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Home My WebLink AboutR-91-0331J-91.-399 5/1/91 RESOLUTION NO. � �3 A RESOLUTION ACCEPTING THE BID OF J. BALSERA SCHOOL BUS SERVICE IN THE AMOUNT OF $11,700.00, MANOLIN AND PILAR MARTINEZ BUS IN THE AMOUNT OF $6,039.000, AND CARLOS AND SUSANA HERNANDEZ BUS SERVICE IN THE AMOUNT OF $4,370.00 FOR FURNISHING BUS TRANSPORTATION SERVICES TO THE DEPARTMENT OF PARKS AND RECREATION AT A TOTAL PROPOSED COST OF $22,109.00; ALLOCATING FUNDS THEREFOR FROM THE 1990-91 GENERAL FUND ACCOUNT CODE NO. 580301-530; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received March 20, 1991 for the furnishing of bus transportation services to the Department of Parks and Recreation; and WHEREAS, invitations were mailed to nineteen (19) potential suppliers and four (4) bids were received; and WHEREAS, funds for this purchase are available from the 1990-91 General Fund Account Code No. 580301-530; and WHEREAS, this service will be used by the Department of Parks and Recreation for the purpose of providing bus transportation services for the 1991 Summer Recreation Program; and WHEREAS, the City Manager and the Director of the Department of Parks and Recreation recommend that the bids received from J. Balsera School Bus Service, Manolin and Pilar Martinez Bus, and Carlos and Susana Hernandez Bus Service be accepted as the lowest responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY G0i'-- i? MAY 9 1551 ��1.- 331 Section 2. The March 20, 1.991 bids of J. Balsera School Bus Service in the amount of $11,700.00, Manolin and Pilar Martinez Bus in the amount of $6,039.00, and Carlos and Susana Hernandez Bus Service in the amount of $4,370.00 for furnishing bus transportation services to the Department of Parks and Recreation at a total proposed cost of $22,109.00 are hereby accepted with funds therefor hereby allocated from the 1990-91 General Fund Account Code No. 580301-530. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for this service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of May , 1991. Z - XAVIER L.;SU REZ, MAYOR ATTE ST:4 MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAFAEL O. DIAZ CHIEF ASSISTANT CI YATTORNEY APPROVED AS TO FORM AND CORRECTNESS: --'"OR E L. FE ANDEZ CITY ATTORN ROD/gmb/M2197 - 2 - 9.1-- 331 Summer Bus Transportation Services DID rTErl: Department of Parks and Recreation ------------------------------------------------------- SID NO.: 90-91-071 DATE DID(S) OPENED: _ March 20_- 1991 2:30 P_m_ TOTAL SID BOND (or) e0 40 DIIDDER DID AMOUNT CASHIER'S _CHECK ___ Santos Pazos ~+- ee T-Sattached bid " " - J. Balsera School Bus Service I ----------------------------------------------------------- Carlos & Susana School Bus Serv. " of Manolin & Pilar Martin eaSchool " " ------------------------------------------------------- --------------------------------------------------------------- - --------------- ---- NO BID:----------------- ---------------------------------------- -------------- L---------------------------------------- --------------------- Franmar Corporation ------------------ --------------------- ------------------------------------------------------------ -------------- -------------- ----------------------- ----------------------- -------------------------------------------------------- ------------- -------------- ------------------------ —,--------------- ----------------�'-------------- -------------- OL -- ="=- -- --- --- / - f+•'r---'� 3 ___________ received ( ) envelopes on behalf of (Per oa seceiviaS bids) Q Environmental Services -Procurement Division on (City Department) ---------------- -------------------------- SIGNE uxy Ci Clerk) lA �f LEGAL ADVERTISEMENT BID NO. 90-91-071 p► Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than 2:3o g.m. March 2n, 199 for the furnishing of summer bus transportation services or t e Department of Parks and Recreation. