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Home My WebLink AboutR-91-0328J-91-365 4/29/91 9e- 2 2 S RES01,17J.0N NO. A RESOLUTION ACCEPTING THE BID OF LCR CONSULTANTS, INC. FOR FURNISHING GROUNDS MAINTENANCE SERVICES AT THE COCONUT GROVE CONVENTION CENTER FOR THE DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS UPON THE SAME TERMS AND CONDITIONS AT A TOTAL PROPOSED FIRST YEAR COST OF $5,184.00; ALLOCATING FUNDS THEREFOR FROM THE 1990-91 OPERATING BUDGET ACCOUNT CODE NO. 350201-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE AND THEREAFTER TO EXTEND THIS CONTRACT ANNUALLY SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received March 25, 1991 for furnishing grounds maintenance services at the Coconut Grove Convention Center for the Department of Conferences, Conventions and Public Facilities on a contract basis for one (1) year renewable annually for three (3) additional one (1) year periods; and WHEREAS, invitations were mailed to forty-five (45) potential suppliers and seventeen (17) bids were received; and WHEREAS, funds for this purchase are available from the 1990-91 Operating Budget Account Code No. 350201-340; and WHEREAS, this service will be used by the Department of Conferences, Conventions and Public Facilities for the maintenance of grounds adjacent to the Coconut Grove Convention Center; and WHEREAS, the City Manager and the Director of the Department of Conferences, Conventions and Public Facilities recommend that the bid received from LCR Consultants, Inc. be accepted as the lowest most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY CO%YMISSION MEETING OF MAY 9 1991 91— 328 "SOLUTION N. Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The March 25, 1991 bid of LCR Consultants, Inc. for furnishing grounds maintenance services at the Coconut Grove Convention Center for the Department of Conferences, Conventions and Public Facilities on a contract basis for one (1) year renewable annually for three (3) additional one (1) year periods upon the same terms and conditions at a total proposed first year cost of $5,184.00 is hereby accepted with funds therefor hereby allocated from the 1990-91 Operating Budget Account Code No. 350201-340. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service and thereafter to extend this contractl/ annually subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of ,May _ , 1991. ATTES` : i MATTY HIRAI City Clerk PREPARED AND APPROVVEU BN:: RAF EL 0. DIAZ Chief Assistant City Attorney ROD/pb/M2191 l/ XAVIER 4- JUAREZ, MAY APPROVED AS TO FORM AND CORRECTNESS: JO GE L. F RNANDEZ City Attorney The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -2- 91-- 328 BID SECURITT LIST DID ITEM: _ Grounds_ Maintenance_ at_ the _Coconut _Grove -Exhibition -Center ------------------------------------------------------- BIDHO.s1_073--------------------------------------------- DATE BID(S) OPENED: _L��.:�j_��---3.s44_P.sil...---------------------------- A' TOTAL DID_ZOND_Sorj BIDDER DID AMOUNT CASHIER'S CHECK --- ------------------ J.W. Maintenance & Lawn Service ----------------- Reid Lawn Service -So. Fla. Maintenance ---------- e attached -hid---------- " it if -------------- ------------------------- Genesis Gardening Empire " 11 Octavio J. Galvez it of Robert grown Bldg. Maint., Inc. " Peffco, Inc. if LCR Consultants, Inc. it " JuleP Lawn & Landscaping Maint. " Le -Baker Construction Co., Inc. " --------------------- -------------------------------- H & E Landscaping, Inc. 11 _ ------------------- -------------�-l-------------- Winston's Sawn Service ---------------- L--------------------------------------- Berger's Property Maintenance " J.R. Alvarez Clearing " M & B Lawn Maintenance " BannermanLandscaping "" ______ _____ __ __ ____ _________ Ocean Crown Environmental Sery --------------- ____________ We received oily whi-ch_W _.aen. one copy of the bid _ta GS.