HomeMy WebLinkAboutR-91-0837A
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J-91- 877
].1/4/91
RESOLUTION NO,
A RESOLUTION ACCEPTING THE BID OF EVENT
SERVICES AMERICA, INC. D/B/A CONTEMPORARY
SERVICES COMPANY FOR FURNISHING USHERS,
TICKET TAKERS AND PEER GROUP SECURITY
SERVICES FOR THE ORANGE BOWL CLASSIC GAME AND
OTHER EVENTS HELD AT THE ORANGE BOWL STADIUM
ON A CONTRACT BASIS FOR A PERIOD OF THREE (3)
YEARS, WITH THE OPTION TO EXTEND FOR TWO (2)
ADDITIONAL ONE (1) YEAR PERIODS FOR THE
DEPARTMENT OF CONFERENCES, CONVENTIONS AND
PUBLIC FACILITIES, AT A TOTAL FIRST YEAR COST
OF $25,000.00; ALLOCATING FUNDS THEREFOR FROM
THE ENTERPRISE FUND OPERATING BUDGET OF THE
ORANGE BOWL STADIUM ACCOUNT CODE NO. 350503-
340; AUTHORIZING THE CITY MANAGER TO INSTRUCT
THE CHIEF PROCUREMENT OFFICER TO ISSUE A
PURCHASE ORDER FOR THESE SERVICES AND
THEREAFTER TO EXTEND THIS CONTRACT TWO (2)
ADDITIONAL ONE (1) YEAR PERIODS AT THE SAME
PRICES, TERMS AND CONDITIONS, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received September 16, 1991 for the furnishing of Ushers, Ticket
Takers and Peer Group Security Services for the Orange Bowl
Classic Game and other events held at the Orange Bowl Stadium for
the Department of Conferences, Conventions and Public Facilities;
and
WHEREAS, invitations were mailed to twenty-eight (28)
potential suppliers and two (2) bids were received; and
WHEREAS, funds for these services are available from the
Enterprise Fund Operating Budget, Account Code No. 350503-340;
WHEREAS, the City Manager and the Director of the Department
of Conferences, Conventions and Public Facilities recommend that
the bid received from Event Services America, Inc. d/b/a
Contemporary Services Company be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The September 16, 1991 bid of Event Services
America, Inc. d/b/a Contemporary Services Company for furnishing
Ushers, Ticket Takers and Peer Group Security Services for the
Orange Bowl Classic Game and other events held at the Orange Bowl
Stadium on a contract basis for three (3) years with the option
to extend for two (2) additional one (1) year periods for the
Department of Conferences, Conventions and Public Facilities at a
total proposed first year cost of $25,000.00 is hereby accepted,
with funds therefor hereby allocated from the Enterprise Fund
Operating Budget for the Orange Bowl Stadium Account Code
No. 350503-340.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
2
for these services, and thereafter to extend this contract1/ for
two (2) additional one year (1) periods at the same prices, terms
and conditions, subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th
ATTEST:
MATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL O.'DIAZ
DEPUTY CITY ATTORNEY/
APPROVED AS TO FORM AND CORRECTNESS:
QUINN J S, III
CITY ATTO Y
ROD:gb:M2633
day of November , 1991.
XAVIER L y SVAREZ, 4AYOR
The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable
City Charter and Code provisions.
- 3
DID SECURITT LIST
DID ZTE2i: _ Ushers, Ticket Takers and Peer Group Security Services
_. - - -- _.---------------------
- Orange Bowl Classis Game -Deft ; of Conferences & Convention
DID NO.z 90-91-134____________.______.-_____________
DATE BID(S) OPENED: September 16 1991 3 _00 _.m._____-___
--------------
TOTAL BID_]!O_N_D_Sor1 r
BIDDER 'DID_ANOUNT CASHIBR!S_CHECK
Guerra Security Company - ---
-_-�-----------
(See attached
-.b i-W---------
------------------------
Events Services America,Inc.
b?S.L.a_.r-.. .1S,eX_V,5.Q - —_
.Ambassador Events Corp.
