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HomeMy WebLinkAboutR-91-0137A 12't12/90 RESOLUTION NO. 1 __ 137 A RESOLUTION ACCEPTING THE BID OF AMERICAN PAGING, INC. FOR THE LEASE OF 92 PAGERS ON A CONTRACT BASIS FOR A PERIOD OF ONE YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE YEAR PERIOD FOR THE DEPARTMENT OF ENVIRONMENTAL SERVICES AND OPERATIONS MANAGEMENT/COMMUNICATIONS DIVISION AT AN t ESTIMATED COST OF $5,464.80; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 690004 ACCOUNT NO. 290904-996; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE AND THEREAFTER. TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE YEAR PERIOD SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received November 19, 1990 for the lease of 92 pagers to be used by the Police Department to the Environmental Services and Operations Management Department/Communications Division; and WHEREAS, invitations were mailed to eighteen (18) potential suppliers and five (5) bids were received; and WHEREAS, funds for this equipment are available from the Project No. 690001)Account No. 290904-996; and 4' WHEREAS, these pagers are needed because the current lease contract is scheduled to expire December 31, 1990 and are required to maintain continuous and uninterrupted communication among undercover police officers, which benefit public safety, health and welfare; and WHEREAS, the City Manager and the Administrator of the 1: Department of Environmental Services and Operations Management j.' recommend that the bid received from American Paging, Inc., be accepted as the most responsible and responsive bid; tf j NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY i OF MIAMI, FLORIDA: CITY COMMMMON Nammo or rt� Its Fre 14 1991 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in thift Section. Section 2. The November 19, 1990 bid of American Paging, Inc, for the lease of 92 pagers to the Department of Environmental Services and Operations Management/Communications i. Division to be used by the Police Department at a total cost not f therefor hereby_ 464 on is hereby accepted with funds/allocated from to exceed $5, Project No. 690001,Account No. 290904-996. ?~ Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order i for this service and thereafter to extend this contract/for an U additional one year period subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption pursuant to law. PASSED AND ADOPTED this 14th day of Feb ar 991. XAVIER L. S AREZ, MAYOR ' i ATTES . MATTY 141RAI, CITY CLERK PREPARED AND APPROVED BY: { RAfAZVO.D1.9t CHIEF ASSISTANT CIT ATTORNEY' APPROVED AS TO FORM AND CORRECTNESS:. CP G ,7 E L . F JJRN ANDEZ _ C TY, ATTO EY ,� ): "�/`'The herein outha i ation is further subject to compliance with all xequiremeuto that may be imposed by the City attorney, including but mot.144 .ted to those prescribed by applicable City Charter and +a to grovisio the herein lease period being one year on a contract � basis. 40 �.a x, r w RID $0. c DATR 11D.(S) rpSNRD: DrDDIR r] 1ltfi !�$Ct�Rt'I�' Lli�r De, iartm nt o 'dliceL�i..__.------------- .�.�..—_------- ilr IPiL9r.•-. ii Y-_i__ii_YY__i_-_Y.--_�Y.-Yi-iii-tii r_-iiiiiif.iii. ------ 44 TOTAL DID, LOND_Iorl DID AMOUNT CASHISK I S CHSCK f Tel -Car Corp -------- ---- - See attached bid --------- --------------------U._i__ ----------------------- Dial Page Inc. American Paging Inc. " of Pagenet " of Pa a Florida " " ------------------- ---- ------ --------- ---------- ----------------------------------------- ------------------------- ------------------ -- NQ -$In. -------------- L--------------------- ----------- --- E.C.A. -------- -------------------- ---- ----------------------- ------------------------------------------------ ----------- -------------- ---------------------- -------- ---- ---- --- -------------- -- - --lz ��-, --- -_--_ - ----- ---------------- -------------- --------- ----L -----------_____� ------------ -..