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Home My WebLink AboutR-91-0824,�� J-91-884 11/4/91 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF DICTAPHONE CORPORATION FOR FURNISHING SEVEN (7) CALL CHECK RECORDERS FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/COMMUNICATIONS DIVISION TO BE USED BY THE POLICE DEPARTMENT E-911 CENTER AT A TOTAL PROPOSED COST OF $12,110.00; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 506001, ACCOUNT CODE NO. 420604-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received September 23, 1991 for the furnishing of seven (7) call check recorders for the Department of General Services Administration and Solid Waste/Communications Division to be used by the Police Department E-911 Center; and WHEREAS, invitations were mailed to twelve (12) potential suppliers and one (1) bid was received; and WHEREAS, funds for this purchase are available from Project No. 506001, Account Code No. 420604-840; and WHEREAS, these recorders will be used by the Police Department E-911 Center to enhance the efficiency of the existing setup in meeting the high volume of calls handled by the E-911 Center; and CITY Cr�7-1171:IISISION MEET.i" 4-` 3r OF k 0 V 14 1991 WHEREAS, the City Manager and the Administrator of the Department of General Services Administration and Solid Waste recommend that the bid received from Dictaphone Corporation be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The September 23, 1991 bid of Dictaphone Corporation for furnishing seven (7) call check recorders for the Department of General Services Administration and Solid Waste, to be used by the Police Department, at a total proposed cost of $12,110.00 is hereby accepted, with funds therefor hereby allocated from Project No. 506001, Account Code No. 420604-840. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th day of �Pyember ., 1991. ATYHIRAI XAVIER SUARE , MAY City Clerk -2- PREPARED AND APPROVED BY: RAFAEL . D IAZ� / Deputy City Attorney APPROVED AS TO FORM AND CORRECTNESS: e�- A-19 // �, rIt QU JO ,I Iy Attorn ROD/pb/gmb/M2589 -3- S24 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM amcqmi_� Honorable Mayor and Members onrE of the ity Commission SUBJECT Jta REFERENCES Cesar H. Odio City Manager ENCLOSURES NV . � 1991 FILE Recommendation for Resolution and Award of Bid No. 90-91-147 Purchase of seven (7) Call Check Recorders RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution for furnishing seven (7) call check recorders to be used by the Police Department in the amount of $12,110.00 from Dictaphone Corporation, a non-minority/non-local vendor located at 11.80 E. Hallandale Beach Blvd., Hallandale, Florida 33009-4432. Funds are available in Project No. 506001, Account Code No. 420604-840. BACKGROUND The General Services Administration and Solid Waste Department, Communications Division has analyzed the bid received pursuant to Bid No. 90-91-147; for the purchase of seven (7) call check recorders from Dictaphone Corporation as the only responsible and responsive bidder. This equipment is necessary to instantly replay any call without actually losing the information. This equipment will enhance the efficiency of the existing setup. The total cost associated with this purchase is $12,110.00. Amount of Bid: $12,110.00 Source of Funds: Project No. 506001 Account Code No. 420604- 840. Minority Participation: Bidder selected is a non -minority vendor. Five (5) minority vendors were contacted but did not respond. Attachments 24 C PC H _/ _-_�`_•?TF'x�^P+_�RP9?._ mnyM1?sa:Fnmw!af��;a.. [!+y .irs.:.K. : i-,•v-, ... .;�..,... ... ,,..:. .-. _. _ SENT BY:PROC't.R PENT M,aN.aGCITY OF ""*AU 3 GIT- OF MIAMI, FLOR'OA -' INTER -OFFICE MEMORANDUM trA1707;* 3/ 3 - IU 7ATf Mt Judy 5, Cartes: Chief Procurement Of f icOr a 1e,Ecr Bid #90-91-147 Call Check Recorder J2_ I ROM REFt-oi_% C3 t„ / Ron E. Williamo, Administrator )- DQp&rtma1,t of General Services C"CLf's!'p`' and Solid Wedte illki.e department has verified available funding with the Capital Improvement Program Manager that funds are available to cover tho coat of the subject bid In the amount of $12,110.00, Capital impx:oveMont Project No. 506001, Account Code Number 420604-640. CAPI'rAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: dual o Ro r u Capit program Man4ger '94 _ 3 OCT--18-91 FRI 8:38 905 575 5180 P803 Z10 d 1.cJaa ' a 0 N 0 N n--S";---: T T I LIB T 6-a T -10o _ CITY OF MIAMI, FLORIDA BID NO. 90-91-147 BID SHEET (Continued) IMPORTMT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. 