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Home My WebLink AboutR-91-0100J-91-113 1/ 4 /91 RESOLUTION NO10 A RESOLUTION ACCEPTING THE BID OF AZTECH CHAS P. YOUNG CO. FOR THE TYPESETTING, LAYOUT AND PRINTING OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT REQUIRED BY THE STATE LAW FOR THE DEPARTMENT OF ENVIRONMENTAL SERVICES AND OPERATIONS MANAGEMENT/GRAPHIC REPRODUCTIONS DIVISION, AT A TOTAL PROPOSED COST NOT TO EXCEED $10,500.00; ALLOCATING FUNDS THEREFOR FROM THE 1990-91 OPERATING BUDGET, ACCOUNT CODE NO. 420501-680; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received December 12, 1990 for the typesetting, layout and printing of the Comprehensive Annual Financial Report required by f the State Law for the Department of Environmental Services and Operations Management/Graphic Reproductions Division; and WHEREAS, invitations were mailed to twenty-two (22) f t potential suppliers and two (2) bids were received; and WHEREAS, funds for this equipment are available from the c f 1990-91 Operating Budget, Account Code No. 420501-680; and € E�. WHEREAS, the City Manager and the Administrator of the Ey Department of' Environmental Services and Operations Management/Graphic Reproductions Division recommend that the bid received from Aztech Chas P. Young Co. be accepted as the lowest a responsible and responsive bid and which has been determined to be in the best interest of the City; r: NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: h Section 1. The recitals and findings contained in the1 Preamble to this Resolution are hereby adopted by reference F; thereto and incorporated herein as if fully set forth in this Section. CITY COMMSION TUM Off' j, F E 9 14 1991 Rol 1 vcvssi.vaa G. LAM LC�:t%1tUjCL La, L7vv uLu ui Hz-Lecn unas Y• Young for the typesetting, layout and printing of the Comprehensive Annual Financial Report required by the State Law for the Department of Environmental Services and Operations' Management/Graphic Reproduction Division at a total proposed cost not to exceed $10,500.00 is hereby accepted with funds to be allocated from the 1990-91 Operating Budget Account Code No. 420501-680. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th day of Februay_y, , 1991. CITY CLERK PREPARED AND APPROVED BY: Zil AND CORRECTNESS: W 1 - XAVIER UAREZ, MAYOR �f �t `rc l T nim { ��b SgC'�RIfiY.. L)5T myp s ttin — & Prin inn,. of the Annual—Finnncial.Reoort ONi,traphid'Rproc�u,tionrs I►A b(RY Ol'SNRbt December 12 l990 3:00 pm r_rrrrrrr--r ..vrrrrr.ir--�.rr rrr—+rrw_rrn.—rrrrr+.---.rrrr.:i� i i TOTAL �xn iONb;,�nrZ �► 211MIR DID ♦MOVNT CASHIER'S CHIM .r......_....r.-_..�.r.�._---------- B.H. Tyrrel -----r�--�'--------- r_............._.. --I See attached bid ..........6 ----------------------- ------------------- .rr.Yr.r�r. Aztech Chas P. Young Co. " to -------------r -------------------...�.r_-r.. ---rr_rr-------- .Design Graphics " of ---- ---------------------- rrrr------------------------ ------------------------ ----- ---------- ------------ _------r-------- --------r--r -----r---------_--rrrr -------------------------------------------------------- -------------------rrrr ------------------------------------ -----------------L------------- ---------------------- NO BID: Amazon----------------- Southeast Printing Service -------------- ----------------------- . --MT -------------- Swanson Printing Inc. American National -------------- ----------------------- Ross Photo Offset Printers ----- -------------- ----------------------- ------------- ------------- ---------------------- --------------- ----------- ---------------- -------------- ------------- --------------- --- -- -�--- - ==-C-J------- -----------------~ ________,___��_ received ( ) envelopes on behalf of (Person receivinS bids) Enyirorwnentai Services — Procurement Division on 4 --.w—_"'-----------.�_-------�' —� -- —-- (City Dep artment) LEGAL ADVERTISEMENT `00 NOV 28 M 9: 32 CITY CLERK "IT( OP f�#�thf,'��t.