HomeMy WebLinkAboutR-91-02070
J-91-190
3/5/91
RESOLUTION No. 2 0 7
A RESOLUTION ACCEPTING THE PROPOSAL OF
SOFTWARE CLEARING HOUSE FOR THE USE OF
ESSPEC/DARGAL ADHOC REPORTING SOFTWARE FOR
THE DEPARTMENT OF COMPUTERS ON A CONTRACT
BASIS FOR ONE (1) YEAR AT THE PROPOSED COST
OF $20,000.00; ALLOCATING FUNDS THEREFOR PROM
THE FY'90/91 OPERATING BUDGET, ACCOUNT CODE
NO. 460401-907; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER To
ISSUE A PURCHASE ORDER FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed proposals were
received July 2, 1990, for the furnishing of ADHOC Reporting
Software on a contract basis for one (1) year for the Department
of Computers; and
WHEREAS, invitations were mailed to twenty-six (26)
potential suppliers and seven (7) proposals were received; and
WHEREAS, funds for this purchase are available from the
FY190/91 Operating Budget, Account Code No. 460401-907; and
WHEREAS, this service will be used by the Department of
Computers for the purpose of providing each user City Department
the availability to produce their own on -demand reports without
the expensive re -assignment of programming and analysis
resources; and
WHEREAS, should the City decide to purchase the
EZSPEC/DARGAL Perpetual License during the twelve months of the
contract, it would have the opportunity to do so at the 1990
price of $38,000.00; and
WHEREAS_, the City Manager and the Director of the Department
of Computer recommend that the proposal received from Software
Clearing House be accepted as the most advantageous and cost
effective proposal; a
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY a'
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The July 2, 1990 proposal of Software
Clearing House for furnishing ESSPEC/DARGAL Adhoc Reporting
Software to be used by the Computer Department on a contract
basis for one (1) year at a proposed cost of $20,000.00 is hereby
accepted with funds being hereby allocated from the FY190/91
Operating Budget, Account Code No. 460401-907.
Section 3. - The City Manager is hereby authorized to
instruct the Chief Procurement Officer, to issue a Purchase Order
for this service.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of March, 1991.
to The Honorable Mayor and Members
of the City Commission
PROM
Cesar H. odi
City Manager
RECOMMENDATION
DATE : MAR - 4 1991 FILE :
SUBJECT: RECOMMENDATION FOR
RESOLUTION a AWARD OF RFP
U0. 89-90-134, ADHOC
REFERENCEPPORTING SOFTWARE
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the request for proposal from Software
Clearing House, a non -local vendor located at Three Centennial Plaza,
895 Central Avenue, Cincinnati, Ohio, as the lowest proposal to
provide Decision Support's EZSPEC/DARGAL Adhoc Reporting software to
various City departments. The funds for this purchase in the amount
of $20,000.00 is available in the Department of Computers'. General
Fund Account No. 460401-907, Prior Year Appropriation.
BACKGROUND
The Department of Computers has throughout the years been inundated
by requests from.all city departments for instantaneous on -demand
reports. These requests have required reassignment of resources that
had been previously planned for other projects which are usually
expensive from a manpower perspective since analysis -and programming
time are required.
In:order to facilitate in an expeditious, efficient and inexpensive
manner# the Department has solicited requests for proposals on adhoc
software which will enable each user city department to produce their
own . on -demand _ reports without the expensive reassignment of
programming and analysis resources.
