HomeMy WebLinkAboutR-91-0253sr,
J-91-273
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RESOLUTION N0.9 f - 253
A RESOLUTION ACCEPTING THE BID OF COMMERCIAL
OFFICE FURNITURE FOR FURNISHING FOUR (4)
FIREPROOF FILE CABINETS FOR THE DEPARTMENT
OF POLICE AT A TOTAL PROPOSED AMOUNT OF
$5,580.00; ALLOCATING FUNDS THEREFOR FROM THE
1990-91 OPERATING BUDGET ACCOUNT CODE
#290201-850; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received January 16, * 1991 for the furnishing of four (4)
fireproof file cabinets for the Department of Police; and
WHEREAS, invitations were mailed to twenty-one (21)
-s
potential suppliers and ten (10) bids were received; and
WHEREAS, funds for this purchase are available from the
1990-91 Operating Budget Account Code No. 290201-850; and
WHEREAS, this equipment will be used by the Department of
Police for the purpose of maintaining records, as required by law
1
for a certain period of time, in fireproof cabinets that can
withstand extreme heat in catastrophic situations; and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Commercial Office Furniture be
accepted as the lowest responsible and responsive bid;
ris
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
F
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The January 16, 1991 bid of Commercial Office
Furniture for furnishing four (4) fireproof file cabinets to the
Department of Police at a total proposed cost of $5,580.00 is
;.f
hereby accepted with funds therefor hereby allocated from the
1990-91 Operating Budget Account Code No, 290201-850.
Crry COHN=ON
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MOAN 1�1
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Dam an(s) arty t
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4 Door Fireproof File Cabinets
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�..i.iirtment of Polite
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Sta a!lO1�t�r CASHIER' 8 CHECK
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A & C Stationers
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Bete attached bid
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Miami Safe Co.
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Thomas W. Ruff
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We received only
§ant to Procurement
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n copy fo said bid which was
Div.
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Banks Safe & Lock Co.
See attached bid
------------
International BUSINESS EQuipment, Inc
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Panintertrade,,Inc
of of
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Bank Equipment Corp.
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Office Systems of Florida, Inc.
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Commercial Office Furniture
-----------------------
Seco Supplies, Inc.
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LEGAL ADVERTtS9M9NT
RECEIVED
1990 DEC 28 M a. 29
MATTY HIRAI
CITY CLERK
CITY OF 141AMI, FLA.
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American Drive, Miami, Florida
33133 not later than 21j& p. JanuglX
is 19 for the
four Ai M rp ;o 0
furnishing of 7eilink 4 Drawer FIr r4&e Cabinet
or equal for the Department o o ce.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10538 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City of Miami Minority/Women
Business Office, 1390 NW 20th Street, Second Floor, Miami,
Florida 33142, Telephone 575-5174.
Detailed specifications for the bids are available upon request
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COAF
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`iON FOR ADV'EATISEMENT Iin;tho 8iiti�rds8trw�i�
l�roouremen (w:r013�e) _ 1
At
-
;�� gIRi=G I�1 U1NC� �i
R Ali ett 0hed adOrtisOnle It, one
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- times..
i
-4 y„
(number of Bmes) ;
1�,fdv�rtisefieht: logo! ` X Classified
Legal ) Starting date December 7.1 1990
_•ii t '
8i.d No �4-91�099: Seeiet�:8ids will be...
hirs�t� iGr vVbrd$ "bf advertisement �.777-711
i
4 Drawt=r Fir6 roof File Cabinet
H�fri)Ilt�ts , `
� � r (open 1J,16/91 2:3�
F , - ti-
;i DO NO TYPE 61ELOW THIS LINE, FOR USF OF)=1NANCE OEPARTMENT'ONLY.
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ICAT1dN ADVERTISEMENT INV .OE t�w'�MCiUNT�
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Llt� S� VOUCHER YY -MM. •'DD .-Adv Doc. Reference VENDOR INDEX 9OWEPT
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11fi25 34
� 42; 45 , 50 51 56 5i t33 ,65'
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`12 a t 15 DESCRIPTION 3t3 64DISC0U 6
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Approved for Paymt _
i.� i'urdlasirlg Yellow - Finance - Plnk �- Department
co r �ilvia,Mendoxa, City Clerk s Office
ow 8
ritia� Procure Management ?
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CITY OF MIAMI, FLORIDA
CAw2
INTER -OFFICE MEMORANDUM
t° Honorable Mayor and members aATE : MAR 2 81991 F14E
of the City Commission
SUBJECT :
Recommendation
for
Resolution and
Award of
Bid No. 50=-51-049,
FROM :
REFERENCES:
Fireproof Cabinet
Cesar H. Cd
City Manager
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended
that an
award be made
and a
resolution be passed accepting
the bid
of Commercial
Office
Furniture, located at 3001 West Mcnab
Road, Pompano
Beach,
Florida, a female vendor, in the
amount
of $5,680.00,
for the
furnishing of four (4) fireproof file cabinets. The funding
source will be the General Operating Budget, Index Code 290201-
850.
BACKGROUND
The Police Department, by law is required to maintain records for
certain periods of time. To comply with that requirement and to
facilitate the retrieval of records, the Department has
established the Records Unit. In an effort to insure that
records are not destroyed in a catastrophic situation, the
Department wishes to purchase fireproof cabinets that can
withstand extreme heat. Commercial Office Furniture, provided
the lowest responsive bid, in the amount of $5,680.00 and is a
non-local/female owned firm.
