HomeMy WebLinkAboutR-91-0845J-91-888
11/5/91
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF
CONSTRUCTION CATERING, INC. FOR FURNISHING
DAILY HOT MEALS TO PARTICIPANTS IN THE CITY'S
DAY CARE AND PRE-SCHOOL PROGRAMS FOR THE
DEPARTMENT OF PARKS AND RECREATION ON A
CONTRACT BASIS FOR ONE (1) YEAR WITH THE
OPTION TO EXTEND FOR AN ADDITIONAL ONE (1)
YEAR PERIOD AT A TOTAL PROPOSED COST OF
$98,000.00; ALLOCATING FUNDS THEREFOR FROM
THE UNITED STATES DEPARTMENT OF AGRICULTURE
THROUGH THE FLORIDA DEPARTMENT OF EDUCATION,
- ACCOUNT CODE NO. 580201-710 AND THE SPECIAL
REVENUE FUND "PRE-SCHOOL PROGRAM" PROJECT
NO. 110023, ACCOUNT CODE NO. 580326-710;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS SERVICE AND THEREAFTER TO
EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE
(1) YEAR PERIOD, AT THE SAME PRICE, TERMS AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received September 19, 1991 for furnishing daily hot meals to
participants in the City's Day Care and Pre -School Programs on a
contract basis for one (1) year with the option to extend for an
additional one (1) year period for the Department of Parks and
Recreation; and
WHEREAS, invitations were mailed to five (5) potential
suppliers and four (4) bids were received; and
WHEREAS, funds for this purchase are available from the
United States Department of Agriculture through the Florida
Tvi OF
Nov I
:) 4;1,
eti
REMLUTION ho.
Department of Education, Account Code No. 580201-710 and the
Special Revenue Fund "Pre -School Program", Project No. 110023,
Account Code No. 580326-710; and
WHEREAS, this service will be used by the Department of
Parks and Recreation for the purpose of providing daily hot meals
at seven (7) Day Care and Pre -School Centers; and
' WHEREAS, the City Manager and the Director of the Department
of Parks and Recreation recommend that the bid received from
Construction Catering, Inc. be accepted as the lowest most
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The September 19, 1993. bid of Construction
Catering, Inc. for furnishing daily hot meals to participants in
the City's Day Care and Pre -School Programs on a contract basis
for one (1) year with the option to extend for an additional one
(1) year period for the Department of Parks and Recreation at a
total proposed first year cost of $98,000.00 is hereby accepted,
with funds therefor hereby allocated from the United States
Department of Agriculture through the Florida Department of
Education, Account Code No. 580201-710 and the Special Revenue
Fund "Pre -School Program", Project No. 110023, Account Code
No. 580326-710.
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Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service and thereafter to extend this contract"/ for an
additional one (1) year period under the same price terms and
conditions, subject to availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of
AT S
MAT Y HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
RAFREL 40. DIAZ
DEP TY CITY ATTORNE
APPROVED AS TO FORM AND
CORRECTNESS:
r
l . OWVN J , II
CITY ATTO Y
JIK
ROD/pb/gmb/M2593
'Vc` -
XAVIER L.
, 1991.
Z, MAYOR
The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable
City Charter and Code provisions.
-3-
CIF R I P A
0
INTER -OFFICE MEMORANDUM
�O Honorable Mayor and Members
of the City Commission
n
FROM
Cesar H. Odio,
City Manager
r TE FILE
;;91J 19
Award of Bid/Day Care
Food Service Program
REP ERU"ES
ENCLOSURES
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the bid of Construction Catering,
Inc. at a total cost not to exceed $98,000 for the provision of
meals to seven (7) City child care centers on a contract basis
for (1) year, with the option to extend the contract for an
additional period subject to funding availability. The
resolution also authorizes the City Manager to execute and/or
issue the necessary documents for this purpose. Funds for this
program are available from the FY'92 General Fund operating
budget of the Parks and Recreation Department, Day Care Division
and in the Special Revenue Fund entitled "Preschool Program -
Consolidated" (line -items: U.S. Department of Agriculture grant
through the Florida Department of Education).
