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Home My WebLink AboutR-91-0330J-91-363 4/29/ 91 RESOLUTION NO. O �- � 0 A RESOLUTION ACCEPTING THE BID OF CARRIER BUILDING SYSTEMS AND SERVICES, INC. FOR FURNISHING MAINTENANCE SERVICES TO THE AIR CONDITIONING SYSTEMS AT THE MIAMI POLICE DEPARTMENT HEADQUARTERS FACILITY AND DON HICKMAN ADMINISTRATION BUILDING FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE, PROPERTY MAINTENANCE DIVISION, ON A CONTRACT BASIS FOR (1) YEAR RENEWABLE ANNUALLY UPON THE SAME TERMS AND CONDITIONS FOR FOUR (4) ADDITIONAL ONE (1) YEAR PERIODS AT A TOTAL PROPOSED FIRST YEAR COST OF $49,056.00; ALLOCATING FUNDS THEREFOR FROM THE 1990-91 OPERATING BUDGET ACCOUNT CODE NO. 420401-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE AND THEREAFTER TO EXTEND THIS CONTRACT ANNUALLY, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received February 20, 1991 for the furnishing of maintenance services to the air conditioning systems at the Miami Police Department Headquarters Facility and Don Hickman Administration Building for the Department of General Services Administration and Solid Waste, Property Maintenance Division on a contract basis for (1) year renewable annually for four (4) additional one (1) year periods; and WHEREAS, invitations were mailed to thirty-six (36) potential suppliers and two (2) responses were received; and WHEREAS, .funds for this purchase are available from the 1990-91 Operating Budget Account Code No. 420401-670; and WHEREAS, this service will be used by the Department of General Services Administration and Solid Waste, Property Maintenance Division for the purpose of providing full annual maintenance services to the air conditioning systems at the Miami Police Department Headquarters Facility and Don Hickman Administration Building; and CITY COMMISSION MEETING OF kY 9 1991 91- 330 REMIff 0/ ft Z I I WHEREAS, Weathertrol Maintenance Corporation, the low bidder, was deemed non -responsive due to unsatisfactory past maintenance performance and failure to submit a complete bid with the necessary pricing; and WHEREAS, the City Manager and the Administration of the Department of General Services Administration and Solid Waste recommend that the bid received from Carrier Building Systems and Services, Inc. be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The February 20, 1991 bid of Carrier Building Systems and Services, Inc. for furnishing maintenance services to the air conditioning systems at the Miami Police Department Headquarters Facility and Don Hickman Administration Building on a contract basis for one (1) year renewable annually for four (4) additional one (1) year periods upon the same terms and conditions for the Department of General Services Administration and Solid Waste, Property Maintenance Division, at a total proposed first year cost of $49,056.00 is hereby accepted with funds therefor hereby allocated from the 1990-91 Operating Budget Account Code No. 420401-670. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service and thereafter to extend this contractl/ annually subject to the availability of funds. The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -2- 91-- 330 1 41 1 Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of May , 1991. ATTE XAVIER L. !UA EZ, KAYGR- MATTY HIRAI City Clerk PREPARED AND APPROVED BY: / RAFAEL 0. DIAZ Chief Assistant C y Attorney APPROVED AS TO FORM AND CORRECTNESS: JO GE L. ERNANDEZ City Att rney ROD/pb/M2190 -3- 91 - 330 BID_SECVRITT_LIST DID ITEM: _ Air Conditioning_ Maintenance_ at the Don Hickman Building and Miami Police Department_______________-__________ DID Ya.: _90_91_042R ------------------------------------------ DATE RID(S) OPENED: F�,�, y_ 2 0,�_ 19 91___ 2_ 3 0_p_m_______________________ — TOTAL DID _DONor _D_ / //1 S__� rJ EIDER DID AMOUNT CASHIER'SCHECK___ ------- --~ -- AIRKO See attached- ------------------------ - -------------- Johnson Controls, Inc. Weathertrol Maintenance Corp.