HomeMy WebLinkAboutR-91-0291r
J-91-272
4/3/91
RESOLUTION NO. 91 - 291
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS DUE
TO A SOLE SOURCE OF PROCUREMENT AND APPROVING
THE ACQUISITION OF MAINTENANCE OF SOFTWARE
RELATED SERVICES FROM DIGITAL EQUIPMENT
CORPORATION (DEC) AT AN ESTIMATED ANNUAL COST
OF 6,348.00 AND ENVIRONMENTAL SYSTEMS
RESEARCH INSTITUTE (ESRI) AT AN ESTIMATED
ANNUAL COST OF $9,300.00 FOR A TOTAL
ESTIMATED ANNUAL AMOUNT OF $15,648.00 ON A
CONTRACT BASIS FOR A PERIOD OF FIVE YEARS
RENEWABLE ANNUALLY FOR THE DEPARTMENT OF
PLANNING, BUILDING AND ZONING; ALLOCATING
FUNDS THEREFOR FROM THE 1990-91 OPERATING
BUDGET ACCOUNT NO. 290201-670; AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS SERVICE AND THEREAFTER TO RENEW THIS
CONTRACT ANNUALLY SUBJECT TO THE AVAILABILITY
OF FUNDS.
WHEREAS, on April 13, 1989, the City Commission adopted
Resolution No. 89-362 accepting the complementary proposals of
Environmental Systems Research Institute (ESRI) and Digital
Equipment Corporation (DEC) for the hardware and software
services 'necessary to establish a basic geographic information
I ystem,-this 'included software and hardware maintenance for only
one year; and
WHEREAS, the City's GIS is presently being used by the
Departmentsof Police, Fire Rescue and Inspection Services,
Planning, Building and Zoning, GSA/Solid Waste, Development,
Housing for crime analysis, 'fire and emergency response modeling,
code enforcement tracking, census- date analysis, solid waste
routing'and"housing estimates; and
WHEREAS, in order to maintain operation of the City's GIS;
-it is necessary to "continue receivina these softwArc3 ragat�r1
distribution services from these two vendors, as these types of
services are proprietary
respective firms; and
and can only be obtained from the
WHEREAS, funds for this service are available in the 1990-91
Operating Budget, Account Code No. 290201-670; and
WHEREAS, the City Manager and the Chief Procurement Officer
recommend that the requirement for competitive formal sealed bids
be waived and the procurement from Environmental Systems Research
Institute and Digital Equipment Corporation, be approved for
period of five years,,renewable annually;
a
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
-Section 2. By a 4/5ths affirmative vote of the members of
the City Commission following a properly advertised public
hearing, the requirement for competitive sealed bids is hereby
waived and the Department of Planning, Building and Zoning
Department request for the continuation of software -related
services from Environmental Systems Research Institute (ESRI) at
an estimated annual amount of $9,300.00 and Digital Equipment
Corporation (DEC) at an estimated annual amount of $6,348.00 for
a total estimated annual cost of $15,648.00 is hereby approved,
With funds therefor hereby allocated from the 1990-91 Operating
Budget, Account Code No. 290201-670.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
F;
for this service for one year and thereafter to renew this
contract annually upon the same terms and conditions for a period
of four years subject to the availability of funds.
Section 4. This Resolution shall become effective
immeesiia+�.y upon its adoption.
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pA55Eb Awh ADOp'�EO this 11th day of April , 1991
PREPARED AND APPROVED BY%
RAFAE O. DIAM
Chief Assistant City ttarney
APPROVED AS TO FORM AND
CORRECTNESS:
27
CITY OF MIAMI;ACIA10A
INTFEA-OFFICE MWORANDUM
To : The Honorable Mayor and DATE : March 26, 1991 FILE
Member of the City Commission
SUBJECT RESOLUTION AUTHORIZING THE
CONTINUATION OF SOFTWARE
RELATED SERVICES FOR THE
! REFERENCES: G I $
! FROM
Cesar H. Odio
City Manager ENCLOSURES: pi
I _
i
4 RECOMMENDATION
It -is respectfully recommended that the City Commission adopt the attached
resolution authorizing the continuation of software -related services to the
City's Geographic Information System (GIS). The software being provided by
Digital Equipment Corporation etar (DEC)
)thusd Environmental qualify for consideration on stems Research
sesole
Institute (ESRI) are proprietary q
source purchases. The current estimated annual cost for DEC software -
related services total $6,348.00. The estimated annual cost for ESRI
services is $9,300.00. Funds to pay the total of $15,648.00 for this set of
services for the next year are available in Police budget code 290201-670.
