HomeMy WebLinkAboutR-91-0822J-91-882
11/5/91
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF PROSEGUR,
INC. FOR A TOTAL FIRST YEAR COST OF $6,600.00
FOR FURNISHING ARMORED CAR SERVICES TO THE
FINANCE. DEPARTMENT ON A CONTRACT BASIS FOR
ONE (1) YEAR RENEWABLE ANNUALLY FOR TWO (2)
ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING
FUNDS THEREFOR FROM THE 1991-92 OPERATING
BUDGET, ACCOUNT CODE NO. 260301-340;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR THIS SERVICE AND THEREAFTER TO
EXTEND THE CONTRACT AT THE SAME PRICE, TERMS
AND CONDITIONS, SUBJECT TO THE AVAILABILITY
OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received September 9, 1991 for furnishing armored car services on
a contract basis for one (1) year renewable annually for two (2)
additional one (1) year periods for the Department of Finance;
and
WHEREAS, invitations were mailed to six (6) potential
suppliers and two (2) bids were received; and
WHEREAS, funds for this service are available from the
1991-92 Operating Budget, Account Code No. 260301-340; and
WHEREAS, this service will be used by the Department of
Finance for the purpose of providing daily pick-up of funds from
the Treasury Management Division cashiers and delivery to the
bank; and
.�7
CITY C07"IMP SION
N 0 V 14 1991
nsavrin 6to.
AWN
WHEREAS, the City Manager and the Director of the Department
of Finance, recommend that the bid received from Prosegur, Inc.
at a proposed first year cost of $6,600.00, be accepted as the
lowest responsible and responsive bid;
i
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The September 9, 1991 bid of Prosegur, Inc. for
furnishing armored car services on a contract basis for one (1)
year renewable annually for two (2) additional one (1) year
periods for the Department of Finance, at a total proposed first
year cost of $6,600.00 is hereby accepted, with funds therefor
hereby allocated from the 1991-92 Operating Budget, Account Code
No. 260301-340.
Section 3. The City Manager is. hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service, and thereafter to extend this contractl/ for
two (2) additional one-year periods at the same price terms and
conditions, subject to the availability of funds.
1� The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable
City Charter and Code provisions.
- 2 -
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of NpN%, 1991.
AT T:
MA TY HIRAI
City Clerk
PREPARED AND APPROVED BY:
RAFAEL b. DIAZ
Deputy City Attorne
APPROVED AS TO FORM AND
CORRECTNESS:
QUIVN JO S , I
City Attor ey
ROD/pb/gmb/M2587
- 3 -
XAV,I ER CL, . SUARE Z , MAYOR
DID SECURITT LIST
DID ITEM: -------ARMORED
--- -ARMOREDCAR-SERVICES__...._-_--._..._...a_...__- -_-_-_
DID N O . t ----- 9 0^ 91` — 0--------------------------.-------------
DATE BID(S) OPENED: 5E1?TENSER 9, 1991 3:00 p.m.
----------------------------
TOTAL DID BOYD_19
BIDDER DID A"OUNT CASHIER'S CHECK
See attached
BRINK'S, INCORPORATED
-------------------------------------------------------
Z . ----
------------------------------------------------------
- ---------------------------------- -, ----------
- ------------------------ - - -- - - - - - - - - - - - - - - -
f
__i- `__ _received (_ ) envelopes on behalf of
(Person r ceiviug bids)
GSA/Solid Waste -Procurement Division on
(City Department)�
SIGNPDa _ =------
(Dieputy City Clerk)
LEGAL ADVERTISEMENT
. 9 • ' 1 • 1
-- 7 7.
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Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 3:00 p.m. September 9, 1991 for the
furnishing of armored car services on a contract basis for a
period of one (1) year with the option to extend for two (2)
additional one-year period for the Department of Finance.
Bids submitted Fast such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the bids are available upon request
at the City Pr-curement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 6836)
Cesar H. Odio
City Manager
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REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
DEPT/DIV.
