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Home My WebLink AboutR-91-02187 li 3/6/91 RESOLUTION No. 91- 218 A RESOLUTION RATIFYING, APPROVING AND CONFIRMING ACTIONS OF THE CITY MANAGER IN FINDING THE NEED FOR ACQUISITION AND INSTALLATION OF DECALS FOR POLICE PURSUIT VEHICLES TO BE AN IMMEDIATE NEED AND IN AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER FOR THIS SERVICE TO TRIM -LINE OF MIAMI FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/SOLID WASTE AT A TOTAL PROPOSED COST OF $341000.00,1 WITH FUNDS THEREFOR BEING ALLOCATED FROM THE CONTINGENT FUND, ACCOUNT CODE NO. 921002-840. WHEREAS, the herein action is classified as an emergency in order to continue to meet ongoing public safety needs as required by the Police Department; and WHEREAS, pursuant to public notice formal sealed bids were received January 16, 1991 for the furnishing and installationof decals for the new 1991 Chevrolet Caprice pursuit vehicles which were partially received in February to the Department of General Services Administration/Solid Waste; and WHEREAS, considering the time needed for the normal process for award, order and installation of these decals, it would be the end of March before the City could have these vehicles fully equipped and ready for service; and WHEREAS, funds for this purchase are available from the Contingent Fund, Account Code No. 921002-840; and WHEREAS, the City Manager has made a written finding that a vapid emergency need existed for the herein acquisition and installation of these decals from Trim -Line of Miami, the recommended lowest responsible and responsive bidder; NOW;` THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY t OF MIAMI, FLORIDA: i Section 1. Y. The recitals and findings contained in the to this Resolution are hereby adopted by reference Section. Section 2. The City Manager's written finding that an immediate need existed for the furnishing and installation of decals for the 1991 Chevrolet Caprice pursuit vehicles for the Department of General Services Administration/Solid Waste/Fleet Management Division is hereby ratified, approved and confirmed, with funds therefor hereby allocated from the Contingent Fund, Account Code No. 921002-840, Section 3. The City Manager's action in authorizing the Chief Procurement Officer to issue a Purchase Order to Trim -Line of Miami in the amount of $34,000.00 is hereby ratified, approved and confirmed. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th day of YA S • TTY HIRAI CITY CLERK PREPARED AND APPROVED -BY: avaa raa++.v . ai;ass.. -- CHIEF ASSISTANT CITY APPROVED AS TO FORM: CORRECTNESS: LIN March _ 1991. SU 1. R �10R s h' {41 re J t TO : The honorable Mayor y and Members `'� DATE : MAR .iI �n�� FILE of the City Commission ` SUBJECT : Resolution Ratifying Emergency Purchase Bid No. 90-91-053 FROM : REFERENCES j Cesar H. Od City Manage ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution ratifying, approving, and confirming the emergency purchase for the furnishing and installation of decals for the new 1991 Chevrolet Caprice pursuit vehicles. The award was to Trim -Line of Miami, a non -minority vendor located at 2755 W. 81st Street Hialeah, Fla., as an emergency action of the City Manager in accordance with the specifications of Bid -No. 90-91- 053. The total cost assdciated with this purchase is $34,000.00; which funds are available from the Contingent Fund, Account Code No. 921002-840. The General Services Administration/Solid Waste Department, Fleet Management/Graphics Division analyzed bids received pursuant to Bid No. 90-91-053 for the furnishing and installation of decals for the new pursuit vehicles. Partial delivery of the new pursuit vehicles were received in February 1991. Considering the time needed for the normal. process for award, order and installation of these decals, it would be the end of March before