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, 1390 NW 20th Street, Second Floor, Miami, Florida 33142, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 8031) Cesar H. Odio City Manager REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPT/DIV. it 1-j '7 (jj (j ACCOUNT CODE DATE PHONE 57.5 -b 17 1 APPROVED BY: PREPARED BY - DIRECTOR OF ISSUING DEPARIMENT Publish the attached advertisement times, (number of times) Type of advertisement: legal classified display (Check One) Size: U. C Starting date r 11 5, 1.9 9 First four words of advertisement! No. 90-91-07.i— Remarks: 3 2 0 i 9 1 1 o- DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) OF LINE PUBLICATION ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 M 0-4, E-51 F3 F4 FS F7 F8 F9 Ab f4l1 t F12 LINE TRANS VOIUCHERf DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 11718 1 1 125134 39142 45 50 51 56 57 62 63 65 66 0 1 2 411 1 V LP]. I jj 1 1 12 10121 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 25171 1 1 I , 21314 7 8 V P 12113 14115 DESCRIPTION 36 64 DISCOUNT 6972 AMOUNT 5 21010121011 Approved for Payment White — Purchasing Yellow - Finance Pink — Department '2i C I C'.L I,. I: c 0 PI: LIT', OF Pv11AM, F LCMIDU .CA-4 INTER -OFFICE MEMORANDUM 0 i0 � Honorable Mayor and D4TE APR 2 91991 FILE D4emb s of the City Commission SUBJECT Award of Bid # 90-91-071 Summer Bus Transportation =Roy Cesar H . Odi o REFERENCES City Manager ENCLOSURES Proposed Resolution Tabulations of Bids Recommendation: It is respectfully recommended that the City Commission adopt the attached resolution accepting the lowest responsive and responsible bids for the procurement of bus transportation services for the 1991 Recreation Summer Program (Miami's for Recreation -Summer 191 Program) in the total estimated amount of $22,109, as follows: J. Balsera School Bus Service, 5153 NW 4 St., Miami, Fl. 33126, (Hispanic/City of Miami Vendor) in the proposed amount of $11,700; Manolin and Pilar Martinez Bus, 2985 SW 20 St., Miami, F1. 33145, (Hispanic/City of Miami Vendor) in the proposed amount of $6,039; and Carlos & Susana Hernandez Bus, 3340 SW 80 Ave., Miami, Fl. 33155 (Hispanic/Dade County Vendor) in the proposed amount of $4,370. Backaround: - Pursuant to public notice, sealed bids were received March 20', 1991 for the procurement of bus transportation services for the 1991 Summer Recreation Program entitled "Miami's for Recreation - Summer 191 Program". Four (4) bids were received, all from Hispanic minority vendors. One (1) no bid was also received. It is recommended that the seven (7) bid items be awarded to three (3) vendors, as detailed above i1 and on the attached tabulation, in order to meet the total transportation needs of this program. Total Amount of Bids: Amount Budgeted: Source of Funds: Minority Participation: $22,109 $25,000 1991 Parks and Recreation, Recreation Division, General Fund, Account Code 580301-530. Awards are to three (3) Hispanic minority vendors. C 414-1 CITY OF %liAt,11. FLOFZIDF,. INTER -OFFICE MEMORANDUM t TO Judy S. Carter DATE April 16, 1991 FILE - Chief Procurement Officer Environmental Services and SUBJECT Bid #90-91-071 Operations Management Summer Bus 4-e� Transportat ion �ROhI C Alberto Ruder, Director REFERENCES Department of Parks and Recreation ENc�osuREs This Department has verified with the Budget Department that funds are available to cover the proposed subject bid in the total amount of $22,109 as follows: Fund Title FY 191 General Fund/Operating Budget REVIEW & APPROVAL BY: Manohar Surana, Director Budget Department Account Code Amount 580301-530 $22,109 1/ - A T)' OF MIAMI , Fi_C?FIDA p.n. BOX 330708 I + MANAGEMENTMiami, FL 33233-0708 PROCUREMENT MANAGE DIVISION TELEPHONE NO. 575-5174 —o _i BID NO. 90791-071 BLit SHEET -' IMPORTANT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: 10 (Include cash discount for prompt payment, if any) Additional discount of U % if awarded all items. Warranty and/or guarantee: k/— / 4. State any variances to specifications (use separate sheet if necessary) : /"",(I1,L- Delivery: � calendar days required upon receipt of Purchase Order. Delivery Point(s): As indicated in the Specifications In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: z ,t /Z 9 f� tii C k 41 /9 ICJ l l _& � -Z 1 (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami,.and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. ��- BIDDER: M/1Tv��A/ N �� %��1�1�'1 Signature: (company name) 7/j Print Name: ' .!