The proposal from Software Clearing
EZSPEC/DARGAL Adhoc Reporter Software
the Unisys A17 mainframe has the
following:
House for Decision Support's
to be used in conjunction with
provision that guarantees the
1) Upon execution of a contract with Decisio
the City will pay $20,000 for the following:
a) Twelve months use of the
Level 3 beginning on
contract.
n Support Inc.
product EZSPEC/DARGAL'through
the execution date of the
•
•
SO
Page Two
The honorable Mayor and Members of the City commission
RFp No. 89-090-1341 Adhoc Reporting Software
b) A three day training class for 8 - 12 individuals
given by Decision Support Inc. at the City of Miami,
c) Two days of installation/administrative setup done by
Decision Support Inc. at the City of Miami.
d) Maintenance for one year to include
1) Product updates and new releases
3) Documentation updates
3) Problem resolution in a reasonable time period
4) Hotline/telephone support
5) If the City renews, second year cost of $8910
2) Should the City decide to upgrade to a Perpetual License
during the twelve months beginning on the execution date
of the contract it will receive:
a) Credit in the amount of $16,000 toward the purchase
price of the EZPEC/DARGAL Perpetual License.
b) The option to upgrade the purchase to EZSPEC/DARGAL
Level 3 at the 1990 net price of $38,000. (1990
price: $54, 000 - $16, 000 credit = $38, 000 ) which if
exercised, will require reapproval by the City
Commission.
The capability of the software product in conjunction with the
conditions previously stated which include favorable pricing, make
the proposal by Software Clearing -House the best value for the City.
The next closest proposal was from Response Technology Inc. for their
product called INSYTE. Although the capabilities of the software
were comparable to EZSPEC/DARGAL, their pricing and initial time
period were not as favorable. For the initial cost of $20,000, the
City would only get the use of INSYTE for seven months with a balance
due of $50,500.
The acceptance
of the Software Clearing
House proposal would allow
the City of Miami
to initially use the Adhoc Reporter EZSPEC/DARGAL
for one year.
At the end of one year the City would then have the
opportunity to
purchase EZSPEC/DARGAL on
a permanent basis for 1990
pricing.
Therefore, the
acceptance of the proposal
by Software Clearing House
Inc. will reduce the manpower allocation
cost of producing on -demand
reports by any
user city department.
i
91~ 207
0
Page Three
The .Honorable Mayor and Members of the City Commission
"P No. 89-090-134t Adhoc Reporting Software
Estimated Amounts
Bud"t Amounts
020,000
$20,000
of Cost Estimate: . 100%
Source of Funds: py'90/91 Department of Computers General Fund
Account 490461 7, Prior Year Appropriation.
PRICE
. $11,120
I;
$30.1000
$ L ,Associates
MIC OTAiK
Report capabilities unsophisticated. Product
designed to extract data from EMSII database.
Users of product admitted very difficult to
generate ccuplex reports.
W,000
Software Clearing house
EZSPDC/UARCAL
Product designed as a tool for unsaphi ticated
ccny uter users to generate reports. Product was
reviewed by evaluation camiittee and was rated
the best for the money.
`$62,OW+
Progeni
ME
Product developed as a tool for programair�g
staff. the price does not include the separate
license that must be purchased for each
mi
I'I
$70,5W
response Tedbnology Inc.
INSTM
Product was. reviewed by evaluation camdttee as,
the second choice. Although the capabilities of
the software were omparable to EMPEC/aARML
their pricing and initial 'time period were not
iwJ
ct
as favorable. Pbr the initial cost of $20,000,
the City would only get the use of Il1OM for
seven months with a balance 'due `of $50,500.
�s
$94,[�(D
P istems ?31C+
IM RETRIEVAL
Product was reviewed by evaluation cmdtt�ee as
$ x
requiring more technical. expertise. and was the
�'
third cboice
i
MAPPER
Product could not run aaiainst a T]~1.SIT data
i. ..i 5 5.,....
yy
�y�i {�s4.1�_.:. ✓... 'i
... .'-.. ..v..l_ ..: ..i..t •. t ... '..i. .x. _. .. ... .. .-...
_. - -, _ Via_ _
.. ..b.c �.,.. J..s -... sl ei. ?_ f�'�,. ..'ia^�'rFnn ...Hv _.x+t.Ji..-e..��. x..Y, .:.. 14� � :Tyy;tm�n`d:Sjfs act...IrCSJ.�'Y9`�1•7.%�'iTC'.' ..
