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Home My WebLink AboutR-91-0841J-91-920 11/7/91 RESOLUTION NO. A RESOLUTION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NOO. AN IN SUBSTANTIALLY THE ATTACHED FORM, AGREEMENT BETWE THE CITY OF MIAMI PUBLIC DELOITTE & OUCHE, ACCOUNTANTS, IN ASSOCIATION WITH SHARPTOIR ONDO N& BRUNSON & COMPA Y, P.A., VERDEJA, GRAVIER AND WA SON & COMPANY, P.A., FOR EXTERNAL AUDITIN RVICES RELATED TO THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR991E FISCAL YEAR ENDING SEPTEMBER 30, PREPARATION OF ANNUAL COMPLIANCE REPORTS REQUIRED BY BOND INDENTURES FOR THE MIAMI CONVENTION CENTER AND THE GOVERNMENT CENTER PARKING GARAGE FINANCINGS, AND PREPARATION OF A SEPARATE AUDIT REPORT FOR THE SOUTHEAST OVERTOWN/PARK WEST REDEVELOPMENT TRUST WITH FUNDS IN AN AMOUNT NOT TO EXCEED $330,0001 THEREFOR BEING ALLOCATED FROM FISCAL YEAR 1992 OPERATING BUDGETS OF THE DEPARTMENT T OF CONFERENCES, CONVENTIONS FACIPUBLIC LITIES, THE GOVERNMENT CENTER PARKING FUND, THE SOUTHEAST GARAGE ENTERPRISE REDEVELOPMENT TRUST FUND, OVERTOWN%PARK WEST SPECIAL PROGRAMS AND ACCOUNTS IN THE GENERAL FUND, AND THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND, AS FOLLOWS: $7,500 FROM .ACCOUNT NO. 350119-340, $7,500 FROM ACCOUNT NO. 260221-340, $5,000 FROM ACCOUNT NO. 550108-340, $260,000 FROM ACCOUNT NO. 920202-280► AND $50,000 FROM ACCOUNT NO. 450806-280. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to execute Amendment No. 6, in substantially the attached form, to CITY CC-- :,7 10N lk�1r '. ' 17 C- 1, NOV 14 1991 :,; Ll I RElMLMOR 140. an agreement between the City of Miami and Deloitte & Touche, Certified Public Accountants, in association with Sharpton, Brunson & Company, P.A., Verdeja, Iriondo & Gravier and Watson & Company, P.A., for external auditing services related to the Comprehensive Annual Financial Report for Fiscal Year ending September 30, 1991; preparation for annual compliance reports required by bond indentures for the Miami Convention Center and the Government Center Parking financings, and preparation of a separate unit report for the Southeast Overtown/Park West Redevelopment Trust, with funds in an amount not to exceed $330,000, therefor hereby allocated from Fiscal Year 1992 Operating Budgets of the Department of Conferences, Conventions and Public Facilities, the Government Center Parking Garage Enterprise Fund, Southeast Overtown/Park West Redevelopment Trust Fund, Special Programs and Accounts in the General Fund, and the Community Development Block Grant Fund, as follows: $7,500 from Account No. 350119-340, $7,500 from Account No. 260221-340, $5,000 from Account No. 550108-340, $260,000 from Account No. 920202-280, and $50,000 from Account No. 450806-200. Section 2. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th day of Nqy emb� 1991. / ATTE XAVIER LC"PUAREZ, MAYOR MATTY HIRAI CITY CLERK - 2 - _ S4 i a .;� s4 FINANCIAL REVIEW AND APPROVAL: L CARLOS . RCIA, DIRECTOR FINANCE EPARTMENT BUDGETARY REVIEW AND APPROVAL: MANORAR S. SU IRECTOR BUDGET DEPARTMENY PREPARED AND APPD BY: RAFA''L 0. DIAZ DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORPECTNESS: 4. c7:,�wy&i a� QUI 14N J S, II CITY ATTO N Y ROD:gb:M2643 - 3 Y �7 = .- _ 1 T i_I E l I' r. AM_-Ar&rAT_J1Qk__Q This is an Amendment to the Professional Services Agreement hereinafter ("Agreement") dated 1st of December, 1989 by and between the City of Miami, a municipal corporation of the State of Florida (herainafter "CITY"), and Deloitte Haskins b Sells, predecessor to firm to Deloitte & Touche, certified Public Accountants; Sharpton, Brunson & Company, P.A.; Vardeja. Iriondo & draviers and Watson & company, P.A. (hereinafter "CONSULTANTS"). R s-II L. WHEREAS, Resolution No. 89 -533 authorized the city Manager to execute an agreement with the CONSULTANTS to provide external auditing services for fiscal year ending September 30, 1989, with a series of lour one-year options for first consideration to renegotiate the Agreement, subject to review and approval of the Audit. Advisory Committee and the City Commission. WHEREAS, the Audit Advisory committee reviewed and approved tha Agreement for fiscal year ending September 30, 1991 at a cost not to exceed $310,000. WHEREAS, the bond indentures for the Special Obligation bonds issued by the City to finance the Miami Convention Center and the dovernment Center Parking Garage require annual compliance reports. WHEREAS, rlorida statutes require an annual audit to be conducted of the S. E. Overtown/Parkwest Redevelopment Trust. WHEREAS, the Agreement with the CONSULTANTS allow for the pareormarce of extra work. NOW, THEREFORE, the parties agree to amend the Agreement as followa, Article I, shall read: "This Agreement shall commence June 1, 1959 for the purpose of auditing the financial statements of the City for the fiscal years ending September 30, 198S1 .t E S4.1 1990 and 1991, with a wariea of two one - WHEN RETURNING FOR FURT• t REVS ,PLEASE IDENIIFl( AS i T U E 1 T. 3 r 0GEh4 LlA 0FF I C."F- Year options