&-.�racur �.t�2i ---- -..-I --------------------- --------------- ------------- -- am / ---=N_ -- f =-3 2::P_------ received (---) envelopes on behalf of (Per .on receiving bids) ,� GSA/Solid Waste -Procurement Division �>,— _6 ____on __________j�___-_2/1 -- (City Department) SIGNED:__.__ (Deity City Clerk) S DID ITEM: DID NO. r BID SECURITY LIST _ Grounds Maintenance at the Coconut_ Grove ExhibitionCenter -4_. 1_ 0 7 3--------------------------------------------- DATE BID(S) OPENED: _L r.��; j_ ]r�� 3i Q4_Pik----_-_-_-_-_-_--_-..__-_----- A if TOTAL DID Z0ND_Sorj BIDDER 'BID AMOUNT CASiiIBR!S_CHECR___ J.W. Maintenance & Lawn Service -------- --------- Reid Lawn Service .So. Fla. Maintenance Genesis Gardening Empire - ape attached - -bid--------- 11 if " of it It - _- - ------------------------ Octavio J. Galvez " " Robert Brown Bldg. Maint_,-Inc. --_----_--_M- Peffco, Inc. -_-_--' --------------- 19to LCR Consultants, Inc. " ------------------------------------------------ Julep Lawn & Landscaping Maint. " " Le -Baker Construction Co., Inc. ---------------- If It ------------- ---------------------- H & E Landscaping, Inc. " Winston's Sawn Service ---------------- L--------------------- ----------------- Berger's Property Maintenance of " J.R. Alvarez Clearing if M & B Lawn Iaintenance " If -------------------------------------------------- BannermanLandscaping__ ___ __ ___ _ ______ Ocean Crown Environmental -Sere -------------- _" _____" ______ We received o Sothi.ah Was�en ___________ ly one copy of the bid _ta CzS.& at-liti.- ------------------------------------ ----------------_------------- 0- AIM -- ----- ' J _______ received (---) envelopes on behalf of (Per on receiving bids) GSA/Solid Waste -Procurement Division oa (City Department)- --_--'-- ( SIGNED:__ _;t,_/r" - --� D• uty�City Clerk) -- ia LEGAL ADVERTISEMENT �v Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Driv , Miami, Florida, 33133 not later than 3:00 p.m. March 1991 for the furnishing of grounds maintenan i n a con tact basis for one (1) year renewable annually at the Coconut Grove Convention Center for the Department of Conferences, Conventions and Public Facilities. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, 1390 NW 20th Street, Second Floor, Miami, Florida 33142, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 8034) Cesar H. Odio City Manager 91- 328 of �Uu u U REQUISITION FOR ADVERTISEMENT This number must appear iln the advertisement. DEPT/DIV7:(°t=l7.i"t-;litf'ilt ( :C71_" c.,tzlt::_ l_.C)11 P1.1L. Fcz'l_!-1.t.1f'S t_ Jt 1. 1c ACCOUNT CODE 3 0 ti 1 ' 7 3 DATE 3 / 6 / 91 _ PHONE 57 5 - _? 1. 7 4 APPROVP-D BY: :. PREPARED BY '113.i.ii e�c1 Ll(I := _ �, � •\Y �� `J� <.'''r--biRECTOR OF ISSUING DEPARTMENT i 1 Publish the attached advertisement oli'` (�) times. (number of times) Type of advertisement: legal: classified display (Check One) Size: ,o g a l Starting date M cl c) t 11 , 1991 First four words of advertisement. i-ti No :)0-:;1-073; ::w�:.Ik:.d ))i«� �a:_11 bc_, .. Remarks: Gi.ounds Mailiteriarice• at: i.i1e CCcojiu (iro vc. Convezitieri Cc�ntc:r t (opc n 3/25/91 -- 3:00 p.m.) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 i Mianti Review. A-1 B-2 C-3 D-4 1 E-5 F3 F4 F5 ! F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER- YDUE DATEY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 113 1 17 18 1 125,34 39 42 45 50 51 56 57 62 63 65 66 71 0 1 121411 1 I I 1 1 2 1012121817 1 21314 7 8 V P 121314 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 21010121011 Approved for Payment White - Purchasing Yellow - Finance Pink - Department yellow copy: Silvia Nojic?oza, City Cl(rk' P1it}: copy; :ti.11'1.tZci, PI'G�:tt:= :tiC'tlt 2�til�lljC]ii�._71t: 