On December 26, 1990, invitations for sealed bids were sent to
prospective vendors. Bids were opened on January 16, 1991, with
ten -(10) vendors submitting bids. Of the ten vendors, seven (7)
were located in Dade County, two (2) were located in Broward
County and one (1) gave a Miami Post Office Box.
It is, therefore, recommended that
Commercial Office Furniture, in the
Department's specifications have been
will be the General Operating Budget,
Amount of Bid: $5,680.00
of Cost Estimate: 100%
an award of bid be made to
amount of $5,680.00. The
met, and the funding.source'
Index Code'29020-850.
Cost Estimatelaud,geted Amount: $5,680.00
H CITY OF MIAMI, FLORIDA
INTEROFFICE MEMORANDUM
4:
Judy S . Carter
DATE : FILE
Chief Procurement Officer
SUBJECT :Sid Approvals Bid No. 90-91-049
Fireproof File Cabinets
FROM : Major onald Warshaw
REFERENCES
Commander
Business Management Section
ENCLOSURES:
i
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s
a—
This department has verified
that funds are available with the
Departments of Finance and Budget to cover the cost of furnishing
the Police Department with four (4) Fireproof File Cabinets, at a
cost of $5,680. Funding is
to be from the General Operating
Budget, Index Code 290201-850.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
ADDITIONAL APPROVALS
(IF REQUIRED)
tv /+
Eduardo Rodriguez, CIP Manager
City Manager's Office
�
� Tom• �
,e bid evaluation
and
,e agenda and must
be
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CITY OP MIANI,� F`LOi12bA
- �PRC2CtiREtlSNr MANA(iSMBNT�
DIVISION
3
'C
P.O. Bt X 3307.08
Miami, ?L 13231 -0in8
TELEPHONE NO. 575-5174
BID - NO, 90-91-045. _
,Q! BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN
IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,
TIME AND DATE OF BID OPENING, IF SECURITY IS REQUIRED, A BID WILL
NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms: Net 30 (Include cash discount 'for prompt payment, if any)
Additional discount of NONE $ if awarded all items.
Warranty and/or guarantees Lifetime on insulation by manufacturer
State any variances to
necessary):.
specifications (use separate sheet if
Delivery: 30 calendar days required upon receipt of Purchase
Order.
Delivery Point(s): Miami Police Department - Property Bureau
400 NW 2nd Avenue
Miami, Florida 33128
In accordance with the Invitation to Bid, the specifications, General Conditions,
Special Conditions, and General Information to Bidders, we agree to furnish the
Item(s) at Prices indicated on the attached Bid shest(e).
NAMES OF COMPANY OWNER(S)t NAMES OF COMPANY OFFICERS:
Rose Giglio
Rose Giglio
(Please use the back of this page if more space is necessary)
Name of individual holding license in this profession (if applicable)
MINORITY PROMMENNNT -COKPIAMCR
The undersigned Bidder acknowledges that it has received a copy of Ordinance No.
10536, the Minority Procurement Ordinance of the City of Miami, and agrees to comply
with all applicable substantive and procedural provisions therein, including any
amendments thereto.
BIDDER: Commercial Office Furniture Signature: i
(company name)
Print Name: r
Indicate if Minority Business: Date:
[ ) Black [ ) Hispanic [x] Women
FAILURE TO COMPLETE: SIGN, AND RETURN TNIS FORM MAY DISQUALIFY THIS BID.
I
-OF DI D
131D No. 90-91AA9
` s Four (4) Fireproof File Cabinet
+= Police
TYPE _ or PURCHASE Single purchase
Nt The Police Department by law is
required to maintain records for
certain periods of time. in an effort
to insure that records are not
destroyed in a catastrophic situation,
a fireproof cabinets that can withstand
extreme heat are needed.
'pOTANTtA BIDDERS 21
a BIDS RECEIVED: 10
TABULATION: Attached
FUNDS: FY'90/91 Operating Budget Account Code
No. 290201-850.
BID EVALUATION:
Bid
Invitations Bid
Mailed Responses
Received by I"*- 1319p
1-ammr99
oF,Sr;!%
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Unit
Total
unU
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Unit
Total
unit
Price
`
ond"PTtON
Price
Price '
Priee
a ;..►' ter:
1 iS3.9z
70/� 6
/87� oo
..... Delivery100.0
r
5680.0
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1IRRE�GULARITIES LEGEND.
�itTr LOr,.! B .6
iT IS RECOMMENDED THAT -
-..tito Par«er�st.J►tterwer }.t «:'y• �;'• p
�//?E�L' /itL OFi�iGE �'Vier✓lid�Lr /�E'
Capitol S�i:ol.ii d Send Company
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Total
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Unit
Price
'�,E+t-NLn^•
Tetel
UnH
Ptiu
Total
Unit
Ptieo
Total
Unit
Ptleo
_
73 •o
/6
6 Ma.
'IRREGUt ARiT1E5 LEGEND.
�.Tiop�r+or�ol�Atte�ne� IT IS RECOMMENDED THATE
IS :"a A1110410- r'as to Ceritel ! Surplus of liendrnq Company
AC,,. C tritleA iFMoiwftons
p 1PAW"061 unsigned or irnproperlr Signed or No'Corporore Seal
`� I •-s� x�ltnh l f� "fit 1'� � 1rr1 llrtr
s � aw 1iit �e� aid
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Total
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