HomeMy WebLinkAboutR-91-0825J-91-881
11/4/91
RESOLUTION NO.-,5
A RESOLUTION ACCEPTING THE BID OF HIGH TECH
DIVING & SAFETY FOR FURNISHING THREE (3)
HAZARDOUS MATERIALS DIVE SUITS AND
ACCESSORIES FOR THE DEPARTMENT OF POLICE AT A
TOTAL PROPOSED COST OF $14,457.00; ALLOCATING
FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST
FUND, PROJECT NO. 690001, ACCOUNT CODE
NO. 290974-840; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received September 11, 1991 for furnishing three (3) Hazardous
Materials Dive Suits and accessories for the Department of
Police; and
WHEREAS, invitations were mailed to eight (8) potential
suppliers and one (1) bid was received; and
WHEREAS, funds for this purchase are available from the Law
Enforcement Trust Fund, Project No. 690001, Account Code
No. 290974-840; and
WHEREAS, this equipment will be used by the Marine Patrol
Unit for underwater searches for evidence and other purposes; and
WHEREAS, because of the amount of toxic wastes and hazardous
materials contained in the water, particularly in the Miami
River, the divers are encountering increased instances of
earaches and other ailments, and as such, this dangerous
situation can be eliminated with the use of hazardous materials
dive suits; and
CITY
iv E E AJ •ti, _9 ��
NOV 14 1991
1
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from High Tech Diving & Safety be accepted
as the only responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The September 11, 1991 bid of High Tech Diving &
Safety for furnishing three (3) Hazardous Materials Dive Suits
and accessories for the Department of Police at a total proposed
cost of $14,457.00 is hereby accepted with funds therefor hereby
allocated from the Law Enforcement Trust Fund, Project
No. 690001, Account Code No. 290974-840.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of _November �r 1991.
c
ATTE XAVIER LSUAREZ, MAYOR
MA Y HIRAI
City Clerk
-2-
' 14
PREPARED AND APPROVED BY:
RAFAEL 0/ DI AZ
Deputy City Attorney.
APPROVED AS TO FORM AND
CORRECTNESS:
QUINN JgNgg, III
City Att07
ROD/pb/gmb/M2581
-3-
DID _SECURITY _LIST
DID ITEM: Hazardous Dive Suits
Police Department
DID NO.s 90_91_ 142 -------------------------------------------
DATE BIDS) OPENED: _ September 111 1991 3_00_p_m________
TOTAL DID BOND o�
BIDDER DID AHOUNT CASHIER'S CHECK
(City Dspartmsntj--------------------------------------------
SIGNED:_ %�_
(D puty City a! a—)_
k
LEGAL .ADVERTISEMENT f (� � � ,t ;
'. P
J3 NO. 90-91-14� J, ;; 23 ,,. 11Olt
�3
. FI-
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 3:00 p.m. Sep te er _11.-1��1 for
the furnishing of hazardous dive suits for the Police Department.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
i
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. - )
Cesar H. Odio
City Manager
LEGAL ADVERTISEMENT
00100�
A0001,
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 3.00 p.m,_ September 11, 1991 for
the furnishing of hazardous dive suits for the Police Department.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. JL )
Cesar H. Odio
City Manager
—_ f e-
REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
DEPT/DIV.
ACCOUNT CODE __ 2 9 0 2 01- d 7_
DATE _ ;3 / 11 / 9 1 PHONE L17-5- Li 17
PREPARED BY I.1�il:itzO Parr._'
Publish the attached advertisement C)tiE' (:1 }
(number of times)
Type of advertisement: legal classified display
(Check One)
Size: '-' Starting date
APPROVES B,': I
DIRECTOR OF ISSUING DEPARTMENT
times.
I3/ 26/91
First four words of advertisement; Bid Nt:) • 9 0- J 1--1 `1 "-' . Sc ad ed h a. (ls w.i 1— j. ix .