91-- 328 (-jTY OF MWAt.1,, FLORID/, INTER -OFFICE MEMORANDUM CA=1 Honorabl Mayor and Members of the ity Commission onn Cesar H. Odio, City Manager DATE APR 2 91991 FILE SUBJECT Resolution Authorizing Award of Bid No. 90-91-073 Grounds Maintenance at the REFERENCES Coconut Grove Convention Center ENCLOSURES It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract to provide grounds maintenance services for a period of one (1) year, renewable annually, at the Coconut Grove Convention Center to LCR Consultants, Inc., 10820 S.W. 200th Drive #436, Miami, Florida 33157, a Black/Dade County vendor, the lowest complete responsive bidder in accord with Bid No. 90-91-073. Total cost of these materials and services are estimated to be $5,184.00, which funds are available in the Coconut Grove Convention Center Division budget of the Department of Conferences, Conventions and Public Facilities. The Department of Conferences, Conventions and Public Facilities has analyzed bids received pursuant to bid #90-91-073, to provide grounds maintenance services at the Center, to a Black/Dade County vendor, the lowest complete responsive bidder, in the amount of $5,184.00. Funds for this purpose are available in the 1990-91 budget of the Coconut Grove Convention Center Division, Department of Conferences, Conventions and Public Facilities, Account #350201-340. $5,184.00 % of Cost Estimates= N/A $5,184.00 1990-91 Coconut Grove Convention Center Division Funds, Account #350201-340. Award is to a Black/Dade County vendor. N/A N/A v N U U A H N 4-1 H U O 44 r� +J O 4-a N O ri IJ 0 i to � 4-)+�4 � N 0 r-i 44 b a o a � 4-) LO 0 � ~ U C, 11:� ry) Wog'10 a� U) o z 0 Q) r-t `.f" 4-) r1 Ol (A i 1 a 4J ( W - C-: O N •H 0 0 :4 0 u) N r r�d� U Ul MOff' N r i Rj S4 4J 4J 0 U Uf N fd Z H' H M EH rO H td CITY OF (01AM1, FLORIDA INTER -OFFICE MEMORANDUM TO Judy S. Carter, DATE April 9, 1991 FILE Chief Procurement Officer General Services Administration _�S BJECT Bid #90-91-073, Grounds I Maintenance Services at Coconut Grove Conven- tion Center `Bonn Tony Pajares, Directcrrl REFERENCES Dept. of Conferences, Conventions and Public Facilities ENCLOSURES This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $5,184.00. Account Code Number 350201-340. FINANCE REVIEW & APPROVED BY: (except for funds already appropriated or items included in FY Budget) Carlos Garcia, Director Department of Finance CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: Eduardo Rodriguez, Capital Program Manager BUDGETARY REVIEW & APPROVED BY: (except for items funded through Capital Imvprovement Program) Manohar Surana, Director Department of Management & Budget (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum). Z 91- 328 .,ENT MANAGEMENT a 1014 (� DID SHEET • • 11.0. Bux J30708 71TNi , FL 33233-0708 TLHONE NO. 575-5174 BID NO. 90-91-073 IMPORTANT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: 10 days/30net (Include cash discount for prompt payment, if any) Additional discount of Warranty and/or guarantee:_ State any necessary):_ % if awarded all items. variances to specifications (use separate shec,,L if Delivery: calendar days required upon receipt of Purchase Order. Delivery Point(s): As indicated in the Special Conditions In accordance with the Invitation to Bid, the Specifications, General Conditions, Special conditions, and General Information to Bid, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): Leonard A. Grant NAMES OF COMPANY OFFICER(S): Alex F. Vasquez, General Fanaar Benjamin Carraballo, Controller (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCLI EMENT COMPL.IANCB - The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, includiW?� any_ameAents thereto. Bidder: LCR Consultants, Inc. Signature: __ ,- l?