1-Terms: NET 30 DAYS ( Include cash discount for prompt payment, if any) Additional discount of N/A % if awarded all items. Warranty and/or guarantee:1 YEAR PER FLORIDA STATE CONTRACT #725-630-90-1 Delivery: 15-30 calendar days required upon receipt of Purchase Order or Notice of Award. Delivery Point (s) : MELBOURNE, FLORIDA In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): PITNEY BOWES, INC. ONE ELMCROFT ROAD NAMES OF COMPANY OFFICER(S): MARC C. BRESLAWSKY, PRESIDENT, CEO GORDON F. MOORE, VICE PRESIDENT ISTAMFORD, CT 06926-0700 GEORGE M. CARPENTER, ASST. SECRETARY a) List principal business address: (street address) 3191 BROADBRIDGE AVE.. CRSD. STRATFORD, CT 06497-2559 b) List all other offices located in the State of Florida: (street address) SEE THE ATTACHED LIST (Please use the back of this page if more space is necessary) The undersigned MINORITY PROCUREMENT bidder acknowledges that COMPLIANCE (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with a12 applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: DICTAPHONE CORPORATION Signature: K (company name) Date: SEPTEMBER 23, 1991 Print Name: JUDSON W. MOORE, JR. , MANAGER, SALES IIndicate if Business is 51% Minority -owned: (Check sne box only) [ ) BLACK [ ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: JANUARY 1, 1991 If firm does not have an existing plan, the Successful Bidder(s) shall be required t, establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendi: I for sample. 94 Bidder: DICTAPHONE CORPORATION Signature: (company name) S FAILURE TO COM!ET_,,____ SIGN. AND _RFTORk__TNIS _FORM MAY DISQUALIFY THIS-M ITEM: Seven (7) Call Check Recorders DEPARTMENT: General Services Administration and Solid Waste/Communications Division TYPE OF PURCHASE: Single Purchase RER N: These recorders will be used by the Police Department's E-911 Center to enhance the efficiency of the exsting setup in meeting the high volume of calls handled by the E-911 Center. - POTENTIAL BIDDERS: 12 BIDS RECEIVED: 1 TABULATION: Dictaphone Corporation $12,110.00 ' FUNDS: Project No. 506001 Account Code No. 420604-840. BID EVALUATION: _ BID Invitations BID Mailed Responses ALL VENDORS ............................ 12 1 MINORITY/FEMALE (M/F) VENDORS.......... 5 0 Within City limits .................. 1 0 Registered with City ................ 5 0 Black (B) Vendors ...................... 1 0 Located within City limits.......... 1 0 Registered with City ................ 1 0 Female (F) Vendors ..................... 1 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Hispanic (H) Vendors ................... 3 0 Located within City limits.......... 0 0 Registered with City ................ 5 0 NON MINORITY (NM) VENDORS .............. 7 1 Located within City limits.......... 1 0 "No Bids.. .............................. - 0 P� RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO DICTAPHONE CORPORATION FOR A TOTAL PROPOSED AMOUNT OF $12,110.00. ♦.i 3 2-4 . C ie roc e nt Of er 7 Nte j DID ITEM: CALL CHECK RECORDERS AND ACCESSORIES ---------------------------------------------------^------ DID NO.z --90 91 1— ------------------------------------------- DATE BID(S) OPENED: — S E P T E M B E R 2 3- 19 — -- _ 3 0 O p.m. ----------------------- TOTAL DID_DOND_SorZ BIDDER SID AMOUNT CASHIER'S CHECK DICTAPHONE CORPORATION See attache ---------7 --------$4_4---------- ------------------------ --------------------------- ------------------------ - 'fir.-.�`--- --=--- MARKrTRnNTrs-rp"'--------------------------- --------------------- --------------- ---------- ----- - i ------ -- - --- --------------------- -- ----- I ----- --------- --------------------- ------------ ---- ----- ---- - -- - -- --- - -- ---- ------------------- --- --_---_--------------------- - -�� &� ___-- - — ------------- — ---------- t — ------------- ---------- - ---- ----------- T-------------- t_--------------------- ` �L _________ received (_ ) envelopes on behalf of (Per on receiving bids) - �i GSA/Solid Waste -Procurement Division (City Department) G------------- r (D putt_y � Citylerk)------ LEGAL ADVERTISEMENT BID NO. 90-91-1 Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 3:00 pm. September 23 . 1991 for the furnishing of five (5) call check recorders and accessories for the Department of General Services Administration and Solid Waste, Communications Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 6843) Cesar H. Odin City Manager �4. (in REQUISITION FOR ADVERTISEMENT +This number must appear in the advertisement. DEPT/DIV. t'tt_at: U iit'at+ (,`:c ;: C•`:>i�/,`_�(^i - (_ ::rt, tttt ; f- it 'r;ri ) T 6 <~ ACCOUNT CODE 4" b i:> I I t: 8 1 DATE 10' c/_' y 1'9 1_ PHONE c� �' " J 1 — APPR,CJVED BY: PREPARED BY '1t:�.t. ILI" t '; DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement Type of advertisement: legal (Check One) Gll : ( IV) (number of times) classified display times. Size: Le cr a _l Starting date `-' / 4 / 9 1 First four words of advertisement: F37_d No . 9 0— 91--14 i : S a 3_ d hi.c't,_, Remarks: Lull C itc:cl: 1�oeordc l:s ;:tnc (oi)on 19/23/91 — 3.00 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER, YDUE DATEY MM DIDAdv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117118 1 125.34 39 42 45 50.51 56 57 62 63 65 66 71 1 2 4 1 V P 2 1012 218171 1 T0 2 3 4 718 V P 121314 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 2 0 0 2 0 1 Approved for Payment White — Purchasing Yellow - Finance Pink — Department ' i �: C"jI y