Remarks: 11iiz'rdc.)US Dive StiitL,
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
Rliand Rc�vit-W
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER ':
YDUE DATEY MM DD
` Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1 17
18 1 125,34
39
42 45
50
51 56
57 '62
63 65
66 71
0
1
2
411
V
P
1_]_L
I
1
1
1210121
1
1
1
1
1
1
1
1
1
1
1
218171
1
21314
7
8 V P 12
1314
15 DESCRIPTION
36
64 DISCOUNT69
72
AMOUNT 80
5
2
0
0
1210
11
Approved for Payment
White — Purchasing Yellow - Finance Pink — Department
1'.1_lli•. C�U�J 1' . li..,1 1. i-%i ;1 � 1�.�C. l: ti: l 'ili'.'li;_ t•: c.tii�iG 1: _ll�. li�
-
('IT\' C1C I,i;i, ,'' F'_`lRDA CA=6
INTER-OFFICE MEMORANDUM
T° The Honorable Mayor and Members C't�
of t}i City Commission 1��►1 091
Recommendation for Resolution &
Award of Bid No. 90-91-142,
Hazardous Materials Dive Suits
nor, Cesar H. Odio t_z ,cES
City Manager
RECOMMENDATION:
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid of High Tech Diving, of
182 Purdy Dr., Punta Gorda, Florida, a non -minority vendor, in
the amount of $14,457, for the furnishing of hazardous materials
dive suits to the Miami Police Department. The funding source
will be the City of Miami Law Enforcement Trust Fund, Project No.
690001, Index Code 290974-840.
BACKGROUND:
The Police Department Marine Patrol Unit is called upon to do
underwater searches for evidence and other purposes. Because of
the amount of toxic wastes and hazardous materials contained in
the water, particularly in the Miami River, the divers are
encountering increased instances of earaches and other ailments.
This is a dangerous situation which can be eliminated with the
use of Hazardous Materials Dive Suits.
On August 23, 1991, invitations for sealed bids were sent to
prospective vendors. Bids were opened on September 11, 1991,
with one (1) vendor submitting a responsive bid. High Tech
Diving submitted the only bid and meets the Department's
requirements and specifications.
Ms. Anne Whittaker was contacted with reference to Minority
Participation and she concurs with the Department's
recommendation.
It is, therefore, recommended that an award of bid be made to
High Tech Diving, in the amount of $14,457. The Department's
specifications have been met, and the funding source will be the
Law Enforcement Trust Fund, Project No. 690001, Index Code
290974-840.
<1 25
C/�-b-1
CITY M- r,A1A.1',�11 FLORIDA
INTER -OFFICE MEMORANDUM
TO Judy S. Carter
Chief Procurement Officer
FROM Major Donald Warshaw
Commander
Business Management Section
D A T L
SUBJECT
RE�ERDACES
EU CLOSURES
a CT o 2 1991
Bid Approval, Bid No. 90-91-142,
Hazardous Materials Dive Suits
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police
Department with Hazardous Materials Dive Suits, at a cost of
$14,457. Funding is to be from the Law Enforcement Trust Fund,
Project No. 690001, Index Code 290974-840.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar- Surana, Director
Department of Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Eduardo Rodriguez, CIP Manager
City Manager's Office
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
43
3
INTER -OFFICE MEMORANDUM
�O The Honorable Mayor and Members
of th City Commission
= Vic)M Cesar H . Odio
City Manager
RECOMMENDATION:
-,
J L i991
J.`JE Recommendation for Resolution &
Award of Bid No. 90-91-142,
Hazardous Materials Dive Suits
c:�: EHF'iC,ES
�'G:.L`7SURL5
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid of High Tech Diving, of
182 Purdy Dr., Punta Gorda, Florida, a non -minority vendor, in
the amount of $14,457, for the furnishing of hazardous materials
dive suits to the Miami Police Department. The funding source
will be the City of Miami Law Enforcement Trust Fund, Project No.
690001, Index Code 290974-840.
BACKGROUND:
The Police Department Marine Patrol Unit is called upon to do
underwater searches for evidence and other purposes. Because of
the amount of toxic wastes and hazardous materials contained in
the water, particularly in the Miami River, the divers are
encountering increased instances of earaches and other ailments.
This is a dangerous situation which can be eliminated with the
use of Hazardous Materials Dive Suits.
On August 23, 1991, invitations for sealed bids were sent to
prospective vendors. Bids were opened on September 11, 1991,
with one (1) vendor submitting a responsive bid. High Tech
Diving submitted the only bid and meets the Department's
requirements and specifications.
Ms. Anne Whittaker was contacted with reference to Minority
Participation and she concurs with the Department's
recommendation.
It is, therefore, recommended that an award of bid be made to
High Tech Diving, in the amount of $14,457. The Department's
specifications have been met, and the funding source will be the
Law Enforcement Trust Fund, Project No. 690001, Index Code
290974-840.
