HomeMy WebLinkAboutR-91-0332J-91-366
4/29/91
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF TERRY PARKE
FOR FURNISHING BLACKSMITH/FARRIER SERVICES TO
THE DEPARTMENT OF POLICE ON A CONTRACT BASIS
FOR ONE (1) YEAR RENEWABLE FOR FOUR (4)
ADDITIONAL ONE (1) YEAR PERIODS UPON THE SAME
TERMS AND CONDITIONS AT A TOTAL FIRST YEAR
CQST NOT TO EXCEED $8,000.00; ALLOCATING
FUNDS THEREFOR FROM THE 1990-91 OPERATING
BUDGET ACCOUNT CODE NO. 290201-270;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS SERVICE AND THEREAFTER TO
EXTEND THIS CONTRACT ANNUALLY, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received February 25, 1991 for the furnishing of
blacksmith/farrier services on a contract basis for one (1) year
renewable for four (4) additional one (1) year periods for the
Department of Police; and
WHEREAS, invitations were mailed to fifteen (15) potential
suppliers and one (1) bid was received; and
WHEREAS, funds for this purchase are available from the
1990-91 Operating Budget Account Code No. 290201-270; and
WHEREAS, this service will be used by the Department of
Police for the purpose of furnishing shoeing and at times
corrective equipment for the City's mounted patrol horses; and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Terry Parks be accepted as the only
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
CITY CoIvaWSION
MEETING OF
MAY 9 1991
WIN U
9 1 - 33 2
Section 2. The February 25, 1991 bid of Terry Parke for the
furnishing of blacksmith/farrier services on a contract basis for
one (1) year renewable upon the same terms and conditions for
four (4) additional one (1) year periods to the Department of
Police/Mounted Patrol at a total proposed annual cost of
$8,000.00 is hereby accepted with funds therefor hereby allocated
from the 1990-91 Operating Budget Account Code No. 290201-270.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service and thereafter to extend this contract/
annually subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 9th day of .0may 1991.
ATTES XAVIER L. S A Z, MAY R
MATTY HIRAI
City Clerk
PREPARED AND APPROVED BY:
RAFAEL 0. Df9Z
Chief Assistant Cit Attorney
APPROVED AS TO FORM AND
CORRECTNESS%
JO GE L. ANDEZ
City 7ney
ROD/pb/M2192
The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
-2-
91-- 332
BID SECURITT LIST
------------------
Blacksmith/----Ferri.er Services
DIDITEM: ------------------------------------_-------------
_ Police Department
------------------------------------
DIDNO. --------------- -------- --------------------
DATE DID(S) oPENED : _-Fo-bx1jar.Y_?,.�].9.�-------------------------------------
TOTAL BID_SoND_Sorj
DIDDBR DID AMOUNT CASHIER'S _CHBCK___
------- -- ------------------ -----
See attached
Terry Parke ------------------ ----------
-------------------- -------------------------
------------- ------
j--------------------------------------------------------
- -------------------------------- -----------------------
-------------------------------------------------------------
------ -------------i-------------- ------------------------
t
f------------------- =L---------------------------------------
i-------------------------------- ------------------------
---------------------------------------------------------------
1
---------------------------- -------------------
__ -----
3
t' -_------_ - -- ---------- ------------_-_--------
- - ------------------ - ------------------------
--------------- -------------- _-----
------
----w------------- ---- ---- ------ --_
' --- - --- - -- ------� -- -- -- - ----- - - -----
received ( �) envelopes on behalf of
J(Perion receiving bids)
Environmental Services ___Procurement Division on
(City Department)
SIGNED:
( putt'—Cit'y Clesk)�
BID NO, 90-91-054
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American Drive, Miami, Florida,
33133 not later than [?:2.31Q- S ,, Feb_� ruary 25 1991 for furnishing
Blacksmith/Ferrier Services to the mount�po horses for the
Police Department.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
i
_j Ordinance No. 10538 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City of Miami Minority/Women
Business Office, 1390 NW 20th Street, Second Floor, Miami,
Florida 33142, Telephone 575-5174.
Detailed specifications for the bids are available upon request
at the City Procurement Office, 1390 N.W. 20th Street, Second
Floor, Telephone 575-5174.
( Ad No. U22 )
Cesar H. Odio
City Manager
91- 332
REQUISITION FOR ADVERTISEMENT `This number must appear
in the advertisement.
DEPT/DIV._ - n f, ,
ACCOUNT CODE 1 0,
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BATE 2 / 1 ' '31 PHONE i 7 r�' `� a. '� `Y �PPF#OVED BY:
PREPARED BY r� aritz4
DIRER 6t UING DE� R1 A NT
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Publish the attached advertisement oti( { 1 j
times.
—
(number of times)
Type of advertisement: legal x classified _ display
(Chock One)
Size: Lc.c�a 1 Starting date
First four words of advertisements Lidd. No. 90-91--f,64 ;� a?_c c.
I3Ids will.
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Remarks: 131,Acksmith/ 1'era:'Y'ic .`. cy.iccs
2/215/91
-
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DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
11imi Review-
A-1
B-2
C-3
+
D-4
E-5
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F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER'
YDUE DATEY MM DO
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECr
PROJECT
11
1
1
117.18
1 125.34
39,42
45
50
51 56
57 62.63
65.66
71
0
1
2
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1
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718
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36
64 DISCOUNT 69
72
AMOUNT 80
5
210101210111
Approved for Payment
White — Purchasing Yellow - Finance Pink — Department
,.;iI JW :Oj?y% :Si-'LVi& tli 1111C;uca� L1.%1` 1E L'J`_t _ C S. iCi.'