_ i. _
Raft Williams DATE : January 200 1901 pl a
!�,l�tnini�t�`�►t�ir
Environthohtai 8ervicas and au"cr : Approval for Did Not
-Operations Management 89-90-134-Adhoc Reporting
software
_ � REFERENCEg
srlos F� Smith
Assistant city manager ENCLOSURES:
Department of Computers
This department has verified available funding with the Department of
Budget that funds are available to cover the cost of the subject bid
in the amount of $20# 0001 Account Code Number-46$41-335*
y'Goyca l 907 U jut Pl
BUDGETARY REVIEW A APPROVED BY$
•
r
inc. 8µrena, B1rect r
epa ent of Budget
1
k
91
07
t
r.
UTV OP MIAMI, VLORIDA 0
PROCUMMEN'T MANAGEMENT
.11VIS10N
• P]IV• 30I0g
Miami, 33233f►ms
TELHPHONR NO+ S79 -6300
RP'P NO.r,8i-�90�1.'
RP'P SKEET
ILNIPORTANp PROPOSAL SELan Aso ehopoSAL ActCNOiiLSDOBMSt T mum an
RETURNED IN DUPLICATE ILIA THS ATTACHED ENVELOPE ILDESTIVIED BY
P&OPOSIAIr NUMBER, TINS AND DATE Ole PROPOSAL OPBNILNG. IV 8ECURITV
IS RROUIRED, A WtOPOSAL WILL NOT BE ACCEPTED UNLESS "a DEPOSIT
OR BOND IS 8UBMITT8D ILIA THIS ENVELOPE.
'farms. Net/ (Include cash discount for prompt payment, if arty)
Additional discount of _ 0 % if awarded all items.
y free trial - 90 days of free'maintename included with
warranty and/or guarantee: ocroetual license fee
State any variances to specifications (use separate sheet if
necessary): See Att.A _ nt A
r "
Delivery:. 5 .__calendar, days `required upon receipt of Purchase
Order.
Delivery Points): TOB, Matthews, NC
In accordance with the Invitation to Proposal, the Specifications,
General Conditions, Special Conditions, and General Information .to
Proposers, we agree to furnish the Item(s) at Prices indicated on the
attached proposal sheet(s.).
NAMES OF COMPANY OWNERM ., -
Dr. William D. Ivers
NAMES OF COMPANY OFFICERS:
Greg Philippe
Tom Cashman
. Gex Williams
Please use the back of this page -it more space is necessary
Name of individual holding license in this profession (if applicable)
N/A
N/A
MINORITY PROCUREMENT COMPLIANCE
The undersiqned proposer acknowledges that it has received a copy of
Ordinance No. 10538, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive anti
procedural provisions therein, including any amendments thereto.
PROPOSER: Software Clearing House Signature:
company name
{ Print Name: Gpx Willmpg
Indicatcif Minority Business: Date: June 28, 1990
C ] Black E.] Hispanic C ] women
FAILURE%TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DLSOUALEFY THIS
nnnnnd,nf.
E;
r'
AWARD Or _ REP,
RPP No. _9.0w91�UU
�3
ADtiOC Reporting Software
fiEpART�tENT t
Computers
TYPE Or__PURC=E.
Contract for one year
ftEA,ONi
This software will enable each user
City department to produce their own'
on -demand reports without the
expensive reassignment of programming
and analysis resources.
POTENTIAL BIDDERS:
26
RFPS RECEIVED:
7
COMPARISON -REVIEW:
Attached
EUNpS:
FY'90/91' Department of Computers
Account Code No. 460401-907.
BID EVALUATION:
RFP
Invitations RFP
Mailed Responses
ALL VENDORS......... ...................
26 7
MINORITY/WOKEN (W/M)
VENDORS........... 3 0
Within City limits
.................. 1 0
3 0
Registered with City
................
is
Black (B) Vendors ......................
