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HomeMy WebLinkAboutR-91-0134RESOLUTION No. 91-- 13 4 A RESOLUTION ACCEPTING THE DID Or A'LEON BUSINESS MACHINES FOR FURNISHING ONE (1) FACSIMILE MACHINE TO THE DEPARTMENT OF POLICE/10214TIrICATION UNIT AT A TOTAL PROPOSED AMOUNT OF $5,294.00; ALLOCATING - FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST =, FUND, PROJECT NO. 690001,. ACCOUNT COKE NO. 290904-996; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT WHEREAS t M received Ocl furnishing of iris were 7 facsimile machine to the Department of Police/identification Unit; and WHEREAS, invitations were mailed to twenty-eight potential suppliers and four (4) bids were received; and 8) WHEREAS, funds for this purchase are available from the Law Enforcement Trust Fund Project No. 690001 Account Code No 290904- 99f; and WHEREAS, this equipment will be used by the Department of Police/Identification Unit to transmit and receive copies of fineernrints for identification ouroosess and authorlsod to — to issue a purchase shall L. = :Cno I become Lary jur � Y L '.5 r •� 'sat E-.`s' rr1 � � h »'.�y � S -�.k 1 r Sealed bids her of face 33133 not furnishing Department will be received by the City of Miami City Clerk at Florida located at 3 µ later than :30 gym. October 22 for the of a Facsim er ever for the — of Police. v Bids, submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women — Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way,, Suite 400, Telephone 579-3366. Detailed specifications for the bids are available upon request: at the :City Procurement Office, 1390 N.W. 20th Street, Second Floor,_ Telephone 575-5174. K- (Ad No. 8�004). s ti x Cesar H. Odio ,- City Manager --N, - L • ,.'fir u� �"-_ r/o tl-P"r.'r` T z' ',fi s -; r: of x4 `i`lxrrr as..r�rF a-:. yrry7{ iiv r *.��� 'n. +�? ir?` "' s { -. f.2R`=f�i a. S �'h � r� of �t ��tj• r ........ ...... wow"~ PF t I 1WR JEWU�w -0- A aL�1,fi.�.r6, , �� OUT" Of *100 It Ii{- stw" date ow bobe . . . . . ..... pv� �AbVgR j -A 777 V7 Ind xWo d- 22. cItv OF MIaMI, .. ... rNt911-OFFIC9 MtMOAANDUM �� : The Ho orable Mayor and Members c�rE : PILE. of!.t city Commission JAN 7� sua►Ect . Recommendation for t 6801utto k _ Award of hid No, 90,-91•010, Facsimile Transmitter/Raeolver g FROM : Cesar H. OdiOtEFERENCES City Manager_ ENCLOSURES: RECCyMMSMDATI©N S ,w It is: respectfully recommended that an award be made and a� resolution be passed accepting the bid of A'Leon Business _F Machines,•in the amount of $5,294, for the furnishing of a i Facsimile Transmitter/Receiver. s� @ACKGROUND: . The Police Department was authorized to go out for bids on I.D. _ equipment by Resolution Mo. 90-599. The department has analyzed the. bids received on October 22, 1990, for the furnishing of a { facsimile transmitter receiver. This equipment / qu pment will be utilized to transmit and receive copies of fingerprints for identification - purposes. Because of the need for fine details in fingerprints = this state of the art equipment is necessary. A'Leon Business