The Honorable Mayor and Members Bid No.
of the City Commission 90-91-142
Page 2
Amount of Bid % of Cost Estimate:
$14,457 90%
Cost estimate/Budgeted Amount:
$16,000
Source of Funds:
Law Enforcement Trust Fund
Project No. 690001, Index Code 290974-840
Minority Representation:
Non -minority Vendor
Public Hearings/Notices
N/A
Assessable Project:
N/A
CITY OF MlArvll FLORIDA
INTER -OFFICE MEMORANDUM
�O Judy S. Carter
Chief Procurement Officer
FRor,, Major Donald Warshaw
Commander
Business Management Section
GATE
SUBJECT
REFERENCES
ENCLOSURES
OCT 0 2 1991
t
Bid Approval, Bid No. 90-91.-142,
Hazardous Materials Dive Suits
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police
Department with Hazardous Materials Dive Suits, at a cost of
$14,457, Funding is to be from the Law Enforcement Trust Fund,
Project No. 690001, Index Code 290974-840.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar_ Surana, Director
Department of Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Eduardo Rodriguez, CIP Manager
City Manager's Office
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
3
r4
AFFIDAVIT
I, Calvin Ross, Chief of Police, City of Miami, do hereby certify
that this request for expenditure from the City of Miami Law
Enforcement Trust Fund, for the purchase of Hazardous Material
zve quits. _ at a cost of $4,45�, complies with the provisions
of Section 932.704, Florida Statutes.
Calvin Ross
Chief of Police
City of Miami Police Department
Date
SWORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF
L"Cn�' l 1991.
NOTARY PUBL�/
My Commission Expires:
DATE
s
v's A 11, FLORIDA
° ? ; ,a �' (Continued)
r
' IIID NO. 90--91-1 42
__ RTAU: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
BOND IS SUBMITTED IN THIS ENVELOPE.
'I'erms: �;��'� _�_ ? _( Include cash discount for prompt payment, if any)
Additional discount of 1.J0A i_= % if awarded all items.
warranty and/or guarantee:[
Delivery: .3 c) calendar days required upon receipt of Purchase Order or Notice
of Award.
Delivery Point(s):_ As indicated in the Special Conditions
In accordance with the Invitation to Bid, the Specifications, General Conditions, Special
conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
- indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S):
'rC H,4I&IJ /r
a) List principal business add ess: (street address)
A 60v �� S9eO ue,
b) List all othe offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
TI)e undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as
amended, the Minority Procurement Ordinance of the City of Mia and agrees to comply with all
applicable substantive and procedural provisions therein, inci any dmen s thereto.
Bidder: ,L�%�i�/-/�Crha"'qu6 j- gnature:
(company name) /'..
Date :_^it rint Name: /G i-J 0/2/U�_'t
Indicate if Business is 51% Minority -owned: (Check one box only)
[ ] BLACK [ ] HISPANIC [ ] FEMALE
AFFIRMATIVE ACTION PLAN
if firm has an existing plan, effective date of implementation:
1f firm does not have an existing plan, the Successful Bidder(s) shall be
=stablish an Affirmative Action Policy, pursuant to Ordinance #10as amended.
for sample. /
I ' 't i
i
3idder: m, d't"WG 11 �4AF_rV_ Signature:
(company name)
required to
See Appendix
AWARD OF BID
Bid No. 90-91-142
ITEM: Purchase of three (3) hazardous materials dive
suits
DEPARTMENT: Police
TYPE OF PURCHASE: Single purchase
REA$DN: The Police Department Marine Patrol Unit is
called upon to do underwater searches for
evidence and other purposes. Because of the
amount of toxic wastes and hazardous materials
contained in the water, particularly in the
Miami River, the divers are encountering
increased instances of earaches and other
ailments. This is a dangerous situation which
can be eliminated with the use of hazardous
materials dive suits.
POTENTIAL BIDDERS: 8
BIDS RECEIVED• 1
TABULATION: High Tech Diving & Safety $14,457.00
FUNDS: Law Enforcement Trust Fund Project No. 690001,
Account Code no. 290974-840.
BID EVALUATION:
Bid
Invitations Bid
Mailed Responses
ALL VENDORS ............................ s 1
MINORITY/FEMALE (M/F) VENDORS..........
1
0
Within City limits ..................
0
0
Registered with City ................
0
0
Black (B) Vendors ......................
0
0
Located within City limits..........
0
0
Registered with City ................
0
0
Female (F) Vendors .....................
1
0
Located within City limits..........
0
0
Registered with City ................
0
0
Hispanic (H) Vendors ...................
0
0
Located within City limits..........
0
0
Registered with City ................
0
0
NON MINORITY (NM) VENDORS ..............
7
1
Located within City limits..........
1
0
S9
"No Bids.. ..............................
-
1
1. Austin's Diving Str., Inc. - "We do not carry this type of
equipment".
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO
HIGH TECH DIVING & SAFETY AT A TOTAL PROPOSED
AMOUNT OF $14,457.00.
h of Pro re nt Officer
1 `fit
a
�t S 2 5
10