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Home My WebLink AboutR-91-0836J-91-843 11/6/91 RESOLUTION NO. A RESOLUTION, APPROVING THE CHIEF PROCUREMENT OFFICER'S DECISION TO REJECT THE PROTEST RECEIVED FROM POLYGEM SECURITY, INC., IN CONNECTION WITH THE CITY'S REQUEST FOR PROPOSALS (RFP) FOR USHERS, TICKET TAKERS AND PEER GROUP SECURITY SERVICES FOR THE ORANGE BOWL CLASSIC GAME AND OTHER EVENTS AT THE ORANGE BOWL, AS IT HAS BEEN DETERMINED TO BE WITHOUT MERIT. WHEREAS, on August 19, 1991, the City of Miami issued a Request for Proposals (RFP) for ushers, ticket takers and peer group security services for the Orange Bowl Classic Game and other events at the Orange Bowl; and WHEREAS, on August 27, 1991, the City of Miami received a protest from Polygem Security, Inc. (the Firm) in connection with said RFP; and WHEREAS, the Firm alleged that the RFP's requirements that the Proposer have a minimum of five (5) years' experience in peer group security, ushering and ticket taking services in a facility of over 50,000 crowd capacity disqualified all local minority companies within the security industry; and WHEREAS, the Chief Procurement Officer, pursuant to Section 18-56.1 of the City Code, in her role as arbiter, investigated the matter and determined that the requirements in .10 A, the RFP document were established with the purpose of ensuring that the City solicit only fully qualified and experienced firms to perform the required services; and WHEREAS, the Chief Procurement Officer has determined that the protest was without merit and has rejected the protest; and WHEREAS, the City Manager and the City Attorney concur with and approve the finding of the Chief Procurement Officer and recommend rejection of the protest filed by Polygem Security, Inc.; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The Chief Procurement Officer's decision to reject the protest received from Polygem Security Inc. in connection with the City's Request for Proposals (RFP) for ushers, ticket takers and peer group security services for the Orange Bowl Classic Game and other events at the Orange Bowl is hereby approved. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th— ATTZ6T TY -HIRAI CITY CLERK PREPARED AND APPROVED BY: 7 CARMEN L. LE09 ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: I A/. QUIZON JONKS, -III CITY ATTO!HLI"Y CLL:gb:M2635 - 3 - day of Aoyqmj;,Qx_, 1991. XAVIER-c—LI—SUARE Z,_ YOR "i 1 -, S 3 (3 �; !t, OC Fl-c�r��[)n INTER -OFFICE MEMORANDUM t.) �t.T�_ T, , • -111 Honorable Mayor_ and Members Ivj FILE of the City Commission s1AU `T Resolution of Protest for Ushers, Ticket - Takers, Peer Group HOM ��-REr�cEs Security Cesar H. Odio City Manager ENCLOSURES RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution approving the Chief Procurement Officer's decision to reject Polygem Security, Inc.'s protest, in connection with the City's Request for Proposals (RFP) for ushers, ticket -takers and peer group security services for the Orange Bowl Classic Game and other events at the Orange Bowl. BACKGROUND On August 27, 1991, a protest was received from Polygem Security, Inc., relative to the above noted RFP. In its protest the firm alleged that the requirements that the Proposer have a minimum of five (5) years experience in peer group security, ushering and ticket taking services in a facility of over 50,000 crowd capacity disqualified all local minority companies within the security industry. Pursuant to Section 18-56.1 of the City Code, the Chief Procurement Officer investigated the matter and determined that the protest lacked merit. The Special Conditions in the RFP document clearly outlined several factors relevant to the City's requirements for acquiring the desired services, including the criteria for evaluating the proposals. The purpose of the minimum requirement of five year's experience in the field was to ensure that the City obtain the most qualified and experienced company to effectively perform the required services. The Orange Bowl Classic game is of such importance that it is in the City's best interest to procure services only from experts in the field, who have successfully completed projects of a similar magnitude. Attachments: Proposed Resolution Copy of Protest Letter CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Cesar