HomeMy WebLinkAboutM-91-0306CITY OP MIAMI, PLOI%I A
1Ntlj!lA§,pjrICE MEMORANDUM
o�ra:V vl9�i MA5 22 P14 3:� i1LE:
to: Hon. Xavier L. Suarex March 2, 1991
Mayor suuJecr:
Agenda Item Request
April 11, 1991
• Commission Meeting
PROM: i er".awkins REFEltENeEs:
3
Commissioner
ENGLO$UREs:
A
i
Please be advised I will bring up the Towing Contract for the
City of Miami.
cc: Fellow Commissioners
Cesar Odio
PROPOSED REVISION TO TOW RFP AND AGREEMENT
4/11/91
RFP y.�..e� �I�-��c►
PAGE 1s
DELEGATION OF AUTHORITY TO EXECUTE RENEWAL OPTION TO THE CITY
DELETION OF SENTENCE REGARDING CLASSES OF SERVICE WHICH IS NO
LONGER APPLICABLE,
CHANGE FROM DADE COUNTY TO CITY OF MIAMI AS LOCATION OF TOW
EXPERIENCE FOR THREE YEARS.
PAGE 3:
DELETION OF REFERENCE TO ITEM NO LONGER APPLICABLE.
PAGE 4s
INCREASE OF REQUIREMENT TO FIVE (5) CLASS "A" WRECKERS FROM FOUR
c4)•
ALLOWANCE FOR CLASS "C" WRECKER TO BE AVAILABLE THROUGH A LETTER
OF COMMITMENT, RATHER THAN A REQUIREMENT TO OWN OR LEASE.
RESTRICTION THAT NOT MORE THAN ONE TOWING AGEICYA A BKAYE AWARDED
AGENCYE.
IN A ZONE, UNLESS NO QUALIFIED TOWING
CHANGE TO STATEMENT ADVISING THAT INVITATION
OFOALL LIFY REQUIREDL BE
MADE BY PUBLIC NOTICE, REQUIRING SUB
nnrTIMRNTATION WITH APPLICATION.
Submit0
into
reoord , 00tnactioa with
item on
Nutty Hirai
City Clerk
CITY OF MIAMI, FLORIDA
RFP NO. 90-91-XXX: SPECIAL CONDITIONS AND SPECIFICATIONS
1. SCOPE AND PURPOSE
It is the intention of the City of Miami to receive applications
to furnish towing and wrecker services inclusive of labor,
materials and equipment on an as needed basis to the City of
Miami, particularly the Department of Police, and the Department
of Fire Rescue and Inspection Services.
2. CONTRACT TERM
The contract shall commence thirty (30) days after execution and
shall be effective for two (2) years from the date of
commencement, and may be renewed at the City Manager's
option for two (2) additional one (1) year periods, subject to
contract conditions.
3. SAMPLE TOWING AGREEMENT
Attached hereto is a sample towing agreement (Attachment A) which
contains further specifications for the provision of towing
services. It shall further serve as the basis for any resulting
contract/s, although the City reserves the right to revise the
sample agreement as necessary, prior to execution of the final
agreement.
4. DEFINITIONS
Towing Agency means a company engaged in the business of towing
vehicles from one location to another within the City of Miami.
5. QUALIFICATIONS OF APPLICANTS
All Towing Agencies that submit applications for consideration
shall meet the following minimum qualifications. If the minimum
qualifications are not met the application will be rejected.
1.
Proposals will be considered only from firms that are
regularly engaged in the business of providing the
goods and/or services as described in this Proposal;
that have a record of performance in the City of Miami
for a three-year period of time; and that have
sufficient financial support, equipment and
organization to insure that they can satisfactorily
execute the services if awarded a Contract under the
terms and conditions herein stated.
The term "equipment and organization" as used herein
shall be construed to mean a fullyequipped and well -:.
established industry as determined by the proper
authorities of the City of Miami, Florida.
2.
Applicant shall be fully licensed to perform the work
described herein.
!' 3`.
Towing Agency must have an office and storage facility
established in the City of Miami, preferably in the
zone for which an application is being submitted. Zone
locations are attached as Exhibit I of the sample
agreement.
4. .
Towing Agency premises must be properly identified b�►
sign on the exterior of the structure, i.e. visible
from the ;adjacent access road.
5,
A reasonable state of cleanliness of equipment and
UOW_tiea must be. maintained. Working areas,'
,, ..
1.
inteor and exterior of structures shall be kept fr+aa.