-. . Z0 BIR
The Department of Parks and Recreation has analyzed the four (4)
bids received pursuant to public notice (Bid No. 90-91-146) for
the service of meals to participants in the City's Day Care and
Pre -School Programs during FY'92. Bid packages were also mailed
to five (5) local food service companies that were pre -approved
by the State of Florida Department of Education. The City
receives funds from this agency, on a 100% reimbursement basis,
to provide the meals program under a contract with the United
States Department of Agriculture.
Construction Catering, Inc., a Hispanic -owned firm located within
the City limits at 2472 NW 21st Terrace, was the low bidder
overall for all required breakfasts, lunches, and afternoon
snacks. These are to be provided on a contract basis for one (1)
year, and, as provided under City bid conditions and the State
grant agreement, this term may be extended at the City's option
under the same prices, terms and conditions for an additional
period subject to funding availability. This company will
provide an estimated two hundred seventy-four (274) hot meals per
day to Eaton, Lemon City, Moore, Shenandoah, West End, Grapeland,
and Douglas Child Care Centers. The cost for meals will be $1.68
per child per day, and prices are inclusive of all supplies.
Honorable Mayor and Members
of the City Commission
page 2
Budgeted Amount: $98,000 in the Parks and Recreation
Department's General Fund Revenue for FY'92, Account Code
#058001-274.
Amount of Bid: $0.40 per breakfast, $1.00 per lunch and $0.28
per afternoon supplement (estimated $95,356.80 based 252 service
days)
Source of Funds: Grant reimbursements from U.S. Department of
Agriculture through the Florida Department of Education,
appropriated into the Department's FY'92 General Fund operating
budget for the Day Care Division (account # 580201-710) and into
the ongoing Special Revenue Fund entitled "Preschool Program -
Consolidated" (project #110023, account 580326-710).
Minority Participation: Bids were received from two (2)
Hispanic -owned firms, one (1) black -owned firm and one (1)
female -owned firm.
Pu lic Hearings/Notice-, one (1) public notice (legal
advertisement)
Assessable Project: not applicable
-2--
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2,
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
Judy S . Carter, DATE : FILE
Chief Procurement Officer
SUBJECT : Bid #90-91-148/Day Care
Food Service Program
j Available Funds
EOM �' � J� REFERENCES
gY11 A(//l���bereerr��---tFo`Ruder, Director ENCLOSURES:
Parks and Recreation Department
QK.0,e/0 74f
This department has verified with the Departments of Budget and
Finance, as applicable, that funds are available to cover the
cost of the subject bid in the amount of S 98,000 from the
General Fund revenue line item, Account Code Number 058001-274.
Note that said revenues are a grant from the U.S. Department of
Agriculture,. paid through the Florida Department of Education to
the City on a reimbursement basis. Based on anticipated
attendance and enrollment, expenditure line items are as follows:
General Fund/Day Care Division
Special Revenue Fund/Proj. #110023
"Preschool Program Consolidated"
BUDGETARY REVIEW AND APPROVAL:
Manohaz!Surana, Director - TT
Departm, nt of Budget pARM REGr k�3��"'
puc F
ACCOUNT CODE AMOUNT
#580201-710 $50,067
#580326-710 $26,703
AWARD OF HID
0
Bid No . _a_Q - gj 14 p
P a'
°ter' MIAMI, FLORIDA
�.� SHEET (Continued)
�1
IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN TH
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT 0.
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: 1% (Include cash discount for prompt payment, if any)
Additional discount of 2% % if awarded all items;
Warranty and/or guarantee : __
`% °_1_"- a
Delivery: 15 calendar days required upon receipt of Purchase Order or Notice
of Award.
