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HomeMy WebLinkAboutR-91-0031I (41F i #1 J-91-23 12 / 12 / 9 0 RESOLUTION NO. A RESOLUTION ACCEPTING THE BIDS OF THIRTEEN (13) SUPPLIERS, FOR FURNISHING SPECIFIED AND BALANCE OF LINE OFFICE SUPPLIES, AS NEEDED, ON A CONTRACT BASIS FOR ONE (1) YEAR TO THE ENVIRONMENTAL SERVICES AND OPERATIONS MANAGEMENT DEPARTMENT, DIVISION OF PROCUREMENT/CENTRAL STORES AT A TOTAL PROPOSED COST OF $204,235.00; ALLOCATING FUNDS THEREFOR FROM THE 1990-91 INTERNAL SERVICE FUND - CENTRAL STORES ACCOUNT NO. 420801-700-511000; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE MATERIALS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received December 3, 1990 for the furnishing of specified items and balance of line office supplies, as needed, on a contract basis for one (1) year to the Environmental Services and Operations Management Department, Procurement Division/Central Stores; and WHEREAS, invitations were mailed to ninety-one (91) potential suppliers and nineteen (19) bids were received; and WHEREAS, funds for this purchase are available in the 1990- 91 Internal Service Fund - Central Stores Account No. 420801-700- 511000; and WHEREAS, these materials will be used by the Division of Procurement/Central Stores for the purpose of maintaining an inventory of office supplies for distribution to all City Departments on an as needed basis; and WHEREAS, the City Manager and the Director of Environmental Services and Operations Management recommend that the bids received from the below listed firms, be accepted as the lowest responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: ' Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. -- CITY COMMSSION MEETING OF Section 2. The December 3, 1990 bids of the following several suppliers for furnishing specific and balance of line office supplies as needed, on a contract basis for one (1) year, to the Environmental Services and Operations Management Department, Division of Procurement/Central Stores at a total proposed cost of $204,235.00 is hereby accepted with funds therefor hereby allocated from 1990-91 Internal Service Fund/Central stores Account No. 420801-700-511000. BIDDER/Minority SPECIFIED ITEMS BALANCE OF LINE Classification # Award of Items Amount DISCOUNT Offered -Awarded 1. Barnett Office Supplies (F) 52 $17,474.54 10-50% Yes 3661 NW 74 Street Miami, FL 2. Richard Young (NM) 9 19,967.40 46% Yes 508 S Military Trail Deerfield Beach, FL 3. Decora Office Furniture (NM)51 19,697.48 40% Yes 100 W Commercial Blvd. Ft. Lauderdale, FL 4. Joyce (NM) 5 1,233.60 42% Yes 14000 NW 57 Court Miami Lakes, FL 5. AFP Ind. Inc. (H) 2 2,426.40 -- No 9255 SW 78 Court Miami, FL 6. Home Computer (B) 9 5,994.70 -- No 7144 SW 103 Court Miami, FL 7. K-Data Products (NM) 4 19,527.80 30% Yes 6602 NW 82 Avenue Miami, FL 8. Savin of Florida (NM) 4 15,400.00 -- No 9500 NW 41 Street Miami, FL 9. Apricot (B) 3 458.76 30% Yes 18976 NE 4 Court Miami, FL 10. XIPS Corp. (H) 7 3,798.58 30-50% Yes 10401 NW 28 Street Miami, FL 11. The Shop (F) 4 461.04 -- No 9725 SW 165 Terrace Miami, FL 12. 9 to 5 (NM) 3 2,710.24 -- No 1071 NW 54 Street Ft. Lauderdale, FL 13. Xterling Laser (B) 1 1,398.00 -- No Recharging Co. 10401 NW 28 Street Miami, FL Sub Total $110.548.54 $93,686.46 GRAND TOTAL AWARD S204,235.00 *Actual $ amount awarded to each will be a portion of the total amount allocated, depending on low bid time of need. 91- 31 Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for these supplies, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption pursuant to law. PASSED AND ADOPTED this loth day of January p91. At XAVIER L. REZ, YOR ATTE MAT Y HIRAI, CITY CLERK PREPARED AND APPROVED BY: / ///-/,/ /- / (� (/ L RAFAIZ 0. D AZ CHIEF ASSISTANT CIT ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: _ r igRGE L. RNANDEZ CITY ATTOFEY page 3 of 3 9 1— 31 ',' SECURITY LIST DID ITEM: Office iI PMlies ------------------------------------- Division, Stockroom �__-- DID TC.c __2Q.