we could have these vehicles fully equipped and ready for service. This purchase is deemed an emergency in order to continue to meet ongoing public safety needs as required by the Police Department. AMOUNT OF BID: $34,000.00 SOURCE OF FUNDS: Contingent Fund, Account Code No. 921002-840 Attachments Award is to a non -minority vendor 1 � -1 CITY OF MIAMI, FLORIOA ICE MEMORANDUM k;.J TO Geaar H. Odio once February 6,1991 FILE Manage P Tin FROM: R ilji ma, Administrator Environmental Services and Operations Management Authorization for SUBJECT :Emergency purchase the furnishing and installation of decals REFERENC&Qr the police pursuit vehicles ENCLOSURES: This is to request your approval in authorizing an emergency purchase for the furnishing and installation of decals for the 1991 Chevrolet Caprice pursuit vehicles. Formal Bids were received January 16, 1991 to provide this service, and the lowest responsive and responsible bidder is Trim -Line of Miami a non - minority vendor located at 2755 W 81 St., Hialeah, Florida. The total amount of this purchase will be $34,000.00 which funds are available in Contingent Fund, Account Code No. 92100-2-840. The Environmental Services and Operations Management Department/Fleet Management Division is expecting the first delivery of the new pursuit vehicles fleet on February 15, 1991. These decals will have to be installed on the new vehicles in order to get them ready for service. The normal process for an award would place this item before the Commission meeting on March 14, 1991, and considering the time needed to order and install these decals, it would be the end of March before we could have these vehicles fully equipped and operational. This purchase is deemed an emergency in order to continue to meet ongoing public' safety needs as required by the Police Department. I am therefore requesting your authorization for of this service from Trim -Line of Miami at a $34,000.00, with ratification legislation to earliest possible date. By your signature below, the purchasing proc s. the acquisition total cost of follow at the I will initiate. -APPROVED: DATE: 1j Cesar H. Odio City Manager Attachment 15 - 14 1 w (= b i 0 $ Ito OSA p'S 02 eITY OF MIAMI. PLUIIJUA INFER -OFFICE MEMORANDUM ti Judy S. CarterDAIE Chief Procurement t7f#iCe1 SURI"T Authorization for I9mor ency purchase for the furnishing and FROM AEFERENCElS : installation of decald yrnr;nment s` in4arator for the police pursuit Aanaaement 1 Be cesd EtiCL63t) ►ES vehicles operations AM �i Thie department has verified available funding -with the Department z Management'fi Budget that funds are available to cover the Jet of the above emorgency purchase in the amount of $34,000,00, Contingent Fund, Account Code Number 921002-840, BUDGETARY RRVIEW 6 APPROVED SYa Mano��ar urena� D�' �ecGo� Department of Management and Budget P�tO6t)�:Mi�Nr MANACiBMNY�r b2V182ON 'fLLN HON$ No. 879-9174 BID NO. 90-91-053 t BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN IPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBSRl TIME AND DATE OF BID OPENING. IF SECURITY IS ANQUIREOi A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPS. Termst� � a. (Include cash discount for prompt payment, if any) Additional discount of if awarded all items. Warranty and/or guarantee: State any variances to specifications (use separate sheet 'if necessary): Delivery: calendar days required upon receipt of Purchase ' Order. i' i Delivery Point (s) : JA i C .- t ��. i C C. ,i!