHABRA, ADMINISTRATOR
RISK MANAGEMENT OFFICE
APPROVED AS TO FORM AND CORRECTNESS:
ITY ATTO
CLL/gmb/bSK/M2634
- 2 -
XAVIER L.�SUAREZ, MAYOR
PREPARED AND APPROVED BY:
RJkFAEL0. DIAZ
DEPUTY CITY ATTORN
y 1 --' 4
Section 2. The City Manager is hereby authorized to
negotiate and execute a professional services agreement for one
year, with terms and conditions set forth in substantially the
attached form, with the certified public accountant firm of
Deloitte and Touche for actuarial services for the City's Self -
Insurance and Insurance Trust Fund, with funds therefor hereby
allocated in an amount not to exceed $14,000 from the Fiscal Year
1991-1992 Self -Insurance and Insurance Trust Fund, Index
Code 270401-270, Project No. 671001.
Section 3. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of November 1991.
ATTEST
MATTY HIRAI, CITY CLERK
BUDGETARY REVIEW AND APPROVAL:
MANOHAR S. S A, DIRECTOR
DEPARTMENT 0W
DGET
INSURANCE REVIEW AND APPROVAL:
ot-`
SUJAN S. CHHABRA, ADMINISTRATOR
RISK MANAGEMENT OFFICE
APPROVED AS TO FORM AND CORRECTNESS:
oval wffi
CLL/gmb/bst/M2634
- 2
XAVIER L.\SUAREZ, MAYOR
PREPARED AND APPROVED BY:
RAFAEL 0. DIAZ
DEPUTY CITY ATTORN
y -- � U
DE,=-07-1991 09, 2a Flint ! _ I T ) OF Pt i HH 1 F' I -_1 f IG 1T-- Tn
LHIJ DEFT, R. Cl`:_
This Agreement is entered into this day of 1991, by
and between the CITY OF MIAMI, a municipal corporation of the
State of Florida, hereinafter referred to as "CITY" and Deloitte
and Touche, Actuarial Benefits and Compensation, hereinafter
referred to as "CONSULTANTS".
WHEREAS, the City of Miami Commission on November 14, 1991,
adopted Resolution No. 2IQ46 authorizing the City Manager to
execute a Professional Services Agreement, in substantially the
form attached, with the certified public accountant firm of
Deloitte and Touche for actuarial services to the City's Self -
Insurance and insurance Trust Fund for the 1991-1992 fiscal year;
allocating funds therefor in an amount not to exceed $14,000 from
the Self -Insurance Trust Fund account #270401-270, in a form
acceptable to the City Attorney. C4__ .Q..
WHEREAS, the resolution became effective immediately upon
its adoption.
WHEREAS; the City of Miami needs actuarial services for the
Self-insurance and Insurance Trust Fund; and
WHEREAS, said services will allow the City's insurance
program to operate and function in a manner similar to a
commercial insurance company as per City Code Section 1.8-103o
The term of this Agreement shall be effective as of the date
of execution for a period not to exceed one year.
The CONSULTANT shall evaluate the experience of the CITY'S
self-insurance program and provide an indication of needed IBNR
reserves. The self-insurance coverages to be reviewed shall
include:
. General Liability
Public Officials Liability
Police Professional Liability
Automobile LLAbility
Parks and Recreation Facilities Liability
workers' Compensation
Other related work
91 -- S 4 6
DEC- 3-91 TUE 10:22 305 372 4518 F.05
y
DEC-07--1991 0-7� : �28 FPON,AR -- I T') OF H l{ I t i P 1 `4 HGHT-- TQ LP J DEP` . F . CIFh
The CONSULTANT shall prepare a report relying on claim
tabulations, exposures and other information provided by the Risk
Management Office of the City. The following data provided by
the City shall receive reasonable consistent and routine audit or
verification:
The description of loss and exposure information
separated into data required :For the Workers' Compensation
portion of the study and data needed for the liability coverages.