for first consideration to renegotiate a contract, subJect to review and approval of the Audit Advisory Committee and the City Commission, up to a maximum of two (2) additional years." Article V, SauLlons A, 3, and X, shall read: A, "The CITY shall PAY the CONSULTANTS, as Compensation for the services required pursuant to PArwgraph ii hereof, a tea not to exceed $295,000 for fiscal year ending September 30, 1989, $296,000 for fiscal year ending September 30, 1990, and $310,000 for fiscal Year ending September 30, 1991, of which $75,000 will be allocated to the Single Audit requirement." "Compensation to the CONSULTANTS for the fiscal year 1991 compliance reports required by the bond indentures of the Special Obligation bonds issued to finance the Miami Convention Center and the GaVernment Center Parking Garage will not < ,Compensation to the CONSULTANTS for the fiscal year 1991 WaVatate audit report for the S. E. overtown/Parkwest Redevelopment Trust will not exceed $9,000." It is further understood that all conditions outlined unger. et4, (t ---CC., e.L the original Agreement dated lSt of December, 1989 shall remain In full force and effect without modification except to the extent modified herein. Witness our hands and seals this day of 1PA1� CITY Or MIAMi, a municipal ATTEST: corporation of the State of P orida MATTY HI ,..CITY CLERK ATTEST: SECRETARY SYI CESAR H. OD O CITY MANAGER CONSULTANTS: by I DELOITTE 6 TOME CERTIFIED PUBLIC ACCOUNTANTS -2- -- ag<g ,g APPROVED @Y= F• . 0 R BY: _ gtffARPfO-N, -MJR ON 6 CO. , P-A. ASSISTANT CITY ATTORNEY BY: VIKM= APPROVED AS TO FORM AND CORRECTNFSA: A. QUINN ON ' ACTTNG CITY ATTORNEY Hy: (JTY OF tAIAMI FLORI[)A INTER -OFFICE MEMORANDUM TO Honorable Mayor and Members of the City Commission FROM Cesar H. Odio City Manager RECOMMENDATION• DATE F L SURJECT Agenda Item - Amendment to Agreement with External Auditors REFERENCES ENCLOSURES It is respectfully recommended that the attached resolution be approved authorizing the City Manager to execute Amendment No. 6, in substantially the form attached, to an agreement between the City of Miami and Deloitte & Touche, Certified Public Accountants, in association with Sharpton, Brunson & Company, P.A.; Verdeja, Iriondo & Gravier; and Watson & Company, P.A., for external auditing services related to the Comprehensive Annual. Financial Report for the fiscal year ending September 30, 1991; preparation of annual compliance reports required by Bond Indentures for the Miami Convention Center and the Government Center Parking Garage financings, and preparation of a separate audit report for the S. E. Overt own/ Parkwest Redevelopment Trust with funds in an amount not to exceed $330,000, therefor allocated from the fiscal year 1992 operating budgets of the Department of Conferences, Conventions, and Public Facilities; the Government Center Parking Garage Enterprise Fund; the S. E. Overtown/Parkwest Redevelopment Trust Fund; Special Programs and Accounts in the General Fund, and the Community Development Block Grant Fund, as follows: $7,500 from Account No. 350119-340, $7,500 from Account No. 260221-340, $5,000 from Account No. 550108-340, $260,000 from Account No. 920202-280, and $50,000 from Account No. 450806-280. BACKGROUND: The City Commission by Resolution No. 89-533 adopted the recommendation of the City's Audit Advisory Committee to enter into an agreement with the accounting firm of Deloitte and Touche, Certified Public Accountants, formerly known as Deloitte, Haskins & Sells, in association with Sharpton, Brunson & Company, P.A.; Verdeja, Iriondo & Gravier, and Watson & Company, P.A., to provide external auditing services beginning in fiscal year 1989 with a series of four one-year renewals, subject to review and approval of the Audit Advisory Committee and the City Commission. 2-9-r f Agenda Item Page -2- The Audit Advisory Committee has reviewed and approved an agreement for fiscal year ending September 30, 1991 at a cost not to exceed $310,000 for external auditing services related to the City's 1991 Comprehensive Annual Financial Report. In addition, the bond indentures for the Special Obligation Bonds issued to finance the Miami Convention Center and the Government Center Parking Garage require annual compliance reports to be submitted to the Trustees for those bond issues. These reports incorporate compliance testing to audited financial information. A separate report is also required by Florida Statutes for Community Redevelopment Agencies, such as the S. E. Overtown/Parkwest Redevelopment Trust. The preparation of these three reports will cost $20,000. The Department of Finance recommends adoption of attached resolution authorizing the City Manager to execute an amendment to the agreement with the City's external auditors, Deloitte & Touche, Certified Public Accountants, in association with Sharpton, Brunson & Company, P.A.; Verdeja, Iriondo & Gravier, and Watson & Company, P.A., to cover the services explained above. 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