- -}�----------------------------------- " _ it I -------------- Carrier if ------------------------------------------------------- --------------------------------------------------------------- -------------- i I L--------------------------------------- - -------------------------------------------------------------- ------------------ --- NOBID: ----------------- McQuay Service Sam L. Hamilton, Inc. --------------- Seford Ind, Inc--- ----------------------- -------------- -------------- ------------------- ----------------------- -------------- -------------- ------------------------ --------------- ------------- ------------------------ ------ ------------ ------------------------------- ------------------------------- -—- - ta--ne-3---------- --------- -- -- -U 01- � ------ ----=� w, SIGHED:_ _ ---- --Z/-4 (Duty City Clerk) A P3 LEGAL ADVERTISEMENT y t� BID NO, 90-91-DA-2B Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than )2:30 p.m. February 20 1?21J for the furnishing of Air Conditioning Maintenance Services and repair or replacement of any and all moduline units at the City of Miami Don Hickman Administration Building, 275 NW 2 Street, Miami, and the Miami Police Department Headquarters Facility, 400 NW 2 Avenue, Miami, on a contract basis for one (1) year for the Department of Environmental Services and Operations Management. MANDATORY ON -SITE WALK THROUGHS will take place as follows: Monday, February 4, 1991 - Miami Police Department (Lobby) Time 10:00 a.m. 400 N.W. 2nd Avenue, Miami Tuesday, February 5, 1991 - Don Hickman Administration Bldg. Time 10:00 a.m. 275 N.W. 2nd Avenue, Miami (Ground Floor Lobby) FAILURE TO ATTEND WILL DISQUALIFY YOUR BID Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, 1390 NW 20th Street, Second Floor, Miami, Florida 33142, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 8028) Cesar H. Odio City Manager 91-- 330 REQUISITION FOR ADVERTISEMENT ,This number must appear in the advertisement. DEPT/DIV.% L 420401,-287 ACCOUNT CODE It DATE% 1/23/941 PHONE 57 5 - 51. "14 APPROVED Y: PREPARED BY Ma 17i -LZ a pactns DIRT6.6FSUING D'E_'PATMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal, x classified display (Check One) L I &,1: 1/25/91 Size: Starting date First four words of advertisement:, Bid No. 90-91-042IR-. Sc-alud bid,,; will bE� . . . . Remarks: -A/C Madiibc-i-iarice it thc: Dcm 111gkman Adia. 61d. and Miami Police Dept. 2:30 p.m.) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION t DATE(S) OF ADVERTISEMENT ANVOICE AMOUNT 0 Miami Review '7 IM A-1 c 21j B-2 C-3 D-4 E-5 F3 FA F5 iF7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER, DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 I I 1 117 18 I I 1 125134 39142 I 145 50151 56 57 62 63 65 66 71 0 1 2 4 1 1 VIP1 I I I I I I I 1 1 1210121 1 1 1 1 1 1 - 1 1 1 1 J7[ — 2 18 17 1 1 1 1 1 1 21314 7 8 V P 1213114115 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 210 10 12101111 FF111.1 Jill I Approved for Payment White - Purchasing Yellow - Finance Pink -Department Yc JJQW C(jr)y; Silvia City Cl(�rJ.$s (6t.11ce Pink cc)ljy: !'!'aritza' q 91- 330 t f CITY OF MIAMI. FLORIDA CA=3 INTER -OFFICE MEMORANDUM TO DATE APR 2 9 91 FILE Honorable Mayor and Members of th City Commission sUWECT Resolution Authorizing Award of Bid #90-91-042R Air Conditioning Maintenance FROM REFERENCES. Cesar H. Odio City Manager ENCLOSURES It is respectfully recommended that the City Commission adopt the attached resolution for the furnishing of annual full service air conditioning maintenance at the Miami Police Department Headquarters Facility and Don Hickman Administration Building, to be awarded to Carrier Building Systems and Services, Inc., as the lowest most responsible and responsive bidder in accordance with Bid No. 90-91-042R. Services shall be provided on a contract basis for the period of one (1) year, with the option to extend for four (4) additional one (1) year periods subject to the availability of funds. Funds are available from the FY-90-91 Operating Budget of the General Services Administration and Solid Waste Department. BACKGROUND J, The General Services Administration and Solid Waste Department has analyzed the bids received pursuant to Bid No. 90-91-042R, for the furnishing of annual full service maintenance at the Miami Police Department Headquarters Facility and Don Hickman Administration Building. Only one (1) responsive bid was received from Carrier Building Systems and Services, Inc., a non -minority company located at 1155 NW 159 Drive, Miami, Florida; and thus recommended for an award of bid. Weathertrol Maintenance Corporation, the low bidder, was deemed non-responsible/non- responsive due to unsatisfactory past maintenance performance and failure to submit a complete bid with the necessary pricing. $49,056.00 SOURCE OF FUNDS: 1990-91 General Services Administration and Solid Waste Department, Property Maintenance Division, Account Code No. 420401-670. MINORITY PARTICIPATION: One (1) responsive/responsible bid from a non -minority company. CA,3-1 91-- 330 i ! I t- 1 F F• I 1 �_� �i = I F:= f T I F F: I_I It t T - i 1D 1--- THL) : E9 1 � �.