Data provided net and gross of recoveriesjrecoverables for each
coverage for fiscal year prior to 1980 combined, and fiscal year
1981 through 1991, individually. .All evaluation dates as of
September 30, 1991.
orkers' Comnensato - Loss and Expense Dat
Paid Loss - Separately for medical and indemnity
Paid allocated loss adjustment expense (ALAE)
Incurred losses (paid + rase reserves) - separately
for medical indemnity
Incurred ALAE
Reported claim counts
Closed claim counts (closed with payment (CWP) and
closed without payment (CWOP) on a separate basis)
The number and amount of losses paid and reserved by
accident period associated with heart claims
All claims, open or closed, with indemnity over
$100,000
Workers' Compe s_ation - Expgsure Data
Total payroll separated by occupation classification
for :Fiscal year 1991.
Liability Coveraaas - Loss a1Kd.ExRense Data
Paid losses -- separated by coverage component (e.g.
general liability, general liability -special events,
policy professional liability -off duty, police
professional liability -on duty, parks liability,
public officials liability on -duty, public of
official off -duty, automobile liability).
Subrogation recoveries
Paid ALAE (allocated loss adjustment expense)
Incurred losses - (paid + case reserves)
Incurred ALAS
Reported claim counts
Closed claim counts (separately for CWP and CWOP)
. All claims, open or closed with a loss amount over
$100,000
-2-
9J -46z
DEC- 3-91 TUE 10:22 305 372 4518 F.06 �-
I
DEC -n--19? 1 n? : 29 FFpf I.—^ -- I TY nF r1 I c=+1-1 I F' I SI< 1 iGMT-- TO ,
LHIJ DEPT. F . 1_17
Liabil t�-C_y ov rages - E po ze O.ata
Number of automobiles operated by the City during
fiscal year 1991. To the extent data is available
separate police automobiles from all others.
Total City Expenditures for fiscal year 1991.
III. CITY NTS
The City is required to provide to the CONSULTANT all data
detailed in Section IT written a reasonable period of time upon
execution of this Agreement.
IV. COMPENSATION
The CITY shall pay the CONSULTANT, as maximum compensation
for the services performed, a fee not to exceed $14,000. This
fee includes an initial planning meeting to discuss items for
consideration during the study and any special data requirements
that may be required to explore changes which may be impacting
the self-insurance program. The above fee estimate does include
the cost of a final meeting and one additional meeting that may
be requested at the conclusion of this study.
Both parties shall comply with all applicable laws,
ordinances and codes of federal, state and local governments.
A. All notices or other communications which shall or my
be given pursuant to this Agreement shall be in writing and shall
be delivered by personal service, or by registered mail addressed
to the other party at the address indicated herein or as the same
m c anged from time or time.
B. The compensation shall be paid on the following basis:
The CONSULTANT shall bill the CITY upon conclusion and
presentation of the actuarial study to the CITY.
C. City shall have the right to review and audit the
related records of the CONSULTANT pertaining to any payments by
the CITY.
CITY of 111 MI CONSULTANT
Risk Management Office Deloitte and Touche
Olympia Building 1001 Pennsylvania Avenue
174 E. Flagler Street, 7th Floor N.W. Suite 350 N
Miami, Florida 33131 Washington, D.C. 20004-2505
-3-
DEC- 3-91 TUE 10:23 305 372 4518 P.07
09: `a FPOi i, r IT',' OF ! I I P i t P i 5i P1GI 1T-- TO LOW DEPT
F . 0:
All documents developed by CONSULTANT under this Agreement
shall be delivered to CITY by CONSULTANT upon completion of the
services required pursuant to Section II hereof and shall become
the property of CITY, without restriction or limitation on their
use. CONSULTANT agrees that any and all documents maintained and
generated pursuant to this contractual relationship between CITY
and CONSULTANT shall be subject to all provisions of the Public
Records Law, Chapter 119, Florida Statutes (1987).