-------- envelopes on behalf of 032 PSI) s (Dsp�ty City ��e�r� - i LEGAL ADV99TISEMENT 1990RECEIVED NOV - 2 PH 3: 4 4 MA i tY 1-111hAl ty CITYCK OF NIAMI FLA. Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pa Miami, Florida 33133 not later than s00 .m. November 19, avof for the leading of approximately 92 pagers o Environmental Services and Operations Management/Communications Division to be used by the Department of Police. Bids submitted past such deadline and/Qr submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, 1390 NW 20th Street, Second Floor, Miami, Florida 33142, Telephone 575-5174. Detailed specifications for the bids are available upon request !_ at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. k i (Ad No. 8011) Cesar H. Odio '- (E ,I City Manager I: i i a- h ■3" E t. 1 is t' f i , �. 9 M 13 M1 Ly. Wiffill 'MINN 1 one times., t'h6 jtt 6hed advertisemerR (number of tIm¢s) h. cfessified display f 6610rtisement• legal --.--r----- f, g Starting date , did No. 90-- - 7 i fur "ids of dveitisetnent: l _A� K :Lease U 9; Pa exs riffs I THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DO NO TYPE BELOW ATE(S),OF gMOUNT. I ADVERTISEMENT 1tdV�ICE P. 8LICATION iami •_.,Reviewi 't R�t�' �,,77 z S 9± •i. {fib t '( 4 :M1C i I'} �S - F9 �7 F5 ► F7 F8 . DATE_ 1IENDOR INbEX CODE 8JE PRC.fI:CT n d n 'DUE s Adv. Doc.`Reference S VOUCHER' ; YY MM" ' DD . 56 57',62 63 yr, 50 5t 25 34 42 45 ` 2 8 2 0 2�� 36 64DISCOUNT,6 72 ` ` AI�AbUlV#'?, 1W = , `= 6 VI,;P. 12 31 15 DESCRIPTION. -:; �, s_ ��.. for Payment Pink - Department t W �� ' Yellow - Finance itQ<, Purchasing U tr' S•' via Mendoza, City Clerk's Office r.e1©w copy: •. , M ritza, Procurement Management I` copy*- CITY OF MIAMI, _FLORIbA INT19A.0010E MEMORANIOUM O: The Honorable Mayor and -Members of the City Commission FROM Cesar H. Odio- City Manager DATE : J A N 2 9 199l FILE SUBJECT :Resolution Authorizing Award of Bid #90-91v-027 Lease of 92 Pagers REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution authorizing the lease of approximately 92 pagers from American Pagers, Inc., a non -minority, non -local vendor, as the most responsible and responsive bidder in accordance with Bid No. 90-91-027. These pagers are needed because the current lease contract is scheduled to expire December 31, 1990. The Police Department uses these pagers to maintain continuous and uninterrupted communication -among undercover police officers, which benefit public safety, health and welfare. The total cost associated with this purchase is $5,464.80. Funds are available from Project No. 690001 Account No. 290904-996. tiAla�CiKV UIVU The Environmental Services and Operations Management Department, Communication Services Division has analyzed bids received pursuant to Bid No. 90-91-027, for the lease of 92 pagers to be used by the Police Department. As a result of our bid evaluation, it is recommended that an award be granted to .,American Pagers, Inc. located at 3115 N.W.loth. Terrace Ft. ;Lauderdale, Florida, a non -minority vendor, the most responsible and responsive bidder in accordance with Bid No. 90-91427. These, pagers are needed ,because the current lease contract is scheduled to expire. December 31,.1990. The Police Department uses these pagers to maintain continuous and uninterrupted communication among undercover police officers, which benefit public safety, health and welfare. The total lease cost purchase is $5,464.8b. Funds for this equipment are available from Project No.-690001 Account No. 290904-996. -,`Surwil Tm- Av aT r%..' 6G. AL A AA ._.._ _.. � . ;Y: T # � �� � X r.Fy.-�S � �4} . a . ... ..a.u� ♦ t yvAt. !'.U. UUx JJU /UH PROCUMINaNT "NA09"Mo `1 Miami, ' rL 33933-0100 . DIVISION TE�'�� N0. 575-5174 • BID NO •,,.�b����0�'�._ .