1 0
t
Zf
0
J-91-190
3/5/91
RESOLUTION No. 2 0 7
A RESOLUTION ACCEPTING THE PROPOSAL OF
SOFTWARE CLEARING HOUSE FOR THE USE OF
ESSPEC/DARGAL ADHOC REPORTING SOFTWARE FOR
THE DEPARTMENT OF COMPUTERS ON A CONTRACT
BASIS FOR ONE (1) YEAR AT THE PROPOSED COST
OF $20,000.00; ALLOCATING FUNDS THEREFOR PROM
THE FY'90/91 OPERATING BUDGET, ACCOUNT CODE
NO. 460401-907; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER To
ISSUE A PURCHASE ORDER FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed proposals were
received July 2, 1990, for the furnishing of ADHOC Reporting
Software on a contract basis for one (1) year for the Department
of Computers; and
WHEREAS, invitations were mailed to twenty-six (26)
potential suppliers and seven (7) proposals were received; and
WHEREAS, funds for this purchase are available from the
FY190/91 Operating Budget, Account Code No. 460401-907; and
WHEREAS, this service will be used by the Department of
Computers for the purpose of providing each user City Department
the availability to produce their own on -demand reports without
the expensive re -assignment of programming and analysis
resources; and
WHEREAS, should the City decide to purchase the
EZSPEC/DARGAL Perpetual License during the twelve months of the
contract, it would have the opportunity to do so at the 1990
price of $38,000.00; and
WHEREAS_, the City Manager and the Director of the Department
of Computer recommend that the proposal received from Software
Clearing House be accepted as the most advantageous and cost
effective proposal; a
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY a'
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The July 2, 1990 proposal of Software
Clearing House for furnishing ESSPEC/DARGAL Adhoc Reporting
Software to be used by the Computer Department on a contract
basis for one (1) year at a proposed cost of $20,000.00 is hereby
accepted with funds being hereby allocated from the FY190/91
Operating Budget, Account Code No. 460401-907.
Section 3. - The City Manager is hereby authorized to
instruct the Chief Procurement Officer, to issue a Purchase Order
for this service.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of March, 1991.
to The Honorable Mayor and Members
of the City Commission
PROM
Cesar H. odi
City Manager
RECOMMENDATION
DATE : MAR - 4 1991 FILE :
SUBJECT: RECOMMENDATION FOR
RESOLUTION a AWARD OF RFP
U0. 89-90-134, ADHOC
REFERENCEPPORTING SOFTWARE
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the request for proposal from Software
Clearing House, a non -local vendor located at Three Centennial Plaza,
895 Central Avenue, Cincinnati, Ohio, as the lowest proposal to
provide Decision Support's EZSPEC/DARGAL Adhoc Reporting software to
various City departments. The funds for this purchase in the amount
of $20,000.00 is available in the Department of Computers'. General
Fund Account No. 460401-907, Prior Year Appropriation.
BACKGROUND
The Department of Computers has throughout the years been inundated
by requests from.all city departments for instantaneous on -demand
reports. These requests have required reassignment of resources that
had been previously planned for other projects which are usually
expensive from a manpower perspective since analysis -and programming
time are required.
In:order to facilitate in an expeditious, efficient and inexpensive
manner# the Department has solicited requests for proposals on adhoc
software which will enable each user city department to produce their
own . on -demand _ reports without the expensive reassignment of
programming and analysis resources.