It is further understood by and between the parties that any
_ documents which are given by CITY to CONSULTANT pursuant to this
Agreement shall at all times remain the property of the CITY and
shall not be used by CONSULTANT for any other purpose whatsoever
without the written consent of CITY.
VIII. NON-DELEGABILITY
The obligation undertaken by CONSULTANT pursuant to this
Agreement shall not be delegated or assigned to any other person
unless CITY shall first consent in writing to the performance or
assignment of such services or any part thereof by another person
or firm.
IX. AUDIT RIGHTS
CITY reserves the right to audit the records of CONSULTANT
pertaining to any billings to CITY for time or expenses at any
time during the performance of the Agreement and for a period of
one year after final payment is made under this Agreement.
X. AME12 QE AGREEMENT
CONSULTANT warrants that it has not employed or retained any
person employed by CITY to solicit or secure this Agreement and
that it has not offered to pay, paid, or agreed to pay any person
employed by CITY any fee, commission percentage, brokerage fee,
or gift of any kind contingent upon or resulting from the award
of this agreement.
XI CONSTRUCT---0N gF AGREEMENT
This Agreement shall be construed and enforced according to
the laws of the State of Florida.
This Agreement shall be binding upon the parties herein, their
heirs, executors, legal representatives, successors, and
authorized assigns.
DEC- 3-91 TUE 10:24
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305 372 4518 F.08
DEC- 0-3-1991 09:770 Fi-10H. `'�.17'iOF ('11PH1 fIGHT-- TO ,'N LOW DEFT. P.n'=,
CONSULTANT shall indemnify and save CITY and its officials
harmless from and against any and all claims, liabilities,
losses, and causes of action, which may arise out of CONSULTANT's
performance under the provisions of the Agreement, including all
acts or omissions to act on the part of CONSULTANT, including any
person performing under this Agreement for or on CONSULTANT'S
behalf, provided that any such claims, liabilities, losses and
causes of such action are attributable to the fault of
CONSULTANT, and, from and against any orders, judgments or
decrees which may be entered and which may result from
CONSU.LTANT's performance under this Agreement, and from and
against all costs, attorneys' fees, expenses and liabilities
incurred in the defense of any such claim, or the investigation
thereof.
During the term of this agreement the CONSULTANT shall
maintain professional Liability in amount sufficient to
supplement the indemnification clause XIIT evidence of such
insurance shall be delivered to the office of Risk Management
upon execution of this agreement.
CONSULTANT covenants that no person under its employ who
presently exercises any functions or responsibilities in
connection with this Agreement has any personal financial
interest, direct or indirect, in the work product of this
Agreement.
CONSULTANT further covenants that, in the performance of
this Agreement, no person having such conflicting interest shall
be employed. Any such interests on the part of CONSULTANT or its
employees must be disclosed in writing to CITY. CONSULTANT, in
the performance of this Agreement, shall be subject to the more
restrictive law and/or guidelines regarding conflict of interest
promulgated by federal, state or local government.
CONSULTANT is aware of the conflict of interest laws of the
City of Miami (City of Miami Code Chapter 2, Article V), Dade
County Florida (Dade County Code Section 2-11.1) and the State of
Florida, and agrees that it will fully comply in all respects
with the terms of said laws.
CONSULTANT and its employees, SUBCONSULTANTS, and agents
shall be deemed to be independent contractors, and not agents or
employees or the CITY, and shall not attain any rights or
-s-
y 1 --
DEC- 3-91 TUE 10:24 305 372 4518 F.019
S46
DEC 19? 1 er? 1 FRi,3r, V I T'r OF H 1 H11 I R 1-: HG11T- T0 LOW DEBT . R . In
benefits under the Civil Service or Pension Ordinances of CITY,
or any rights generally afforded classified or unclassified
employes; furthermore, its agents or employees shall not be
deemed entitled to the Florida workers' Compensation benefits as
an employee of CITY.