Machines, provided the most. responsive bid, in the 'amount of $5,294, and is located at 5800 Sw 8 St., Miami, Florida 33144. - On October 4, 1990, invitations for sealed bids were sent to - - prospective; vendors. Bids were opened on October 22, 1990, with . eight (a) vendors submitting bids and six (6) vendors submitting "no -bids . "- Although the five vendors provided lower bids than A'Leon' Business Machines, their equipment did not meet the department's specifications. The scanning resolution of their facsimile transmitters/receivers are far below the requirements. A'Leon Business Machines is a woman, Hispanic minority vendor' and provided the next lowest bid meeting the department's L requirements and specifications. A'Leon is also located within the. jurisdiction of the city. All of the other vendors are`:'t located_.outside•the city. .— The Minority/women Procurement Coordinator was, contacted with �. reteience. to Minority Participation and she concurs with the M,x�= .. Depr nt" s recommendatiom. >v� * efQre.. recommended that an award of bid be_,made toi►pn 8as.nes® a Machines; in theamount of $5,294 The - 'It a sped f i6itions have`, , the . fhndi ;haw; En£orc+eme�tkrustt " and nq►uroe y �¢ t U `:' t d L , • [_ fit, CttY OF MIAMI, PLOMA I1901-OFF16E OEMONANDUN! i RkA D1�fr'�X Al JAN 0 9 1991 Chihf`Pk6d ke ht Off1der SMECt : Did Approval, Did - Noi " 964 -�11E < = Facsimile TkAnsmittekl ,t r Pi1oM ? AEMENCES : - - erry L. Anderson, Gfiief' of police ENCLOWRES : _ :- This department has verified that funds are available with the Departmentsof Finance and Budget to cover the cost of furnishing..d the Police Department with a Facsimile Transmitter/Receiver, at a _ cost of $5,294. Funding is to be from the Law Enforcement Trust — Fund, project No. 690001, Index Code 290904-996. — FINANCE REVIEW & APPROVED BYs ADDITIONAL'APPROVALS — (IF -REQUIRED) - Carlos Garcia.,,, Director Eduardo Rodriguez, CIP.Manager _ Department of Finance City Manager's Office properlya gns part of the Did evaluation aria secoendation package to be -placed on the agenda ; and .mast igath�ld t4, the resolaLion; cover mem�x:endwn. r. w...+s� y M km � } �dtdii eft' ..Y .. BID SEW AND BID ACMM&DGMUNT MST BE MUIMID 19 -in "a A'�TA D any LOPE IDENTIFIED Ry SID smBRi TIME AND DATE OF 8'16' OPENIIG. IF 8ECiJ IT 18 KNOUIRBD, A DID VILL _HOT, R8 ACCEPTED UNIASSS THE DEPOSIT OR BOND I8 SUBMITTED IN THIS _ Et+ VILOPE. Terms, . _ 4o_ __ (Include cash discount for prompt payment o if aW Additional discount of __ $ if awarded all items. s Warranty and/or guarantee: dA y$ State any variances to specifications (use separate sheet if necessary):y•,�,'- Delivery:.-4 4D*y1 calendar days required upon receipt of Purchase F. Order. Delivery Point(s): Miami Police Devartment - ProFer y B rea 400 NW 2nd Avenue _ Miami, FL 33128 In accordance aith the invitation to Bid, the specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached aid sheet(*). NAMES OF COMPANY OMER($): NAMES OF COMPANY OFFICERS: X/� �4 �+s� •�! N�:o Lem.! ... �'s�4��►..