=U1 024R---------------------- ------------------- — DATE BID (S ) OPENED: -T.ecembe _ .�_a.��. ----- 2 LIQ _p T %----------------------- TOTAL DID BOND_SorJ DIDDBR DID AMOUNT CASHIER'S CHECK ------ ------- -- ATD-AMERICAN CO ------------------ -------------- See attached 12;Ld---------- ---------------- ---------------------- AFP INDUSTRIES, INC it if Decora Office Furniture ofIf ----------------------- Business Equipment Co. " it ----------------------- — Barnett's Office Supplies " of i Mary's Things N'Such " It `9 TO 5 Supply Co. Mac Papers, Inc. --------------------------------- ' only whic Savin Florida --------------------- srsentvto r cuorementpci_vi_s_io_ne -------------- See attached ----------_ - -- Richard Young Products ...............bid_--------- X.I.P.S. Corp It ------------------------ Apricot Office Supplies I ! ------------------L----11----- --- ----------------------- The Shop r I Henderson's Support Systems,Inc--------------------------------------- " JDL Industries, Inc. -------------------------------------------------------- 47OYCE K Data Products, Inc. Home Computer & Office Products We received only +- one. bid of same wh_.ch D B A,'Cascade _pi o______ was sent to Procurement D.v_ision ATD-AMERICAN CO. Xterling Laser Rechrging Co.- - ---- -------- Richard Young Products bid------ See attached ------ - 7/_3 T-- ----------------- addendum------ ------- ---------- L NO I ---------------------------- ------------------------ % ..a. manger associates co u plies, Inc. /'�� — a , , _____ _ receivedV()_envelopes on behalf of (Person receiving bids) C Environmental Services -_Procurement Division on _J CCity Department)----- --_ —'--- /9/ SIGNER:____ _ ___ 73 e ty Citp Clerk) LEGAL ADVERTISEMENT • •1 • Na a Sealed bids will be received by the City of Miami City Clerk at her office located it P Miami, Florida 33133 not later tha :30 .m. December for furnishing Office Supplies on r, 15asTs for un-577T) year for the Department of Environmental Services and Operations Management/Procurement Management Division, Stockroom. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10538 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women ' Business Office, 1390 NW 20th Street, Second Floor, Miami, t' Florida 33142, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. .$.QO$) Cesar H. Odio City Manager 31 FV nnip REQUISITION FOR ADVERTISEMENT This number must appear In the advertisement. Procurement Management I 0 0 0 a ACCOUNT CODE 42080.1-287 DATE 11/13/90 PHONE 575-5174 A "POVED B_: PREPARED BY Mar itia Pages DIRtTOKO'NSSUING 6EPXRTMEI Publish the attached advertisement One 1 times. (number of times) Type of advertisement: legal classified display (Check One) Size: Legal Starting date 11/16/90 First four words of advertisement: i Bid No. 90-91-024R: Sealed jbids will Le.... Remarks: Office Supplies (open 12/3/90 2:30 p.m.) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT 4 ,,NVOIbt AMOUNT 0 Miami Review rr A-1 B -2 C-3 ;034 D-4 E-5 F3 'F4 F5 F7 F8 F9 F10 F1 I F12 LINE TRANS VOUCHER YDUE DATE Y MM DO Adv. Doc. Reference VENDOR INDEX COPE OBJECr PROJECT 11 13 17.18 1 425.34 39.42 145 50.51 56 57 62 63 65, 66 71 0 1 214,111 VIPI I I 1 .1 11 1 1 1 1 1 1 1210121 1 1 1 1 1 1 1 1 1 1 11 1218171 1 2 314 7 8 V P 12 315115 DESCRIPTION 36164 DISCOUNT 6M 72 AMOUNT 80 5 2 0 1 0 1 2 1 0-11 TFTTFI I 1 11 1 111 111 J I11] 1 Approved for Payment White — Purchasing I Yellow - Finance Pink — Department Yellow copy: Silvia Mendoza, Ctty Clerk's Office Pink copy: Maritza, Procurement Management 91,­ 31 CITY OF MIAMI, FLORIDA 0 INTEROFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission DATE : JAN ` 21991 FILE . SUBJECT : Resolution Authorizing Award of Bid &90-91-024R Office Supplies City Wide FROM : REFERENCES: �• Cesar H. Odi