CITY retains the right to terminate this Agreement at any
time prior to the completion of the services required pursuant to
Section lI hereof without penalty to CITY. In that event, notice
of termination of this Agreement shall, be in writing to
CONSULTANT who shall be paid for those services performed prior
to the date of its receipt of the notice of termination. in no
case, however, will CITY pay CONSULTANT an amount in excess of
the total sum provided by this Agreement.
It is hereby understood by and between CITY and CONSULTANT
that any payment made in accordance with this Section to
CONSULTANT shall be made only if said CONSULTANT is not in
default under the terms of this Agreement. If CONSULTANT is in
default, CITY shall in no way be obligated and shall not pay to
the CONSULTANT any further sum whatsoever and shall, upon
request, be reimbursed for any past payments.
It is further understood that should CONSULTANT fail to
perform any of the services under this Agreement, CITY agrees
that CONSULTANT's entire liability and CITY's sole and exclusive
remedy for claims in connection with or arising of the form of
action, shall be CITY's fees under this Agreement, which fees
were received by CONSULTANT.
CONSULTANT agrees that it shall not discriminate as to race,
sex, color, creed, age, national origin, or handicap, in
connection with its performance under this Agreement.
CONSULTANT acknowledges that it has been furnished a copy of
Ordinance No. 10062 as amended by Ordinance No. 10583, the
Minority and Women Business Affairs and Procurement Ordinance of
the City of Miami, and agrees to comply with all applicable
substantive and procedural provisions therein, including any
amendments thereto.
Funding for this Agreement is contingent on the a7ailability
of funds and is subject to amendment or termination due to lack
of funds, or authorization, reduction of funds, and/or change in
regulations.
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DEC- 3-91 TUE 10:25 305 372 4518 P.10
"' 1gyp-7-,t'z,=.M1
O9 : 37 FPOf i ;- I TY OF t 1 I A1,1 I P I '=4, t GrIT-- TO ,� LPI J DEFT, P . 11
In the event that CONSULTANT shall fail to comply with each
and every term and condition of this Agreement or falls to
perform any of the terms and conditions contained herein, then
CITY, at its sole option and upon written notice to CONSULTANT,
may cancel and terminate this Agreement, an all payments,
advances, or other compensation paid to CONSULTANT by CITY white
CONSULTANT was in default of the provisions herein contained,
shall be forthwith returned to CITY provided CONSULTANT was given
written notice of such default and the opportunity to cure the
same, but failed to do so.
This instrument and its attachments constitute the sole and
only Agreement of the parties hereto relating to said services
and correctly set for the rights, duties, and obligations of each
to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set :Forth in this
Agreement are of no force or effect.
No amendments to this Agreement shall be binding on either
party unless in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this
instrument to be executed by the respective officials thereunto
duly authorized, this day and year first above written.
ATTEST:
MATTY HIRAI
CITY CLERIC
FINANCIAL REVIEW AND
APPROVAL:
CARLOS E. GARCIA
DIRECTOR OF FINANCE
DEC- 3-91 TUE 10:26
CITY OF MTAMI a municipal
corporation of the State
of Florida:
By:
CESAR H. ODIO
CITY MANAGER
By:
SUJAN S . CHHABRA
DIRECTOR, OFFICE
OF RISK MANAGEMENT
-, _ 91 _.