� (P ease use the back of this page if more space in necessary) L Name of individual holding license in this profession (if applicable) { �4 •� The undersigned Bidder acknowledges that it has ireceived a`copy of ordinance ito. 105380 the Minority Procureeent ordinance of the City of Mimi, and agrees to .coaply with all applicable substantive and procedural provisions thsrein,..includinq any - amendments thereto. i r SI)DDERt„.4 4"" '-ftV4 �'�.xi�•�s , Signature: / (company rums) a : y Print ' Rapine: fif f !� ,a" _. t _ akct } 6 ����� �� �' �.;. 4II�� , �� • ; �iatef , int 3 Si' `L� S An AFTURI,,' HM TURN i U DiSDHW: 1;y ,Tvlk.' f �u d Zt a ArrIDAVIT a - .mo�d" 1, Ferry to, Anderson, Jr., Chief of Police, City of Miami, do hereby certify that the aforementioned request for expenditures,,_ from the City of Miami Law Enforcement Trust Fund, for the purchase of a ite Tranamitterigecelve , at a cost of com lies with the provisions of Section 932.704, Florida p Statutes. Perry L. Anderson, Jr. Chief of Police City of Miami lice partment Date AND SUBSCRIBED BEFORE ME THIS DAY OF M. �14T PUBLIC W; r � on a� m, i� - XXpp ,s u NUTR$Y PJRtR Sfik F10RiD�1 sSy .. ,�• a4aty M 7 rf MY- G.i1�lpS�.ti3��{;�7DP�� SEPtT $.1W�993 " u�+.a'> t � ter R ` �` xr •i''..F ,: k '� a � k i-z ' as � � ; r CiC �t"nt�'�` 4 Police Single Purchase This equipment transmit and fingerprints purposes. 28 4 Attached Lass Enforcement Trust Fund Project No. 690001 Account Code No. 290904-996. Bid i Bid invitat ons Mai-l_ed, ResRonses ALL VENDORS... 28 4 ......................... MINORITY (W/M) VENDORS.......•... 10/WOMEN 2 _. _ 5 1 within:City limits ............... •• 2 Registered with City ............. 9 1 0 Black (B) Vendors ...................... 0., Located within City limits..,.....•. 1 0 Registered with City ................ 1 2�— -Female (F) Vendors...,......•.......... 2 0' Located within City limits .......... 1 ,. •.. ft__A s♦AV•AA "tA *h r i tv....... • • • • • • • • • 1 - 0 .. `- z ,11.AT16 N ,. F Olos FOR II ...I i� L, �_ ill I I. } '& TABULaTlO OF BIDS '`FOR 'FAC! TIY rm �TRANQMiTTF.Rg=CEIVER ty'1Iltjrt�pcir. City Clerk A. M. 1i<Gieeas 1ok'CNy Oak, City of Miami. flodde et 2:30 LP. M) !ECG BUS PROD. IDELTA BUSINESS IDELTA BUSINE: 90-91-01s 'rR OCTOBER 22, 1990' 6 PFFICE SYSITERVIRILEON BUSINESS NTERNATIONAL 114ACHINES[CORPOP-ATION. - 0 TY , FL MIRAMAR FL r �+ MIAM r LSS. FL � i a Unit UeitNON MINORITY !loll Unit HISPANIC Unit HISPANICLw rNO P)INORi Total Tetel Teter Teeef Tetel Tent Price Price Price Price Price Prttr 1` 3r68000: 3680.00 5580.00 5580.00 3880.00 3880.00 3974.00 3974.00 4397.00 4397.00 5517.00 • 199.00 199.00 162.00 162.00 100.0 475.00 475.00 INCLUDE4 INCLUDED INCLUDED INCLUDED 476.00 476.00 156.00 156.00 N/C N C 11400 114.00 130.00 130.00 95.00 95.00 102.00 102.00 91.00 91.00 199.00 . 00 1 42.75 42.75 -- -- -- -- 48.00 48.00 -- -- 102.00 1 02-0 1 125.00, 125.00 -- -- -- -- 185.00 185.00 N/C N/C N C N C 400.00 400.00 640.00 640.00 480.00 480.00 495.00 495.00 480.00. 