City Manager ENCLOSURES IL• is respectfully recommended that the City Commission adopt the attached resolution awarding contracts to thirteen (13) suppliers for furnishing Office Supplies on a contract basis for one (1) year to the lowest complete responsive bidders in accord with Bid No. 90-91-024R. Award is to seven (7) minority companies for an estimated combined amount of $32,012.02 and six (6) non -minority companies for an estimated combined amount of $78,536.52 for a total combined amount of $110,548.54. An estimated balance of line of $93,686.46 will be purchased on an "as needed basis" from four (4) minority and three (3) non -minority vendors who have provided an acceptable balance of line discounts. (See detailed information on page 2). The Environmental Services and Operations Management Department has reviewed bids received in response to Bid No.'*90-91-024R for furnishing approximately 156 specified items and balance of line discount on a contract basis for one (1) year to the Environmental Services and Operations Management Department, Procurement Management Division. The Department of Environmental Services and. Operations Management, Procurement Management Division maintains an inventory of Office Supplies and forms which are issued to various City departments. Volume purchasing of these supplies and the operation of this system produces a substantial savings in purchasing costs and man-hours. Products not specifically listed in from the low bidder at the time of price and the balance of line discount this bid. the bid will be need, based on offered to the purchased prevailing City under C9 91 - 31 BID NO. 90-91-024h* PAGE 2 Below are listed the awards recommended to be made: s BIDDER/Minority SPECIFIED ITEMS BALANCE OF LINE Classification # Award of Items Amount Offered DISCOUNT -Awarded 1. Barnett Office Supplies (F) 52 $17,474.54 10-50% Yes 3661 NW 74 Street Miami, FL 2. Richard Young (NM) 9 19,967.40 46% Yes 508 S Military Trail Deerfield Beach, FL 3. Decora Office Furniture (NM)51 19,697.48 40% Yes 100 W Commercial Blvd. Ft. Lauderdale, FL 4. Joyce (NM) 5 1,233.60 42% Yes 14000 NW 57 Court Miami Lakes, FL 5. AFP Ind. Inc. (H) 2 2,426.40 -- No 9255 SW 78 Court Miami, FL 6. Home Computer (B) 9 5,994.70 -- No 7144 SW 103 Court Miami, FL 7. K-Data Products (NM) 4 19,527.80 30% Yes 6602 NW 82 Avenue Miami, FL 8. Savin of Florida (NM) 4 15,400.00 -- No 9500 NW 41 Street Miami, FL 9. Apricot (B) 3 458.76 30% Yes 18976 NE 4 Court Miami, FL 10. XIPS Corp. (H) 7 3,798.58 .30-50% Yes 10401 NW 28 Street Miami, FL 11. The Shop (F) 4 461.04 -- No 9725 SW 165 Terrace Miami, FL 12. 9 to 5 (NM) 3 2,710.24 -- No 1071 NW 54 Street Ft. Lauderdale, FL 13. Xterling Laser (B) 1 1,398.00 -- No Recharging Co. 10401 NW 28 Street Miami, FL Sub Total $110,548.54 $93,686.46 GRAND TOTAL AWARD S2046235.00 Funds for these purchases are available in the 1990-91 Internal Service Fund - Central Stores, Account Code Number 420801-700- 511000. f o OFFICE SUPPLIES BID 490-91-024R SUMMARY OF AWARDS M;nority TO MINORITY FIRMS - SECOND BIDDING Amount Percentage r!omnanv Name Barnett Office Sta= F $17,474.54 9% Supplies The Shop F $461.04 •2% X.I.P.S. H $3,798.58 2% AFP Ind. Inc. H 2 426.40 $ r 1$ Home Computer B $5,994.70 3% i Apricot Office B $458.76 .2% Xterling Laser B �1-398.00 TOTAL $32,012.02 16.48 J 91- 31 OFFICE SUPPLIES BID #89-90-145 SUMMARY OF AWARDS TO MINORITY FIRMS - FIRST BIDDING Minority Amount ParceritFlQe HAM Barnett office meatus F $12,544 6.1% Supplies H $5,399 2.6% X.I.P.S. H $2,155 1.0% AFP Ind. Inc. Mary's Things B & Such TOTAL $20,378 9.8% EC -I i -9Q TUE I"-( 2is GSA p - �3 t CITY OP MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy 'S. Gatgr GATE : December 11, 1990 FILE j Chief Procurement Officer suuGcr : Bid t90-91-024R Office Supplies - City Wide 1 i FROM Ron E. Wi 1 l V REFERENCES lmams, Adm; rj :Pzr for Environmental Service end ENCLOSURES: Operations Management This department has Departments of Finance available td cover the $2041735.001 FY 90/91 Internal Service Fund. verified available funding with the and Management & Budget that funds are coat of the subject bid in the amount of Account Code Number 4,20801-700-511000 i FINANCE REVIEW & APPROVED BY: (Except for funds already appropriates# or items included in FY budget) E CarGarcia, Director Department cf Finance r i BUDGETARY RE�IEW & APPROVED BYc Mano ar Surana, birector Departm nt of Management & Budget i r 5 Cz !