305 372 4518 P.11
FPON —'I� I T`,' OF tl I F�tl I F I =,t t°iGMT-- TO LPld DEPT. F . 12
WITNESS:
APPROVED AS TO INSURANCE
REQUIREMENTS:
SEGUNDO R. PEREZ
INSURANCE COORDINATOR
DEC- 3-91 TUE
CONSULTANT:
PARTNER AUTHORIZED TO
EXECUTE INSTRUMENTS ON
BEHALF OF THE FIRM
APPROVED AS TO LEGAL FORM
.AND CORRECTNESS:
A. QUINN JONES, III
CITY ATTORNEY
y:4V3
-8-
TOTAL F.12
10:26 305 372 4518 P.12
M
BID SECURITT LIST
D I D ITEM: __ ACTUARIAL SERVICES ---------------------------------
------------------------------------------------------
DID NO.s 90-91-136------------------------
DATE BID(S) OPENED: ALc�u s t 2 1 19 91 ----- 2 `3 2g__1LL_r--------------------
to of
TOTAL HID DOND_Sorj
BIDDER BID_A"OUNT CASHIER'S_ CHECK_
------------------------------
-_ - -----------------------------------------------
ERNEST & YYOUNG
ALBERT ASSOCIATES
-I
See attached
"
— — — — — — —
— — — —
— — — — — — — — — — — — —
FOSTER HIGGINS
it it
DELOITTE & TOUCHE
if
COOPERS & LYBRAND
—__
" If
TILLINGHAST A TOWERS PERRIN CO
"
*THE WYATT COMPANY
to If
--------------------------------------
---------------
NO BID:
I _
HEWITT ASSOCIATES
---------------
I
L--------------------------------------
'
I
* WE,. received only of
he proposal wh
ch was
sent
to Procuremen
—two —copy
----_---_--_
------r-r----
___ - - ---------------------------------------
-- - -------------
- ------------------------------------
- ------- -------------------------
-
__.,
---------
-------------------------
- --------------------------------
____
_received ('_) envelopes on behalf of
(Person racaivine
GSA/Solid Waste -Procurement Division onf_�-r-_-_____-___.�
(City Department) - - -
SIGNED: t� ___ __
-_N_-
(D utylCityy Clesk)
LEGAL ADVERTISEMENT
RFP NO. 90-91-116
Sealed proposals will be received by the City of Miami City Clerk
at her office located at 3500 Pan American Drive, Miami, Florida,
33133, not later than 2:30 p.m., August 21, 1991 for the
Qualification of Actuarial Services for the Self Insurance and
Insurance Trust Fund.
Proposals submitted after_ the deadline and/or submitted to any
other location or office shall be deemed not responsive and will
be rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting
proposals and who are not registered with the City as minority or
women vendors are advised to contact the City Procurement Office,
1390 N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the proposals are available upon
request at the City Procurement Office.
The City Manager may reject all proposals and readvertise.
(Ad No. 8242)
Cesar H. Odio
City Manager
_ - s'EI®1f��1jNf+R9AfEmAF1�
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REQUISITION FOR ADVERTISEMENT This number must appear
DEPTIDIV. `"t��`''�"`'�" ` ('''-- �� in the advertisement.
{:ttt j
ACCOUNT CODE r' 0 4 (= .i70
DATE _' `- I '=' i PHONE APPROVED BY:
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement a t `.' (a ) - times.