The proposal from Software Clearing
EZSPEC/DARGAL Adhoc Reporter Software
the Unisys A17 mainframe has the
following:
House for Decision Support's
to be used in conjunction with
provision that guarantees the
1) Upon execution of a contract with Decisio
the City will pay $20,000 for the following:
a) Twelve months use of the
Level 3 beginning on
contract.
n Support Inc.
product EZSPEC/DARGAL'through
the execution date of the
•
•
SO
Page Two
The honorable Mayor and Members of the City commission
RFp No. 89-090-1341 Adhoc Reporting Software
b) A three day training class for 8 - 12 individuals
given by Decision Support Inc. at the City of Miami,
c) Two days of installation/administrative setup done by
Decision Support Inc. at the City of Miami.
d) Maintenance for one year to include
1) Product updates and new releases
3) Documentation updates
3) Problem resolution in a reasonable time period
4) Hotline/telephone support
5) If the City renews, second year cost of $8910
2) Should the City decide to upgrade to a Perpetual License
during the twelve months beginning on the execution date
of the contract it will receive:
a) Credit in the amount of $16,000 toward the purchase
price of the EZPEC/DARGAL Perpetual License.
b) The option to upgrade the purchase to EZSPEC/DARGAL
Level 3 at the 1990 net price of $38,000. (1990
price: $54, 000 - $16, 000 credit = $38, 000 ) which if
exercised, will require reapproval by the City
Commission.
The capability of the software product in conjunction with the
conditions previously stated which include favorable pricing, make
the proposal by Software Clearing -House the best value for the City.
The next closest proposal was from Response Technology Inc. for their
product called INSYTE. Although the capabilities of the software
were comparable to EZSPEC/DARGAL, their pricing and initial time
period were not as favorable. For the initial cost of $20,000, the
City would only get the use of INSYTE for seven months with a balance
due of $50,500.
The acceptance
of the Software Clearing
House proposal would allow
the City of Miami
to initially use the Adhoc Reporter EZSPEC/DARGAL
for one year.
At the end of one year the City would then have the
opportunity to
purchase EZSPEC/DARGAL on
a permanent basis for 1990
pricing.
Therefore, the
acceptance of the proposal
by Software Clearing House
Inc. will reduce the manpower allocation
cost of producing on -demand
reports by any
user city department.
i
91~ 207
0
Page Three
The .Honorable Mayor and Members of the City Commission
"P No. 89-090-134t Adhoc Reporting Software
Estimated Amounts
Bud"t Amounts
020,000
$20,000
of Cost Estimate: . 100%
Source of Funds: py'90/91 Department of Computers General Fund
Account 490461 7, Prior Year Appropriation.
PRICE
. $11,120
I;
$30.1000
$ L ,Associates
MIC OTAiK
Report capabilities unsophisticated. Product
designed to extract data from EMSII database.
Users of product admitted very difficult to
generate ccuplex reports.
W,000
Software Clearing house
EZSPDC/UARCAL
Product designed as a tool for unsaphi ticated
ccny uter users to generate reports. Product was
reviewed by evaluation camiittee and was rated
the best for the money.
`$62,OW+
Progeni
ME
Product developed as a tool for programair�g
staff. the price does not include the separate
license that must be purchased for each
mi
I'I
$70,5W
response Tedbnology Inc.
INSTM
Product was. reviewed by evaluation camdttee as,
the second choice. Although the capabilities of
the software were omparable to EMPEC/aARML
their pricing and initial 'time period were not
iwJ
ct
as favorable. Pbr the initial cost of $20,000,
the City would only get the use of Il1OM for
seven months with a balance 'due `of $50,500.
�s
$94,[�(D
P istems ?31C+
IM RETRIEVAL
Product was reviewed by evaluation cmdtt�ee as
$ x
requiring more technical. expertise. and was the
�'
third cboice
i
MAPPER
Product could not run aaiainst a T]~1.SIT data
i. ..i 5 5.,....
yy
�y�i {�s4.1�_.:. ✓... 'i
... .'-.. ..v..l_ ..: ..i..t •. t ... '..i. .x. _. .. ... .. .-...
_. - -, _ Via_ _
.. ..b.c �.,.. J..s -... sl ei. ?_ f�'�,. ..'ia^�'rFnn ...Hv _.x+t.Ji..-e..��. x..Y, .:.. 14� � :Tyy;tm�n`d:Sjfs act...IrCSJ.�'Y9`�1•7.%�'iTC'.' ..