�#. Sealed bids will be received by the City of Miami City Clerk at her office located at 3 n Florida 33133 not later than IMtor the Typesetting and Layout o i y o n ce Department "Comprehensive Annual Financial Report" and (Xerographic) printing of 20 copies for the Department of Environmental Services and Operations Management/Graphic Reproductions Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, 1390 NW 20th -Street, Second Floor, Miami, Florida 33142, Telelr'rione 575-5174. betailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 8016) Cesar H. Odio City Manager t 94 7T7 a i i n j 5 �{ AEbUl i° ION Fief ADVEATISSMENt : >~u fjt3r. Iu, t t i '3a ', In thedClff%�ttlrf i`3F iz+�+ur�me Gra eoroduc ion) i PHONE. -5174 A 5 8Y 0 C , n j< NXi� �gY Nta:Paggg ry _ DI�tiWC IS UINI� d r .... t i r�gy lh tAthed Advhrtisemetit one `(i j timesr (nufter of Umes) ry t display legal �. X �.r classified "v` } �1 �$�., 11/28/9,0 Sf� Starting' date Art ,t;tc ! r r. • F f`lf�ur ��dfa taf advertisement Bides 90 $1 034.�aled bids wig be.. ;=T eset n & Printin of the nu -:1~ iria (open 12/ 12/ 5;01: DO.N0k TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. • t: i -...� DATE(S) OF LICATIONf y ADVERTISEMENT INVOICE zAMOUN' �4 -i �itnit;i.p ,R ie T € . i . x •-.rr+ i t uy �} Y'- .d' DUE :bATE '_ �. • : _ ,. -. yYt vim€ r ' .IN y w' VOUCHER W.. -MM DO AdV. 4oc. Refer pce = VENL?OR 1NDE CODE BJE PFt t � { i 39 4 45.. 50 51 56 57 �62 I1°fi �8 5 34 2 r t 2. 0 2 8 7 �r f g:� �/ p='�� 31 15 `r DESGRI(�TION 36 64 DISCOUNT' 7Z t 4 P x q h4 w Y;aty C gw :f} ' rKLu s Approved for Payment 's 4 r�� s it 'rctia'siri —Department p 9 Y,�Il -Finance Plnk } S 1v$'a Mendoza,,J.t Clerk's Office i _L�n frapy s Martza, Procurement Management , Ii `� -' 10,0 z z CITY OP MIAMI, FLOR10A INTEAOFFICE MEMORANDUM TO : DATE : FILE The Honorable Mayor and Members of th City Commission SUBJECT _ FROM : REFERENCES Cesar H. Odio City Manager ENCLOSURES JNz IUI Resolution Authorising Award of Bid #90-91-034 Comprehensive Annual Financial Report Typesett.i.ng, Layout and Printing of 200 Books RECOMMENDATION It is -respectfully recommended that the City Commission adopt the attached resolution awarding a contract to furnish typesetting, layout and printing of twenty (20) Comprehensive Annual Financial Reports to Aztech Chas P. Young Co., a non -minority vendor located within City limits, located at 100 Chopin Plaza, Miami, as' the lowest most responsible and responsive bid and which has been determined to be in the best interest of the City, in accordance with bid #90-91-034. The total cost associated with this project is estimated not to exceed $10,500.00 with funds .available from the Environmental Services and Operations Management, Graphic Reproductions Division's Account No. 420501- 680. BACKGROUND The Environmental Services and Operations Management Department, Graphic Reproductions Division, has analyzed the bids received pursuant to Bid No. 90-91-034, for the furnishing of typesetting, layout and printing of twenty (20) Comprehensive Annual Financial Reports,as required by.State Law. A total of two (2) vendors responded to the bid: Design Graphics, and Aztech Chas P. Young Company. As a result of.our bid evaluation, award is recommended to the lowest responsible and responsive bidder, Aztech Chas P. Young Co., a -non -minority vendor located within.,City limits. This { award has:>been`determined to be in the best interest of the' -City. The z 'total'cost associated, with this project is estimated not to exceed $`10500.00. Funds for this purpose are available from the 1990-91 budget of the -Graphic Reproductions Division, Account No., 420501-680. AMOUNT'OF BID: :$101500.00 .SOURCE OF FUNDS: 1990-.91 Graphic Reproductions Division's Account No. 420501-680 HiNQBI=g=cj AONi Award is to a non -minority vendor located within City limits. Attachments CA ""1. g a 'A i city Or MIAMIJ FLORIDA INTER-OFFICC MEMORANDUM Tt1 : Judy A. Cart >r t?ATt C.ht+ef Procur ment Officerr SUBJECT : Did No. 90-91-034 TyppebSttin , Layout and Printing of FAQM AEFERENCE5 COMPrOheQnSive Annual Ron 9. Willi me, Administrator Financial Report AftVL `anme nto Gervic* s end aNe�ewA:a Operations M lAagement This department has vorified available funding with tiro Departments 'of Finance and Management & Budget that funds are av, ilable to' covrar tho cost of the subject bid in the amount of 1; 500..00, 1990-91 Operating Budget Account Code Number ,4MAJ-- t FINANCE RRVX�W & APPROVED BY: ADDITIONAL A.PPROV.ALB (Except for Xunds already (if required) - appropriated' or items srruiuded In rx budgets) Csrloo Qarcia, Director sorgi.o Rodriguez, Director Department, pf Finance Planning, Building and Zoning Department Frank Castands, Director s Community Development _ �{ � y . s'Vr).. l '��7 � ..itfl�r� , . .'''