-h� CITY OF `411 '1 PAGE 1 OF i BUDGET JUSTIFICATION DETAIL FOR MOTC...4"Y1..ILE ALLOWANCES, FRINGE BENEFITS, OTHER OPERATING EXPENSES, NON -OPERATING EXPENSES, AND CAPITAL OUTLAY FISCAL YEAR 1990-91 Internal Office FUND Service _ DEPARTMENT GSA MINOR OEIJECT CODE 700 ACCOUNT NAME Suu»lies Procurement Management Div. , DETAILED PROJECTED EXPENDITURE JUSTIFICATION DESCRIPTION OF ITEM QUANTITY OF ITEM FOR PURCHASE UNIT PRICE (QUANTITY X PRICE) PURCHASE/EXPENDITURE Miscellaneous $225,000.00 For purchase of Office Supplies office supplies to be resold to other City depart ments. TOTAL $ 225, 000. 00 FY 99 ADOPTED $ 225, 000.00 FY 9i R£QUESTED 1225, 000..00 INCREASE (DECRFASE)t - 0 - -•I)MR 41 t Pwxq _...w.►rrtrt MANAGb'MENT DIVISION opP.O. BOX 330708 Miami, rL 33233-0708 TaLEPHONE NO. S75-S174 BID NO. 90-91-02W jMEQ$T: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN mttrpr.T('l►TR IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net 30 (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantee: Mfgrs. State any variances to necessary): Delivery: Order. 3-30 specifications (use separate sheet if calendar days required upon receipt of Purchase Delivery Point(s): Procurement Stockroom 1101 NW 19 Street Miami, Florida In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: Selma Schreiber Len Morrison Fred Chekanow (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: Barnett's Office Supplies Signature: (company name) Print Name: Len Morrison Indicate if Minority Business: Date: November 28, 1990 [ ] Black [ ] Hispanic [x] Women � Ir �► :►I ► ►► � I:r r: I 1 � � I 91.- 31 t Ile' J �ao� nMI, FLORIDA P.O. BOX 330708 f ...JENT MANAcamulT Niami, rL 33233-.0708 \ ISION TELSPHONS NO. 575-S174 • BID NO. 90-91-024R BID SHEET irmpa : ' BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPL= 1TR IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: NET 30 (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: MANUFACTURERS OR 100% BY RICHARD YOUNG PRODUCTS State any variances to specifications (use separate sheet if necessary): Delivery: 3 DAYS calendar days required upon receipt of Purchase Order. Delivery Point(s): Procurement Stockroom 1101 NW 19 Street Miami, Florida In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: RICHARD YOUNG - 20% RICHARD YOUNG, PRESIDENT THE HILLMAN CO. - 80% A. MICHAEL CUSICK,•.JR., CHAIRMAN ROCCO J. CORSO, VICE PRESIDENT (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, i luding any amendments thereto. �� BIDDER: RICHARD YOUNG PRODUCTS Signature:_ GA x (company name) Print Name: BRIAN KAPLAN Indicate if Minority Business: Date: 11/28/90 [ ] Black [ ] Hispanic [ ] Women • 91 31 ..MI, FLORIDA ANk P.O. BOX 330708 ..,ENT MANAGEMENT Miami, FL 33233-0706 .�IpN TELEPHM NO. 575-5174 1 BID NO. 90-91-.024R . DID SHEET IMPOR' : BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLY(I- TE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBERg TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: A)E'f 30 (Include cash discount for prompt payment, if any) Additional discount of I % if awarded all items. Warranty and/or guarantee: #lANVk civreeS (/ 4i &,kl° State any variances to specifications (use. separate sheet if necessary): Delivery:_ 30 calendar days required upon receipt of Purchase Order. Delivery Point(s): Procurement Stockroom 