Delivery Point(s): As indicated in the Special Conditions
In accordance with the Invitation to Bid, the Specifications, General Conditions, special
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S):
Mr. Esteban Bencomo
Mrs. Millie Bencomo
Vice President
a) List principal business address: (street address)
2472 N.W. 21 Terr. Miami FL 33142
b) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
MINORTTy PROCUREMENT CO PLT NCTs
The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as
amended, the Minority Procurement Ordinance of the city of Miami and agrees to comply with all
applicable substantive and procedural provisions therein, inclu g any amendments thereto.
t3idder: Construction Catering Inc. Signature:
(company name)
Date: 9-19-91 Print Name: Millie Bencomo
Indicate if Bu iness is 51% Minority -owned: (Check ana box only)
] BLACK [ ] HISPANIC [j FEMALE
AFFIRMATIVE ACTTON ELAN
f firm has an existing plan, effective date of implementation: Year 1986.
f firm does not have an existing plan, the Successful Bidders) shall be required to
establish an Affirmative Action Policy, pursuant to Ordinance #1 2 as a(ne ded.-; ee Appendix
for sampl. <x '� ;
;idder: �/f S fliC� cl« Signature:
(company name)
AWARD OF BID
Bid No . s9-s 1.-J1
,ITEM: Child Care Food Program
DEPARTMENT: Parks and Recreation
TEE OF P1L SE_: Contract for one (1) year with the option to
extend for an additional one (1) year period.
REASON: To furnish daily hot meals to participants in the
City's Day Care and Pre -School Programs.
POTENTIAL BIDDERS: 5
BIDS RECEIVED: 4
TABULATION: Attached
FUNDS: United States Department of Agriculture through
the Florida Department of Education, Account Code
No. 580201-710 and the Special Revenue Fund "Pre -
School Program" Project No. 110023, Account Code
No. 580326-710.
BID EVALUATION: Bid
Invitations Bid
Mailed Responses
ALL VENDORS ............................ 5 4
MINORITY/FEMALE (M/F) VENDORS.......... 4 4
Within City limits .................. 2 2
Registered with City ................ 1 1
Black (B) Vendors ...... ................
1 1
Located within Citylimits..........
1 1
Registered with City ................
0 0
Female (F) Vendors .....................
1 1
Located within City limits..........
0 0
Registered with City ................
0 0
Hispanic (H) Vendors ...................
2 2
Located within City limits..........
1 1
Registered with City ................
1 1
NON MINORITY (NM) VENDORS ..............
1 0
Located within City limits..........
1 0
"No Bids" ..............................
- 1
Reason for "No Bid" is as follows:
1. Mid America Food Service - "Unable to handle this year productions
interferes with present business.
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO
CONSTRUCTION CATERING A HISPANIC/LOCAL VENDOR AT A
TOTAL PF120KSED AMOUNT OF $U,00¢-40.
Io«'1 1 41
Date
B I D T A B U L A T I O N
CITY OF MIAMI
BID NO. 90-91-148: CHILD DAY CARE FOOD SERVICE CONTRACT
DEPARTMENT OF PARKS AND RECREATION
opene
d on September 19, 1991 at 2:30 p.m. by the Office of the City Clerk
I BIDDER NAME:
BIDDER ADDRESS:
LOCATION:
MINORITY STATUS:
# OF
# OF
DAYS
IITEM
ND.DESCRIPTION MEALS
1 Rrezkfasts 130
252
2 IA=hes 255
252
3 P.M. Supplerent 25E
252
-TUM PER CHILD D PER DAY
.K.
TOM EM7ENSION
IREQUIRED SAMPLES
Eel
cr
Construction
water ��"
Flavor Masters
Food Emporium
Piping Fiat
Caterers,
Catering, Inc.
Caterers, Inc.