� Date: ctoompany 3/25/9i name) Print Na e : Leonard A: Grant Indicate if Business is 51% Minority -owned: (Check title box only) ( BLACK [ ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN if firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as Omended See Appendix 1 for sample. Bidder: r<, �!_� ! J�. S' /id�r� 1/' Signature: (company name) .•��a•..��--i•110am-4.0110-W=•ia•ia001111F.11r•MILI-M awl Ll10111111IFS=KVjM11110IF.A1•I/9`41`l9l:lIVIMINIM! alV W%Wb)IFI 91- 328 r AWARD —QF B I D Bich No. 90-91-073 ITEM: Grounds Maintenance at the Coconut Grove Convention Center DEPARTMENT: Conferences, Conventions and Public Facilities TYPE OF PURCHASE: Contract for one (1) year with the option to extend for three (3) additional one (1) year periods. REASON; For the maintenance of grounds' adjacent to the Coconut Grove Convention Center. POTENTIAL BIDDERS: 45 BIDS RECEIVED: 17 TABULATION: Attached FUNDS 1990-91 Coconut Grove Convention Center Account Code No. 350201-340. • Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 45 17 MINORITY/WOMEN (W/M) VENDORS........... 40 15 Within City limits.................. 5 2 Registered with City ................ 29 10 Black (B) Vendors ...................... 24 11 Located within City limits.......... 2 1 Registered with City ................ 19 8 Female (F) Vendors ..................... 2 1 Located within City limits.......... 0 0 Registered with City ................ 2 1 Hispanic (H) Vendors ................... 14 3 Located within City limits.......... 3 1 Registered with City ................ 8 1 NON MINORITY (NM) VENDORS .............. 5 2 Located within City limits.......... 1 0 "No Bids" .............................. - 0 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO LCR CONSULTANTS, INC. FOR A TOTAL PROPOSED ANNUAL COST OF $5,184.00. hief Procurement Officer Date BIDDER TABULATION OF BIDS 90-91-073 Grounds Maintenance Services at the Coconut Grove Convention Center TOTAL COST LCR Consultants, Inc. $ 5,184.00 10820 S.W. 200th Drive #436 Miami, Florida 33157 Reid Lawn Service, Inc. $ 5,700.00 1100 N.W. 185th Terrace Miami, Florida 33169 Ocean Crown Environmental $ 7,554.00 Services, Inc. P.0 Box 693189 Miami, Florida 33269 Bannerman Landscaping, Inc. $ 9,600.00 P.O. Box 470216 Miami, Florida 33142 Julep Lawn and Landscape $10,200.00 Maintenance, Inc. 17000 N.W. 67th Avenue #402 Hialeah, Florida 33015 Javier Lawn Service $10,800.00 9350 Fontainbleau Blvd. #C-510 Miami, Florida 33172 Le -Baker Construction $10,950.00 Company, Inc. 10410 S.W. 182nd Street Miami, Florida 33157 Berger's Property $11,004.04 Maintenance P.O. Box 160115 Miami, Florida 33116 MINORITY COMMENTS STATUS Black/ Lowest , Dade County responsi- ble bid per speci- fications Black/ Dade County Black/ Dade County Black/ Dade County Female/ Dade County Hispanic/ Dade County Black/ Dade County Female/ Dade County S 91- 328 April. 9, 1991 Tabulation of Bids #t90-91-073 Page Two South Florida Maintenance $11,052.00 Services, Inc. 5801 S.W. 8th Street Miami, Florida 33144 J.R. Alvarez Land Clearing $11,400.00 2890 Virginia Avenue #50 Coconut Grove, Florida 33133 Robert Brown Building $12,000.00 Maintenance, Inc. 1301 N.W. 51st Street Miami, Florida 33142 Genesis Gardening Empire $12,000.00 P.O. Box 693981 Miami, Florida 33269 J.W. Maintenance & Lawn $19,200.00 Service 14132 S.W. 110th Avenue Miami, Florida 33176 Peffco, Inc. $19,968.00 P.O. Box 471614 Miami, Florida 33247 Winston's Lawn Service $21,840.00 795 N.E. 146th Street N. Miami, Florida 33161 M & B Lawn Maintenance $22,680.00 21460 S.W. 109th Avenue Miami, Florida 33189 H & E Landscaping $24,240.00 1255 N.E. 110th Street Miami, Florida 33161 Hispanic/City of Miami Hispanic/City of Miami Black/City of Miami Black/ Dade County Black/ Dade County Black/ Dade County Black/ Dade County Black/ Dade County Black/ Dade County u 91- 328