H. Odio, City Manager DATE September 25, 1991 FILE A. Quinn Jones,, Acting City Attorne SUR., c;T protest in connection with RFP 90-91-134 for Ushers, Ticket -Takers =ROM REFERFNCES Judy S. Car r Chief Procu nt Officer ENCLOSURES Department of General Services and SoIld I hereby request your approval of my rejection of the bid protest by Polygem Security, Inc., in connection with the City's Request for Proposals (RFP) for Ushers, Ticket -Takers and Peer Group Security services for the Orange Bowl Classic Game and other events at the Orange Bowl. The basis for' my decision, as set forth in the attached letter, is the fact that the City's best interest is served in soliciting qualified, experienced firms to perform the required services. APPROVED: Cesar H. Odio, City Manager APPROVED: A. Quinn Jones, III, Acting City Attorney 3 6 .11 r LCit 1V �ffiiami of RON E. WILLIAMS Administrator September xx, 1991 Mr. James E. Johnson CERTIFIED MAIL Polygem Security, Inc. 1790 W. 49 Street, Suite 308 Hialeah, FL 33012 DRAFT Re: Protest - Re RFP No. 90-91-134 Ushers, Ticket Takers, Peer Group Security Dear Mr. Johnson: I, as Chief Procurement Officer of your protest of August 27, 1991, reviewed the pertinent documents, Section 18-56.1, City of Miami Solicitations and Awards. CESAR H. ODIO City Manager the City of Miami, have read investigated the issues, and pursuant to my duties under Code, Resolution of Protest The requirement that the proposer have a minimum of 5 years experience in peer group security, ushering and ticket taking services in facilities of over 50,000 crowd capacity/attendance was a business decision made to ensure that the City acquires only the services of firms that have demonstrated over a period of time that they are fully qualified to provide the type of services needed. While we understand that there may not be any locally qualified, minority -owned companies which meet these requirements we recognize that the City has an obligation to the patrons who attend these events. The City's best interest would not be served by selecting an inexperienced firm to do the job. Additionally, although we do try to encourage majority -owned companies to include minority -owned firms/subcontractors in their proposals, this constitutes only one factor in evaluating the proposals. It does not take precedence over other concerns, such as previous experience and past performance, which are essential to effectively performing these services. For the above reasons, your protest is deemed without merit, and is, therefore, rejected. s DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/Procurement Management Division 1390 N.W. 20th Street/Miami, Florida 33142/(305) 575-5174/FAX: (305) 575-5180 Polygem Securities, Inc. Page 4 The City Manager and City Attorney have approved my decision and you will be notified as soon as the protest is scheduled for inclusion on the City Commission agenda. Sincerely, Judy S. Carter Chief Procurement Officer cc: Max Cruz, Assistant Director, Conferences & Conventions Carmen L. Leon, Assistant City Attorney Ron E. Williams, Administrator, GSA/SW Department File NO L] 5 IJ o. fi� i TI F R E C E V E U AUG 7 1991 CUT_ City Of Miami MillOO/W0111ell BUS1110ES Affairs 7) 17 j 1- t J--Icl "ICAA iii Thitis Bid S 1 i i t a t ic, I p r,--- t -t :'t i i g t: h i F',` t 1 -1requirements whichstates i lit minialLkW L, Et r- t, t'-Per iunre in Peer . Gir 6LIP Uh--Ing �.-tr;d TiSo-,, ':es in a f Etc i I i -t i es'; df ,�.v 7 H. it iy t r-uqp-ti v eau�rvts dii-r-uta' i f iu, �:i .1 1 1 1 Mincor ity -Companys i (,s, n y C 'S i L. V 1 Il L('� 11 F (AII 0;A!,1 that qualifies is ithy' d i -i -j t:ho 1-i c? Dr,�Arige Bcwl :,r a - fa V I I F., I,� irl C, L 1 C, W.1 E, 1, C.i --r L -his date has-66t`�i' I) �'Mp�- CL-,)- i I:- u, a. 1-1 —,'A 1' Ll Q Q E— i C, i i cs f jt cl-vent ur e. We ccintitcted Burns' Sect ty�- v Q r :2 Y Lk C L —1 W 1; L( 1-1 0C] Cl ,tail... :1 '7 1-:(id C-�C t L,.-- �-(2�id in a woy that -111 IDW ;-A DU a 1 i f i ed vid Est ab I fished Minc,rity Ccmpany an u.: I --c'mpute and/or pznii-Licipate- •nii the project. The 1 a'4'h'6da'0` U Lk ii, 1,110 �A I --'i*"hI'!LAt all�l _M-b -i inq. a I 4; I-: VIDU adv(:,n:-- c,. mc C. CO3 Co Ln me C4 :p Main Office: 1790 West 49th Street Suite 308 Hialeah, Florida 33012