1101 NW 19 Street Miami, Florida In accordance with the Invitation to Sid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Sid sheet(s). NAMES OF COMPANY OWNER(S)s NAMES OF COMPANY OFFICERS: W ;1 l i ar• A (We^ _ G m� (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions i including any amendments thereto. DECORA OFFICE FURNITURE BIDDER: 110? V= CONMiRCIAL BLVD. Signature ompany name) frL��� Print Name: Indicate if Minority Business: Date: NOV 30 1990 [ ] Black [ ] Hispanic I ] Women FAILURE TO COMPLETE. SIGN. AND RETURN THIS FORM MAY manta my THIS m n. r� 91-- 31 OF MIAMI, FLORIDA P.O. s sox3o7oe AXVRaMENT MANAGEMENT Miami, FL 33233-0708 IrVISION TELEPHONE NO. 575-5174 • 4 _ BID NO. _ 90-91--024R BID SIiE `T IQBTANTs BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRrvT.rr_aTR IN THE ATTACHED ENVELOPE IDENTIFIED BY DID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms:_net 30 days (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: standard manufacturers warranty/guarantee State any variances to specifications (use separate sheet if necessary): none Delivery: 7-10 calendar days required upon receipt of Purchase Order. Delivery Point(s): Procurement Stockroom 1101 NW 19 Street Miami, Florida _ In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: Pricate company private company (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) Joyce Office Products Centers is a Division of Joyce International, Inc. MINORITY PROCUREMENT COt+Iur Nc1e The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: Joyce Office Products Centers Signature: —77 (company name) Print Name: Frank M. McHugh Joyce is not a minority business Indicate if Minority Business: Date: 11/30/90 [ ] Black [ ] Hispanic [ ) Women Ir4 9 4W11 '► W.1111 ►► �►r r: 1 1 91-- 31 sp e OF MIAMI, FLORIDA Aftk .00UREMENT MANAGEMENT IVISION P.O. BOX 330708 Miami, rL 33233-0708 TELEPHONE NO. 575-5174 BID NO. 90-91­024R t�ID SHEET SiEQBTANT3 .. BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLLQ= IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms:1% 10/NET 30 (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: State any variances to necessary): specifications (use separate sheet if Delivery: 30 calendar days required upon receipt of Purchase Order. Delivery Point(s): Procurement Stockroom 1101 NW 19 Street - Miami, Florida in accordance with the Invitation to Bid, the specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: VIVIAN C. CASTELLANOS VIVIAN C. CASTELLANOS, PRESIDENT DONALD SPRAGUE JR. (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) VIVIAN C. CASTELLANOS MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions ther in, including any amendments thereto. BIDDER: AFP INDUSTRIES, INC. Signature: (company name) Print Name: VIVIAN C. CASTELLANOS Indicate if Minority Business: Date: 11.10420 [ ] Black [g] Hispanic [X] Women i Y• ► :► i i► t i Il Il : ! 1 : t iEl 91... 31 , MIAMI, FLORIDA MENT MANAGEMENT F F.I1tON P.O. BOX 330708 Miami, rL 33233-0708 TEI.SPHM NO. $75-5174 BID NO. 90-91-024R_ THPORTANTI BID SHEET AND BID ACKNOWLEDGEMENT DUST BE RETURNED IN IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND,DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: a1 (Include cash discount for prompt payment, if any) Additional discount of $ if awarded all items. Warranty and/or guarantee: 1\ P State any variances to specifications (use separate sheet if necessary): Delivery: C) calendar days required upon receipt of Purchase Order. Delivery Point(s): Procurement Stockroom 1101 NW 19 Street Miami, Florida In accordance with the Invitation to Bid, the specifications, General Conditions, special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: - N A 14 r V- aAf1 Y--A (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPL ANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. LA38, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments` thereto. BIDDER: I�t;�tP_ �_e+rf1 &U, r -k Q'411 Signature: ( comp ny name) Print Name: Indicate if Minority Business: Date: [`)d Black [ j Hispanic [ ) Women 91 -- 31 fON prUDA � P.O. SOX 330708 MANAGSMMNT 42TMiami, rL 33233-0708 TRUIPHONZ NO. S7S-SI74 BID NO. 90-91-024R BID SHEET IMPORTANT& ° BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRTpLTC TR IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: n-0 3 0 (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantee: /ag% Sc. ��c.c�F.on tir �.,�(( rrej&jo State any variances to specifications (use separate sheet if necessary): Delivery: .21 calendar days required upon receipt of Purchase Order. Delivery Point(s): Procurement Stockroom 1101 NW 19 Street ' Miami, Florida In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF PMFANY OFFICERS: eC>n�4 (Ple se tis;M"hV back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCA The undersigned Bidder acknowledges that it has received a copy of ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: 1`kc Trr�ac`4S� r� = Signature: (company name) Print Name: �itoeh M•' ono b Indicate if Minority Business: Date: 12-3.9,p [ ] Black [ ] Hispanic [ ] Women r ►► :�) ► i� � fir r:"Val c I 13 9 1 --- 3 1 TY OF MIAMI, FLORIDA P.O. BOX 330708 �t\I-Vlszom ROCUREMENT MANAGEMENT f• Miami, rL 33233-0708 TELSPHONlS NO. S75-5174 . ATn AREPT BID NO. 90-91-024R IMPORTANTt, . BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRTPLTC TE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: -Net 1D days (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: Supplies are guaranteed for one year. State any variances to specifications (use separate sheet if necessary): N/A Delivery: 2 - 3 calendar days required upon receipt of Purchase Order. Delivery Point(s): Procurement Stockroom 1101 NW 19 Street - Miami, Florida In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: Myles G. Ward, President Jack Campbell, Vice -President (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANeR The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. /1 ,0 BIDDER: Savin Florida (company name) Signature: Print Name: Indicate if Minority Business: Date: [ ] Black [ ] Hispanic [ ] Women lea G. Ward 11-25-90 � 1 Ir' ►► :►I ► i► � lill �: I � i I 91 31 FLORIDA �s ..err M WAoRMENT r ON .0. BOX 330708 Miami, !`L 33233-0708 TELZPHONE NO. S75-5174 01 BID NO. 90-91-024R s I BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRTPLTCATE;.IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: NET 30 DAYS (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: State any variances to necessary): specifications (use. separate sheet if Delivery: 1-30 calendar days required up-<n receipt of Purchase Order. Delivery Point(s): Procurement Stockroom 1101 NW 19 Street - Miami, Florida In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: BASIL M. BERNARD PRES GREGORY A. SILVERA V.PRES MARL STACEY SIVLERA V. PRES/SEC (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the city of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. & STATIONERY INC BIDDER: APRICOT OFFICE SUPPLIES Signature: (company name) Print Name: STACEY SILVERA Ind cote if Minority Business: Date: NOV. 30, 1990 [ Black [ ] Hispanic [ ] Women • 1 : i 1 1 ► :►1 i i► � IiY r: 1 1 i ; 9 1 -- 31 'IF ' P.o. Box 330700 • c ° .I, FLORIDA ? +�° .4T MANAGEMENT hiami, FL 13333-0708 �, TmPHONs no. 575-S174 1iB BID NO. 90-91-0 fa BID SHEET IrMPnRTANTs BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND -DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: /'Je,T 30 (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: �y I - �'�,Or'� "'��f'�'� ���•''e-s " Lr�er�H� T.sircrtc�s State any variances to necessary): specifications (use separate sheet if Delivery: Z - /TJ calendar days required upon receipt of Purchase Order. Delivery Point(s): Procurement Stockroom 1101 NW 19 Street ` _ Miami, Florida In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) A114 MINORITY PROCUREMENT COMPLIANCR The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any. amendments thereto. / 1/BIDDER: x7.