2472 NW 21 Ter.
MIAMI
4001 NW 31 Ave.
MIS
130 NE
MIAMI
40 St.
19541 NW 57 Ave.
DADE
HISPANIC
HISPANIC
BLACK
FEMALE
UNIT
UNIT
UNIT
PRICE
TCIAL
UNIT
PRICE TOTAL
PRICE TOM
PRICE TOTAL
$0.35
$11466.00
$0.30 $9828.00
0.40 $13104.00
$0.36 $11793.60
$1.09 $70043.40
$1.14
$73256.40
$1.35 $86751.00
1.00 $64260.00
$0.29
$18635.40
$0.20 $17992__-_
$0.28 $17992.80
$0.28 $17992.80
$1.68 $1.73
$95356.80 $99829.80
Submitted PROVED 1 Suk e APPROVED 19 / 91
$1.78
$106357.80
APP93VED
Submitted 9/18/91
$1.93
�$114571.80
APPROVED
Submitted 9/19/91
BID_SECURITY_LIST
CHILD DAY CARE FOOD PROGRAM
BIDITEM:------------------------------------------------------
90-91-148
BIDN0._ -------------------------------------------------------
SEPTEMBER 19, 1991 2;30 p.m.
DATE BID(S) OPENSD:------------------------------------------------------
TOTAL BID BOND (or)
BIDDER BID_AMOUNT CASHIER'S CHECK-
received ) envelopes on behalf of
--- - --
Ptrsoa receiviag bids)
1 ,
GSA/Solid Waste- Procurement Division ----On __ . 1_�'1---------------
(City Department)
C___ �
SIGNED:
( eputy City Clerk)
III NOR 0.0111P I'm gill
i
LEGAL ADVERTISEMENT
BID NO. 90-91-14- �
r
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 2:30 p.m. September 12, 1991 for
furnishing breakfast, lunches and snacks for the City's Day Care
Centers, at various City facilities, on a contract basis to the
Department of Parks and Recreation.
Companies responding to this bid must be registered with the
Florida Department of Education, Food and Nutrition Management in
Tallahassee, Florida.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
( Ad No. 6844 )
Cesar H. Odio
City Manager
(0'U
REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement. _
DEPT/DIV.
ACCOUNT CODE U i , j-' E, 1. 0 G y. 3
DATE PHONE - r `�" `.; i i' APPAOVED 6Y:
p
PREPARED BY
DIRECTOR OF ISSUING 6EPARTMENT
Publish the attached advertisement ('t `' (' 0 times.
(number of times)
Type of advertisement: legal classified — display
(Check One)
Size:
L:. tj ZA Starting date
ti . C1. i`v O , l 1 -- 'i -....l t 1. 1),-,
First four words of advertisement. "''� ]'k.:`` c) ```' J 1 s
Remarks: C j', Ucr -E, t'c,c 1 'r(),.11 ;,,'
9 /19 /91. 30
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
Mdalyd Rovik-%'
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER i
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
1 1 117.18
1 125,34
39
42 145 50,51
56
57 62
63 65,6
71
0
1
2
1411
1
IVIPI_I_l2
0
2
2 8
7
1
2
14
718
V P 1213114
15 DESCRIPTION 36
64 DISCOUNT69
72 AMOUNT 80
5
2
0
0
1210
1
Approved for Payment
White — Purchasing Yellow - Finance Pink -- Department
Y( 1.:1t to C rill : 1 12" .:ilri Farr;,, C;i.L�- C'lt.trkr U 01-4.1 c
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM �
TO Judy S. Carter
Chief Procurement Officer
GS SW Department
FROM Matty Hirai `
City Clerk
DATE September 23, 1991 F'LE
SUBJECT Protest of Bid No. 90-
91-148 - Child Care
Food Program
REFERENCES
ENCLOSURES
Please be advised that Mr. John Olmo, General Manager of Greater
Miami Caterers, Inc. has filed with this office three protests in
connection with bids submitted by Flavor Masters Food Emporium,
Construction Catering and Piping Hot Caterers, Inc. on September
18, 1991.
Attached hereto please find copies of said protests for
appropriate handling.
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