� cc i 1-� t=1} AV L5 Uar-P t . In accordance with the Invitation to Bid, the specifications, General Conditions, 1 Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER : NAMES OF COMPANY OFFICERS: � (S ) P- l l A �,� . � � A �1 a (Please use the bac of this page if more space is necessary) Name of individual holding license in this profession (if applicable) e' MINORITY PROCIJRa ONT cOMPLIAtICE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisio therein, including any amendments thereto. BIDDER - f 1. L•= A Signature: (company n e) Print Name: fq o D A _\ t l] 14 'o /a.4) Indicate if Minority Business: Date: % [ ] Black [ ] Hispanic [ ] Women FAILURE i . TO COMPLETE. ,S,IGN, AND RETURN THIS FORM MAY'DISOUALIFY-THIS BID• L� 91"' 218 .GPI i k BIDDERS SERIGRAPH CORP. (H) 2416 N.W. 79TH ST. MIAMI, FL 33147 Unit Price Total $195.00 $39,000.00 SIGNS, INC. (H) 5865 COMMERCE LA. MIAMI, FL 33143 Unit Price Total $148.64 $29,728.00 TRIM -LINE OF MIAMI(N/M) 2755 W. 81 ST. HIA., FL 33017 Unit Price Total $140.00 $28,000.00 2. COST PER VEHICLE FOR APPLICATION (INSTALLATION)200 SETS $ 39.95 ' $ 7090.00 $ 40.00 $8,000.00 $110.00 $22,000.00 $ 30.00 $ 6,000.00 TOTAL UNIT AND $195.89 $389378.00 $235.00 $47000.00 $258.64 $51,728.00 $170.00 $34,000.00 EXTENDED COST FOR 200 SETS OF DECALS INCLUDING INSTALLATION ON POLICE VEHICLES. THE FOLLOWING VENDORS SUBMITTED A NO BID: MIRROR POSTER; ROSE POSTER; ADVERTISING & PROMOTIONS UNLIMITED INC. TRn-LINE OF MIAMI: A NON -MINORITY VENDOR IS THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER MEETING! ALL REQUIREMENTS '10TE NONE OF.THE FOUR M BIDDERS LISTED ABOVE, PRESENTLY HAVE THEIR BUSINESS LOCATED IN THE CITY OF MIAMI CITY F `� 'LI1w1ITS. t 1l b _ ---butt-- ---- ri Ills IMt Decals for Police Patrol Vehicles iYi.11ir.YYii��Lfi7GfiY►illii.iiCirn�ilY►Ybil6 iiaili.iYYY�IG Yi.ralY ir.riYr rr �rYrirrJW�rraYiYrriii Wi�flGfiYiYiY.iY.OlY�tiYbiYifYl�ili ' EMS/Graphics Rroduction Division r---`arw-.r epi--r�--rr �r—r_—rr..�r_rr..rrrrLr�.iaraietrirr.Yiis�r..7`:r.rr SIb Ito, 90,-91.!-,093 err:.w:rr.rr.rr.rrr+.`.rrr�.i�.�rri.rG.+c:.o.nr.a+r.rrrrrrrra�wr.rrrwrf,.i'�ir.rdrHriWir, 1 l DATE H` g) bi+RHBb: n._— ry Janua16 1991. 3:00 r_rr�i.rr�rr__rr—r--r�G_—r.+. rwrr�rr+.rrrrriW.r�iw►.iiG�rfii.ii.iiiiiiii� . TOTAL xb soNb ,�� ► YbbE1l 22D ANoV1rT CASHIER'S CHECK —_—us-----_—r --__rr— .Yf..a -, i11.trWri�y�_y�_�rY�rrY►�� —_— Signs, Inc. "" '-- - - a--_r------r--- --r. —YY— r__________ See attached bid ir--r----------- _______________ r_____—_ r rra..r..-----rrrr_r.r.+.r.+.r.r. Serigraph Corp. We redeived only to: £sSM/Procureme — ESMY --cur one bid of same which was sent t Di_vision___--____rr —-------------- Trim —Live of Miami -------------------------- --•-- ------------------ --------- ----------- —------- k!zi -------------------- ----- --------------- ------------------ ---------------- -------------— -------------- i __ ---------------- -- ------------------ =-------------------------------------- NO BID ----------------------- MirrorPoster -----�-------------- Rose Poster G -------------- -------------- --------------------- Advertising & P.romotions Unlimited, In--. — ------------------------ ----- -------- -------------------------- -- � =�`------ --- -------------------------------- �- �!------- ------- -- ------ ----- ------------------ ----------- ------------------ -.- ------------------ ----- -------- ----- ---- LEGAL ADV9RTISEMENT DEC. MiD .Na,O91=053 RAI CITY CLERK IT* O , r: Sealed bids will be received by the City of Miami City Clark at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than :0 for furnishing and installation of e a s for o c atro vehic s to the Department of Env ronme' ntai and Operations Management/Graphics Reproduction Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. l Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and ? Services to Black, Hispanic and Women Minority Business ` Enterprises on an equal basis._ I( is Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women i vendors are advised to contact the City of Miami Minority/Women Business Office, 1390 NW 20th Street, Second Floor, Miami, Florida 33142, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. l (Ad No. 5023) ti Cesar H. Odio s } { _._ _ _ __ _ .. _.. ....... 5 '.=f