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91- 332
CIT, _)F FLORIDA CA=5
INTER -OFFICE MEMORANDUM
To The Honorable Mayor and Members DATE
Aesar
ity Commission
SUBJECT
=ROM Odlo REFERENCES
City Manager
ENCLOSURES
IVA410JAY ����
APR 2 91991
Recommendation for Resolution &
Award of Bid No. 90-91-064,
Blacksmith/Farrier Services
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid of Terry Parke, 1240 Quail
Avenue, Miami Springs, Florida, 33014, a non -minority vendor, in
the amount of $8,000, for the furnishing of Blacksmith/Farrier
Services. The funding source will be the General Operating
Budget, Index Code 290201-270.
The Police Department maintains a mounted patrol for various
locations throughout the city. The horses utilized for this
patrol have special needs including shoeing and at times
corrective equipment. Terry Parke has supplied this service for
the past several years and has done a satisfactory job.
On February 5, 1991, invitations for sealed bids were sent to
prospective vendors. Bids were opened on February 25, 1991, with
one (1) vendor submitting a bid.
Ms. Anne Whittaker was contacted with reference to Minority
Participation and she concurs with the Department's
recommendation.
It is, therefore, recommended that an award of bid be made to
Terry Parke, in the amount of $8,000. The Department's
specifications have been met, and the funding source will be the
General Operating Budget, Index Code 290201-270.
- 011', C&5-I
91- 332
The Honorable Mayor and Members
of the City Commission
Page 2
Bid No.
90-91-049
Amount of Bid % of Cost Estimate:
$8,000 100%
Cost estimate/Budgeted Amount:
$8,000
Source of Funds_
General Operating Budget - Index Code 290201-270
Minority Representation:
Non -Minority Vendor
Public Hearings/Notices
N/A
Assessable Project:
N/A
2
9J.-- 332
s
II4TER-OFFICE MEMORANDUM
Judy S . Carter
Chief Procurement Officer
0`
:ROM Major Donald Warshaw
Commander
Business Management Section
DATE MAR 1 8 1991 r- ILE
SUBJECT Bid Approval, Bid No. 90-91-064
Blacksmith/Farrier Services
REFERENCES
ENCLOSURES
This department has verified that funds are available with the
Departments of Finance and Budget to cover the cost of furnishing
the Police Department with Blacksmith/Farrier Services, at a cost
of $8,000. Funding is to be from the General Operating Budget,
Index Code 290201-270.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar ana, Director
Departme of Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Eduardo Rodriguez, CIP Manager
City Manager's Office
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
K
91 - 332
r�.
,'FO: U'r'.Ef;EtiT hUjtjAGEMEt.T
DIVISION
y.o. pox 330708
Miami, FL 33233-0708
TELEPHONE NO. 575-5174
BID NO. 90-91-064
T(PORTANT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN
TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,
TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL
NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms: ��c .�,,y (Include cash discount for prompt payment, if any)
Additional discount of /V//-+ if awarded all. items.
Warranty and/or guarantee: L�'. s ii�•✓<l %' % �)Y ��'� �'K gh.LA5 i^1 P,45
State any variances to specifications (use separate sheet if
necessary):
Del iveryvjs'WfIJEA calendar days required upon receipt of Purchase
Order.
Delivery Point(s): Miami Police Department
400 NW 2nd Avenue
Miami, FL 33128
In accordance with the Invitation to Bid, the Specifications, General Conditions,
Special Conditions, and General Information to Bidders, we agree to furnish the
Items) at Prices indicated on the attached Bid sheet(s).
NAMES OF COMPANY OWNER(S):
.1--L-i2-e/ (1,;' KE
NAMES 0. COMPANY OFFICERS:
(Please use the back of this page if more space is necessary)
Name of individual holding license in this profession (if applicable)
MINORITY PROCUREMENT COMPLIANCE
The undersigned Bidder acknowledges that it has received a copy of Ordinance No.
10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply
with all applicable substantive and procedural provisions therein, including any
amendments thereto.
BIDDER: 7,r/.1:Y ��i?r:'.1�� Signature: y•i
(company name) _�
Print Name: /r_. /'f-y t qt, f(r
Indicate if Minority Business: Date:
[ ] Black [ ] Hispanic [ ] Women
91-- 332
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED
TABULATION•
FUNDS:
BID EVALUATION•
AWARD OF BID _
BID No. 90-91-064
Blacksmith/Farrier Services
Police
Contract for one (1) year with the
option to extend for four (4)
additional one (1) year periods.
For furnishing shoeing and at times
corrective equipment for the City's
mounted patrol horses.
12
1
Terry Parks $8,000.00/year
1990-91 Operating Budget Account Code
No. 290201-270.
Bid
Invitations
Bid
Mailed
Responses
ALL VENDORS ............................
12
1
MINORITY/WOMEN (W/M) VENDORS...........
0
0
Within City limits ..................
0
0
Registered with City ................
0
0
Black (B) Vendors.. ... ..............
0
0
Located within City limits..........
0
0
Registered with City ................
0
0
Female (F) Vendors .....................
0
0
Located within City limits..........
0
0
Registered with City ................
0
0
Hispanic (H) Vendors ...................
0
0
Located within City limits..........
0
0
Registered with City ................
0
0
NON MINORITY (NM) VENDORS ..............
12
1
Located within City limits..........
0
0
"No Bids.. ..............................
-
0
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO TERRY PARKS FOR A TOTAL
PROPOSED AMOUNT OF $8,000.00.
�.LChief Procurement Officer
Date
91-- 332