.a
UtY OF MIAMI• FLOAtOA'
F INTEA-OFFICE MEMOHANOUM
DATE March 6 r 1991 FILE
TO, Judy .S . Carter
Chief procurement Officer Resolution for CIS software
1 Environmental Services and sus,Ect
j Operat one Ma gement—
`rrrMirr REFERENCES
GROM : Major Donald Warshaw
Commander ENCLOSURES
Business Management Section
1 r
' This department has verified that funds are available with the
' Department of Budget to cover the cost of DEC software -related
services and ESRI services at a cost of $15,648.00. Funding is
to be from the Police Department General Operating Fund, Index
Code 290201-670.
FINANCE REVIEW & APPROVED BY: ADDITIONAL APPROVALS
(IF REQUIRED)
CITY OF MIAMI, FLt` AIDA
FFIOE MEMORANDUM
. ,) �� �;�.i i • i, p MAR
v' tll:..�, �'�'1 ��A11i FILE
TO Cesar H . Odio March 6 , 1991
JChi
4aftger SUWECT : Sole Source Findings
for the maintenance of GIs
Software Services
PROM : t rREFERENCES
pro re
me fficer
ENCLOSURES:
On April 13, 1989, the City Commission adopted Resolution No. 89-
362 accepting the complementary proposals of Environmental
Systems Research Institute (ESRI) and Digital Equipment
Corporation (DEC) and authorized the execution of an Agreement
with these two firms for the hardware and software services
necessary to establish a basic geographic information system
(GIs). Software and hardware maintenance services were included
for one year only.
In order to continue to operate the GIS, it is necessary that
authorization be provided to continue the acceptance of software -
related service, in the form of ESRI annual software support fees
for maintenance and update services and DEC media and document
distribution services, from these two vendors for a five (5) year
period subject to the availability of funds. This type of
software -related service is proprietary and can be obtained only
from the respective firms. The provision of hardware -related
services however,' can, and will be, handled through competitive
bids.
The estimated annual cost for DEC software -related service is
approximately $6,408.00. The estimated annual cost for the ESRI
services is approximately $9,Oo0.00 for a total estimated amount
of`'$15,408.00 Funds for these services are available in the
current year Police Operating Budget Account Code No. 290201-670.
F Accordingly I, the Chief Procurement Officer, am recommending
_ that the requirements for competitive bidding be waived and that
the above findings be approved, that Environmental Systems
Research Institute and the Digital Equipment Corporation are the
sole source providers of GIS software -related sere' es.
Approved
j City Manager
Date 7 "
SGsmp
cc: Ron E. Williams,,Administrator
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CITY OF MIAMI. F'LOAIDA
K INTER -OFFICE MEMORANDUM
Judy S. Carter DATE : March 1, 1991 FILE
Chief Procurement Officer SUE,IECT: GIS Software- Sole
General Services Administration Source Justification
�RZ7M . REFERENCES
X#Iod�riguez,,Director
g,Buildig and Zoning Departmer�tICLosuRES
On April 13, 1989, the City Commission adopted Resolution 89-362
accepting the complementary proposals of Environmental Systems Research
Institute (ESRI) and Digital Equipment Corporation (DEC) and authorized
the execution of the attached Agreements with these two firms for the
hardware and software services necessary to establish a basic geographic
information system (GIS). Software and hardware maintenance was
included for one year only.
In order to continue to operate the GIS it is requested that
authorization be provided to g_Qj11inue the acceptance of software -related
service, in the form of ESRI annual software support fees for
maintenance and update services and DEC media and document distribution
services, from these two vendors for a five-year period. This type of
service is proprietary and can be obtained only from the respective
firms (the provision of hardware -related services however, can, and
will be, handled through competitive bids).
The current annual cost for DEC software -related services total
$6,408.00. The cost for ESRI services available $ able .00.I in Police oFunds-r the next
code
year of this set of services a
290201-670.
t___ +„ +.nr-+ navy whittinaton.'the City's GIS Coordinator, or
i
,im t
F 0 4
O"JAU4 RW:
O •z
SOL9 SOURCE
Maintenance of software related Services
Planning, Building and Zoning
Contract for five years renewable
annually
In order to maintain the operation of
the City's GIS, it is necessary to
continue receiving these software
related services, in the form of ESRI
annual software support fees for
maintenance and update services and DEC
media and document distribution
services. These types of services are
proprietary and can only be obtained
from the respective firms.