� 5. Signature:. ! (company name) % Print Name: Indicate if Minority Business: Date: � le;� [ ] Black -r"] Hispanic [ j Women 9 1 `" 31 q u , i or MIAMI, FLORIDA :ROCUREMENT MANAGEMENT DIVISION P.O. BOX 330708 MLami, n 33133-0708 TELEPHM We E75-S174 BID NO. 90-91`024R SID SHEET TMg,Q$TANTt BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TBi8LIC&TE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME ANDDATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. %"� Terms :X;Er SO ?P (Include cash discount for prompt payment, if any Additional discount of $ if awarded all items. Warranty and/or guarantee: /e7a d1 State any variances to necessary): Delivery: 9L-440 �-- calendar Order. specifications (use separate sheet if days required upon receipt of Purchase Delivery Point(s): Procurement Stockroom 1101 NW 19 Street Miami, Florida _ In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: �� Clio -e, a"a �- { (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: S#OP (company name) Indicate if Minority Busines : [ ] Black [ ] Hispanic [1,1 Women Signature:2 Gi.•Z� %�„cc �_ �, Print Names - Date t h Qo y1.._ 31 e O a� 4e 'P � o 'P\r P-to, FLORIDAA1 �+ xf MANAGEMENT Jki BID SHEET 1 P.O. BOX 330708 Miami, tL 33233.0708 TELEPHONE No. M-5174 BID NO. 90-91-024R TMEQBTANT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE.-,, Terms: /YD � (Include cash discount for prompt payment, if any) Additional discount of r5 % if awarded all items. Warranty and/or guarantee: State any variances to specifications (use separate sheet if necessary): Delivery: /D calendar days required upon receipt of Purchase Order. Delivery Point(s): Procurement Stockroom 1101 NW 19 Street Miami, Florida In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): / g=1 0, R 4 ig & .e N IL a 1, -e NAMES OF COMPANY OFFICERS: (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: / Signature: — (company nam Print Name: Indicate if Minority Business: Date: [ ] Black [ ] Hispanic [ ] Women 91 31 • r ".. iY OF MIAMI, FLORIDA ROCUREMENT MANAGEMENT DIVISION P.O. BOX 330708 Miami, fI, 23233-0709 TELEPHONE NO. 575-SI74 r BID NO. 90-91-024R • RID SHEET IMPORTANT: BID SHEET AND BID ACKNOWLEDGEMENT MUST BE RETURNED IN TRIPLT,c,= IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVE�OPE . Terms: Ef,o 2A j (Include cash discount for prompt payment, if any) Additional discount of d $ if awarded all items. Warranty and/or guarantee: State any variances to necessary): specifications (use separate sheet if Delivery: calendar days required upon receipt of Purchase Order. Delivery Point(s): Procurement Stockroom 1101 NW 19 Street - Miami, Florida In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached Bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: XTERLING C, o:s fl • �C'o.—E 10401 N.W.��Z . , miss (308) 477.11W (Please use the back of this page if more space is necessary) Name of individual holding license in this profession (if applicable) MINORITY PROCUREMENT COMPLIANCE The undersigned Bidder acknowledges that it has received a copy of Ordinance No. 10538, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions he ein, including any amendments thereto. z BIDDER: F� •C rt/ Nx Ac��'�5i nat re: (company name) D %� Print Name: OA.,L .t /7 �CJ�ief.Ik. Ind ate if Minority Business: Date: [ Black [ Hispanic [ ] Women —%—T 91-- 31 SENT BY :CITY OF M 1 M I : 1- 2-01 :11 : 4 0 NI : OPERAT I ONS MGMT. 5058581707 : # IV 44 Y ; : v ►Y Bid No. 90-91-024R Office Supplies Environmental Services and Operations Management Contract for One (1) Year To provide office supplies to all City Departments. 91 19 Attached 1990-91 Internal Service Fund/Central Stores Account No. 420801-700-511000 See below. ALL VENDORS ............................ Bid Invitations Mailed_— Bid Responses .. 91 19 .. 62 10 .. 0 0 .. 62 10 .. 22 6 .. 1 0 .. 22 6 .. 20 2 .. 3 0 .. 20 2 .. 20 2 .. 2 0 .. 20 2 .. 29 9 .. 0 0 .. - 2 MINORITY/WOMEN (W/M) VENDORS........... Within City limits .................. Registered with City ................ Black (B) Vendors............. .... *..a. Located within City limits.......... Registered with City ................ Female (F) Vendors ..................... Located within City limits.......... Registered with City ................ Hispanic (H) Vendors ................... Located within City limits.......... Registered with City ................ NON MINORITY (NM) VENDORS .............. Located within City limits.......... " Reasons for "No Bid" were as follows: I. C.A. Mangel Assoc. - "No Bid". 2. Seco Supplies, Inc. - "Unable to bid at this time". •,rr 0. •Z IT IS RECOMMENDED THAT THE AWARD BE MADE AS FOLLOWS: BIDDER/Minority SPECIFIED ITEMS BALANCE OF LINE Classification # of Items DISCOUNT Award Amount Offered -Awarded 1. Barnett Office Supplies (F) 52 $17,474.54 10-50% Yes 3661 NW 74 Street Miami, FL 2. Richard Young (NM) 9 19,967.40 46% Yes 508 S Military Trail Deerfield Beach, FL 3. Decora Office Furniture (NM)51 19,697..48 40% Yes 100 W Commercial Blvd. Ft. Lauderdale, FL 4. Joyce (NM) 5 1,233.60 42% Yes 14000 NW 57 Court Miami Lakes, FL 5. AFP Ind. Inc. (H) 2 2,426.40 -- No 9255 SW 78 Court Miami, FL 6. Home Computer (B) 9 5,994.70 -- No 7144 SW 103 Court Miami, FL 7. K-Data Products (NM) 4 19,527.80 30% Yes 6602 NW 82 Avenue Miami, FL 8. Savin of Florida (NM) 4 15,400.00 -- No 9500 NW 41 Street Miami, FL 9. Apricot (B) 3 458.76 30% Yes 18976 NE 4 Court Miami, FL 10. XIPS Corp. (H) 7 3,798.58 30-50% Yes 10401 NW 28 Street Miami, FL 11. The Shop (F) 4 461.04 -- No 9725 SW 165 Terrace Miami, FL 12. 9 to 5 (NM) 3 2,710.24 -- No 1071 NW 54 Street Ft. Lauderdale, FL 13. Xterling Laser (B) 1 1,398.00 -- No Recharging Co. 10401 NW 28 Street Miami, FL Sub Total $110,548.54 $93,686.46 GRAND TOTAL AWARD S204,235.00 C i f Proc n Of fi e 1 � Dat 91 31 Page 2 of 2 CITY OF MIAMI FINAL TABULATION OF BIDS FOR OFFICE SUPPLIES BID NO. 90-91-024R Page 1 of 2 OPENED ON December 3. 1990 AT 2:30 R.m. BY THE CITY CLERK'S OFFICE AT CITY HALL NUMBER OF TOTAL AMOUNT OF BALANCE OF ACCEPTED VENDOR DELIVERY TERMS SPECIFIED AWARDS LINE DISCOUNT EM AWARD. ITEMS AWARDED DECORA OFFICE FURNITURE (N/M) 30 days Net 30 $19,697.48 40% Yes 51 1100 COMMERCIAL BLVD. FT LAUDERDALE FL 33309 BARNETT OFFICE SUPPILES (F) 3-30 days Net 30 $17,474.54 10-50% Yes 52 3661 NW 74 STREET MIAMI FL 33147 HOME COMPUTERS & (B) 5 days Net 30 $5,994.70 N/B No 9 OFFICE PRODUCTS 7144 SW 103 CT. CIRCLE MIAMI FL 33173-3851 JOYCE OFFICE PRODUCTS (N/M) 7-10 days Net 30 $1,233.60 42% Yes 5 14000 NW -57 COURT MIAMI LAKES FL 33014 APRICOT OFFICE SUPPLIES (B) 1-30 days Net 30 $458.76 30% Yes 3 18976 NE 4 COURT MIAMI FL 33179 RIPS (H) 2-10 days Net 30 $3,798.58 30-50% Yes 7 10401 NW 28 STREET MIAMI Fl, 33172 RICHARD YOUNG PRODUCTS (N/M) 3 days Net 30 $19,967.40 46% Yes 9 508 SOUTH MILITARY TRAIL DEERFIELD BEACH FL 33442 TOTAL AMOUNT OF BALANCE OF VENDOR DELIVERY TERMS SPECIFTFD $LARDS LINE 23. aQm THE SHOP SPECIALTY (F) 2-3 days Net 30 $461.04 NIB HOME & OFFICE PRODUCTS 9725 SW 165 TERRACE MIAMI FL 33157-3334 SAVIN OF FLORIDA (N/M) 2-3 days Net 10 $15,400.00 9500 NW 41 STREET MIAMI FL„33178 R-DATA PRODUCTS INC (N/M) 21 days Net 30 $19,527.80 6602 NW 82 AVENUE MIAMI FL 33166 9 TO 5 SUPPLY CO (N/M) 10 days Net 30 $2,710.24 1071 NW 54 STREET FT LAUDERDALE FL 33309 XTERLING LASER RECHARGING (B) 5-7 days Net 30 $1,398.00 10401 NW 28 STREET MIAMI FL 33172 AFP INDUSTRIES (H) 30 days 1% Net 30 $2,426.40 9255 SW 78 COURT MIAMI FL 33156 GRAND TOTAL $110,548.54 Page 2 of 2 ACCEPTED NUMBER OF FQR ALAM ITEMS AWARM NO 4 NIB NO 4. 30% Yes 4- NIB No 3 NIB No 1 NIB No 2 a I 171