(number of times)
Type of advertisement: legal classified display
(Check One)
Size:
Starting date
First four words of advertisement: R:"P
Remarks: Actt.:,<,Lirl �ervicc.,
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
.C1lciilll. Ht_' �' wL�rtT
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DO
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1 17
18 25,34
39,42
45
50
51 56
57 62
63 65
66 71
0
1
2
4
1
V
P
0
2
218171
1
2
3
4
7
8 V P 1213
14
15 DESCRIPTION
36
64 DISCOUNT 69
72 AMOUNT 80
5
2
0
0
2
0
1
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Approud o Pay
✓
White - Purchasing Yellow - Finance Pink - Department % ---- ---
T (1
CITY OF tv1LAM1. FLORIDA 33
INTER -OFFICE MEMORANDUM
The Honorable Mayor and
Members of the City Commission
ROM Cesar H . Od ib k-1F
City Manager% J
RECOMMENDATION:
DATE
SUBJECT
REFERENCES
ENCLOSURES
November 7, 1991
Recommendation of
Actuarial Services
RFP #90-91-136
FILE
It is respectfully recommended that the City Commission adopt the
attached resolution authorizing the City Manager to negotiate and
execute a professional services agreement for three years with
terms and conditions as set forth in substantially the attached
form, with the certified public accountant firm of Deloitte and
Touche for actuarial services for the City's Self -Insurance and
Insurance Trust Fund; allocating funds in an amount not to exceed
$18,000 for the first year from Fiscal Year 1991-1992 Self -
Insurance and Insurance Trust Fund, Project No. 671001; further
providing for a renewal of said agreement, in a form acceptable
to the City Attorney, for two (2) additional one (1) year periods
at the option of the City and at the price to be negotiated by
the parties, with funds to be allocated for said renewals from
the Self -Insurance and Insurance Trust Fund, Project No. 671001,
subject to the availability of funds, and City Commission review
and approval.
BACKGROUND:
In August of 1991, the Risk Management Office prepared and
submitted RFP #90-91-136 for Actuarial Services for the Self -
Insurance Trust Fund. There were 10 responders, 3 "no proposal"
and 7 proposers. After reviewing and qualifying the 7 proposers,
they were invited to give a brief presentation and answer some
questions from the selection committee. The voting members of
the selection committee were as follows:
Angela R. Bellamy, Assistant City Manager
Carlos E. Garcia, Finance Director
Sujan S. Chhabra, Chairman, ;elf -Insurance Trust Committee
Advisory Staff included the following:
Anne Whittaker, Minority/Women Business Affairs Representative
Carmen L. Leon, Assistant City Attorney
Mario E. Soldevilla, Admn. Assistant III, Risk Management Office
.� 4
33-t
Honorable Mayor and Members Page 2 November 7, 1991
of the City Commission
The selection criteria utilized to rank the proposers was as
follows:
* Completed required RFP form * Affirmative Action
* Response to Scope of Services * Experience
* Minority Firm/Joint venture * Location
* References
Upon review of the proposals, the selection committee has
recommended Deloitte and Touche based on the strength of their
responses to the scope of services, experience, references and
utilization of a local minority subcontractor who will obtain 20%
of the contract.
$ ..-- SA 9
-2—
(,IT,r")F AF,.,"I. FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members r)A;
of the City Commission
Si IBJECI
" Cesar H. Od i o HE- ERFf4lcEll
City Manayer
ENCLOSURES
RECOMMENDATION
NOV — J 1991 <«F B-2942
Resolution Awarding Contract
Tor CLAUGHTON ISLAND BRIDGE
- DECK REPAIR
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the low bid of D. E. G i d i &
Associates, Corp., a company located within Dade County and not
within the City of Miami, for the CLAUGHTON ISLAND BRIDGE - DECK
REPAIR B-2942, received October 15, 1991 in the amount of
$114,800.00, Total Bid; authorizing the City Manager to enter into
a contract on behalf of the City.
BACKGROUND
Amount of Bid: $114,800.00
Cost Estimate: $145,000.00
% of Cost Estimate: 79%
Source of Funds: Fiscal Year 1990-91 CIP Ordinance No. 10782,
as amended.
Minority Representation: 233 invitations
10 contractors pickup plans & specs
(6 Hispanic, I Black, 1 Female)
5 contractors submitted bids
(5 Hispanic, 0 Black, 0 Female)
Public Hearings/Notices: No public hearing
Assessable Project: No
Discussion:
The Department of Public
'Works has
evaluated the bids
received on
October 15, 1991, and
determined
that the lowest
responsible
and responsive bid, in
the amount
of $114,800.00 is
from D. E.
Gidi & Associates,
Corp., a
hispanic -minority
controlled corporation. Funds are available
to
cover the contract
cost, and for
such incidental items
as postage,
blueprinting, and
reproduction
costs.