%a/9-Uo[ k .i14)9 P)EZ Indicate if Minority Business: Date: [ ] Black [ ] Hispanic [ ] Women ` � 1 IY� ► :► � i i► i IiY 11. 1 � � � i QO. OF MIAMI, FLORIDA � rtOCUREMENT MANAGEMENT DIVISION t P.O. BOX 330708 Miami, FL 33233-0708 TELEPHONE NO. 575-5174 .uyl BID NO. 90-91-071 IMPORTANT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED• BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE., Terms: Aj,;�) (Include cash discount for prompt payment, if any) Additional discount of C•' % if awarded all items. Warranty and/or guarantee: State any variances to -.specifications (use separate sheet if necessary) : Delivery: �'"Zl calendar days required upon receipt of Purchase Order. Delivery Point(s): As indicated in the Specifications In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFF3FERS: A/GJ !gM4 (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUEEME'NT COMPLIANCLP The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions ( there irfi,: including any amendments thereto. �l BIDDER: �. /1qL-sZ )" ��-�Jr,'CC /�lJ C`1'L9lgnature: (company name) Print Name: V e- Indicate if Minority Business: Date: [ ] Black [X] Hispanic [ ] Women i � Ilt� ► :►1 � i► � lir �� 1 � � 1 1-1 91- 331 r� e 3D MIAMI, FLORIDA C • « ,fiEMENT MANAGEMENT .ISION � ° e F-MINWIM44 �.0. BOX 330708 — ,iami, FL 33233-0708 TELEPHONE NO. 575-5174 BID NO. 90-91-071 IMPORTANT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: (Include cash discount for prompt payment, if any) Additional discount of 1' % if awarded all items. Warranty and/or guarantee: ti4,a State any variances to specifications (use separate sheet if necessary) : k, c) (.' L Delivery: calendar days required upon receipt of Purchase Order. Delivery Point(s): As indicated in the Specifications In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFIgRS: (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Iq kit" BIDDER: S,,- He,-/ Sr'�✓, c c Signature: cc -•t «� J.c4�c.re.�� (company name) Print Name: A:4,;A P6VX-4,yDE2- Indicate if M' ority Business: Date: `3 - i 8 - 9 [ j Black [Hispanic [ ] Women Is 331 Y Fact Sheet Bid No. 90-91-071 Summer Bus Transportation Item I: Special Activities Transportation (35 Units) Recommended Vendor% Manolin and Pilar Martinez Bus M Unit Price: $99 (Second Low Bid) No. of Units Awarded: 35 Total Award: $3,465 Award Reasoning: A) Low Bidder (J. Balsera School Bus Service) is low bidder for items II, III, IV and VII, and does not have the necessary vehicles to service this item and the aforementioned items. Item II: Recommended Vendor: Unit Price: Summer Games Transportation (30 Unitg) J. Balsera School Bus Service (H) $90 (Low Bid) No. of Units Awarded: 30 Total Award: $2,700 I �].- 33, Fact Sheet Bid No: 90-91-071 Summer Bus Transportation Page (2) Item III: Learn -To -Swim Transportation (35 Units) Recommended Vendor: J. Balsera School Bus Service (H) Unit Price: $90 (Low Bid) 's 1 I No. of Units Awarded: 35 , Total Award: $3,150 Item IV: Summer Camp Field Trips (27 Units) Recommended Vendor: J. Balsera School Bus Service (H) Unit Price: $90 (Low Bid) No. of Units Awarded: 27 i. r. Total Award: $2,430 jj Item V: Field Trips - North District (38 Units) Recommended Vendor: Carlos & Susanna Hernandez Bus (H) i Unit Price: $115 (Second Low Bid) No. of Units Awarded: 38 s .. ` Total Award: $4,370 Award Reasoning: A) Low Bidder (J. Balsera School Bus Service) is low bidder for items II, III, IV and VII, and does not have the necessary vehicles to service this item and the aforementioned items. 