„
------------
it"
---- ------------ -----
-------------------------------------------------------
00 BID:
-------------------------------•
Vanguard Security
Wackenhut Cor
Dothan Security, Inc. ( DS I )
--
--------------
I
!
L-------------
----------------------
___- �� _._---------------
------------------------------------------------------
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------------------....-...
—_.,c�___.---------
--------- ----
---11— — — — — — — — —
t --- - -----------------
-------------- -----------
received (_ _) envelopes on behalf of
(Berson receiving
_bids)
---
GSA/Solid Waste -Procurement Division on __
-------- p a - -------------------------- ---- ---
(City Department) � `-"
(Deputy -City Clerk)
LEGAL ADVERTISEMENT
30
RFP NO. 90-91-134
; ::11 toUu 19 r
l;1 C1
I
Sealed proposals will be received by the City of Miami City Clerk
at her office located at City Hall, 3500 Pan American Drive,
Miami, Florida 33133 not later than 3.00 p.M. September 16 , 1991
to provide ushers, ticket takers and peer group security services
for the Orange Bowl Classic Game and other events held at the
Orange Bowl for the Department of Conferences, Conventions and
Public Facilities.
Mandatory pre -proposal conference and site visit will take place
at the Orange Bowl Stadium, Athletic Club Gate 12B, 1501 NW 3
Street, Miami, Florida on August 30, 1991 at 10:00 a.m._ Failure
to attend will disqualify your proposal.
Proposers must have a minimum of five (5) years experience in the
operation and management of peer group security, ushering and
ticket -taking services in facilities of over 50,000 crowd
capacity with approximately equal attendance.
Proposals submitted past such deadline and/or submitted to any
other location or office shall be deemed not responsive and will
be rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting
proposals and who are not registered with the City as minority or
women vendors are advised to contact the City Procurement Office,
1390 N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the proposals are available upon
request at the City Procurement Office.
The City Manager may reject all proposals and readvertise.
(Ad No. 6831)
Cesar H. Odio
City Manager
_received () envelopes on behalf of
(Parson, receiviaS�bids)
GSA/Solid Waste -Procurement Division on
(City Department)---V----------i- -- f
(D uty City Clerk)
LEGAL ADVERTISEMENT10
RFP NQ 90-2- -134_
C
Ir
lr -.Or
Sealed proposals will be received by the City of Miami City Clerk
at her office located at City Hall, 3500 Pan American Drive,
Miami, Florida 33133 not later than 3.00 p.m. September if , 1991
to provide ushers, ticket takers and peer group security services
for the Orange Bowl Classic Game and other events held at the
Orange Bowl for the Department of Conferences, Conventions and
Public Facilities.
Mandatory pre -proposal conference and site visit will take place
at the Orange Bowl Stadium, Athletic Club Gate 12B, 1501 NW 3
Street, Miami, Florida on August 39, 1921 at 10:00 a.m. Failure
to attend will disqualify your proposal.
Proposers must have a minimum of five (5) years experience in the
operation and management of peer group security, ushering and
ticket -taking services in facilities of over 50,000 crowd
capacity with approximately equal attendance.
Proposals submitted past such deadline and/or submitted to any
other location or office shall be deemed not responsive and will
be rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting
proposals and who are not registered with the City as minority or
women vendors are advised to contact the City Procurement Office,
1390 N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the proposals are available upon
request at the City Procurement Office.
The City Manager may reject all proposals and readvertise.
(Ad No. 831)
Cesar H. Odio
City Manager
ti
(n1p) cm c1�i �11R"_ _SV N
K REQUISITION FOR ADVERTISEMENT
DEPT/DIV. I:�:�Cill f�,ti(311i (fiU1: L't.b.
ACCOUNT CODE ' 3 010 3 _.. 2 ;
DATE _�`1t' / 1 PHONE APPROVE By(,.,
PREPARED BY
�his number must appear
in the advertisement.
ING DEPARTMENT
Publish the attached advertisement `` '1` (1 ) - times.
(number of times)
Type of advertisement: legal :{ classified display
(Check One)
Size: _ Starting date
First four words of advertisement, RF]_' 140. (?-91--134 : S - 1.-.<a };a_ o};o:,; .x 1 E? i1.}_ t;i C. . .