ACCOUNT CODE 2 6 U 3 0 1. - '_? 7
; t
DATE
PREPARED BY
PHONE S ` - �' "` _ APPROVED BY: t r`
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement times.
(number of limes)
Type of advertisement: legal a. classified display
(Check One)
Size:
Starting date 0 / �- • / `1)1
First four words of advertisement: I i_ d IN . 'J 0 --" 14 J) : c; i-,j,i 1� c ... .
Remarks:
1 9i'r1)J�3J. — 3--G0 t-).fit. ) i
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
DATE(S) OF
LINE
PUBLICATION
ADVERTISEMENT
INVOICE
AMOUNT
A-1
Ze
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—+ _r, C')
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r.>
B-2
C-3
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
DUE DATE
LINE
TRANS
VOUCHER
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1
17
18 1 125.34
39
42 45
50
51 56
57 62
63 65
66 71
0
1
2
4
1
V
P
I
I
I
1Tn
1
12
1012
21
8
7
1
2
3
4
7
8 V P 12
13
14
15 DESCRIPTION
36
64 DISCOUNT69
72
AMOUNT 80
5
2
0
0
2
0
1
Approved for Payment
White — Purchasing Yellow - Finance Pink — Department
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CITY OF MIAMI F LORIDA
INTER -OFFICE MEMORANDUM
TO D,, TF
Honorable Mayor and Members
of the City Commission
sUBJEia
ROM REF EREWC,ES
Cesar H. Odio
City Manager Et4GL0suREs
NOV - 51991
Resolution Awarding Bid
for Armored Car Services
Bid No. 90-91-140
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the
attached resolution authorizing the purchase of armored car
services on a contract basis for one (1) year with option to
extend for two (2) additional one (1) year periodsfrom Prosegur,
Inc., a non-minority/Dade County vendor for the Department of
Finance in the amount of $6,600.00 annually, which funds are
available from the 1991-92 Operating Budget, Account Code No.
260301-340.
BACKGROUND
The Department of Finance has analyzed bids received pursuant to
Bid No. 90-91-140 for the furnishing of armored car services to
the City of Miami, Department of Finance. (Monday thru Friday).
Services will cover the daily pick of funds from the Treasury
Management Division cashiers offices located at the Department of
Finance and the Planning, Building and Zoning location.
It is necessary at this time to execute an agreement to cover
these services for Fiscal year '91-'92. Funds are appropriated
and available.in the 1991-92 Operating Budget, Account Code No.
260301-340.
AMOUNT OF BID: $6,600.00
SOURCE OF FUNDS: 1991-92 Operating Budget, Account Code No.
360301-340.
MINORITY PARTICIPATION: Award is to a non -minority vendor.
Attachments
-._ _ -�-.�...�.::.�..a...�,.,,..,-.:�;.�::.,: �..a�-...._._,..::.. .�,..,....-..... �.. ...:......:.... ..... .. .. _._ .� ._ .,. .. .,.f.... .. ..... _.,. . ��.� :ego �s
Girl Or t,IlAt.ti. Ft_0RIDA.
INTER -OFFICE MEMORANDUM
TO Judy S. Carter DrTE Gctober 1, 1991 FILE
Chief Procurement Officer
SUEiIECT Bid #90-91-140
Armored Car Services
Carlos E. Garcia
FROM REFEFtEtJC:ES
Director
Department of Financ ENCLOSURES
This department has verified available funding with the
Departments of Finance and Budget that funds are available to
cover the cost of the subject bid in the amount of $6,600.00.
Account Code Number 260301-340.
FINANCE REVIEW & APPROVED BY:
(Except for funds already
appropriated or items
included in FY budget
Carlo arcia, Director
Department of Finance
CAPITAL IMPROVEMENT
FUNDING REVIEW AND APPROVAL:
N iA--
Eduardo Rodriguez
Capital Program Manager
BUDGETARY REVIEW & APPROVED BY:
(Except for items funded
through Capital Improvement
Program)
Manohar SANNa, Director
Department of Budget
(This form properly signed is part of the
recommendation package to be placed on the
attached to the resolution cover memorandum.)