7 91.- 331 Fact Sheet Bid No: 90-91-071 r Summer Bus Transportation Page (3) Item VI: Field Trips - South District (26 Units) Recommended Vendor: Manolin and Pilar Martinez Bus (H) Unit Price: $99 (Second Low Bid) No. of Units Awarded: 26 Total Award: $2,574 Award Reasoning: A) Low Bidder (J. Balsera School Bus Service) is low bidder for items II, III, IV and VII, and does not have the necessary vehicles to service this item and the aforementioned items. Item VII: Field Trips - West District (38 Units) Recommended Vendor: J. Balsera School Bus Service (H) Unit Price: No. of Units Awarded: $90 (Low Bid) W Ji Total Award: $3,420 Bid Award Summar J. Balsera School Bus Service (H): Item II - 30 Units at $90 each: Award: Item III - 35 Units at $90 each: Award: Item IV - 27 Units at $90 each: Award: Item VII - 38 Units at $90 each: Award: Total Award: Manolin and Pilar Martinez Bus (H): $ 2,700 $ 3,150 $ 2,430 $ 3,420 11,700 Item I - 35 Units at $99 each: Award: $ 3,465 Item VI - 26 Units at $99 each: Award: $ 2,574 6,039 Total Award: Carlos and Susana Hernandez Bus (H): Item V - 38 Units at $115 each: Total Award: $ 4,370 91. - 331 AWARD 9F B I D 4 i I EM: DEPARTMENT: TYPE OF PURCHASE: Bid No. 90-91-071 Summer Bus Transportation Parks and Recreation Short term contract REASON: Bus transportation services for the 1991 Summer Recreation Program entitled, "Miami's for Recreation - Summer 1991 Program". BIDS RECEIVED• 4 TABULATION: Attached FUNDS,: 1990-91 General Fund Account Code No. 580301-530 Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 19 4 MINORITY/WOMEN (W/M) VENDORS........... 15 4 Within City limits .................. 5 j 2 Registered with City ................ 4 1 Black (B) Vendors ...................... 3 0 Located within City limits.......... 2 0 Registered with City ................ 2 0 Female (F) Vendors ..................... 6 0 Located within City limits.......... 1 0 Registered with City ................ 1 0 Hispanic (H) Vendors ................... 6 4 Located within City limits.......... 2 2 Registered with City ................ 1 1 NON MINORITY (NM) VENDORS .............. 4 0 Located within City limits.......... 0 0 "No Bids.. .............................. - 1 Reasons for "No Bid" were as follows: 1. Franmar Corporation - "Busses not radio equipped". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO J. BALSERA SCHOOL BUS SERVICE IN THE AMOUNT OF $11,700.00, MANOLIN & PILAR MARTINEZ IN THE AMOUNT OF $6,039.00 AND CARLOS AND SUSANA HERNANDEZ BUS SERVICE IN THE AMOUNT OF $4,370.00 FOR A TOTAL PROPOSED AMOUNT OF $22,109.00. C e P c rk Offic r 9 1 D to 331 q City of Miami Tabulations of Bids for Summer Bus Transportation Bid No: 90-91-071 J. Ba : ^ a School Manolin and Pilar Carlos and Susan Santos Pazos Bus Service (H) Martinez Bus (H) Hernandez Bus (H) School Bus (H) item I (35 Units) Special Activities Transportation Unit Price 90 99 100 119 Units Awarded 35 Award Total $3,465 Item II (30 Units) Sumner Ones Transportation Unit Price 90 99 100 NB Units Awarded 30 Award Total $2,700 Item III (35 Units) Learn -To -shim Transportation Unit Price 90 99 100 NB Units Awarded 35 Award Total $3,150 City of Miami Tabulation of Bids for Stm er Bus Transportation 131d No. 9U-11-U /I Page (2) J. Balsera Scimal Manolin and Pi]ar Carlos and Susan Santos Pazos Bus Service (H) Martinez Bus (H) Hernandez Bus (H) School Bus (H) It® 17 (27 Units) Summer Camp Field Trips Unit Price 90 120 120 115 Units Awarded 27 Award Total $2,430 Its V (38 Units) Field Trips - North District Unit Price 90 140 115 NB Units Awarded 38 Award Total $4,370 Item VI (26 Units) Field Trips - South District Unit Price 90 99 115 119 Units Awarded 26 Award Total $2,574 Item vii (38 Units) Field Trips - Nest District Unit Price 90 120 115 119 Units Awarded 38 Award Total $3,420 0