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a
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MOO Conrl-lection with
item �, f "± •
Matty Hirai
H. One (1) crowbar or prybar - 30" or longe ity clerk
1. Minimum of one fire extinguisher, minimum 5 pound
CO2 or dry chemical, underwriter approved and with
current inspection tag attached.
J. One extension cord of sufficient length for use in
displaying a light to the rear of a towed vehicle
when such vehicle is without the capability of
providing its own lights.
K. Five 30 minute fuses and all clearance lamps, head
lamps, tail lamps, stop lamps, flags, and flares
necessary to comply with the Florida State
Statutes.
L.
One set of red
reflectors.
M.
One (1) set of
tools for opening locked vehicles.
N.
A sufficient
assortment of tools necessary to
change tires,
drop dri-,b* ts, unlock doors,
pull transmission
pins. or perform similar
functions in
preparation of towing a vehicle.
This shall include at least one four-way lug
wrench, one flashlight, one set of jumper cables
and one pair
of bolt cutters with a minimum 1/2
inch opening.
0.
A rotor beam
or strobe light mounted on the
wrecker so it
can be seen when in use from front,
rear and both
sides. This shall reflect an amber
light.
P.
Flood lights on the hoist.
Q.
One snatch block for each winch, manufacturer's
ra+- i nn i-r% Yna+-nh rain, -I. nr^ nmr nnrri er
t
as required by City of Miami Code Article V, Section
42-78, (8)(1) and Dade County Code Section 8A-276, (b).
Stick -on or magnetic signs are prohibited, as are any
references to police emergency or wording denoting a
similar connotation.
5. Regardless of age, Tow 'truck and service Vehicles can
be used, as long as vehicle meets the requirements of
the City of Miami in appearance and mechanical
condition, as set forth in this section.
$. INSPECTION OF FACILITIES AND/OR EQUIPMENT
An inspection of the applicant's facilities and/or equipment will
be made by the City of Miami Police Department prior to the
Review Committee's recommendation. Inspection of facilities
and/or equipment may be made by members of the City of Miami
Police Department at any time during the contract period as
deemed appropriate by City.
O PROVIDE SERVIC
In order to be considered to provide tow service, Towing Agency
must own for each zone to be served, at least five (5) acceptable
Class "A" wreckers and one (1) acceptable Class "E."
Towing Agency must also own or lease one Class "B" wrecker for
each zone to be serviced. One Class "C" and one Class "D"
wrecker must be owned, leased or available to Towing Agency,
through a letter of commitment with another contracted City
Towing Agency.
It is the intent of City to select one Towing Agency per zone.
However, City reserves the right to select more than one Towing
Agency to provide wrecker service to one or more zones, if no
qualified Towing Agency is available. In the event multiple,
contiguous zones are awarded, the City reserves the right to
reduce the number of wreckers required to provide service to the
zones covered.
10. CAPITAL EXPENDI`t'URES
Towing Agency understands that any capital expenditures that the
firm makes, or prepares to make, in order to perform the services
required by the City of Miami, is a business risk which Towing
Agency must assume. City will not be obligated to reimburse
amortized`or'unamortized capital expenditures, or to maintain the
approved status of any Towing Agency. If Towing Agency has been
unable` to recoup its capital expenditures during the time it is
rendering such services, it shall not have any claim upon the
City of Miami.
1, METHOD OF`SELECTIQN
Towing Agencies which meet the minimum qualification standards
shall be considered eligible to tow. The following procedure
will be utilized to select the company who will serve each zone.
1. Towing Agencies will submit applications, including all
required documentation in accord with the provisions of
this Request for Proposals.
Areview committee made up of representatives from
Police Department, and the Department of General
Services Administration and Solid Waste, will review
Na.V and evaluate the applications of all applicants in
accord with the specifications set forth herein. The
Q below factors, will be used by the Review Committee to
vs achieve a recommendation of Towing Agencies for each
zone. This will then be submitted to the city
o � i
+w
o n► _ ssiQn, which
wz,ll make the f inai determinati.Qn of
awards selecting
from among the Towing Agencies which
ale qualified;
,A Go41, ance with all general. and special conditions,
inolu�d.ng the
insurance arequiremeats
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Submitted into the public
re*, in connection with
item _ on t* C4 1.,�
Matty Hirai
B. Involvement of minorities and women in the +n grk
enterprise:
C. Location of payment office and storage facility in
zone to be served.
D. Ability of Towing Agency equipment and facilities
to meet the minimum qualifications as stipulated,
based on inspections made by the City prior to
award and/or other verification procedures if
required.