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Bid evaluation
and
agenda and must
be
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CITY OF MIAMI, FLORIDA
BID SHEET (Continued)
BID NO. 90-91-140
1MP$TANTt BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: 30 days (Include cash discount for prompt payment, if any)
Additional discount of N/A % if awarded all items.
Warranty and/or guarantee:
Delivery: 5 calendar days required upon receipt of Purchase Order or Notice
of Award.
Delivery Point(s):
In accordance with the Invitation to Bid, the Specifications, General Conditions, Special
conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
RON MUIR OFFICER
LARRY PEREZ OFFICER
NAMES OF COMPANY OFFICER(S):
a) List principal business address: (street address)
9065 N.W. 13th TERRACE MIAMI FL 33172
b) List all other offices located in the State of Florida: (street address)
n/a
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all
applicable substantive and procedural provisions therein, including any amendments thereto.
Bidder: PROSEGUR INC.
9/9ATompany name)
Date.
Signature:
Print Name: JOE GARVIN GEN. MGR.
Indicate if Business is 51% Minority -owned: (Check one box only)
] BLACK [ ] HISPANIC [ ] FEMALE NONE MINORITY
BFFIEMATIVE ACTION PLAN
:f firm has an existing plan, effective date of implementation:
:' firm does not have an existing plan, the Successful Bidder(s) required to
stablish an Affirmative Action Policy, pursuant to Ordinance #10062 �:T
See Appendix
for sample.�
Bidder: Signature:
I
(company name)
FAILVIELTO COMPLETE, SIGH,:11 RETURN THIS FORM Y: 1 r t l
AWARD OF _B I D
BID NO. 90- 1- 14Q
ITEM: Armored Car. Services
DEPARTMENT: Finance
TYPE OF PURCHASE: Contract for one (1) year renewable annually for
two (2) additional one (1) year periods.
REASON: To furnish armored car services which will cover
daily pick up of funds from the Treasury
Management Division cashiers offices and deliver
to the bank.
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION•
FUNDS:
BID EVALUATION:
C.1
2
Attached
1991-92 Operating Budget, Account Code No.
260301-340.
Bid
Invitations
Bid
Mailed
Responses
ALL VENDORS ............................
6
2
MINORITY/WOMEN (W/M) VENDORS...........
2
0
Within City limits ..................
0
0
Registered with City ................
0
0
Black (B) Vendors ......................
1
0
Located within City limits..........
0
0
Registered with City ................
0
0
Female (F) Vendors .....................
0
0
Located within City limits..........
0
0
Registered with City ................
0
0
Hispanic (H) Vendors ...................
1
0
Located within City limits..........
0
0
Registered with City ................
0
0
NON MINORITY (NM) VENDORS ..............
4
2
Located within City limits..........
2
0
"No Bids.. .............................. - 0
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO
PROSEGUR, INC. FOR A TOTAL ESTIMATED FIRST YEAR
CO $6,600.00.
C ief ux en Officer
D to UV
0
BID TABULATION
Brinks, Inc. (Local)
Non -Minority
3257 N. W. 7 Avenue Circle
Daily pick ups (Monday thru Friday): Cost
1. Treasury Management $ 475.00 per month
2. Planning, Building and Zoning $ 350.00 per month
Total Monthly Cost = $ 825.00 per month
Total Yearly Cost = $9,900.00 per year
Prosegur, Inc. (Dade County)
Non -Minority
9065 N. W. 13 Terrace
Daily pick ups (Monday thru Friday): Cost
1. Treasury Management $ 275.00 per month
2. Planning, Building and Zoning $ 275.00 per month
/mc
Total Monthly Cost = $ 550.00 per month
Total Yearly Cost = $6,600.00 per year
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