480.00 795.00 795.0 PANASON C ON F CANON FAX SHARP -6000 CANON MODEL 3 10 •7500 MODEL L L- L-920 Aj 5216.30 6512.00 4555.00 5370.00 a5293.95 6613.00c: MACHINES i' IT IS RECOMMENDED ?HAT A LEON BUSINESS ,,,,,,,r BE AWARDED THE BID IN THE ANiOUrJT• F $ BID 90-91-018 a ,t.yF it t 3 :4#tip r; CITY OF MIAMI, FLOAIDA— �R�LIJti�r�di.,� IN) BA•OPPICB MEMORANDUM QN DATE : J N 0 9 1991 taut P?�� lent Of f ict r SUBJECT Bid Approval, Bid No. 9041-018 4 Facsimile Transmitter/Receiver . 'E. REFERENCES : ,,- erson, Jf� ice ENCLOSURES li is t: Thies department has verified that funds are available with the De•,artments of Finance and Budget to cover the cost of furnishing the Police Depai,tment with a Facsimile Transmitter/Receiver, at a `= c.)st of $5, 294 . Fur,di,rg is to be from the Law Enforcement Trust Fund, Pro;ect Nr',. 00001, Index Code 290904-996. _ "INANCE REVIEW & APPROVED E`f: ADDITIONAL 'APPROVALS (IF REQUIRED) wism- 1 Carlos Garcia, Director Deppartmunt of Finance BUDGETARY REVIEW & APPROVED BY: Ma har Surana, Director Dep rtment of Budget 't (This form properly signed is part of the bid evaluation and j recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 11 I 1 F7_ ;I y`- �A u, t� TN BPROHN NO. 575-5174 BID N0. 90��1�-01g STD_._SHEET .1 ORTINT's— BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN "PR=Y=-1N THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER* TIME AND DATE OF 816* OPENING. IF SECURITY -IS REQUIRED, A DID WILL — ` NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS _ ENVELOPE. Terms: „CZ.a- (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: s,,'s State any variances to specifications (use separate sheet if necessary) : 0SC0-+/4 Delivery: -2 -0-9Yr calendar days required upon receipt of Purchase Order. Delivery Point(s): Miami Police Department - Property Bureau 400 NW 2nd Avenue Miami, FL 33128 In accordance with the Invitation to Bid, the Specifications, General Conditions, special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCURRMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to.comply with all applicable substantive and procedural provisions therein, including any amendments thereto. � , ^ AFFIDAVIT 1, Perry L. Anderson, Jr., Chief of Police, City of Miami, do hereby certify that the aforementioned request for expenditures from the City of Miami Law Enforcement Trust Fund, for the purchase of a Facsimile Transmitter/Receiver at a cost of 55.294, complies with the provisions of Section 932.704, Florida Statutes. Perry L. Anderson, Jr. Chief of Police City of Miami Police.epartment TYPE ` or -PURCHASE: s ; � i - •Z . s Bid No. _ 9.0r9,L4,1.8 Facsimile Transmitter/Review Police Single Purchase This equipment transmit and fingerprints purposes. 28 n Attached will be utilized to receive copies of for identification Law Enforcement Trust Fund Project No. 690001 Account Code No. 290904-996. BID EVALUATIONs Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 28 4 W. IIII I�ml iii I iII I.. I, III IIII IIII IIII I I IIIJII.I I III IIII IIIII IIIII IIIIIIIIIIIIIIM�II IIIIIr Irllrnll1rr11111urinrl�n. n.