____�_._ BID_ SHEET THEOR : BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TSTPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY 810 NUMBEAt TIME AND DATE OF BID OPENING. IF SECURITY IS REOUIREDt A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: .,nj-t :11Dy da=(Include cash discount fo.t prompt payment, if any) Additional discount of if awarded all items. Warranty and/or guaranteesigasea pagers are relvaced at n/c '*State any variances to specifications (use separate sheet if necessary): A to Qrt. Ila,.. c CA I A 4 i � Delivery: one calendar days require upon receipt of Purchase Order. Delivery Point(s): City of Miami Department of Police Property Bureau 400 NW 2nd Avenue Miami FL 33128 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): TelApbnne s Data Systems Inc. NAMES OF COMPANY OFFICERS: Pres - Leroy Carlson 79 want irinnrnw t . VP - George Dienes Cbj_caao_Ill. 60603-4974 Treasurer Ron Webster (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) American Paging Inc. MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. i BIDDER: American Paging Inc. Signature: Q a - (company name) Print N Edward Hass Indicate if.Minority Busine R: Date: A- Z6 [ I Black.' Hispanic [ 'J Women EA URL E TO COMPLETE. SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID, UcJ�i��� Clr� haf', 45 74: M4ndYc*ntnf is V AWARD OF 13Ii1 Bid No. 90-91-027 Sz Lease of 92 Pagers DEPARTMENTS Environmental Services and Operations Management/Communications Division TYPE OF PURCHASEz Contract for one year with option to extend for an additional one (1) year period. Az These pagers' are needed because the current lease contract is scheduled to expire December 31, 1990. The Police Department uses these pagers to maintain continuous and uninterrupted communication among undercover police officers, which benefit public safety, health and welfare. POTENTIAL BIDDERS: 18 BIDS RECEIVED: 5 TABULATION: Attached FUNDS: Project No. 690001, Account Code No. 290904-996. BID EVALUATION: All bids meet the specifications. i Bid Invitations Mailed Bid Responses ALL VENDORS .............................. 18 5 MINORITY/WOMEN'(W/M) VENDORS ............. 4 1 Within City limits .................... 3 1 - Registered with City .................. 4 1 Black (B) Vendors ........................ 0 0 Located within City limits............ 0 0 'Registered with City ................... 0 0 Female (F) Vendors ....................... 1 1 Located within City limits............ 1 1 Registered with City................... Hispanic (H) Vendors ..................... 3 0 Located within City limits............ 2 0 Registered with City... ............... 3 0 'i ' NON MINORITY (NM) VENDORS ................ 14 4 ff .1.. Located within City limits............ 5 0 "No Bids:",* ............. ...... - 1 s a , Reason for "No Bid" is as follows: i . 1`. Sunshine Beepers - "Not able to bid at this time". $L���Dj�TIONz IT IS RECOMMENDED THAT THE AWARD BE MADE TO. AMERICAN PAGING, INC.„FOR A - TOTAL PROPOSED ANNUAL 'AMOUNT Or $5,464.80. �4 O ref Qme.t Off ibe S ~ I +I .:� ^! � . II III I �! !1 � ol�! , li�l�l�l � � l ;L;'.Y�191 1 II a 1�� i11Y!IIIIIiYilpllitl�rllMuul mr !I nnrr rl.�„r .. �.��. �...• ..�. � � ...� ., PAGENET (NJM) �5.4ts eacn/mv.. 5835 Niue Lagoon Drive miami, FL 33125 PAGE FLCiRIDA (NM) $4.95 each/mo. $5,464.80 Two days after receipt of purchase order 501 No. Federal Highway Ft.. Lauderdale, FL *Located within City limits. IIII a t 2 � nyya.,ro Mkt �1 x �£3{�,�^'CFq� :.." , ,_,. ..t' . ^e i _.. a ...�?-Y� -g1 4, aC+_ {. ;:�:y+;p y<..++=.+Hn—.�..f.✓.:t.....,......w.+.::.-.»,.a. ......,..,.:,.a .«__.._._ ._ � I . M� V AFFIDAVIT I Perry L+ Anderson ,7r Chief of Police ("it of Miami do hereby certify that the aforementioned request for expenditures from the City of Miami Law Enforcement Trust Fund, for the lease of 92 Pagers, at a cost of S5.464.80, complies with the provisions of Section 932.704, Florida Statutes. Perry L. Anderson, . Chief of Police City of Miami Police Department //• Ifl Date /W S 2 O AND SUBSCRIBED,- BEFORE ME THIS DAY OF 11991. 1 i r� i DATE