..��t 4��tcr(�t:.�'y[.;.)�i,�%,t��%� • L r:, Gt•Ef{�•'�{� ii�� /. •i, .L.= i.: �riw� 5000 .0 ti qr� Ai. y1C' Oi 9--. 6: i l_ t 1 . •t _ r >r } x s f1 5. R�dIFp{�yb�ry.Y��' - ��'i" ,� .yy Y f _ „z"'3� P i ) ? �• q .i I.r vt�I}��ydi k'; } � f i..� -. Y ��SA��'d`•k��. AMI, PLO1110A T AANAORMBNT Y L P.01 gt�k ` 330708 Miatdi, ft33933-0108 DID NO. 50-91-034 BiD_ -SHEET t BID SHEET AND DID ACKNOWLEDGEMUT MUST BE RETURNED IN JL= IN THE ATTACHED ENVELOPE IDENTIFIED. BY BID NUMBER, AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A DID WILL, NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms t 30 nays _ (include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantee: N/A State• any variances NSA specifications (use separate sheet if necessary): Delivery: 15 calendar .days required upon receipt of Purchase Order. Delivery Point(s): City of Miami Environmental Services and Operations Management Gra hic Reproductions Division 1390 NW 20 Street Miami, Florida 33142 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached Bid shest(s). NAMES ,OF COMPANY•OWNER(S): NAAES OF COMPANY OFFICERS: (Please use the back of this ( a _ page if morespaceis necessary) Name of individual holding license in this profession (if applicable) KINORiTY PROCUREMENT COMPLIANT The undersigned Bidder acknowledges that it has received a copy of ordinance No. 10538, the=Minority Procurement Ordinance of the city of Miami. and aarews tn enfft"ly r AWARD Off' BID Bid No._90-91a034 Typesetting Layout and Printing of the Comprehensive Annual Financial Report DEPARTMENT: Environmental Services and Operations Management/Graphics Reproduction Div. TYPE.OF_.PURCHASEs Short-term Contract REAR: Required by State Law. s� POTENTIAL BIDDERS: 22 BIDS RECEIVED: 2 TABULATION: Attached FUNDS: 1990--:91`OperatinS Budget Account Code' No. 420501-680 t BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ........................... 22 2 MINORITY/WOMEN (W/M) VENDORS........... 14 1 ., Within City limits .................. 5 1 Registered with City ................ 14 0 - Black (B) Vendors ...................... 2 1 Located'within,:City limits.......... 1 1 Registered with City ................ 2 1 Female (F)°Vendors..................... 4 0 Located within City limits.......... 1 0 Registered with City ................ 4 0 Hispanic (H).'Vendors................... 8 0 Located within City limits.......... 3 0 Registered with City ................ 8 0 y �NON:MINORITY (NM) VENDORS .............. 8 1 -Located within City limits.......... 3 1 '�No Bids „ x �. ..... ...................... - `6 Reasons for "No Bid were as follows: f� "1 American `National - "Do not have Xerox Machine - can not do y, binding 2> Ross Photo'Offbet Printing - "Limited typesetting facilities" 3,,Amazon Services - "Typesetting equipment not compatible" 4i,.Swanson Printing - "Do not have'equipment necessary for this job 5. Southeast Printing "Not within our production" 6. B. H. Tyrel - "Do not meet specifications" ~T ' REcoMMENDATiONs IT IS RECOMMENDED THAT THE AWARD BE MADE TO THE AZTECH CHAS ''P. YOUNG CO. �.k FORA TOTAL, PROPOSED ANNUAL' AMOUNT QF $10,500.006 n n.4 } C i PrD O 4 a i-., '■ -ft ,fi 1, ... .m3r�i`� {IN HARGES FOR AUTHORS (CITY). $ 1.20 $ .75 $ 2.00 ' ALTERATIONS (48 HRSl,TURNAR.OUND) LINE LINE (TABULAR) ?RIRES FOR • 05 $ 5.00 set .10 ADDITIONAL PROOF GOO each (PER WAGE) CHARGES FOR NONE NOT ENTERED COST + 10$ ._...:. 3iEL"I1ERY SERVICE = = EACH TIME 1 COST PER. ADDITIONAL .. .I TEXT POE. $ 37.50 .DISK $ 45.00 $ 50.00 TAVUL Aft TEXT... $ 53.00 $ 55.00 $ 70.00 t PIMA PABLE $ 15 9 0 — 'j 00.00 $ 1 OQ.00 2 p 5 $ 139800 00 "PAIN' ; SWANSON PRINTING; , AMERICAN NATIONAL; _ ROS`S PHOTO OFFSET .E.` Y?UBG CO.. NDH -- HIpORITY VENDOR. , LOWEST RESPONSIBLE BIDDER MEETING ALL S. .="sfOBSI'mSIYB DOES NOT MEET BID:SPECS. REQUIRING LOCAL OFFICE IN �� ..0.2. � +h ,. u✓ fir. ^ f - ,.,. .. -yS r.;> 4 . N., .,:. 4.. ..ti l- tt-..SJ...rYti...t' . '•,..:': f: F-<iu:enn 3u.r;hA..56EluC 4t iA.YYrf-.C.,.' f 11+'a. -