�ri1111 III ii a TABULATION " OF 6ID5 FOR =' FACSIMILE TRANSMTTTER/RECEIVER I ' ''' ": Glr MenaOtit,` City Clerk OCTO Tt ca.�J b1's1. Ctty Ca mrraflan, Clty Clak,' City el �lielwi Fieride et Z s 30 (.P. lut.) .. :. MONROE.1SYsTms SAVIN FLORIDA HALSEY AND iterURI YIN INC. 5700 STERLING RD. 9500 NW 41 STREET HOLLYWOOD'FL MIAMI FL 80 SW 8 ST., MIAM NON -MINORITY NON -MINORITY NON -MINORITY DESCRIPTION . . TY Price Total L Total Unit Price Total 65.0 .00 2895.00 :. 66; 12500 C .00 725.00 99.00 725.00 A N/A N/A N DGES N/A N/A 1 18.65 118.65 90.00 90.00 TRPI wn 1 199.00 199.00 N C N/C Included Included INSTALLATION 1 N C N C N C N C N C N C MAINTENANCE 1 360.00 360.00 395.00 395.00 780.00 780.00 MONROE UF750 SAVINFAX630];RI;C;OJH/AX s f � 9fJ--91-018- BER 22, 1990 - Unit Unit Unit Price Total Price Tate{ Piles Tetai TOTAL: 14,190-001 1 3,833.651 4 589.00 (I) (I) (I) TIES LEGEND. IT IS RECOMMENDED THAT At LEON BUSINESS MACHINES IRREGULARITIES 4%—Wo "e"�'_^Starner BE AWARDED THE BID IN HE A U 3. 5. { y.iis 'A"41 e.it sa se erifel ! Surpiva of $enden0 Company 1Cttscte8'Rtnattu�ns U , Ilfapeamil Unsigned or Itmpreperly Srvnea ar He Corporate Seal r. .. _ .•a r r_a ..... BID 90-9I-018 I, TABULATION OF BIDS FOR Y , FACSTM LE TRANSMITTER/RECEIVER 90-91-0I8 City Manager, City Clark A. M. s Received by the City Comm$asign. City Clark. City of Miomi. Florida at 2:30 P.M.) OCTOBER 22, 1990 T6G SUS- PROD. DELTA BUSINESS DELTA BUSINESS FFICE SYSSTEMS WLEON BUSINESSXEROX •" 7126 W. MCNA$ RD. SYSTEMS SYSTEMS INTERNATIONAL MACHINES CORPORATION Loor TAMARAC FL 3250 CORPORATE WAY .3250 CORPORATE WAY 7 5 NW STREET 5800 SW 8 STREET 800 SW 37 Kve. Sth I NON -MINORITY MIRAMAR, FL MIRAMAR FL MIAMI. FL MIAMI,FL ORAL GABLES FL Unit UnitNON MZNORZTY Unit Unit RISPANIC unit HZSPANI u.;rNO -MINORI Total Total Price Total Price Total Price Total Tara TYDESCRIPTION Price 1 VAX TRANSMITTER RECEIVER 1 3,680.00 3680.00 5580.00 5580.00 3880.00 3880.00 3974.00 3974.00 4397.00 4397.00 5517.00 551?. 60 2 CABINET 1 199.00 199.00 162.00 162.00 100.00 - 6 - 3 i INTERFACE 2 475.00 475.00 INCLUDE INCLUDED INCLUDED INCLUDED 476.00 476.00 156.00 156.00 NIC N/C 4 CARTRIDGES 1 114.00 114.00 130.00 130.00 95.00 95.00 102.00 102.00 91.00 91.00 199.00 19 . -48.00 1 42.75 42.75 -- -- -- -- 48.00 -- -- 102.00 102-00 5 TONER 1 125.00 125.00 -- -- -- -- 185.00 185.00 N/C N/C N/C N C - INSTALALATION ..__...,..,..,«, I dnn_nn 40n-00 640.00 640.00 480.00 480.00 495.00 495.00 480.00 480.00 795-00 795-00 lvnr'a-q0N fr- LCANON FKX (CANON F" I SHARP 140-6000 ICANON FLAX IMODEL 31010 I L-920 TOTAL: - 5216.30 6512.00 4555.00 5370.00 IRREGULARITIES LEGEND. Power -of. ^ttarnay IT IS RECOMMENDED THAT A' LEON BUSINESS MACHINES g tie Affidarit as to Capitol s Swplatof Bendong Company RE AWARDED THE BID IN THE AMOUNT -OF $5, 5. t - Cerrecood Eatensrens tg - Pnepeartl Lirtsigred or improperly Signed or me Corperata Seal E-Quentionnaire Nnt Filled Out V- G �:t.ad9 bared lf..Corrected Sid '- FAILED TO MEET ALL: SPECS . FRANK SHONBERGER 03.95 �� 6613.00 BID 90-91-018 : r