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Home My WebLink AboutR-91-0217J-91-i88 3/G/91 Ak RESOLUTION NO, '' .L w `` ' A RESOLUTION RATIFYING, APPROVING AND CONFIRMING ACTIONS OF THE CITY MANAGER IN FINDING AN IMMEDIATE NEED FOR ACQUISITION OF LIGHT BARS WITH SIREN AND SPEAKER ATTACHMENTS, AND CONVERSION KITS FOR MOUNTING LIGHT BARS AND PARTITIONS TO BE INSTALLED ON NEW 1991 CHEVROLET PURSUIT VEHICLES AND IN AUTHORIZING THE ISSUANCE OF AN EMERGENCY PURCHASE ORDER FOR SUCH EQUIPMENT TO PUBLIC SAFETY DEVICES FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/SOLID WASTE, AT A TOTAL PROPOSED COST OF $49,259.32,WITH FUNDS THEREFOR BEING ALLOCATED FROM THE CONTINGENT FUND, ACCOUNT CODE NO. 921002-840. WHEREAS, the herein action is classified as an emergency in order to continue to meet ongoing public safety needs as required by the Police Department; and 1 WHEREAS, the Department of General Services ' Administration/Solid Waste acquired this equipment, under Metro- _3 Dade County Bid No. 1070, to facilitate the purchase of the urgently needed police equipment; and WHEREAS, considering the time needed for the normal process for award, order and installation of this equipment it would be the end of March before the City could have these vehicles fully equipped and ready for service; and WHEREAS, funds for this purchase are available from the E' Contingent Fund, Account Code No. 921002-840; and i WHEREAS, the City Manager has made a written finding that a H valid emergency need existed for the herein acquisition and ;y installation of this equipment from Public Safety Devices, the recommended vendor; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference Section 2. The City Manager's written finding that an immediate need existed for the furnishing of this equipment for the Police pursuit vehicles for the Department of General Services Administration/Solid Waste/Fleet Management Division is hereby ratified, approved and confirmed, with funds therefor hereby allocated from the Contingent Fund, Account Code No. 921002-840. Section 3. The City Manager's action in authorizing the Chief Procurement Officer to issue a Purchase Order to Public Safety Devices in the amount of $49,259.32 is hereby ratified, approved and confirmed. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th day of AT71S NfMY I HIRAI CITY CLERK PREPARED AND APPROVED BY: RA?AEIr O . ` DIAS CHIEF ASSISTANT CITY TTORNEY APPROVED/ A1 J04GE L. CITY AT4 ROD:gb:M2088 TO FORM AND CORRECT] NA t March XAVIER L. , 1991. CITY OP MIAMI, PLOR10A INFER -OFFICE MEMORANDUM td: The Honorable Mayor and Members of the City Commission BATE : MAC FILE Su9JECr : Resolution Ratifying Emergency Purchase Light Bare and Conversion FROM d ± REFERENCES : Xits Cesar H. Od t'> City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution ratifying, approving, and confirming the emergency purchase for the acquisition of light bars with siren and speaker attachments; and conversion kits for mounting light bars and partitions for installation on the 1991 Chevrolet Caprice pursuit vehicles, under Metro -Dade County Bid No. 1070 from Public Safety Devices, a female -owned business located within City limits at 322' NE 80th Terrace, Miami, Florida. The total cost associated with this purchase is $49,259.32; which funds are available from the Contingent Fund, Account Code No. 921002-840. BACKGROUND The General Services Administration/Solid Waste Department, Fleet Management Division, acquired this equipment, under Metro -Dade County Bid No., 1070, to facilitate the purchase of the urgently needed police equipment. Partial delivery of the new pursuit vehicles were received in February 1991. Acquiring this equipment afforded us the ability to transition cars in without taking existing vehicles out of service. If we had followed the normal procedure for award, order and installation of this equipment, this vehicles would not have been fully equipped and ready for service until the end of March. This purchase is deemed an emergency in order to continue to meet ongoing public safety needs as required by the Police Department. AMOUNT OF BID: $49,259.32 SOURCE OF FUNDS: Contingent Fund, Account Code No. 921002-840 Award is to a female -owned vendor, ' located within City limits AML t ; CITY OP MIAMI, FLORIbA MEMOAANDUM to Cesar H. odio '6015 JAN 3 11991 FILE Ci"anager SUBJECT : Authorization for Emergency purchase tti �� for Light bars with siren rROM . Ron ► illiams, Administrator REFERENCES : and speaker attachments; Environmental Services and Conversion Kits for Operations Management ENCLOSURES :mounting light bars and partitions This is to request your approval in authorizing an emergency purchase for the acquisition of light bars with siren and speaker attachments; and conversion kits for mounting light bars and partitions for installation on 1991 Chevrolet Caprice pursuit vehicles, under Metro -Dade County Bid No. 1070 from Public Safety Devices, a female -owned business located within City limits at 322 NE 80th Terrace, Miami, Florida. The total amount of this purchase will be $49,259.32, which funds are available in Contingent Fund, Account Code No. 921002-840. The Environmental Services and Operations Management Department/Fleet Management Division is expecting the first delivery of the new pursuit vehicles fleet on February 15, 1991. The equipment requested, which is to be installed on the new vehicles, will afford us the ability to transition cars in without taking existing vehicles out of service. The normal process for an award would place this item before the City Commission meeting on March 14, 1991, and considering the time needed to order and install this urgently needed equipment, it would be the end of March before we could have these vehicles fully equipped and operational. This purchase is deemed an emergency in order to continue to meet ongoing public safety needs as required by the Police Department. I am therefore requesting your authorization for of this equipment from Public Safety Devices at $49,259.32, with ratification legislation to earliest possible date. By your signature below, the purchasing process. IZ11"e _'. __� t ROVED: DATE: Cesar H. Odio City Manager Attachments the to of r: "YA111-1tIds"0 ! w&P late* oa+a� M�► . �� w I • CITY 01- MIAMI, tLORIDA { INTER•OWIDE MEMORANDUM DAtt Judy s . Car or Chief Procu emant officer suw,New . AUth01t`tzaZition tot emergency Purchase for Li fit gar• with siren .«eM . M!►EAiNOFe ! an3 Speaker attachmeAts l i Ron 0. williams, Administrator convkits for Environmentpi Services and iNCIOSUAEB mArtiiClontliigfit bare and Operations Management p 1. i This department has verified available funding with Department bt Management, 6 Budget that Lunds are *Vbilable cover the ebrgt o! the Fund Aceove untcYCode Number 92 002-940.urchase in the t $49,259.32, contingent, BUDGETARY RiVIEW a APPROVED BYt �0�. **' Mano�iW $'urinal Director Department of management and Budget t t g AWARD -SHEET — EMERGENCY PURCHASE iTM= sight bars with siren and speaker attachments and conversion kits for mounting light bars and partitions `. General Services Administration/Solid DEPARTMENT: 1' Waste I TYPE OF PURCHASE: Single purchase I I REASON: In order to continue to meet ongoing public safety needs as required by the Police Department. i RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE - TO PUBLIC SAFETY DEVICES FOR A TOTAL PROPOSED AMOUNT OF $49,259.32. -' Chi f Pro nt Of fL6er Da e p *'I x r r' a a i G Nn ., .