E. Experience and past performance of applicant.
F. Number of qualified applicants per zone.
12, LAWS PERMITS AND LICENSES
Contractor shall have and pay for all licenses, permits and fees
as may be required for this contract. Contractor must comply
with all state, county and city ordinances in regard to the
provision of these services.
13. INSURANCE
With application to provide towing services, the applicant shall
furnish Evidence of Insurance to the Insurance Coordinator.
Submitted evidence of coverage shall demonstrate strict
compliance to all requirements listed on Attachment B, "Insurance
Requirements," and as stated in the sample agreement.
I 14. DEFAULT
City shall be the sole judge of nonperformance, which shall
include any failure on the part of the successful Applicant to
accept the award, to furnish required documents, and/or to
fulfill any portion of the contract within the time stipulated.
Following a review and recommendation by the Towing Review Board
to the City Manager, City may by written notice to Towing Agency,
terminate the contract if Towing Agency has been found to have
failed to perform his services in a manner satisfactory to the
City. In the event Towing Agency is found to be in default, any
t and all reprocurement'costs may be charged against Towing Agency,
C and may also result in the supplier being debarred or suspended
from future City Proposals.
15, MINORITYZWOMEN PROCUREMENT PROGRAM
Ordinance No. 10062 entitled the Minority and Women Business
Affairs and Procurement Ordinance of the City of Miami. Florida
sets forth "...a goal of awarding at least 51 percent of the
City's'total annual dollar volume of all expenditures for all _
goods and services, to Black, Hispanic and Women minority
business enterprises on an equal basis." A minority/women
{ business enterprise is defined as a business firm" ... in which at
least 51' percent of said enterprise is owned by Blacks,
1 Hispanics, or Women whose management and daily business
operations are controlled by one or more Blacks, Hispanics or
Department of General services Administration and Solid Waste.
City representatives will meet with a representative of the
contracted Towing Agencies of the City as part of the review
process. City representatives shall recommend to the City
Manager for approval, any rate adjustments. The City Manager is
authorized to approve an increase to the rates, however such
increase shall not exceed ten (1o) per cent of the rates herein
established.
Towing rates set forth in this agreement shall be posted in
easily readable form at the customer point of payment.
The following rates are the maximum allowable for towing services
for City. The applicable rates shall depend upon the
requirements of the towed vehicle, rather than the actual wrecker
class utilized.
A. TOWING RATES PER WRECKER CLASS
Base Rates shall include hookup, unlocking door if necessary, and
towing. Mileage Rate shall be allowed for each mile or fraction
of a mile to all destinations, with the exception of a City
operated storage facility as noted below.
(1) Classes "A" and "E":
(a) Base
Rate........................................$55.00
( i) Towing Agency ....................$45.00
(ii) City Administrative Charge ....... $10.00
(b) Mileage Rate ..........................$ 2.00
(3) Class "B":
(a) Base Rate...................................$65.00
( i) Towing Agency ....................$55.00
(ii) City Administrative Charge ....... $10.00
(b) Mileage Rate ..........................$ 2.50
(4) Class IICrr:
(a) Base Rate...................................$90.00
( i) Towing Agency ....................$80.00
(ii) City Administrative Charge.......$10.00
(b) Mileage Rate ......................$ 3.00
(5) Class I'Du
(a) Base Rate..... ............................. $150.00
( i) Towing Agency...................$140.00
(ii) City Administrative Charge ...... $ 10.00
(b) Mileage Rate .........................$ 5.00
NOTE:, MILEAGE FEES SHALL NOT BE CHARGED FOR TOWING A VEHICLE
TO A CITY OPERATED STORAGE FACILITY FROM WITHIN CITY
LIMITS. MILEAGE FOR TOWING OUTSIDE CITY LIMITS TO CITY
OPERATED STORAGE FACILITY SHALL BE BASED ON THE ONE-WAY
DISTANCE BETWEEN THE PICKUP POINT AND THE CLOSEST POINT
OF ENTRY INTO MIAMI CITY LIMITS.
B. AUXILIARY CHARGES
Any, auxiliary services (e.g., use of dolly, dropping and re-
400k.ing linkage, -low -boy tractor trailer or use of air bag
recovery, system) are to be performed only if required and
<' approp is te.
(1) Oro p and.Rehook Linkage,•,....,.•.....,.....l..$ 15.QO
Dolly for Passenger Car. , , . , ... , ! . • • .. ....... $ 20. 00'
► -Boy Tractor Trail. . . . . $15Q.00per hour
'..`
MRrAir C
Ilion Recovery ••f••!•.••.•!•!••• $M•rti per
the PU O
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F. ''City
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