Remarks: U")i`-' `.t i c ke "- lila ere and i?e_L1- GL,)up ge,:Ciir i L.y ScyyiccE ,i
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
DATE(S) OF
LINE
PUBLICATION
ADVERTISEMENT
=*VCW;,E 7
,;: AMOUNT
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A-1
-
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F3
F4
F5
F7
F8
F9
F10
F11
F12
TE
LINE
TRANS
VOUCHER f
YDUEAM
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECTPROJECT
11
13 1
117.18
1 25
34 39.42
45
50.51
56
57 .62
63 65.66
71
0
1
2
411
V
P
I
I
I
I
1
1
12101212
8
7
1
2
3
4
7
8 V P 12J14
15 DESCRIPTION
36
64 DISCOUNT 69
72
AMOUNT 80
5
2
0
0
2
0
1
Approved for Payment
White — Purchasing Yellow - Finance Pink — Department
1a1'Ciii'-_I1L ,.�ili�cic�E �i;�`:1JI:
AWL
INTER -OFFICE MEMORANDUM
23
n D i,
Honorable Mayor and Members
of the ity Commission 1;UE3,,EC1
r 30%, ---� HEEEHENCES
Cesar H. Od.io
City Manager ENCLOSURES
NOV -- 51991
Resolution Authorizing
Award of Bid No. 90-91-134
Furnishing of Ushers,
Ticket Takers and Peer
Group Security Services
Bid No. 90-91-134
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the
attached resolution authorizing the purchase of Ushers, Ticket
Takers and. Peer Group Security Services for the Orange Bowl
Classic Game and other events held at the Orange Bowl Stadium on
a contract basis for three (3) years with the option to extend
for two (2) additional one (1) year periods from Event Services
America, Inc. d/b/a Contemporary Services Company, a non-
minority/non-local vendor at a proposed first year cost of.
$25,000.00 for the Department of Conferences, Conventions and
Public Facilities, with funds allocated from the Enterprise Fund
Operating Budget of the Orange Bowl Stadium Account Code No.
350503-340.
BACKGROUND
The Department of Conferences, Conventions and Public Facilities
has analyzed bids received pursuant to Bid No. 90-91-134 for the
furnishing of Ushers, Ticket Takers and Peer Group Security
Services for the Orange Bowl Classic game and other events to be
held at the Orange Bowl Stadium.
Event Services America, Inc. d/b/a/ Contemporary Services Company
located at 9900 Stirling Road, Pembroke Pines, Florida, submitted
the lowest responsible and responsive bid and is recommended for
award.
Amount of Bid: $25,000.00 annually
Source of Funds: Enterprise Fund Operating Budget for the
Orange Bowl Stadium Account Code No. 350503-
340
Minority Participation: Vendor is a non -minority firm
Attachments
a3 -I
(J T 'Y of kllAkll FLORIC)A
6
INTER -OFFICE MEMORANDUM
Judy S . Carter DATE
Chief Procurement Officer
Tony Pajar_es,
Department of
Conventions &
SUBJECT
DirectoE , REFERENCES
Conferences,
Public Facilities ENCLOSURES
FILE
Bid #90-91-134, (Bid
Title) Approvals
This department has verified available funding with the
Departments of Finance and Management and Budget that funds are
available to cover the cost of the subject bid in the amount of
$25,000.00. Account Code Number 350-503-340
FINANCE REVIEW & APPROVED BY:
(Except for funds already
appropriated or items
included in FY budget
Carlos GqKrcia, Director
Department of Finance
CAPITAL IMPROVEMENT
FUNDING REVIEW AND APPROVAL:
Eduardo Rodriguez
Capital Program Manager
BUDGETARY REVIEW & APPROVED BY:
(Except for items funded
through Capital Improvement
Program)
<sa� - 6��_
Manohar Surana, Director
Department of Management
and Budget
3
,".r Oi '.IAMI, FLORIDA RFP NO. 90-91-134
,<FP SHEET (Continued)
MEORMU : RFP SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY RFP NUMBER, TIME AND DATE OF RFP OPENING.