_ i. _
Raft Williams DATE : January 200 1901 pl a
!�,l�tnini�t�`�►t�ir
Environthohtai 8ervicas and au"cr : Approval for Did Not
-Operations Management 89-90-134-Adhoc Reporting
software
_ � REFERENCEg
srlos F� Smith
Assistant city manager ENCLOSURES:
Department of Computers
This department has verified available funding with the Department of
Budget that funds are available to cover the cost of the subject bid
in the amount of $20# 0001 Account Code Number-46$41-335*
y'Goyca l 907 U jut Pl
BUDGETARY REVIEW A APPROVED BY$
•
r
inc. 8µrena, B1rect r
epa ent of Budget
1
k
91
07
t
r.
UTV OP MIAMI, VLORIDA 0
PROCUMMEN'T MANAGEMENT
.11VIS10N
• P]IV• 30I0g
Miami, 33233f►ms
TELHPHONR NO+ S79 -6300
RP'P NO.r,8i-�90�1.'
RP'P SKEET
ILNIPORTANp PROPOSAL SELan Aso ehopoSAL ActCNOiiLSDOBMSt T mum an
RETURNED IN DUPLICATE ILIA THS ATTACHED ENVELOPE ILDESTIVIED BY
P&OPOSIAIr NUMBER, TINS AND DATE Ole PROPOSAL OPBNILNG. IV 8ECURITV
IS RROUIRED, A WtOPOSAL WILL NOT BE ACCEPTED UNLESS "a DEPOSIT
OR BOND IS 8UBMITT8D ILIA THIS ENVELOPE.
'farms. Net/ (Include cash discount for prompt payment, if arty)
Additional discount of _ 0 % if awarded all items.
y free trial - 90 days of free'maintename included with
warranty and/or guarantee: ocroetual license fee
State any variances to specifications (use separate sheet if
necessary): See Att.A _ nt A
r "
Delivery:. 5 .__calendar, days `required upon receipt of Purchase
Order.
Delivery Points): TOB, Matthews, NC
In accordance with the Invitation to Proposal, the Specifications,
General Conditions, Special Conditions, and General Information .to
Proposers, we agree to furnish the Item(s) at Prices indicated on the
attached proposal sheet(s.).
NAMES OF COMPANY OWNERM ., -
Dr. William D. Ivers
NAMES OF COMPANY OFFICERS:
Greg Philippe
Tom Cashman
. Gex Williams
Please use the back of this page -it more space is necessary
Name of individual holding license in this profession (if applicable)
N/A
N/A
MINORITY PROCUREMENT COMPLIANCE
The undersiqned proposer acknowledges that it has received a copy of
Ordinance No. 10538, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive anti
procedural provisions therein, including any amendments thereto.
PROPOSER: Software Clearing House Signature:
company name
{ Print Name: Gpx Willmpg
Indicatcif Minority Business: Date: June 28, 1990
C ] Black E.] Hispanic C ] women
FAILURE%TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DLSOUALEFY THIS
nnnnnd,nf.
E;
r'
AWARD Or _ REP,
RPP No. _9.0w91�UU
�3
ADtiOC Reporting Software
fiEpART�tENT t
Computers
TYPE Or__PURC=E.
Contract for one year
ftEA,ONi
This software will enable each user
City department to produce their own'
on -demand reports without the
expensive reassignment of programming
and analysis resources.
POTENTIAL BIDDERS:
26
RFPS RECEIVED:
7
COMPARISON -REVIEW:
Attached
EUNpS:
FY'90/91' Department of Computers
Account Code No. 460401-907.
BID EVALUATION:
RFP
Invitations RFP
Mailed Responses
ALL VENDORS......... ...................
26 7
MINORITY/WOKEN (W/M)
VENDORS........... 3 0
Within City limits
.................. 1 0
3 0
Registered with City
................
is
Black (B) Vendors ......................
1 0
t
Zf