�SA A 47^.T . v f i %7'A QTY OF MIAMI, FLOnIOA IN 1 tR-QFFICE MEMORANDUM nATF Fite ,Judy S. Carter Chief Procuromont Offiner suaACT Bid 090-91--042R REFF,RENCCS Ron E . wi l l iamn, Administrator Department of General Ser.vicea en6L.03V AE* and Solid Waste This department has verified available funding with the Department of Budget to cover the cost of furnishing sir conditioning maintenance at the Miami. Police Department Headquarters Facilit and Don Hickman Administration Building, in the amount of $49,051.00, Account Code No. 420401-670. Ettat)C:FTARY REVIEW 6 APPROVED DYs �J v Man6hai' urana, Dixector� Depart:mer of Budget jj 91-- 330 —t1F1I, FLORIDA _oREMENT MANAGEMENT DIVISION P.O. BOX 330708 Miami, FL 33233-0708 TELEPHONE NO. 575-5174 BID SHEET BID NO. 90-91-042R IMPORTANT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net 30 —(Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: Parts 1 year/Labor - 90 days , State any variances to specifications (use separate sheet if necessary): Delivery: 10 calendar days required upon receipt of Purchase Order. Delivery Po int(s): Police Administration Building and Don Hickman Administration Building. In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): Carrier Building Systems & Services NAMES OF COMPANY OFFICERS% Jack Frizzell - Branch Service Manager (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: Carrier Building Systems & Services gnature • (company name) Print Name: Indicate if Minority Business: Date: 2-18-91 [ ] Black [ ] Hispanic [ ] Women k I'M 91- 330 AWARD OF BID Bid No. 90-91-042R ICE : Air Conditioning Annual Maintenance DEPARTMENT: General Services Administration and Solid Waste, Property Maintenance Division TYPE OF PURCHASE% Contract for one (1) year renewable annually .for four (4) additional one (1) year periods. REASON: To furnish annual full service air conditioning maintenance at the Miami Police Department Headquarters Facility and the Don Hickman Administration Building. TABULATION: Attached FUNDS: 1990-91 Operating Budget Account Code No. 420401-670. BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 36 1 MINORITY/WOMEN (W/M) VENDORS........... 25 0 Within City limits .................. 6 0 Registered with City ................ 16 0 Black (B) Vendors ...................... 8 0 Located within City limits.......... 2 0 Registered with City ................ 7 0 Female (F) Vendors ..................... 5 0 Located within City limits.......... 1 0 Registered with City ................ 2 0 Hispanic (H) Vendors ................... 12 0 Located within City limits.......... 3 0 Registered with City ................ 7 0 NON MINORITY (NM) VENDORS .............. 11 1 Located within City limits.......... 3 0 "No Bids" .............................. - 6 Reasons for "No Bid" were as follows: 1. McQuay Service - "Unable to bid at this time". 2. Sam L. Hamilton, Inc. - "No bid". 3. Seford, Inc. - "Do not have enough maintenance qualifications as specified". 4. Weathertrol Maintenance Corp. - "Non -responsible / Non- responsive". 5. Airko Service, Inc. - "Non -responsive". 6. Johnson Controls - "Non -responsive". IT IS RECOMMENDED THAT THE AWARD BE MADE TO CARRIER BUILDING SYSTEMS AND SERVICES, INC. FOR A TOTAL PROPOSED CITY OF MIAMI ENVIRONMENTAL SERVICES AND OPERATIONS MANAGEMENT TABULATION OF BIDS BID NO. 90-91-042R ten. . �n nu nv .nnv r ynvv r\r_vor v c nPVTrW AT rTW AAT.Y. Vr L.•\YY VL\ l YYl\Vl.lLa V , � ANNUAL MAINTENANCE � � ---- - - - -— MODULINE VARIABLE BIDDER MONTHLY ANNUAL THERMOSTAT REGULATOR AIR TERMINAL LABOR ALL (Complete Unit) Carrier Bldg. Services $4,088 $49,056 $43.50 $48.50 $178.00 $45.00 $350.00 11155 NW 159 Drive Dade Co., Florida N/M ; NON-RESPONSIBLE/NON-RESPONSIVE tWeathertrol Maint. Corp 3,475 41,700 61.00 58.00 — - - 45.00 362.00 J820 NW 56 Street :Dade Co., Florida (H) 0L 0