IF SECURITY IS REQUIRED, A PROPOSAL WILL NOT BE ACCEPTED UNLESS THE DEPOSIT
OR BOND IS SUBMITTED IN THIS ENVELOPE.
Ten Days Net with
Terms: 2.5% Cash Discouhlnclude cash discount for prompt payment, if any)
Additional discount of n/a % if awarded all items.
Warranty and/or guarantee: n/a
Delivery: 07 calendar days required upon receipt of Purchase Order or Notice
of Award.
Delivery Point(s):
Orange Bowl or other City of Miami assigned venue.
In accordance with the Request for Proposal,, the Specifications, General Conditions, Special
Conditions, and General Information to Proposers, we agree to furnish the Item(s) at Prices
indicated on the attached RFP Sheet(s).
NAMES OF COMPANY OWNER(S):
Damon Zumwalt
NAMES OF COMPANY OFFICER(S):
Damon Zumwalt, President
Peter Kranske Peter Kranske, Vice-President/Treasurer
General
John W. Anderson John W. Anderson, Vice -President/ Manager
a) List principal business address: (street address)
9900 Stirling Road, Suite 101, Pembroke Pines, Florida 33024
b) List all other offices located in the State of Florida: (street address)
500 W. Livingston St., Orlando, Florida 32801
3718 Orange Point Rd., Valrico, Florida 33594 (Tampa)
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT Cp PLI NCE
The undersigned proposer acknowledges that (s)he has received a copy of Ordinance #10062 as
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all
applicable substantive and procedural provisions therein, incl ing any amendments thereto.
Event Services America, Inc. d/b/a /
Proposer: Contemporary Services Company Signature:
(company name)
Date: September 13, 1991 Print Name: John W. Anderson
Indicate if Business is 51% Minority -owned: (Check one box only)
( ] BLACK [ J HISPANIC [ ] FEMALE
AFFIRMATIVE ACTION PLAN
'f firm has an existing plan, effective date of implementation: August 01, 1987
.f firm does not have an existing plan, the Successful Proposer(s) shall be required to
zstablish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix
for sample.
'roposer: Contemporary Services Company Signature: X
(company name) j
S
AWARD F BID
BID NO. 90-91_114
ITEM: Ushers, Ticket Takers, and Peer Group
Security at the Orange Bowl
DEPARTMENT: Conferences, Conventions and Public
Facilities.
TYPE OF PURCHASE: Contract for three (3) years with the
option to extend for (2) additional
one (1) year periods.
REASON: To provide the above mentioned
services for the Orange Bowl Classic
Game and other events held at the
Orange Bowl.
POTENTIAL BIDDERS: 28
BIDS RECEIVED: 2
TABULATION: Attached
FUNDS: Enterprise Fund Operating Budget for
the Orange Bowl Stadium Account No.
350503-340.
BID EVALUATION•
Bid
Invitations
Bid
Mailed
Responses
ALL VENDORS ............................
28
2
MINORITY/WOMEN (W/M) VENDORS...........
is
1
Within City limits ..................
7
0
Registered with City ................
12
0
Black (B) Vendors ......................
6
0
Located within City limits..........
1
0
Registered with City ................
6
0
Female (F) Vendors .....................
3
1
Located within City limits..........
1
0
Registered with City ................
2
0
Hispanic (H) Vendors ...................
10
0
Located within City limits..........
5
0
Registered with City ................
4
0
NON MINORITY (NM) VENDORS ..............
9
1
Located within City limits..........
1
0
"No Bids.. ..............................
-
4
z
Reasons for "No Bid" were as follows:
1. Vaguard Security - "Lack of Personnel"
2. Wackenhut Corporation - "Current availability of personnel and
existing responsibilities of management staff".
3. Dothan Security Inc. - "Unable to comply with bid requirements".
4. Guerra Security Co. - "Non Responsive"
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO EVENT SERVICES AMERICA, INC.
D/B/A CONTEMPORATY SERVICES COMPANY AT
A PROPOSED FIRST YEAR COST OF
$25,000.00.
h'ef e ent Officer
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