Attachment:
l Proposed Resolution
CLAUGHTON ISLAND BRIDGE - DECK REPAIR
JOB NO. B-2942
CONTRACTOR'S FACT SHEET
1.
D. E. GIDI & ASSOCIATES, CORP.
255 University Drive, Suite 201
Coral Gables, FL 33134
Tel: (305) 444-2910
2.
Principals:
Domingo E. Gidi, President
Lila R. Gidi, Vice -President
3.
Contractor is properly licensed and insured.
4.
Subcontractors:
None listed in the proposal.
- 5.
Experience: Corporation established in
1985.
6.
A hispanic -minority contractor.
7.
Project and Scope:
The project consists of repair work to
the Claughton Island
Bridge which connects S.E. 8 Street,
over Biscayne Bay to
Claughton Island.
The project is located at the Claughton
Island Bridge. ,
.
Forty (40) calendar days construction
time.
8.
Funds allocated:
Contract Bid Price:
$114,800.00
(Contractor)
Estimated Project Expenses
( City Of Miami)
-
Engineering, Architectural,
Surveying, Inspections, etc.:
20,664.00
Blueprint:
200.00
Advertising and Postage:
633.64
Testing:
1,080.00
SUBTOTAL
$137,377.64
Indirect Cost Allocation
1,964.50
(City of Miami)
TOTAL ESTIMATED PROJECT COST
$139,342.14
Prepared by: N. Pantoj a
g -. 4 6
CA
® FORMAL
TABULATI❑N OF BIDS
O INFORMAL
Project Name, CLAUGHTON ISLAND BRIDGE
Project Numbers B-2942
CIP Number- 341175
Project Manager, KARL THOMPSON
Date, 10 15 91
Person who received the bids. JULIANA PEREZ
Received at, CITY CLERK'S OFFICE
Construction Estimate = 145,000
Times 11,00 A.M.
a) Name,
Minority
Located
icenced &
Bid Bond
Total
% of
IRR
BID #
In Mlaml7
Insured?
Amount
Bid
Estimate
b) Address:
B
H
F
a)
b)
I
a) D.E. GIDI & ASSOCIATES
X
NO
YES
B.B.
$114,800
797.
b) 255 UNIVERSITY DR. SUITE 201
VOUCHER
2
a) LEADEX COLRPORATION
X
YES
YES
VOUCHER
91%
b) 42 N.W. 27TH AVE. STE. 304-A
$131,940
3
a) PILINGOTES INC.
X
NO
YES
57 B.B.
$138,500
96%
b) 3121 PONCE DE LEON BLVD.
4
a) NOXON CONSTRUCTION
X
YES
YES
B.B.
b) 5200 S.W. 8TH #204-B)
VOUCHER
ai46,749
101%
5
a) CMA CORPORATION
X
YES
YES
B.B.
$Iel,867.64
125%
C,H
b) 3021 S.w. 11 ST.
VOUCHER
a)
b)
a)
b)
a)
b)
IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS
THAT THE
w IRREGULARITIES LEGEND
LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM
D.E. GIDI
A - No Power -of -Attorney
ASSOCIATES FOR THE TOTAL BID AMOUNT $114,800
B - No Affidavit as to Copital L Surplus of Bonding Company
—
C - Corrected Extensions
D - Proposal Unsigned or improperly Signed or no Corporate
Seal If the, above contractor Is not the lowest bidder
explain:
E - Incomplete Extensions
p.ti• __ _-_----_ ----
F - Non -responsive bid
------r---------------------------------------------
G - improper Bid Bond
11,
_ U a
H -Corrected Bid
-----------------------------------------
o
I - No First Source Hiring Compliance Statement
J - No Minority Compliance Statement
---------------------------------------------
--
----------
--- --
K - No Dupiicote Bid Proposal-----------------------
-------------ID��gL
I
I
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