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Home My WebLink AboutR-91-0183A RESOLUTION RESCINDING THE PREVIOUS AWARD TO ARTHUR LAWN SERVICE FOR THE FURNISHING OF GROUNDS MAINTENANCE SERVICES AT TEN (10) CITY PARKS AND FACILITIES AND AUTHORIZING AND APPROVING THE AWARD OF SAID RESCINDED CONTRACT TO THE SECOND LOWEST RESPONSIBLE AND RESPONSIVE BIDDERS FOR EACH OF THE ABOVE PARKS WHICH ORIGINALLY WERE PART OF THE BID UNDER RESOLUTION NO. 89-502, ADOPTED JUNE 7, 1989, TO PROVIDE GROUNDS MAINTENANCE SERVICES AT FIFTY (50) CITY PARKS AND FACILITIES ON A CONTRACT BASIS FOR ONE YEAR WITH THE OPTION TO EXTEND FOR FIVE ADDITIONAL ONE YEAR PERIODS FOR THE DEPARTMENT OF PARKS AND RECREATION, WITH REVISED AWARDS BEING MADE AS FOLLOWS: J.R. ALVAREZ LAND CLEARING (HISPANIC) FOR A TOTAL PROPOSED AMOUNT OF $52,608.00 AND J.W. MAINTENANCE (BLACK) FOR A TOTAL PROPOSED AMOUNT OF $55,178.00 FOR A GRAND TOTAL PROPOSED AMOUNT OF $107,786.00; ALLOCATING FUNDS THEREFOR FROM FY '90-91 OPERATING BUDGET, ACCOUNT CODE NO. 580302-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE AND AUTHORIZING THE CITY MANAGER THEREAFTER TO EXTEND THESE CONTRACTS UPON THE SAME TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, purusuant to public notice, sealed bids were received March 20, 1989 and award was made June 7, 1989 by Resolution No. 89-502 to five minority vendors to provide Grounds Maintenance Services to fifty (50) City parks and facilities for a period of one (1) year with the option to extend for five (5) additional one-year periods for the Department of Parks and Recreation; and i WHEREAS, funds for this service are available from the j FY '190-91 Operating Budget, Account Code No. 580302-340; and WHEREAS, the City Manager Recreation recommend that the and the Director of Parks and award to Arthur Lawn Service be rescinded due to illness and inability to provide lawn services and that the contract award be made to the second lowest f responsible and responsive bidders for each of ten (10) parks and facilities as follows: J.R. Alvarez Land Clearing (Hispanic) in the amount of $52,600.00 and J.W. Maintenance (Black.) in the amount of $55,178.00, for a total proposed amount of $107,786.00; NOS', THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in tis Section. Section 2. The previous award to Arthur Lawn Service for the furnishing of grounds maintenance services at ten (10) City parks and facilities is hereby rescinded and the award to the second lowest responsible and responsive bidders for each of said r parks is hereby made as follows: J.R. Alvarez Land Clearing (Hispanic) at a total amount of $52,608.00 and J.W. Maintenance (Black) at a total amount of $55,178.00 for a grand total k proposed amount of $107,786.00 for grounds maintenance to fifty � t� (50) City parks and facilities. f. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders } s for this service and is hereby authorized thereafter to extend these contracts annually upon the same term and conditions, ,. subject to the availability of funds*��4 a Section 4. This Resolution shall become effective immediately upon its adoption. >'> j The herein authorization is further subject to compliance with all requirements that may be unposed by the City ' Attorney,, including but not limited to those prescribed by 4 _ applicable City Charter and Code provisions. Ss ll'° i f _--_. f t � Y (-J�{ t,: 1 ' F}�':� �� r CITY OF MIAMI, FLORIDA CA 3 's INT f -OFFICE M15NIOgANbUM 10 : DATE : FILE The Honorable Mayor and u A � � �n�� Membe MA of the City Commission 7 t SUBJECT :Sid88�-89�-079 Grounds Maintenance at City Parks & Facilities €poM,Cesar H. Odio :Rescindingof Award REFERENCES City Manager 1 ENCLOSURES: RECOMMENDATION: 11 It is respectfully recommended that the City Commission adopt the attached resolution rescinding award of a contract for the furnishing of Grounds Maintenance at ten (10) City Parks and Facilities to Arthur Lawn Service and authorizing the award to the second lowest bidders, which originally were awarded part of this bid', these services are being used by the Department of Parks and Recreation to provide grounds maintenance to fifty (50) City parks and facilities. The ten (10) City parks and facilities will be distributed as follows: J.W. Maintenance (Black, owned firm) located at 14132 S.W. 110th Avenue, Miami, Fla., three (3) additional parks in the amount of $3,600.00 per year for a total annual amount of $55,178.00. J.R. Alvarez Land Clearing (Hispanic owned firm) located at 2890 Virginia St., Apt. #507, Coconut Grove, Fla., seven (7) additional parks in the amount of`$11,052.00 per year for a total annual amount of $52,608.00. These are the second lowest responsible and responsive bidders in accordance with Bid No. 88-89-079. The total proposed first year cost of this service is now $107,786.00, an increase of $3,312.00 over the previous award, with funds to be allocated from the„ 1990-91 Operating Budget Account Code No. 580302-340. r BACKGROUND: ' This legislativeactionis requested by the Parks and Recreation Department. The contract for maintenance of 50 City parks was awarded originally under Resolution No. 89-502. The lowest bidders were -notified of the award and were asked to provide the City with a copy of their Insurance Certificate per the City's requirements. Arthur Lawn Service has notified the Parks Department that he was sick, under medical treatment, and his company can no longer provide service to the facilities awarded a to his company. 7' s Ask Honorable Mayor and Members of the City Commission Pane 2 - f Therefore,it is necessary to rescind the award of the Grounds ' Maintenance of the ten (10) City Barks to Arthur Lawn Service and award it to the second Lowest acceptable responsible and responsive bidders J.W. Maintenance and J.R. Alvarez Land Clearing for a total proposed amount of $107,786.00. Funds for this service are available in the 1990-91 Barks and Recreation/Operations Division Budget. r i OITI' OPP MIAMI# trL.*PtId^ to, d1 Yr1 h��t� 011dy n ► Corte robruary 26, 1001 t"lllitif piOt�urt��b'n� dffibet.• Itur�tert sill No. 8.��9�-079�rnolc�a�o orounna mainta"41ee for FIraM� + It�rAAcNec�fifty (50) city perky+ Axhe>�!*DR 1Pixevtor - parxe R1nd neatp:Ation deppootment 1r144L61uhk*t Thiaa da►partanent have verified available funding with tho nlapartmonts of nnanoe and Budget, an applivable, that funds are available to Cover the coast of the increase to the sublGat contract in the amount of �?'� ;i ..0�1,.�..�„ Aocount Code number �XNJ�NCE REYIEjf 1� A�PR4VCif �►Y� (L*Oa3 t for f tide alweadr dpprQ "FrIated pr 3-tams included i in fY budget! cat•la� gdrvipi, �iiractor De�artrreet o!; lPsnana• RXIDOSTARY REVIEW it APPAWLEP by$ Ana t r uran'a �' roo or herai tment of ttam%gement a► !budget t hP l h x. F is } 9 .iR is 3is+a45° �. 7